Methodology

METHODOLOGY
The On-the-Job Training (OJT) is a hands-on, experiential course whereby the students
undergo Practicum training in a Corporation that will expose them to tasks, work situations
and environments related to the course and develop the necessary competencies and skills
needed in the workplace. This subject is a requirement for the following courses indicating
the number of hours they are required to complete:
Qualifications
The following students are eligible to undergo the On the Job Training (OJT) program:
1. Regular students – Senior Standing.
2. Irregular students - only those with at least 75 percent of the curriculum units that
have been credited (without any form of deficiencies or technical issues may result to
discredit of units) will be allowed. (See CMO 25, Series of 2015, Article5, Section
8.3)
Orientation Procedures
3. OJT ORIENTATION SEMINAR will be conducted by the DEAN/Coordinator at

least one to two weeks after the enrollment period.
4. During the OJT ORIENTATION SEMINAR, every student is required to bring his
Enrollment Registration Form. Without the registration form, the OJT student may
secure any proof that he/she is officially enrolled in the current subject.
5. OJT ORIENTATION SEMINAR will be conducted TWICE. This means that there
will be a second session for those who will not be able to attend the first session.
Topics that will be discussed during the first session will just be repeated in the
second session.
Failure of the students to attend the ORIENTATION SEMINAR will be reprimanded
.
OJT Student Documents
7. During the orientation the Dean/Coordinator will give and announce the necessary
documents that should be prepared. The said documents shall be given in hardcopy.
8. The student will prepare a LONG BROWN ENVELOPE, a plastic envelope cover
and
their 2x2 sized picture posted at the top-right corner and their name, course and
section
affixed at the top-left corner.
ST. NICOLAS COLLEGE OF BUSINESS AND TECHNOLOGY
This envelope will be submitted to the Dean/Coordinator, before the start of the actual
training.
9. Memorandum of Agreement and waiver should be accomplished, secured and
notarized by the student at least two(2) weeks after or even before deployment to
work as OJT. In any case that the Memorandum of Agreement is not signed for some
reasons,( i.e., the companies have their own Memorandum of Agreement for the OJT
applicants), the Dean/Coordinator should be notified as soon as possible.
Failure to sign the memorandum of agreement without the proper communication

shall mean that the number of hours incurred by the OJT student will not be officially
counted and credited. For this reason, the college has the right to pull the student out
from the company/institution/organization through the discretion of the coordinator or
the Dean of the College.
10. To give the Office of the Dean/Coordinator an ample time for proper review and
scanning, endorsement letters should be requested from the Dean/Coordinator at least
two (2) days before the date of approval and signing. Endorsement letter should be in
a standard format based on the pre-formatted softcopy given to the students.
Endorsement letter should contain the following information:

10.1. Name of Company
10.2 Name of Addressee (should be in complete name including middle
Initial and title if any)
10.3. Department and Designation/Position of the Addressed Person
10.4. Address and contact number of the Company
Procedure for Practicum Application and Company Accreditation
11. Students are encouraged to identify the companies/institutions/organizations where

they will have their OJT. The requirements needed are the following;
11.1 The Letter of Endorsement from the Department signed by the

Dean/Coordinator that will be used in applying for practicum is available
in template form.
11.3 If a separate Application form is required by the company, the form should be
accomplished for the purpose.
11.4 Certificate of Grades proving atleast 70% of curriculum units are earned and
the Waivers signed by student and the parents (with photocopy of valid ID
and photocopy of Registration form proving OJT units as currently
credited and enrolled subject) should be brought for approval. These
must be submitted to the Dean/Coordinator before the start of the OJT.
11.5 A photocopy of Registration form should be submitted or presented to the

Company for clarification of schedule of training.
11.6 The Dean/Coordinator will approve the application from the
Company/Institution/ Organization whether it matches to the task required.
BACHELOR OF SCIENCE IN INFORMATION TECHNOLOGY

12. Selection of companies should meet the criteria set by the department as stated (See
Selection of Company for OJT) and should be approved by the Dean/Coordinator.
13. A list of class sections with their designated practicum advisers will be posted at the
department bulletin board. OJT students are advised to update themselves for the
postings and further announcements from time to time.
14. During the application, Company may impose the standard operating procedure
regarding pre- employment. In this case, the department will not be held liable for
shouldering any of the expenses that must be covered during the pre-employment
requirement set by the Company.
Guidelines for Crediting Number of Hours Incurred
15. 500 hours WITH SATISFACTORY RATING from their immediate on-site
supervisor and Dean/Coordinator is a must to pass the subject.
16. Students reporting 500 hours will be required to accomplish their total working hours
of rendering their services within the semester which the subject is enrolled.
17. Transferees who are enrolled in the current semester and wish to credit their previous
OJT Units earned from previous school they attended should provide a proof that the
training they attended and tasks delegated to them is aligned to IT INDUSTRY Practices.
Else, OJT units will not be credited.
18. Overtime and working holiday hours including Sundays will be subjected to the
company’s / organization’s / institution’s written justification of scope of work
together with the coordinator's or the Dean’s Approval.
Approved overtime will be credited to the total number of required hours in exchange
of the services rendered by the OJT student.
However, overtime and working holiday hours should only be applicable for some
special cases such as: Summer OJT, Graduating students with number of hours
deficiencies and project basis type of work.
Rendering working hours overtime especially during the regular semestral period is
not allowed.
19. For project basis, students exceeding more than the required number of credited
number of total working hours will be subjected for company’s/organization’s/
institution’s responsibilities, liabilities and obligation.
20. Company/Institution/Organization shall issue the certificate of completion after the

student completed the required number of training hours.

If in case, the student fails to complete the required number of hours for any reason,
the company shall issue a certificate of attendance stating the number of credited
hours incurred by the OJT student
OJT Journal
21. An OJT journal will be required from the students to account their activities,
concerns and learning.
22. Students should write their journal weekly and should be submitted to the
Dean/Coordinator for signing, advising and evaluation – penalty will be imposed for
late submission.
The Journal must be check by the Dean/Coordinator in a weekly basis.
23. Selection of Company for OJT
The OJT Coordinator will be responsible for selecting the Company/Institution where
the students will be trained for their Practicum; however, students can search for their
company for practicum but subject to the approval of the Practicum Coordinator.
23.1 In accordance with the following guidelines, the following categories

of selection of institutions are as follows
23.1.1. IT and Solutions Company (i.e, Cloudstaff,IBM, Microsoft,

Siemens, Nixdorf, Diebold, Emerson, VMware, etc.)
23.1.2. Game Development Company (i.e., Fun Guy Studio, Inc.,

Game Developers Association of the Philippines, Komikase
Games and Entertainment, Inc.)
23.1.3. Business Process Outsourcing Companies (i.e., Convergies,

Teleperformance, etc.)
23.1.4. Network and Security Systems Provider (i.e., IT

Network Security, Systems Integrator Phil., CISCO, Loxon
Phil., Inc.)
23.1.5. IT Industry Organization and Institution (i.e. Phil. IT

Organization, Information Technology Foundation of the
Philippines, National ICT Confederation of the Phil., etc.)
23.1.6. Multi National Company (i.e. San Miguel Corp., Makati

Business Club., PLDT, Unilever, Proctor and Gamble, etc.)

23.1.7. Government/Quasi-Government Agencies/Self-Regulatory

Organizations and Institutions (i.e., DOST, Philippine National
IT Standards, Securities and Exchange Commission, etc.)
23.1.8. Local Government Units (within Pampanga)
23.1.9. Research Agencies (i.e., Asia Pacific Center for Research, Phil.
Survey & Research Center, Phil. Institute for Development
Studies, National Research Council of the Phil., etc)
23.1.10. Financial Institutions (etc., Banco De Oro, Bank of the

Philippine Islands, Philippine National Bank, Security Bank,
Hong Kong Shanghai Bank, etc.)
23.1.11. Non-Bank Financial Institutions (etc., Insurance Companies,

Abacus Securities Group, AB Capital Group, etc.)
23.1.12.IT and Business Processing Related Departments (i.e., IT

Department, Research and Development, Network
Infrastructure and Security Department, Systems Support and
Engineering Department, etc.)
23.2. In addition, the selected companies should meet the following criteria:
23.2.1. Should be registered by Securities and Exchange Commission.

This will only be applied for non-government application.
23.2.2. Among the top 3,000 corporations in the Philippines officially

registered with the SEC.
23.2.3. No history or track record of fraud, deception, or illegal

business activities.
23.2.4. In good standing with government regulatory agencies.
23.3. Students are not allowed to have their OJT with their family-owned
enterprise or, if with an independent company, not be under the direct
supervision of parents and relatives up to the 3rd degree of
consanguinity and affinity who work for the firm.
23.4 Students are expected to perform an IT related task within the

institution in accordance with the task that the training program is
offering. Violation from this rule shall mean that the number of hours
incurred by the student shall be invalid and considered not credited;
and may be encouraged to be pulled out from the institution he/she is
currently rendering services.

Matching of Student with Partner-Institutions
24. The Student should notify the Dean's office soonest if they fail to find a Company for
OJT Accordingly, the Dean/Coordinator will try to match the students with partner-
institutions of SNC for the OJT course, on a best-effort basis, depending on the
availability of slots. In case the number of slots are insufficient to cover the number
of students applying for matching, those with higher general weighted averages will
be given priority.
Uniform
25. During the OJT Period, every OJT student is required to follow the uniform policy set
by the Company/Partner Institution.
If in case the OJT student, needs to provide a uniform required by the Company, all
concerns pertaining collection of expenses must be properly coordinated to the
department through the Dean/Coordinator.
26. If there is no Company Policy regarding uniform, the OJT student shall be required to
wear the school uniform including ID. The students can also use or wear the Business
Attire if required by the partner-institution, as the case may be.
Implementing Guidelines on Practicum and Office Decorum
27. Students are expected to conduct themselves in a highly professional manner in

accordance with the values of the Institution. They are required to follow the specific
guidelines enumerated in the “Student’s Guide for Practicum”, CMO No. 23 Series of
2009; this may be secured from the Dean/Coordinator, upon request.
Course Requirements
28. The Students are required to complete the course hour requirements, equivalent to
500 hours, obtaining a satisfactory rating from the supervisor/manager/HR Head and
the Dean/Coordinator, and attend the school-prescribed OJT activities to pass the
course.
29. The rating instrument shall be developed by the Dean/Coordinator and will be the
instrument used by the supervisor in assessing the performance of the student-trainee
for purposes of course grading.
Grades and Computation

30. The Grades of the Students will be computed based on the following:
Supervisor’s Rating – 50%
Journal – 40%
Dean's/Coordinator's Rating – 10%
100%

31. OJT students whose evaluation is marked as incomplete will only be given 1 year to
comply as stated in the student handbook (See Student Handbook)
32. OJT students should obtain a SATISFACTORY rating from the supervisor /manager
/HR Head and the Dean/Coordinator, AND ATTEND THE SCHOOL-
PRESCRIBED OJT ACTIVITIES TO PASS THE COURSE.
Information Dissemination
33. All official announcements, job posting, OJT career enhancement activities and other
important information shall be posted at the Department official bulletin board. In this
case, students are strongly advised to update themselves from time to time.
34. OJT Students are required to give their respective contact numbers and official
electronic mails (e-mails) to the Dean/Coordinator for further announcements,
communication and coordination.
Penalties and Reprimands
35. Penalties and Reprimands are defined to the following form:
35.1. Participation in community service that will improve the physical environment
within and around the school property.
35.2. Homework detention / supervised schoolwork
35.3. Attendance of relevant life-skills program
36. Any OJT student who refuses to obtain the said penalties or reprimands upon
commission shall be subjected for non-issuance of clearance.
Amendments and Compliance
37. The Dean's Office may issue additional guidelines not stated in the OJT manual
before and during the OJT period to ensure the efficient implementation of the
Program.
38. The regulations stated above can be changed for some amendments upon proper
decorum.
39. Strict compliance for these guidelines is expected.

OJT WEEKLY JOURNAL

Student Trainee
Company
Daily Accomplishment Report

Week 1
No. of
Day Date Task
Hours
TOTAL NO. OF HOURS:___________
Certified By: Date Checked By: Date
(Name of Immediate Superior/Trainer) mm/dd/yy (Name of OJT Instructor/Coordinator) mm/dd/yy

Photo Documentation
Week 1
Place a photo of you during the training

Student Trainee
Company

Week 2
No. of
Day Date Task
Hours

Photo Documentation
Week 2

Student Trainee
Company

Week 3
No. of
Day Date Task
Hours

Photo Documentation
Week 3

Student Trainee
Company

Week 4
No. of
Day Date Task
Hours

Photo Documentation
Week 4

Student Trainee
Company

Week 5
No. of
Day Date Task
Hours

Photo Documentation
Week 5

Student Trainee
Company

Week 6
No. of
Day Date Task
Hours

Photo Documentation
Week 6

Student Trainee
Company

Week 7
No. of
Day Date Task
Hours

Photo Documentation
Week 7

Student Trainee
Company

Week 8
No. of
Day Date Task
Hours

Photo Documentation
Week 8

Student Trainee
Company

Week 9
No. of
Day Date Task
Hours

Photo Documentation
Week 9

Student Trainee
Company

Week 10
No. of
Day Date Task
Hours

Photo Documentation
Week 10

Student Trainee
Company

Week 11
No. of
Day Date Task
Hours

Photo Documentation
Week 11

Student Trainee
Company

Week 12
No. of
Day Date Task
Hours

Photo Documentation
Week 12

Student Trainee
Company

Week 13
No. of
Day Date Task
Hours

Photo Documentation
Week 13

Student Trainee
Company

Week 14
No. of
Day Date Task
Hours

Photo Documentation
Week 14

Student Trainee
Company

Week 15
No. of
Day Date Task
Hours

Photo Documentation
Week 15

Student Trainee
Company

Week 16
No. of
Day Date Task
Hours

Photo Documentation
Week 16

Student Trainee
Company

Week 17
No. of
Day Date Task
Hours

Photo Documentation
Week 17

Student Trainee
Company

Week 18
No. of
Day Date Task
Hours

Photo Documentation
Week 18

Student Trainee
Company

Week 19
No. of
Day Date Task
Hours

Photo Documentation
Week 19

Student Trainee
Company

Week 20
No. of
Day Date Task
Hours

Photo Documentation
Week 20

Student Trainee
Company

Week 21
No. of
Day Date Task
Hours

Photo Documentation
Week 21

Student Trainee
Company

Week 22
No. of
Day Date Task
Hours

Photo Documentation
Week 22

Student Trainee
Company

Week 23
No. of
Day Date Task
Hours

Photo Documentation
Week 23

Student Trainee
Company

Week 24
No. of
Day Date Task
Hours

Photo Documentation
Week 24

Student Trainee
Company

Week 25
No. of
Day Date Task
Hours

Photo Documentation
Week 25

Student Trainee
Company

Week 26
No. of
Day Date Task
Hours

Photo Documentation
Week 26

Student Trainee
Company

Week 27
No. of
Day Date Task
Hours

Photo Documentation
Week 27

Student Trainee
Company

Week 28
No. of
Day Date Task
Hours

Photo Documentation
Week 28

Student Trainee
Company

Week 29
No. of
Day Date Task
Hours

Photo Documentation
Week 29

Student Trainee
Company

Week 30
No. of
Day Date Task
Hours

Photo Documentation
Week 30

Methodology

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METHODOLOGY

3. OJT ORIENTATION SEMINAR will be conducted by the DEAN/Coordinator at

Failure to sign the memorandum of agreement without the proper communication

Endorsement letter should contain the following information:

Procedure for Practicum Application and Company Accreditation

11. Students are encouraged to identify the companies/institutions/organizations where

11.1 The Letter of Endorsement from the Department signed by the

11.5 A photocopy of Registration form should be submitted or presented to the

BACHELOR OF SCIENCE IN INFORMATION TECHNOLOGY

Guidelines for Crediting Number of Hours Incurred

20. Company/Institution/Organization shall issue the certificate of completion after the

BACHELOR OF SCIENCE IN INFORMATION TECHNOLOGY

The Journal must be check by the Dean/Coordinator in a weekly basis.

23. Selection of Company for OJT

23.1 In accordance with the following guidelines, the following categories

23.1.1. IT and Solutions Company (i.e, Cloudstaff,IBM, Microsoft,

23.1.2. Game Development Company (i.e., Fun Guy Studio, Inc.,

23.1.3. Business Process Outsourcing Companies (i.e., Convergies,

23.1.4. Network and Security Systems Provider (i.e., IT

23.1.5. IT Industry Organization and Institution (i.e. Phil. IT

23.1.6. Multi National Company (i.e. San Miguel Corp., Makati

BACHELOR OF SCIENCE IN INFORMATION TECHNOLOGY

23.1.7. Government/Quasi-Government Agencies/Self-Regulatory

23.1.8. Local Government Units (within Pampanga)

23.1.10. Financial Institutions (etc., Banco De Oro, Bank of the

23.1.11. Non-Bank Financial Institutions (etc., Insurance Companies,

23.1.12.IT and Business Processing Related Departments (i.e., IT

23.2.1. Should be registered by Securities and Exchange Commission.

23.2.2. Among the top 3,000 corporations in the Philippines officially

23.2.3. No history or track record of fraud, deception, or illegal

23.2.4. In good standing with government regulatory agencies.

23.4 Students are expected to perform an IT related task within the

BACHELOR OF SCIENCE IN INFORMATION TECHNOLOGY

Matching of Student with Partner-Institutions

Implementing Guidelines on Practicum and Office Decorum

27. Students are expected to conduct themselves in a highly professional manner in

Grades and Computation

BACHELOR OF SCIENCE IN INFORMATION TECHNOLOGY

Penalties and Reprimands

35. Penalties and Reprimands are defined to the following form:

35.2. Homework detention / supervised schoolwork

35.3. Attendance of relevant life-skills program

Amendments and Compliance

39. Strict compliance for these guidelines is expected.

BACHELOR OF SCIENCE IN INFORMATION TECHNOLOGY

OJT WEEKLY JOURNAL

BACHELOR OF SCIENCE IN INFORMATION TECHNOLOGY

Daily Accomplishment Report

TOTAL NO. OF HOURS:___________

Certified By: Date Checked By: Date

(Name of Immediate Superior/Trainer) mm/dd/yy (Name of OJT Instructor/Coordinator) mm/dd/yy

BACHELOR OF SCIENCE IN INFORMATION TECHNOLOGY

Place a photo of you during the training

Place a photo of you during the training

BACHELOR OF SCIENCE IN INFORMATION TECHNOLOGY

Daily Accomplishment Report

TOTAL NO. OF HOURS:___________

Certified By: Date Checked By: Date

(Name of Immediate Superior/Trainer) mm/dd/yy (Name of OJT Instructor/Coordinator) mm/dd/yy

BACHELOR OF SCIENCE IN INFORMATION TECHNOLOGY

Place a photo of you during the training

Place a photo of you during the training

BACHELOR OF SCIENCE IN INFORMATION TECHNOLOGY