To Close AR Period

Responsibility: PSR Control Periods/Transfer Entries to GL

1. Click Control AR Periods

2. Click Open Button/Double click the link

3. Change Period Status from Open to Close
4. Click Ok Button

5. Save, Click
 Read the ‘Note’…

6. Click Ok button
 Read ‘Error’ message: You must post all transactions in this period before you close it.

Possible Exceptions
- Incomplete Transactions
- Unaccounted Transactions

7. Click Ok Button to continue

Process and Corrective Actions for Incomplete Items

8. Submit Incomplete Invoices Report

Tools> View > Requests > Submit a new Requests
9. Select from list of values ‘Incomplete Invoices Report ‘
- Same parameters below

10. Click Ok Button

11. Click Submit
12. Click No Button

Corrective Actions: Query Incomplete transactions and complete the transactions

Process and Corrective Actions for Unposted Items

13. Submit Unposted Items Report to review ‘exceptions’

Menu: View > Requests > Submit a new request

14. Select concurrent name ‘Unposted Items Report’ to review unposted AR items
- Same parameters below
15. Click Ok button
16. Click Submit Button
17. Click No Button
18. Click Find Button
Wait for the request to ‘completed normal’
19. Click View Output

Corrective Actions for Unposted Items

20. Submit Create Accounting Program
Tools> View > Requests > Submit a new Requests
21. Select from list of values ‘Create Accounting ‘
- Same parameters below

22. Click Ok to continue

23. (Optional) Once done with the corrective actions, re-run Unposted Items Report and
Incomplete Report
- Should have no remaining exceptions (Unposted and Incomplete)

24. Close AR Period (current period is MAY-19)

Click Open Button/Double click the link

25. Click Open Button/Double click the link

26. Change Period Status from Open to Closed
27. Click Ok Button
28. Save, Click

To Open AR Next Period

29. Open Next AR Period (next period is JUN-19)
30. Click OK Button
31. Click to save.