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Knowledge
Knowledge value chain value chain
Knowledge Management
Information is becoming ever more important in our economy, and most corporations
see that knowledge can confer competitive advantage. But corporations are already
flooded with information, and most of us have more of it than we can handle.
Knowledge management (KM) tries to resolve the troublesome paradox (Anthes,
1998).
A common definition of KM is: “The collection of processes that govern the
creation, dissemination and leveraging of knowledge to fulfil organizational
objectives’’. KM is an emerging set of organizational design and operational
principles, processes, organizational structures, applications and technologies that
helps knowledge workers dramatically leverage their creativity and ability to deliver
business value. In fact, KM is about people and the processes they
use to share information and build knowledge (Hanley, 1999). Marshall (1997)
considered that KM refers to the harnessing of “intellectual capital’’ within an
organization. KM theory discusses accessing and using all information within an
institution, enabling individuals to apply pertinent information to what they already
know, in order to create knowledge. The theory recognizes that knowledge, not simply
information, is the greatest asset to an institution. It includes the strategies and
processes for identifying, capturing, sharing, and 785
Knowledge
leveraging the knowledge required to survive and compete successfully into the valué chain
twenty-first century (Gautschi, 1999). KM focuses on “doing the right thing” instead
of “doing things right”. In our thinking, KM is a framework within which the
organization views all its processes as knowledge processes.
specific KM process activities as well as support the entire chain. CKO and
management are not associated with particular KM process activities but support the
entire chain.
Components of KM infrastructure
Knowledge worker recruitment
The term knowledge worker refers to the worker who possesses competencies,
knowledge, and skills in the organization such as computer engineers, accountants, etc.
If a person leaves the organization, their knowledge goes with them. Knowledge is
acquirable and renewable. It is the source of innovation and creativity. This is the
traditional focus of many training and education programs. In the knowledge economy,
knowledge permeates through everything important - people, products organizations.
There have always been people who worked with their minds rather than their
hands. In knowledge era, these are the majority of the workforce. Already, almost 60
per cent of American workers are knowledge workers. Recruiting knowledge workers
in organizations is a key activity in the long term.
Customer/supplier relationship
Customer/supplier relationship refers to the organization’s relationships with its
customers/suppliers. It might include customer/supplier loyalty for services or
products, the purchasing/sale patterns of different customer/supplier groups,
customer/supplier service reputation, warranties and undertakings by
customer/supplier, and database for customer/supplier.
The relationship between a corporation and its suppliers is very important and can
be regarded as a intangible and agile asset of the corporation. It enables corporation to
meet the needs of customers at a lower cost. Owning more stable and closer
relationship with suppliers than its competitors means that the corporation has gained a
superior competitive position over its competitors. In other words, the supplier
relationship is mainly for cost control purposes.
Understanding better than anyone else what customers want in a product or a
service is what makes someone a business leader as opposed to a follower. Turning
knowledge into new customized products and services will maximize a corporation’s
market value.
Knowledge acquisition
In order to do something we need to track down and analyze all the information and
explicit knowledge that is available. This will lead to beginning the process of
knowledge acquisition via knowledge management infrastructure.
We will discuss two processes through which organizations acquire information or
knowledge: searching and organizational learning.
Organizational information acquisition through searching can be viewed as
occurring in three forms (Huber, 1991):
(1) scanning;
(2) focused search; and
(3) performance monitoring.
Scanning refers to the relatively wide-ranging sensing of the organization’s external
environment. Focused searching occurs when organizational members or units actively
search in a narrow segment of the organization’s internal or external environment,
often in response to actual or suspected problems or opportunities. Performance
monitoring is used to mean both focused and wide- ranging sensing of the
organization’s effectiveness in fulfilling its own pre- established goals or the
requirements of stakeholders. Noticing is the unintended acquisition of information
about the organization’s external environment, internal conditions, or performance.
Organizational learning plays a vital role in knowledge acquisition. The need for
organizations to change continuously, which was emphasized by Drucker, has long
been the central concern of organizational learning theorists. Just as with individuals,
organizations must always confront novel aspects of their circumstances (Cohen,
1991).
It is widely agreed that learning consists of two kinds of activity. The first kind of
learning is obtaining know-how in order to solve specific problems based upon
existing premises. The second kind of learning is establishing new premises
(paradigms, schemata, mental models, or perspectives) to override the existing ones.
These two kinds of learning have been referred to as “Learning I’’ and “Learning
II’’ (Bateson, 1972) or “single-loop learning’’ and “double-loop learning’’ (Argyris
and Schon, 1978). From our viewpoint, knowledge acquisition and knowledge
innovation certainly involve interaction between these two kinds of learning, which
forms a kind of dynamic spiral. Senge (1990)
Knowledge
value chain
recognized that many organizations suffer from “learning disabilities”. To cure the
diseases and enhance the organization’s capacity to learn, he proposed the “learning
organization” as a practical model. He argued that the learning organization has the
capacity for both generative learning (i.e. active) and adaptive learning (i.e. passive) as
the sustainable sources of competitive advantage. 789
Knowledge innovation
In a strict sense, knowledge is created only by individuals. An organization cannot
create knowledge without individuals. The organization supports creative individuals
or provides contexts for them to create knowledge. Organizational knowledge
innovation, therefore, should be understood as a process that “organizationally”
amplifies the knowledge created by individuals and crystallizes it as a part of the
knowledge network of the organization. There are actually three levels of knowledge-
creating entities including individual, group, and organization. On the other hand, the
conversion of tacit knowledge to explicit knowledge is a key process in creating new
knowledge. A knowledge-innovation spiral emerges when the interaction between tacit
and explicit knowledge is elevated dynamically from a lower level knowledge-
creating entity to higher levels.
The assumption that knowledge is created through the interaction between tacit and
explicit knowledge leads to four different modes of knowledge conversion. The four
modes actually are four realizations:
(1) from tacit knowledge to tacit knowledge, which is called socialization;
(2) from tacit knowledge to explicit knowledge, or externalization;
(3) from explicit knowledge to explicit knowledge, or combination; and
(4) from explicit knowledge to tacit knowledge, or internalization.
Knowledge protection
Protection of knowledge is important because it protects creativity and the interests of
knowledge-owners. In legal systems protection of knowledge means protection of
Intellectual Property Rights (IPR) such as copyrights and patents, which includes
provision for a right of legal action against infringers of IPR and provisions detailing
persons or corporations empowered to authorize the commercial use of IPR and
allowing the owner of IPR to charge fees for such commercial uses. In a sophisticated
information technology (IT) system, knowledge will be protected by filename, by
username, by password, etc., so that knowledge can be reused when it receives a
request and checks against the standard file-sharing users and group table to determine
what rights the user has.
In addition to legal and IT protection, corporations should contract with employees
regarding confidential information and their tenure in case of they
Journal of leave, and should also develop other protocols and policy guidelines which
Management recognize and promote rights of knowledge, and then implement them by staff
Development awareness and education campaigns.
19,9
Knowledge integration
Latest advances of information technology can facilitate the processes such as
790
acquiring and disseminating knowledge; however, the final burden is on people
deciding how to translate this raw knowledge into actionable knowledge by means of
an acute understanding of their business context. This is a internal knowledge
integration process. Corporations have always had some process to synthesize their
experience and integrate it with knowledge acquired from outside sources (e.g.
inventions, purchased patents). A corporation acquires knowledge from years of
experience in such things as manufacturing, sales, and service. This cumulative
experience from different departments, together with information gathered from
outside sources, can be integrated into the KVC of the organization, which is a inter-
sub-KVC integration process, eventually being the base of KM infrastructure.
Knowledge dissemination
The most effective way to disseminate knowledge and best practice is through
systematic transfer. That is, to create a knowledge-sharing environment.
It is no coincidence that IT has blossomed at the same time that knowledge is
becoming recognized as the most valuable of a corporation’s assets. Explicit
knowledge can be shared through an IT system. However, tacit knowledge is best
shared through people. The more “valuable” the knowledge, the less sophisticated the
technology that supports it. Dissemination of tacit knowledge is a social process.
People must contribute knowledge to become part of a knowledge network. IT alone
will not remove significant KM barriers. IT will not change people’s behaviors,
increase management’s commitment, nor create a shared understanding of its strategy
or its implementation.
To show its commitment for sharing knowledge, an organization should foster the
employee’s willingness to share and contribute to the knowledge base. This may be the
most difficult obstacle to overcome. Current performance and rewards systems
exemplify an individual’s personal achievement and rarely take into account an
individual’s contribution to or participation in formal collaboration efforts. Reward
structures and performance metrics need to be created which benefit those individuals
who contribute to and use a shared knowledge base. Those who excel at knowledge
sharing should be recognized in public forums such as newsletters and e-mails. By
effective communication, the knowledge disseminated flows to the acquirers who are
searching for and learning knowledge or information they need. Employees must be
made to understand that the success and advancement in their career will be based on
KM principles. KM skills must be seen to be as important to career advancement as
continuing education and communication skills.
KVC, business valué chain, and competitive strategy Knowledge
As the valúe chain itself implies, each element of activity can create valúe and valúe chain
then all the valúe flows to the endpoint of the business valúe chain and joins together,
forming the overall valúe of búsiness, which is úsúally expressed as a margin (see
Figúre 2).
Probing deeply, we can find that the added valúe comes from the
competence of element activity itself, which in túrn comes from specific súb- _____________________
KVC of itself. For example, súb-KVC in inboúnd logistics (IL) activity enables
Figure 2.
búsiness to gain the inboúnd logistics competence, and then the added valúe follows. Relationship between
The same process occúrs in other activities inclúding operations (OP), oútboúnd búsiness valúe chain
logistics (OL), marketing and sales (MS), and service (SE). Finally, all and KVC
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Journal of the sub-KVCs are integrated together into the whole KVC. In the process of
Management knowledge integration, the competence of knowledge infrastructure is gradually
Development forming. In the end, corporation competence follows KVC.
19,9 By analyzing the above, we might note that competence is after all the
measurement of each sub-KVC. That is the reason why we feel that the core
792 competence of the corporation should be employed as the key non-financial measure
of knowledge performance.
In the whole process of KM, the innovation activity fits the product differentiation
strategy, which can enable corporation gains the competitive advantage, as mentioned
before (see Figure 3), while reusing knowledge fits low cost strategy, by which
competitive advantage gained again. In consulting corporations, it’s just like building
with bricks: consultants reuse existing bricks while applying their skills to construct
something new. The reuse of knowledge saves work, reduces communication costs,
and allows a company to take on more projects. A case study of KM by Hansen et al.
(1999) noted that, as a consequence, corporations such as Andersen Consulting and
Ernst & Young have been able to grow at rates of 20 per cent or more in recent years.
Ernst & Young’s worldwide consulting revenues, for example, increased from $1.5
billion in 1995 to $2.7 billion in 1997. Generally, managing knowledge assets should,
like patents, trademarks and licenses, even add knowledge to the balance sheet.
Figure 3.
The process of KM and I Irla L¡uw 1 tai slriiijpí J
competitive strategy
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Knowledge
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