UNIVERSITI TEKNOLOGI MALAYSIA

ACADEMIC REGULATIONS
(Full time Programmes for Diploma, and Bachelor’s Degree)

PART 1

>>DEFINITIONS

1. DEFINITIONS

Unless otherwise stated, these are the definitions of terms used in this handbook.

“University” means Universiti Teknologi Malaysia.

“Senate” means the Senate of Universiti Teknologi Malaysia.
“Faculty” means any faculty, school, academic centre or institution at the university that has its own students.
“Dean” means the head of faculty or unit appointed by the Vice Chancellor.
“Faculty Academic Committee” means a committee formed by a faculty to be responsible for the faculty’s
academic matters.
“Examination Committee” means a committee formed by a faculty to manage the faculty’s examination matters.
“Full-time Study” means a form of university academic study where a student registers for
the Minimum Credits required per semester, unless a student is under probation and /or is
in his last two semesters.
“Part-time Study” means a form of university academic study where a student registers for no more than 10
credits per semester.
“IPT” (Institute of Higher Learning) means any public or private Institution of Higher Learning recognised by the
University.
“Course” means a course of study that has been approved by the University as an academic programme for the
purpose of awarding a diploma or degree.
“Students” means those who have fulfilled the course registration requirements and are
following the University study programme.
“Senior students” means those who have undergone and passed a minimum of one semester of study at the
University.
“Direct-entry” means students who are accepted for admission and are directly placed in an
appropriate semester based on previous recognised qualification which has been approved for
transfer of credits by the University.
“Subject” means a component of the course curriculum bearing its own specific code.
“Examination” means any evaluation conducted to measure the students’ academic performance.
“Credit Earned” means the total number of credits hours earned for subjects passed.

1     ACADEMIC REGULATIONS
“Credit for Graduation” means the total number of credits hours required to pass a certain course, as determined
by the Senate.
“Credit Counted” means the credit hours calculated towards obtaining the GPA and CGPA.
“Credit Transfer” means the transfer of credit awarded to a student for any particular subject already taken
at another IPT within his/her duration of study.
“Credit Exemption” means the transfer of credits awarded to a student during admission
process based on previous qualification approved by the University.
“GPA” (Grade Point Average) means the average grade point earned in a semester.
“CGPA” (Cumulative Grade Point Average) means the average cumulative point obtained for all semesters.
“Degree Conferral” means the Senate’s endorsement upon students qualified for a degree.
“Deferment” means a situation where a senior student opts to defer his/her study upon approval of the University,
or is being suspended by the University.
“Dismissed” means a situation where a student fails to attain a pass in his /her study. or a student who has utilized
required duration of study but fails to fulfill programme requirements or student who is terminated under the
University Disciplinary Board or under the Registration Procedure for Subjects and Courses.
“Withdraw” means a situation where a student opts to discontinue his /her study upon approval of the University.
“Pre-Requisite” means a subject that needs to be completed before any other higher-level subject could be taken.
“Faculty” means a faculty that offers the course of study.
“Duration of Study” means the total number of semesters required to complete a course, as specified in the
curriculum.
“Credit for Minor Programme” means the total number of credits for a particular minor programme as specified
by the Senate.
“Minor Programme” means a chosen academic programme in which students take several subjects other than
those specified in their Bachelor’s degree programme, for the purpose of expanding their expertise.

2     ACADEMIC REGULATIONS
 PART II

>>ACADEMIC YEAR

1. (1) The University Academic Year is divided into two regular semesters – Semester I and Semester II. Each
semester consists of 14 weeks of lectures.

(2) Besides the two regular semesters, the University also offers a Short Semester between Academic
Years. The implementation of the short semester is illustrated in Appendix VII. The semester is not
included in the calculation of duration of study for any specific course.

(3) The academic year is shown in Table 1:

Table 1: Academic Year*

Orientation Week 1 week

(Before the Beginning of the Academic Year)

SEMESTER I
Lectures 7 weeks
Mid Semester Break 1 week
Lectures 7 weeks
Revision Week 1 week
Final Examinations 3 weeks
Total 19 weeks
End of Semester Break 4 Weeks

SEMESTER II
Lectures 7 weeks
Mid Semester Break 1 week
Lectures 7 weeks
Revision Week 1 week
Final Examinations 3 weeks
Total 19 weeks OR
End of Academic Year Break 10 weeks End of Semester Break 1 week
SHORT SEMESTER
Lectures and 8 weeks
Examinations
End of Semester break 1 week
Total 52 Weeks Total 52 weeks

*Subject to changes

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 PART III

>> REGISTRATION OF COURSES

1. (1) New students must register for the course offered on the date determined by the University.

(2) New students who do not follow item 1.(1) of PART III without any acceptable reasons, will have
their offer automatically withdrawn.

(3) The registration for senior students will be done automatically by the university based on the previous
examination results.

(4) Senior students, who have discontinued their study because of deferment or are suspended, need to re-
register for the courses.

(5) Senior students who have received approval to pursue a minor program must register for the program at
their respective faculty on the date specified by the University. The rules and regulations pertaining to
the program are as in Appendix VIII.

PART IV

>> REGISTRATION OF SUBJECTS

1. (1) All students must register for every subject taken during every semester.

(2) The registration of subjects must be done before the end of the mandatory subject registration time
period, which is two (2) days before the semester begins.

(3) All students must register the right correct code and section number for all subjects.

(4) Students can only register for the subjects offered with the approval of the faculty.

(5) Students are responsible to correct any error in the subject registration slip within the stipulated period
of time.

(6) Registration of Audit subjects (HS)

4 ACADEMIC REGULATIONS
 (i) Students can register for not more than two HS subjects per semester with permission or upon
the faculty’s directive.

(ii) The credits for subjects registered under HS status are not included in the calculation of GPA and
CGPA. However, students who register for the HS subjects must follow the attendance
procedure and complete all course work given.

(iii) The registration of HS subjects will appear in the examination results and in the student’s
transcript provided item (6)(ii) of PART IV and the attendance requirement in item 1.(1) of
PART VII are fulfilled.

(7) Subject Withdrawal (TD)

(i) With the knowledge of the subject lecturer and the agreement of the academic Advisor, a student
can apply to withdraw from any registered subject no later than Friday of Week NINE (9) of the
respective semester.

(ii) Unless approval is obtained from the Dean, the permission to withdraw is subjected to the
minimum credit hours for the semester.

(iii) TD will appear in the subject registration record and the transcript.

(8) Registration of a minor subject

(i) With the approval of academic advisor and the faculty in which the minor program is offered, a
student may register for any subject specified and offered as minor program subjects.

(ii) The registration of each minor subject must be in accordance to the rules and regulations,
procedures and time period as determined by the respective Faculty.

(iii) The grade obtained for a minor subject will be calculated in the GPA and CGPA of the student.

(iv) Subjects for the minor program cannot be registered as Audit Subjects (HS).

(9) Students who fail to register within the specified time period can be dismissed unless a valid reason is
given and accepted by the University.

(10) Rules and regulations as well as procedures pertaining to registration of the subjects are as in Appendix
1.

5 ACADEMIC REGULATIONS
 PART V

>> CREDIT SCHEME

1. SUBJECT CREDIT

(1) Every subject has its own credit value to signify the importance and the nature of the subject.

2. CREDIT VALUE

(1) With the exception to certain cases, the credit value of subjects with credits are as follows:

Table II: Credit Value

Type of meeting Total number of Credit Value

meeting hours
per semester

Lecture 14 1

Practical / Studio /
Site Project 28 to 42 1

(2) Credit for Practical training

(i) With the exception to certain cases, practical training is given a Pass-Fail status (HW).

(ii) The value of ONE (1) credit for Practical Training is equivalent to at least (2) weeks of
training.

3. CREDIT PER SEMESTER

(1) All full-time students, except those with Conditional Status (KS) and/or those in the final two (2)
semesters, must register for no less than the Minimum Credit requirement that is 12 credits per
semester, inclusive of HS and HW subjects.

(2) Students who would like to register for more than 18 credits must obtain approval from the Dean.
However, no student is allowed to take more than 22 credits per semester.

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 (3) A student with a KS status is allowed to register for only NINE (9) to THIRTEEN (13) credits hours
for the following semester. Their pre-registration will be canceled and they must re-register within a
specified time.

4. CREDIT EXEMPTION

(1) Students are awarded credit exemption if they possess:

(i) a qualification from any accredited institution equivalent to the University’s certificate, diploma
or degree; or

(ii) working experience that has been recognized by the Senate as equivalent to certain subjects
offered at certificate or diploma or university degree level.

(2) Application for credit exemption must be made together with the application of admission to the
University or no later than week TEN (10) during the first semester of study.

(3) With the approval of the faculty, students can register and take the courses that have been given
exemption. The grade obtained will be calculated in the GPA and CGPA. Nonetheless, and the credit
exemption value given earlier will be cancelled.

(4) No Credit Exemption will be given for any minor program.

(5) Rules and regulations pertaining to credit exemption are as in Appendix II.

5. CREDIT TRANSFER

(1) Students can request for a transfer of credit provided that:

(i) the subject is taken in another IPT approved by the University during the course of study at the
University; and

(ii) the request for transfer of credit is done during the semester in which the subject is taken in the
IPT.

(2) Rules and regulations pertaining to credit transfer are as in Appendix II.

7 ACADEMIC REGULATIONS
6. CREDIT FOR FAILED SUBJECTS

(1) Students who failed any core subject must retake and pass the particular subject. In calculating the
CGPA, only the final credit counted and grade point of the subject are taken into consideration while
the previous credit counted and grade point will automatically be removed.

(2) Failed elective subjects are not necessarily repeated but the credits and grade points of the subjects will
still be calculated in the GPA and CGPA.

(3) Subject to item 1.(3) Part X, a failed minor subject may not necessarily be repeated but the credit and
grade point of the subject will still be counted in the GPA and CGPA.

7. CREDITS FOR GRADUATION AND DURATION OF STUDY

(1) Students must pass all required subjects listed in the curriculum of a specific course of study.

(2) The credits for graduation and the duration of study of a particular course of study are determined by
the faculty, with the approval from the Senate.

(3) The total number of credits for graduation in item 7.(2) Part V does not take into consideration credits
for any minor subject.

(4) The maximum duration of study is the regular duration specified by the curriculum plus an additional
four (4) semesters.

(5) Credits for graduation and duration of study for a Minor Program:

(i) Students must pass all subjects required for a particular minor program.

(ii) There is no additional number of semesters added to the maximum duration of study for
students registering for a minor program.

PART VI

>> GRADING SYSTEM

1. (1) A student’s performance in any subject is reflected by the grades received.

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 The relationship involving marks, grades and point value is shown in Table III.

Table III: The Relationship Involving Marks, Grades and Point Value

Marks Grade Points

90  ­  100 A+ 4.00
80  ­  89 A 4.00
75  ­  79 A­ 3.67
70  ­  74 B+ 3.33
65  ­  69 B 3.00
60  ­  64 B­ 2.67
55  ­  59 C+ 2.33
50  ­  54 C 2.00
45  ­  49 C­ 1.67
40  ­  44 D+ 1.33
35  ­  39 D 1.00
30  ­  34 D­ 0.67
00  ­  29 E 0.00

(2) The passing grade for any subject is set by of the faculty upon the Senate’s approval. Generally, D+ is
the minimum passing grade.

(3) Apart from the above grading system, the following also applies:

TS (Incomplete) - The grade given to students who are unable to sit for the final exams or
unable to complete the coursework because of certified medical reasons
or any other reason accepted by the University.

HS (Audit) - The grade given to a subject registered with the audit status (HS).

HL (Passing) - The passing grade given to a subject registered with a Pass-Fail status
(HW).

HG (Failing) - The failing grade given to a subject registered with a HW status.

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 PART VII

>>ESSESSMENT

1. ATTENDANCE

(1) Students must fulfill the 80% attendance for any subject in ONE (1) semester including HW and HS
subjects.

(2) Students who do not fulfill item 1. (1) Part VII above will not be allowed to attend any lectures and to
sit for any subsequent assessment. Failing grade (HG) is given to a subject with a HW status, while
Zero (0) mark is given to other subjects.

(3) For a subject registered as an Audit subject (HS), the grade HS will not appear in the transcript if item
1. (1) above has not been fulfilled.

(4) The rules and regulation and the procedure on actions to be taken against students with less than 80%
attendance is shown in Appendix III.

2. ASSESSMENT SCHEME

(1) Assessment on a subject is done continuously in the form of course work, final examination or others
throughout the lecture weeks, according to the guidelines set by the faculty, subject to the University’s
approval.

(2) The assessment for the practical training is set by the faculty and is subjected to the University’s
approval.

(3) For a subject that is assessed based on course work and final examination, the weightage of the course
work must not be less than 50% of the total marks. On the other hand, the weightage for the final
examination must not be more than 50% of the total marks, unless approval is given by the Senate.

(4) For courses to be 100% assessed through course work or have less than 50% weightage for the final
examination, they are subject to the approval of the Faculty’s Academic Committee.

3. FINAL EXAMINATION

(1) The final examination must be conducted within a specific time frame, according to guidelines set
by the University as in Appendix IV.

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4. SPECIAL EXAMINATION

(1) A special examination can be conducted for cases as follows:

(i) A student who cannot sit for the final examination due to a sickness that has been verified by a
Medical Officer of the University or any Government Hospital,

or

(ii) Subject to Item 4.(3) Part VII, a final semester student with a KB status, who fails a subject
taken during any of the last two semesters, exclusive of the Industrial / Practical training
semester.

(2) The marks of the special examination could be used in the following manner:

(i) The marks of the special examination taken because of item 4.(1)(i) Part VII above will replace
the final examination marks only; the marks of the course work remain as the same.

(ii) The marks of the special examination taken because of items 4.(1) (ii) Part VII above will
decide the results of the subject, whether a Passing or a Failing grade, and is not calculated in
the GPA or CGPA.

(3) A special examination cannot be conducted for the following cases:

(i) A subject that does not have a final examination.

(ii) A student who does not sit for the final examination without any valid reason or a student who
is barred from sitting for the final examination.

(4) For items 4.(1)(ii) Part VII, the results of the special examination taken will be recorded in the
transcript as a pass.

5. RELEASE OF EXAMINATION RESULTS

(1) The University will display the student’s final grade for every subject within a specific period.

(2) Students are required to check the grade displayed. If there is any discrepancy, students need to inform
the faculty within two (2) weeks after the final examination period ends.

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6. APPEAL ON THE RESULTS

(1) A student can make an appeal to the faculty for a review of any subject grade no later than two (2)
weeks after the final examination period ends, based on the guidelines and procedures as stated in
Appendix V.

PART VIII

>> ACADEMIC STANDING

1. (1) A student’s performance is assessed using both GPA and CGPA.

GPA = Total point value of a semester
Total credit counted of a semester

and

CGPA = Total point value of all semesters
Total credit counted of all semesters

(2) A student’s academic standing is determined at the end of every regular semester based on his/her
CGPA as depicted in Table IV below:

Table IV:  Academic Standing

Standing CGPA

Good (KB) CGPA   >   2.00

Conditional (KS) 1.70   <   CGPA   <   2.00

Fail (KG) CGPA   <   1.70
(Dismissal)

(3) With an approval from the Senate, a student who obtains a GPA < 1.00, but maintains a CGPA > 1.70
can:

(i) continue his/her study

or
(ii) be suspended in the next semester
or
(iii) be dismissed from the study.

12 ACADEMIC REGULATIONS
 (4) A student who obtains a good standing (KB) but has fully utilized the given duration of study will be
awarded a Good Standing (Duration of Study Used up) or KB (TT) and will be dismissed.

(5) A student who obtained Conditional Status (KS) for three subsequent semesters will be given a Failure
status (KG) and will be dismissed.

(6) The academic standing of a student who follows a Short Semester will not be determined, even though
GPA and CGPA are calculated, unless it is necessary for the purpose of item 1.(1) Part X. The grade
obtained in the short semester will be included in the calculation of CGPA of the following semester.

2. GRADE REPLACEMENT

(1) A student may improve the grade of a subject during his or her course of study, under these conditions:

(i) the student receives approval from the faculty.

(ii) the grade of the subject to be improved must be a C- or below.

(iii) the improvement of grade of any subject can be done only once.

(iv) the best grade obtained will be counted in the GPA and CGPA.

(v) the application to improve a grade must be submitted together with the fee for improving a
grade as set by the Senate as in Appendix I.

(2) A student who has graduated or who has completed the study without applying for conferral of a
degree is not allowed to replace a grade.

3. RELEASE OF A STUDENT’S ACADEMIC STANDING

(1) The release of the academic standing of a student is carried out according to guidelines and procedures
set by the University.

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 PART IX

>> DEAN’S LIST

1. (1) A student who obtains a GPA of 3.50 and above will be awarded a Dean’s List certificate, provided that
he or she has registered for at least 12 credit hours for that semester excluding subjects with HS and
HW status.

(2) The remark “Dean’s List” will be printed on the student’s transcript.

PART X

>> CONFERRAL OF DIPLOMAS AND DEGREES

1. CONFERRAL REQUIREMENTS

(1) The Senate normally endorses for a degree conferral in the two regular semesters. Nevertheless, based
on certain reasons, the Senate may approve for a degree conferral in a short semester.

(2) Students are only eligible for the conferral of their diploma or degree after meeting these requirements:

(i) Obtain a Good Academic Standing (KB)

(ii) Pass all the required subjects

(iii) Have applied for a degree conferral and have received the Faculty’s approval

(iv) Fulfill other requirements.

(3) Requirements for Minor Programs:

(i) Students are eligible for a minor in any program in the transcripts after:

(a) Pass all subjects registered and required for the minor program

(b) Have applied for a minor conferral and have received the Faculty’s approval.

14 ACADEMIC REGULATIONS
2. GRADUATION APPLICATION FOR DEGREE CONFERRAL

(1) Students who have fulfilled all the requirements for graduation must submit an application for a degree
conferral in a particular semester within a specific duration. Late application will be fined.

(2) Students who do not apply within the specific duration will only be awarded with a Good Standing (KB)
(Completed Study) (KBTK) status. The students can apply for the degree conferral in any of the
following semesters.

(3) Students who are given KB (TK) status but do not apply for a degree conferral up to FIVE (5) years after
completing the study, will not be awarded with any degree/diploma except with the Senate’s approval.

(4) Students who maintain a Good Standing (KB) but have utilized all their semesters (TT) [KB (TT)] are
not qualified to apply for a degree conferral.

(5) Students who do not meet the requirements for a degree conferral, yet submit an application for a degree
conferral, will be fined.

(6) Students who have fulfilled passing requirements for minor program must submit application together
with the application for a degree conferral.

(7) Guidelines and the application procedure for a degree/diploma conferral is as stated in Appendix VI.

3. CLASSIFICATION OF DIPLOMA AND DEGREE

(1) The classification of diplomas and degrees conferred to students are based on the final CPA obtained by
the student as shown in Table V:

Table V: Classification of Diploma and Degree

Diploma CPA Status

First Class CPA > 3.50

Second Class 2.00 < CPA < 3.50

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 Bachelor’s Degree CPA Status

First Class Honours CPA > 3.67

Second Class Honours (Upper Division) 3.00 < CPA < 3.67

Second Class Honours (Lower Division) 2.00 < CPA < 3.00

PART XI

>> DEFERMENT OF STUDY

1. (1) A student who has been diagnosed as having a certain illness by a medical officer of the University or
of any government hospital is entitled to request for deferment of study. This entitlement is only for
two semesters and will not be counted as part of the total number of semester life that the student has
undergone at the University. The maximum length for deferment for each application is TWO (2)
consecutive semesters. However, if the student requires more than FOUR (4) consecutive semesters,
the case will be referred to the University Medical Panel to decide whether this student is allowed to
continue with the study or not.

(2) A student can also request for deferment of study for other reasons. The application must be made
before Friday of week NINE (9) of the semester. The requested deferment period will be counted as
part of the total number of semester life that the student has. However, if the deferment is based on
recommendation made by the Dean of the Faculty and approved by the Deputy Vice Chancellor
(Academic And International) then the deferment period cannot be counted in the student’s total
semester life.

(3) If the student defers upon the instruction of the University according to item 1. (3) (ii) Part VIII, the
deferment period will be counted as part of the total number of semesters that the student has
undergone. However, if the deferment is based on recommendation made by the Dean of the Faculty
and approved by the Deputy Vice Chancellor (Academic and International) then the deferment period
cannot be counted as part of the student’s total semester life.

(4) Students who are deferred by the University due to Disciplinary Action, the deferment period will be
counted as part of the student’s total semester life.

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 PART XII

>> RE-REGISTRATION

1. (1) The Senate may consider an appeal made by a first semester student who obtains a Failing (KG) status
to re-register, provided the student has made an appeal to the Faculty within TWO (2) weeks after the
results are released.

(2) The student will be regarded as a Re-admission Student (DS)

(3) Students who receive approval for re-registration will be deferred ONE (1) semester before he or she is
allowed to continue with his study in the offered course. However, upon approval from the Dean and
Deputy Vice Chancellor (Academic), the student may be allowed to continue his or her study in the
following semester.

(4) Re-admission Students (DS) will start their study with new GPA and CPA [whereby accumulative
credit and obtained credit are ZERO (0)]

(5) A re-admission student (DS) will be dismissed from study if he or she fails to get a good academic
standing (KB) in the new semester.

PART XIII

>> CHANGE OF COURSE OF STUDY

1. CHANGE OF COURSE OF STUDY FOR FULL-TIME STUDENTS

Change of course of study is not encouraged. However, the University may consider an application to change
a course that is made by a full time student within the same Faculty or to another course offered in another
Faculty provided that:

(i) The change of course is only applicable for those who have undergone a minimum of ONE (1)
semester coursework at the university.

(ii) The application for change of course must be made no later than TWO (2) weeks after the examination
results are released.

(iii) The academic standing of the student is not a Failing grade (KG).

17 ACADEMIC REGULATIONS
 (iv) For any change of course that is similar to the previous course taken, all records on the student’s
academic matters will be maintained and the student is considered as continuing the study.

(v) For any change of course that differs from the previous degree or from a degree to a diploma, all
previous academic records of the student will be closed, and a new record keeping will be established
subject to item 4 Part V in this handbook. The maximum duration of the student’s semester life is also
subject to credit exemption by the faculty.

(vi) Change of course can only be made once during the whole course of study.

PART XIV

1. ACADEMIC MISCONDUCT

(1) Students who have committed a misconduct or academic wrongdoing can be charged with
Academic misconduct according to University and College University Acts, 1971, Regulations of
Universiti Teknologi Malaysia (Students Disciplinary), 1999.

(2) Students are not allowed to commit any of the following academic misconduct:

(i) To plagiarise phrases, ideas or information without the original writer’s permission.

(ii) To give, receive or hold any information related to a subject just before or while the
examination of that subject is conducted.

(iii) To take, change, disclose, destroy or vandalise any property in connection with the preparation
or completion of research or examination.

(iv) To cheat in any academic related matter other than those mentioned above.

2. GENERAL PROVISIONS

(1) Any other action may be taken under any other provision on the Academic Rules and Regulations.
All implementation guidelines must be observed. However, the Senate is entitled to change the
guidelines according to any situation that may arise.

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(2) The Appendices and Tables in this Academic Handbook will become part of the current reinforcement
of regulation.

(3) In any situation where there is a dispute, the regulations stated in this Academic Regulations
Handbook will apply.

(4) The information is correct at the time this Book is published.

Approved by The Senate of Universiti Teknologi Malaysia

On 19 October 2005
And Amendment
On 9 May 2007

TAN SRI PROF. DR. MOHD. ZULKIFLI BIN

TAN SRI MOHD. GHAZALI

Chairman
The Senate of Universiti Teknologi Malaysia

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 APPENDIX 1

REGULATIONS FOR SUBJECT REGISTRATION

1. It is mandatory for all students who have registered for a course – a full time, part time, or external
candidate – to register every subject that will be taken for the semester. Students who do not register for
the course are not allowed to register for any subject.

2. Students can only register for subjects that are offered for a particular semester based on the regulations set
by the student’s faculty. Students cannot register for any subject that is not offered in the semester.

3. Every subject that is taken in any particular semester must be correctly registered with the right subject
code, section number, total credit hours and status of the subject such as UM (Repeat Subject), UG (Repeat
Grade), HS (Attendance Only) , HW (Compulsory Attendance), or HWUM (Repeat Passing / Failing
subject).

4. Any error in the registration of subjects can result in the subject being awarded zero.

5. Students who need to repeat any subject (except for re-admission students (DS)) must register for the
subject with the status UM or HWUM or UG. This includes the following category:

5.1 any subject with the status UM or HWUM i.e. any failed subject in any of the previous semesters;

5.2 UG is for the repeated subject which is a pass (C- and below) upon faculty’s approval for the
purpose of improving the academic achievement. A fee of RM 43.00 for each credit will be
imposed for this purpose and is not refundable if the student withdraws (TD) from this subject.

6. The initial subject code can be used for the purpose of registration as in Item 5 above.

7. Subjects that are taken by DS students cannot be registered with a UM, HWUM and/or UG status.

8. The registration of subjects takes place at the Faculty using the subject registration form (UTM.E/3-1). The
form must be verified by the student’s academic advisor or any other officers appointed by the Dean. Each
subject

20 ACADEMIC REGULATIONS
 that is going to be registered must be endorsed by the lecturer teaching the subject or by his / her
representative.

9. Students are encouraged to do Pre-registration of subjects within the time set by the University. Pre-
registration of subjects can normally be done within TWO (2) weeks in the semester before.

10. The registration of subjects can be done within TWO (2) working days of the last week before the semester
begins, as set by the University. Students are allowed to make changes to their registration till Friday of
the first week of the semester. The changes that can be made include adding, deleting, and changing of
code, section and status of the subjects registered. Students need to fill in the Subject Registration
Amendment Form (UTM.E / 3-5) and get the signature of their Academic Advisor before submitting the
form.

11. Item 8, Item 9 and Item 10 can be done on-line by abiding the procedures mentioned in the Items.

12. Any late registration or registration amendment is not accepted, unless for certain cases that can be
considered by the University. Depending upon the last day i.e. Friday of the second week of the semester,
the late registration/ amendments, a RM25.00 per subject fine is imposed, subject to a maximum of
RM200.00.

13. The subject registration slip will be issued to students through their Faculty. Students must collect the slip
from their respective Faculty after every registration or correction of subject registration.

14. Students must check and ensure that all information printed on the subject registration slip is correct. If
there is any error, students must make necessary changes according to the rules and regulation within the
predetermined duration as mentioned in Item 10 and Item 12 above.

15. Students can withdraw (TD) any subject registered for the semester. Application to withdraw must be
made by using the Subject Withdrawal Form (UTM.E / 3-2) starting from week THREE (3 rd week) and
no later than on Friday of week NINE (9). After this date, any application for withdrawal will not be
entertained.

16. The registration of subject must be made according to the procedures set by the University. Any
registration done without following the procedure will not be considered or accepted.

17. If a student fails to do the registration or does not do the registration of subjects within the specified
duration as mentioned above, unless valid reasons are given, he or she will be dismissed from the
University.

21 ACADEMIC REGULATIONS
 APPENDIX II

GUIDELINES FOR EXEMPTION AND TRANSFER OF CREDITS

1.0 Exemption of credit

1.1 Exemption of credit refers to the credits have been given exemption (Credit exemption) during the
application process for entry into a course of study based on the achievement in a particular
subject. It is an exemption to part of the credit requirement for degree conferral based on the
existing qualification (certificate, diploma, bachelor or experience) which is identified as equal with
the diploma or degree from UTM. The total credit exemption is informed during course study
registration.

1.2 Students who undergo change in program/course of study, either within the University or from other
IPT/program can apply for credit exemption. The faculty that accepts this student will determine
the subject that will be given Credit Exemption.

1.3 Credit exemption will not be given for program/course of study which has been followed and has
already obtained a degree/diploma in similar area and level from other IPTs.

1.4 According to Item 3.5 below, the maximum credit exemption allowed must not exceed 50% of the
total credits as the requirement for degree conferral of any program or course of study. Application
for Credit Exemption must go through the faculty involved and all the process must be settled in
week TEN (10) of the first semester of study. However, the Faculty can appeal to the Senate for
credit exemption of more than 50% which is limited to a maximum of 67%.

2.0 Transfer of Credit

2.1 Transfer of credit is the credit transferred (Transfer credit) to the students who have taken and
passed the subject that is recognized in all IPTs during the duration of study at the University. The
subject applied for the transfer of credit must be equivalent to and fulfill the requirements of the
present course curriculum.

2.2 According to Item 3.5 below, the limit for transfer of credit allowed from other IPTs must not
exceed 33% from the total number of credits for a degree conferral but not exceeding 17 credits
from each IPT.

22 ACADEMIC REGULATIONS
 2.3 Transfer of credit approved will be used in the calculation of GPA and CGPA.

2.4 Students is not allowed to complete his or her last semester in other IPTs by taking the advantage of
Transfer of Credit.

2.5 Only students with active registration status are allowed to apply for Transfer of Credit.

2.6 Application for transfer of credit from other IPTs must be made within ONE (1) semester before
following the Transfer of Credit programme.

3.0 Rules and Regulations for Exemption of Credit and Transfer of Credit

UTM students can apply for credit transfer for any particular subject based on the specified rules and
regulations.

3.1 Passing Grade

(i) a minimum of Grade C according to the UTM grading system.

(ii) a minimum of a passed grade as set by the faculty.

3.2 Credit Value

Subjects that are given Credit Exemption and Credit Transfer must be equivalent to the level with
the University’s curriculum of the course of study based on the calculation of academic load and
credit value.

3.3 Contents of Subject and Curriculum

The contents of the subject that have been identified for credit transfer, must be equivalent to the
existing curriculum of the program or course of study pursued. The contents of the subject should
be the same or not be less than 80% similar, if not exactly the same.

3.4 The approval for Exemption and Transfer of Credit will only be given to subjects for courses that are
recognized by JPA/LAN.

3.5 The combination of Item 1.4 and Item 2.2 above must not exceed 50% of the overall credits required
for a degree conferral for a particular course of study. However, the Faculty can make a request to
the Senate for a total exceeding 50%, but not exceeding 67%.

23 ACADEMIC REGULATIONS
3.6 The subjects given Exemption and Transfer of credit will be recorded in the student’s academic
record.

3.7 An application for Transfer of Credit / Credit Exemption must be made using the UTM –E / 3-8
PIN. 2000 form.

3.8 The faculty based on the recommendation of the Faculty’s Academic Committee will give Transfer
of Credit approval.

3.9 The student will be informed about the approval of the Credit Exemption and Transfer of Credit.

24 ACADEMIC REGULATIONS
 APPENDIX III

REGULATIONS ON STUDENTS WITH LESS THAN 80% ATTENDANCE

1. Students who do not attend classes without any valid reason must be reminded or given warning letters by
the subject lecturer.

2. When the absence of a student is more than 20%, the Faculty that offers the subject can take the following
actions:

2.1 The student is not allowed to follow or continue any form of study (tutorial/practical/studio and so
forth)

2.2 The student is not allowed to sit for any upcoming assessment (quiz, test, examination and so forth)

2.3 The student will be given zero (0) mark for that particular subject and he or she must repeat the
subject.

3. The faculty needs to inform of the action taken by writing to the student.

NOTE:

Any actions taken by the Faculty on the student need not be informed to the Senate.

25 ACADEMIC REGULATIONS
 APPENDIX IV

EXAMINATION REGULATION

In implementing the power granted under Section 20 Universiti Teknologi Malaysia (Examination) Act 1998, the
Senate of UTM decides the following:

1.0 CONDITIONS ON TAKING THE FINAL EXAMINATION

1.1 All registered and active students are required to sit for the final examination for all subjects set by
the faculty, under the condition that the students have registered for the subjects and have fulfilled
the Regulation for Students with less than 80% attendance as shown in Appendix III.

1.2 Faculty can defer examination for a sick student or for reasons acceptable to the University. The
student is required to produce a medical Certificate (endorsed by a government Doctor or
University Medical Officer) or other reasons to the Dean of the faculty no later than TWENTY-
FOUR (24) hours before the examination starts except for other reasons acceptable to the
University.

2. 0 INVIGILATION OF THE FINAL EXAMINATION

2.1 The Examination Director is the Dean of the Faculty.

2.2 The Examination Director is responsible to ensure that the examination runs smoothly with proper
and orderly administration.

2.3 The Examination Director will appoint invigilators, who must be members of the academic staff
and assistant invigilators (support staff).

2.4 The invigilators and assistant invigilators are answerable to the Examination Director.

3.0 INVIGILATION OF THE FINAL EXAMINATION

3.1 An invigilator is responsible for the administration of the examination.

3.2 Unless permitted by the Examination Director, at least TWO (2) invigilators should be appointed
for every examination hall/room. One of the two will be appointed as the Head Invigilator.

3.3 Responsibilities of a Head Invigilator:

26 ACADEMIC REGULATIONS
a. The Head Invigilator must report to the Examination Director or his / her representative at
the faculty’s office at least THIRTY (30) minutes before the examination starts. The Head
Invigilator will get a sealed envelope containing the examination question papers and a list of
names of students sitting for the examination.

b. The Head Invigilator will verify the attendance of the Invigilators and
Assistant Invigilators.

c. The Head Invigilator has to instruct the Assistant Invigilators to distribute the answer
booklets, attendance forms, logarithm booklets and other necessary document needed to all
desks. The distribution must be completed the latest FIFTEEN (15) minutes before the
examination starts.

d. The Head Invigilator has to instruct the students to enter the examination room/hall
FIFTEEN (15) minutes before the examination starts.

e. The Head Invigilator has to ensure that the students’ attendances are recorded correctly.

f. The Head Invigilator will announce the start and end of the examination time. He also need
to announce to the students when there is only FIFTEEN (15) minutes left before the
examination ends.

g. The Head Invigilator is to remind the students about the examination misconducts.

h. If any student is allowed to leave the Examination hall/room for a specific purpose and then
to return to the hall, the Head invigilator must ensure that the student is under close
observation while he is outside the hall/room.

i. The Head Invigilator is allowed to bar students who disobey the examination regulation from
sitting for the examination.

j. The Head Invigilator must report any incident which is against the examination regulations
to the Examination Director or the representative immediately after the examination.

k. The Head Invigilator may allow any student to leave the examination hall if the student
wishes to submit the answer booklet earlier than 15 minutes before the examination ends.

27 ACADEMIC REGULATIONS
 l. The Head Invigilator must instruct the invigilators to collect the answer booklets/papers
while students remain seated. Empty or unused answer booklets/papers must be collected
separately.

m. The Head Invigilator is responsible for counting and verifying the number of answer
booklets/papers collected.

n. The Head Invigilator is responsible for handing over the answer booklets/papers to the
Examination Director or his representative. Answer booklets/papers that are empty or
unused are also to be submitted.

o. The Head Invigilator is not allowed to suspend, postpone or cancel any examination without
the agreement of the Examination Director.

p. The Head Invigilator has to verify the attendance of the Invigilators and Assistant
Invigilators to the Examination Director or his representative at the Faculty’s office after the
examination.

q. The Head Invigilator has to gather all information/evidence pertaining to any case related to
the violation of the examination regulation and to surrender the information/evidence to the
Examination Director or his representative.

r. The Head Invigilator is responsible to make sure that the examination runs smoothly.

s. The Head Invigilator is given the authority to take necessary action in order to prevent any
misconduct.

3.4 Responsibilities of the Invigilator

a. Invigilators are expected to report for duty to the Head Invigilator at the examination hall
THIRTY (30) minutes prior to the examination.

b. Invigilators have to distribute the question papers to all desks before the students are allowed
to enter the examination Hall/Room.

c. Invigilators have to ensure that the information written on the attendance slip matches the
information on the studen’s identity card and/or matrix card and subject registration slip
before collecting a copy of the attendance slip.

28 ACADEMIC REGULATIONS
 d. Students are to remain seated in their individual seats, while the invigilators collect the
answer booklets/papers after the examination has ended. Empty or unused answer booklets/
papers must be collected separately.

e. Invigilators have to report to the Head Invigilator if there is any misconduct during the
examination.

f. Invigilators should carry out other tasks given by the Head Invigilator.

3.5 Responsibilities of the Assistant Invigilator

a. Assistant Invigilators are required to report for duty to the Examination Director or his
representative at the faculty THIRTY (30) minutes before the examination starts. Following
that, they are expected to report for duty to the Head Invigilator at the examination
Hall/Room.

b. Assistant Invigilators are answerable to the Head Invigilator and are expected to:

i) bring all examination necessities/equipment to the examination hall;

ii) place all necessities for the examination on the student’s desk as instructed by the
Invigilator;

iii) assist invigilators in collecting student’s answer booklets/papers.

iv) to return all necessities/equipment used after the examination ends to the Examination
Director or his representative at the Faculty’s office; and

v) to carry out any other tasks as instructed by the Head Invigilator.

4.0 FINAL EXAMINATION REGULATIONS

4.1 Students are advised to be outside the examination Hall/Room no later than FIFTEEN (15)
minutes before the examination starts.

4.2 The Head Invigilator may allow the students to enter the examination Hall/Room FIFTEEN (15)
minutes before the examination starts. Students must conduct themselves appropriately when
entering the Hall/Room.

29 ACADEMIC REGULATIONS
4.3 Students who arrive late at the examination Hall/Room, but no later than THIRTY (30) minutes,
are allowed to sit for the examination. However, these students need to complete the examination at
the same as other students.

4.4 Students who arrive THIRTY (30) minutes after the examination has started are not allowed to
enter the examination Hall/Room and are not allowed to sit for the examination.

4.5 Students are not allowed to leave the examination Hall/Room within THIRTY (30) minutes after
the examination has started and FIFTEEN (15) minutes before the examination ends. Students
who wish to leave the Examination Hall/Room momentarily for any reason must obtain permission
from the invigilator.

4.6 All students are required to bring the subject registration slip and matric card and/or their identity
card to the examination Hall/Room. All items must be placed at the right hand corner of the desk
for inspection by the invigilator. Students are not allowed to sit for the examination if they fail to
produce the mentioned items.

4.7 Students who do not bring the subject registration slip and the matric/identity card are not allowed
to sit for the examination, unless permission has been obtained from the Examination Director.

4.8 Students are prohibited from bringing in any books, papers, pictures, notes, things that have notes
written on, programmable calculator, communication devices or any other devices, into the
examination Hall/Room unless permitted by the Head Invigilator. Apart from that, students are also
not allowed to receive any of the stated items from anyone unless permitted by the Vice Chancellor
as suggested by the Examiner or the Examiner Council.

4.9 Any item/equipment/devices loaned to the students during the examination must be returned to the
invigilators when the examination ends.

4.10 Students must obey all instructions given in the examination Hall/Room by the Head Invigilator
throughout the examination period.

4.11 Within 15 minutes before an examination starts, students are allowed to:

a) fill in the attendance slip and the front page of the answer booklet with the details required

b) read the examination questions without making any notes.

30 ACADEMIC REGULATIONS
4.12 Students must write their name, identity card number, subject and course codes, and any other
required information on each answer booklet/paper or any other appendices used.

4.13 Students must carefully read and follow the instructions printed on the cover of the answer booklet.

4.14 Students must ensure that they are given the right question paper, without any missing pages before
attempting to answer any question. If a student discovers any mistake, he must immediately inform
the invigilators.

4.15 All examination related work including rough work must be done in the answer booklet. Pages in
the answer booklet must not be torn out of the booklet.

4.16 All answer booklets/papers, whether used, unused or rough work, must not be brought out of the
examination Hall/Room.

4.17 Students are prohibited from communicating with other students throughout the examination time.

4.18 Students are prohibited from eating, drinking or smoking in the examination Hall/Room.

4.19 At the end of the examination period, students must ensure that their answer booklets/papers
(except for unused answer booklets/papers or any rough work) are arranged and tied together with
the first copy of the attendance slip, according to the instructions given, before submitting to the
invigilators.

4.20 Students must remain seated after the examination ends and can only leave the examination
Hall/Room after getting instructions to do so from the Head Invigilator.

4.21 Students are not allowed to begin answering the questions before the examination starts and are not
allowed to continue working after the examination ends.

4.22 Students must enter and leave the examination Hall/Room in an orderly manner.

4.23 Students may not refer or use any reference material inside or outside the examination Hall/Room,
while the examination is being conducted, unless permitted by the Head Invigilator.

31 ACADEMIC REGULATIONS
 4.24 Any kind of assistance from any party related to the examination cannot be given to or received by
the students, unless permitted by the Head Invigilator.

5.0 EXAMINATION MISCONDUCT

5.1. Students are prohibited from committing any of the following examination misconduct:-

a) Distributing, receiving or possessing any information in electronic, printed or any other

forms that are related to the subject being tested in the examination whether inside or outside
the examination Hall/Room unless with permission from the Head Invigilator.

b) Using any information obtained, as mentioned in Item 5.1(a) for the purpose of answering
any of the examination questions.

c) Cheating or attempting to cheat or doing anything that may be deduced as cheating or

attempting to cheat while the examination is conducted.

6.0 PUNISHMENT

6.1 If a student have been found violating any one of the rules and regulations of the examination, after
being prosecuted by the Faculty’s Academic Committee and is found guilty, the Senate can decide
on any one of the penalties, or a combination of two or more penalties listed below:

a) To award ZERO (0) for the overall result of the examination of the particular subject.
(Including the course work)

b) To award ZERO (0) for all subjects registered in the semester.

c) To suspend the student for any duration deemed appropriate by the Chairman of the Senate.
The number of semester(s) suspended will be counted as part of the total number of
semesters that the student has to complete his studies.

6.2 Students who violate the regulations may also face disciplinary actions under the University and
College University Act 1971, Universiti Teknologi Malaysia’s Guidelines (Students’ Regulation),
1999.

32 ACADEMIC REGULATIONS
 APPENDIX V

PROCEDURES FOR APPEAL OF SUBJECT GRADE

1. The faculty offering the subject would print and produce the examination results printout (grades only) for
every subject, according to the course. Student’s identity will only be revealed through their identity card
number.

2. The faculty offering the subject would display the examination results printout mentioned above the latest
after SEVEN (7) days following the end of the semester examination week. The results must be displayed
for a minimum of SEVEN (7) days on the notice board for student’s inspection, subject to a closing date
set by the University. The University will also display the examination results on the University’s website
according to the specified time.

3. Students can directly contact the lecturer if they think that there is a error in the grade awarded. They are
also allowed to go through / review the examination answer script and to discuss it with the lecturer if they
are unsatisfied with the grade awarded. After reviewing the content of the examination answer script and
discussing it with the lecturer, and the student still feels dissatisfied with the grade awarded, the student can
then make an Appeal for the Results of the Subject Grade, where the appeal is made so that the answer
script will be reviewed and re-marked. The student is not allowed to make an Appeal for the Results of the
Subject Grade without reviewing the examination answer script and discussing it with the lecturer.

4. The appeal has to be made within and no later than TWO (2) weeks after the final examination period
ends.

5. Students can obtain the Appeal for the Results of the Subject Grade form (Form UTM.E/5-1) at the
Faculty. After the form has been filled in 4 copies, the student must make the necessary payment to the
Bursar’s Office based on the following procedure:

5.1 The payment for an appeal is RM25.00 for every subject.

5.2 The Payment Instruction form can be obtained form the Administration Office at the Faculty.

5.3 The payment has to be made in the form of cash, money order or postal order. Personal checks are
not accepted.

5.4 All payments must be made by the student, at the Bursar’s Office. Payment made through mail will
not be accepted.

33 ACADEMIC REGULATIONS
6. The student has to personally submit the completed copies of the forms to the respective faculties that offer
the subjects. One copy of the form has to be kept by the student. When submitting the copies of the forms
to the respective faculties, the student has to bring along the receipt of payment made to the Bursar’s office.

7. If there is an appeal made based on Item 3 in Appendix V, the Faculty will review and re-mark the
examination answer script of the student.

8. For servicing subjects, the respective faculty offering the subject must submit a report to the student’s
Faculty based on the review and the re-mark made as stated in item 7.

9. Based on the review made in Item 3 in Appendix V and / or the re-mark made in Item 7 in Appendix V, a
new mark will be awarded. If the new mark awarded is lower than the original mark than the original
mark will be retained. The Faculty offering the subject must then update the student’s examination
records in the computer system.

10. The Faculty offering the subject needs to inform the student of the result of the review and / or the result of
the appeal made.

11. An appeal is considered successful, if the new awarded mark is higher than the pervious one given and the
payment made for the appeal is returned to the student.

34 ACADEMIC REGULATIONS
 APPENDIX VI

PROCEDURES FOR APPLICATION OF DIPLOMA/DEGREE CONFERRAL

1. Final semester students who are completing their studies are required to apply for the conferral of their
diploma/degree. Students who had applied for the conferral of their diploma/degree but were not able to
complete their studies on time are required to re-apply for the conferral of their diploma/degree again as the
application submitted in the previous semester is no longer valid.

2. Students who are not eligible to apply (besides those mentioned in Item 1) will be fined RM25.00 if they
submit an application.

3. The application must be made using the Application for Degree Conferral form UTM.E / 7.7 (in three
copies) within a specified duration set by the University. Students need to bring all three copies of the form
to the Faculty in order to get certification. The first copy of the form must be submitted to the Faculty, the
second to the Academic Advisor and the third for their keeping. Failure to submit the first copy to the
Faculty will be regard as has never applied for a degree conferral.

4. The closing date for the application is THIRTY (30) days before the start of the semester final examination
period. Any application received within TWO (2) weeks after the closing date will be fined RM25.00.

5. Students who do not submit the application form to the Faculty after the closing date or within the above
duration will not get their degree in that semester. Nevertheless, they can submit their application within
the specific duration in the next semester.

6. The Faculty will only recommend the applications made by students who have applied for their degree
conferral within the specified duration, to the Senate to be verified as eligible to be the recipients of the
degree/diploma.

7. Students who have not applied cannot be considered for admission into a higher level of study at the
University.

8. Application for conferral of diploma/degree must be submitted no later than FIVE (5) years after the
completion of their study. Application submitted to the Faculty after the stated duration will not be
entertained and the student will not be awarded any diploma/degree.

35 ACADEMIC REGULATIONS
 APPENDIX VII

GUIDELINES FOR THE SHORT SEMESTER

1.0 DURATION OF STUDY

1.1 The Short Semester is an optional semester for the students and will not counted as part the total
number of semesters set for a particular course.

1.2 The Short Semester commences a week after the end of Semester II and it is conducted over
EIGHT (8) weeks.

1.3 The duration of the semester as mentioned above includes the final examination and no specific
provision is given for semester break and revision week.

2.0 SUBJECTS OFFERED

2.1 Any subject can be offered in the short semester.

2.2 The maximum number of credits that can be registered by students is restricted to SIX (6) credits
only.

2.3 Faculties are encouraged to offer subjects that have high percentages of failures in the Short
Semester.

3.0 REGISTRATION OF SUBJECT

3.1 Students are required to register every subject taken during the Short Semester, according to the
existing regulations/procedures and within the specific time set by the University.

3.2 Students are allowed to drop any subject registered, except for subjects taken upon directive of the
University. If the students intent to DROP (TD) a subject he had to do it before the middle of the
semester according to the procedure and method mentioned in Appendix I in Item 15.

3.3 Faculties are required to decide on the total number of students who can register for a section of
each subject that is offered.

36 ACADEMIC REGULATIONS
4.0 METHOD FOR CALCULATING THE ACADEMIC ACHIEVEMENT BASED ON RESULTS

4.1 The student’s GPA and CGPA will be calculated for a Short Semester. However, the academic
standing of the students will not be determined.

4.2 The examination results for the Short Semester will be combined with the semester ONE (1)
examination results of the following session, to determine the academic standing of the student.

4.3 The same regulation/procedure for notifying the examination results and the appeal for subject
grade will be used for the of the following session.

4.4 Subject to/Depending on Item 1.(1) in Section X in the Academic Regulation, degree conferral
cannot be made in a Short Semester.

5.0 THE TUITION FEES

5.1 The tuition fee chargeable to the students for a Short Semester is as follows:

5.1.1 Rates for Tuition Fee

Type of Course Fee

Diploma RM 15.00 per credit

Bachelor’s Degree
Technology RM 45.00 per credit

Social Science RM 40.00 per credit

Arts RM 35.00 per credit

5.1.2 Service Charge

A service charge of RM110.00 is charged to all students.

37 ACADEMIC REGULATIONS
5.2 Methods of Payment

5.2.1 Students must pay all their fees for the Short Semester before and/or while registering for
the subject(s) that they intend to take. Only those who have fully paid their fees will be
accepted as a registered student.

5.2.2 Students who failed to pay the fees or were only able to make partial payments will not be
allowed to register for any subject. Besides that, students who paid the fees but drop or
withdraw any subjects registered are not entitled to any refund after the official deadline of
the subject registration.

38 ACADEMIC REGULATIONS
 APPENDIX VIII

REGULATIONS AND PROCEDURES FOR A MINOR PROGRAMME

1.0 MINOR PROGRAMME REGISTRATION

1.1 Senior students who are eligible to follow a minor programme must register into the programme at
the student’s Faculty according to the duration specified by the University.

1.2 Students are not allowed to change their registered minor.

1.3 Students are not allowed to follow more than TWO (2) minor programmes throughout their course
of study.

2.0 REGISTRATION OF MINOR PROGRAMME

2.1 With permission from the Academic Advisor and the faculty offering the minor programme,
students can register any subject that in the minor programme.

2.2 Students need to register every minor subject that they take for each semester according to the
existing regulations and procedures within the duration specified by the faculty.

2.3 Minor subjects cannot be registered as Audit Subjects (HS).

2.4 Item 1.(2) till Item 1.(10) in Section IV can be used except for Item 1.(5).

3.0 PASSING CREDIT FOR MINOR PROGRAMME AND DURATION OF STUDY

3.1 Students must pass all required subjects for a registered minor.

3.2 The faculty that offers the minor programme, with the University’s approval, determines the total
number of credits that should be completed for a certain minor.

3.3 No extra semester will be granted to those students who register for any minor programme.

39 ACADEMIC REGULATIONS
4.0 EXEMPTION AND TRANSFER OF CREDIT FOR MINOR PROGRAMME

4.1 Exemptions and transfer of credits will not be awarded for those who register for any minor
programme.

5.0 ACADEMIC STANDING

5.1 The results for the subjects taken for any minor programme will be counted as part of the student’s
GPA and CGPA.

5.2 Students who failed any subject for the minor programme are not required to repeat the subject.
However, the credits earned will be counted as part of the student’s GPA and CGPA.

6.0 MINOR CONFERRAL

6.1 Requirements for a minor conferral.

(i) Students will only be awarded a minor in a certain course, that would appear in their official
transcript, after they have:-

(a) Passed all the required subjects under a certain minor that they registered for

(b) Applied for their minor conferral and received confirmation from the faculty offering
the minor programme

6.2 Application for a minor conferral

(i) Students who have fulfilled all the requirements for their minor conferral must submit the
application together with the application for their degree conferral.

(ii) Application for a minor conferral cannot be done after the award of any degree.

(iii) Students who did not apply for their minor conferral together with their degree conferral
will not be awarded a minor.

40 ACADEMIC REGULATIONS