Mandatory instructions for the attendance

module
I. Masters
a) Academic Calendar: - Add all the holidays including
Sundays and Saturdays if applicable.
b) Assign Schedule: - Every faculty who punches the card on
Biotap machine must have a schedule assigned to him/her.

Note:
1. Schedule should be assigned to only those faculties,
Who are attending the institution on a respective day.
2. Monthly Hours should be changed as the schedule
changes.

II. Every Leave (Including Without Pay leave) should be applied

before the attendance import date and the response to these
leaves should be quick, must be before the import date.

III. View Attendance

a) Import Attendance: -The attendance should only be
imported after the leaves have been accepted or rejected
for the attendance import date.
Select the last working date and click on import
attendance. Now check the imported attendance. If you
find any mismatch immediately inform the authorities.
Never begin the next task unless You are sure enough with
the accuracy of imported attendance.
 b) Generate odd punches: -
Select the last working date and click on Generate odd
punch. Here the faculties who have not punched the card
once or twice a day and were not on leave (Not Applied
leave if they were on leave) get marked as odd punch
faculties.

IV. Odd Punches: -Generated Odd punches display here, but the
rights to mark the odd punch attendance after third odd punch in
a month, is reserved at Hon. Secretary Office end, So the faculty
have to approach Hon. Secretary Office.
Mark Attendance: Mark the odd punch attendance with the
accurate time and valid remarks. These faculties are verified at
the Hon. Secretary Office.
Ask Leave:-If the faculty was on leave and has not applied it
before the import date. You are to ask leave to him with the valid
remarks. This log is also verified at the Hon. Secretary Office.

Attendance Menu:
You can display a single faculty attendance here and get it
verified.

The Steps below are only to be done at the end of

the month after all monthly attendance is
imported.
V. Late Comers: - As per the finalized relaxation minutes by Hon.
Secretary Office, the faculty exceeding these minutes, display
here. Its categorized in two manners
Now when you deduct their leave, required number of leaves get
deducted from there leave bank. Late minutes get adjusted as per
the deducted leaves. If the deduct leave was without pay it adjusts
the last day minutes to make it without pay.

VI.Monthly Report: -

a) Add Holidays Attendance: -Attendance for the holidays

mentioned in the academic calendar gets adjusted here.
Select the whole month interval for which the holidays are
to be added.
Note: The holidays mentioned in the academic calendar
are allotted to all the staff with active Schedule.
In case of faculties who are not given these holidays,
there should be a without pay leave applied and
accepted.

b) Calculate Working Days:

Select the days interval and calculate the working days from
here.
 Integration with Leave Module

1. For every leave applied and accepted other than

full day without pay, faculty is allotted attendance
for the leave days.
2. This attendance is as per the schedule assigned to
the faculties.
3. In case of half without pay leave the faculty is
allotted half day attendance with pay.

Integration with Payroll Module

Once the whole month attendance is imported and

daily actions are taken in proper manner, the
working days are calculated accurately.
Hence, the required absent days are visible in the
calculate salary menu of Payroll Module.