International Office (IO)

INTERNATIONAL
STUDENT
GUIDE
2016-2017

Phone : (021)546 0901 ext. 1597, 2529, 2542

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 UNIVERSITAS PELITA HARAPAN (UPH)
UPH Campuses ........................................... 1
UPH International Program .......................... 2
UPH Facilities............................................... 4
ABOUT INDONESIA (LIPPO VILLAGE / KARAWACI)
Accommodation ......................................... 8
Public Transportation .................................. 10
Living Cost ................................................. 14
Indonesian Culture ...................................... 15
Climate, Weather and Time Zones ............... 16
ADMISSION INFORMATION
Requirements ............................................. 17
Admission Process ..................................... 20
Important Dates .......................................... 21
General Visa Information ............................. 22
Student Visa Application Procedure ............. 23

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 In the journey towards true excellence in education, the
UPH vision and mission statements serve as fundamental
guides in the ongoing development of Total Transformational
Education.

Based on Christian principles, UPH aspires to provide

excellent education through Global Best Practices,
Professional Management, Strategic Global Partnerships,
and a People- Oriented Approach. Through distinctive
emphases that nurture leadership, communication skills,
attitude building, UPH has established a strong reputation for
its pursuit of knowledge, faith and character development.

Rising student enrollment has shaped UPH into a multi-

cultural campus, with students from more than 15 diverse
nations, including USA, Germany, the Netherlands, France,
England, Australia, Japan, South Korea, Republic of China,
Taiwan, Singapore, Malaysia, India, Nepal, Cambodia,
Myanmar, and the Philippines. The learning environment
supported by excellent instructor-students ration in all
disciplines.

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 INTERNATIONAL PROGRAM DETAILS
UPH academic year consist of 3 semesters (Odd, Even, and

PROGRAMS
Accelerated semester).
• Odd semester (semester 1) starts from August to
November
• Even semester (semester 2) starts from January to April,
• Accelerated semester (semester 3) starts from April to
August.
One semester (term) length is 14 weeks with 2 weeks
break at the end of each semester, except during
Christmas break, student will have a full 4 weeks holiday.
International students may enroll up 2 semesters as a full-
time “non-degree” seeking student.

UNDERGRADUATE STUDY PROGRAMS

(IN ENGLISH)
• Business School (Management and Accounting)
• School of Applied Communication and Sciences
(Communication)
• School of Government & Global Affairs
(International Relations)
• School of Law (Law)
• Faculty of Science and Technology (Food Technology)
• Faculty of Tourism (Hospitality Management)
• Faculty of Education (International Teachers College)

JOINT DEGREE (UPH-ROYAL MELBOURNE

INSTITUTE OF TECHNOLOGY)
• Management
• Accounting

GRADUATE CAMPUS
UPH Graduate Campus is located in the heart of Jakarta
Central Business District at Plaza Semanggi. The campus
community is very convenient, and easily accessible.
Completed with its’ own library and modern teaching facility.

Visit UPH Website (www.uph.edu) and UPH International Office Website (international.uph.edu) for further information

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 FACILITIES

MYC
Private Pool Library

Basketball MYC Apartment

Court Living Room

Olympic Size Food Junction

Swimming Pool Square

Soccer
GYM Field

MYC MYC Dormitory

Lounge Common Area

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 ABOUT
INDONESIA
LIPPO VILLAGE/KARAWACI
ABOUT INDONESIA
Indonesia is officially known as the Republic of Indonesia,
located in Asian continent, comprises of approximately
6,000 inhabited. It has 34 provinces with a population
of 238 million people; Bahasa Indonesia is the national
language, with more than 200 ethnics and over 700 native
languages across its 34 provinces, from Sabang to Merauke
(East to West).
The largest islands are Sumatra, Java (the most populous),
Bali, Kalimantan (Indonesia’s part of Borneo), Sulawesi
(Celebes), the Nusa Tenggara islands, the Moluccas Islands,
and Irian Jaya (also called West Papua), the western part
of New Guinea. Its neighbor to the north is Malaysia and to
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the east is Papua New Guinea. Indonesia, part of the “ring
of fire,” has the largest number of active volcanoes in the
world. Earthquakes are frequent. Wallace’s line, a zoological
demarcation between Asian and Australian flora and fauna,
divides Indonesia.
Jakarta is the capital city of Indonesia, serves as the
country’s administrative, political, economic, and cultural
center. With over 10 million people lives across its five
administrative areas, it is the most populous city in
Indonesia. Jakarta represents the richness of Indonesian
culture and heritage.
ABOUT LIPPO VILLAGE
The UPH Global Campus is located in Lippo Village, which
is a very unique city on the outskirts of Jakarta. It is
nicknamed The Incomparable City, since there is no other
place like Lippo Village in Indonesia. The area boasts a clean
environment, world-class standard planning, infrastructure,
and town management. There is a highway adjacent to the
city as well as high quality in-town buses within Lippo
Village.
Founded in 1993, today Lippo Village is home to over 50,000
residents with far more coming into the area each day for
education and employment. Over 15,000 students are
educated in the numerous schools from pre-K to tertiary
level, making the city a very vibrant educational hub for
young people.
Lippo Village is very well known to be a safe and secure area
for the entire family. The city has very low crime rates as a
result of excellent security making it much less worrisome
for its residents. Almost all the housing in Lippo Village is in
gates housing estates, with over 60 of these estates (Taman
in Bahasa Indonesia). These estates have security at the
front gate that monitors those who enter the housing area to
ensure the safety of its residents.
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 ACCOMMODATION
On Campus Accommodation
UPH campus is located in Lippo Village Township that offers
great on and off campus accommodations for all students
in the community. Students can be sure of the safety and
comfort within the Township. We also provide assistance and
advise international student to find suitable accommodation
according to their requirements. There are various options of
on and off campus available depending on student’s needs
and budget.
UPH MYC (Mission Youth for Christ) Dormitory
The MYC dormitory is an on campus facilities made available
exclusively to students of the University, prioritizing first
year students and those originated from outside Jakarta.
MYC is designed for students who prefer to live on campus
but wants to feel at home with the warm atmosphere,
new friends, modern living, and personal attention from
Supervisors, Resident Assistants, and Dorm Masters. All UPH
students have access to MYC’s facilities such as swimming
pool, billiards, and student lounge. Student security and
safety are also closely monitored, with security team and
personnel on duty throughout the campus. These supports
are available for 24-hours a day. MYC also responds to the
Great Commission by providing various programs or events
such as Monthly Gathering, Community Outreach Program,
MYC Tuesday Night, and other seasonal events.
* exclude meals
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Off Campus
Apartments / Condominiums
Alternatively, student can stay in an apartment or condominium near the campus. Most apartment or condominium is based
on one year contracts and payment must be made in advanced prior to signing the contract.
Condominium Golf Karawaci
• Type : condominium
• Cost Range (over than 1 month)
• Whole Unit : IDR 10,000,000 (2 bedrooms, 1 bathroom)
• Small Room : IDR 1,500,000
• Medium Room : IDR 2,500,000
• Large Room : IDR 3,500,000
Remarks : Nest to UPH Campus Building Based on a three room unit in the apartement, 6 or 12 months contract (plus deposit)
These are prices (in Indonesian Rupiah) for academic year • Cost Range (per month) : IDR 250,000 to IDR 500,000
2016-2017 (based on a 1 year contract): Remarks : per person for utility bill (electricity, water, cable TV, and internet connection)
• 2 sharing room (deposit fee : 4.800.000,
room fee : 26.400.000, and total payment : 31.200.000)* Menara Matahari
• 3 sharing room (deposit fee : 3.300.000, • Type : Apartment
room fee : 18.150.000, and total payment : 21.450.000)* • Cost Range (over than 1 month) : IDR 6,500,000 to IDR 9,000,000
• 4 sharing room (deposit fee : 3.300.000, Remarks : Next to UPH Campus Building Based on a three room unit apartment, 6 or 12 months contract (plus deposit)
room fee : 18.150.000, and total payment : 21.450.000)* • Cost Range : IDR 1,000,000 to IDR 1,500,000
Remarks : per person for utility bill (elektricity, water, cable TV, and internet connection)
Residence Rules:
• Curfew: 24.00 WIB everyday U Residence Apartment
• Visit Hours: Monday to Friday 16.00-21.00 WIB, Saturday • Type : Apartment
to Monday 12.00-21.00 WIB • Cost Range (Studio) : IDR 5,000,000 to IDR 6,000,000
• Mandatory Activities: Tuesday Night Fellowship, Supervisor Remarks : It is situated next to Supermall Karawaci and 5-minutes-walk to campus. Based on 6 to 12 months contract
Meeting, dan Monthly Event (exclude water & electricity bills)
• and other rules
Homestay / Boarding House (Kost)
Facilities: There are a great range of boarding houses (kost-in Bahasa Indonesia) / homestay in the neighborhood that offer different
• Cost includes electricity, water (cold&hot), AC, internet, facilities at a various price. In general, the common facilities of a boarding house / homestay are furnished rooms with
drinking water, bed (linen and pillow are not included), bed, desk, chair, air-conditioner, wardrobe, attached bathroom (other boarding houses might have shared bathroom), and
cupboard, desk other services such as Wi-Fi internet access, laundry service, and drinking water. General Cleaning Service sometimes
• Laundry facility is included. Some restrictions may be applied in several boarding houses / homestay such as curfew, no pets allowed
• Kitchen and no opposite gender guests allowed in the room. Rental payment is usually on a monthly basis, ranging between IDR
• Swimming Pool 1,500,000.- to IDR 5,000,000.- depending on the house location and facilities. Some boarding houses are going the extra
• Billiard miles by providing gym area, swimming pool, access card for entrance, 24/7 security with fingerprint access, parking lot,
• Fitness Center dining / common area with comfortable sofa, big screen TV and mini cafe.
• CCTV 24 Hours
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 PUBLIC
TRANSPORTATION
There are various types of transport available in Lippo Village/Karawaci:
Bicycles
Using a bicycle is a safe and economical form of transport
within Lippo Karawaci. There are designated bike lanes to
cycle in, which makes it a lot safer. The large trees planted
in the area also provide enough shade for cyclists, giving
much needed relief from the tropical sun.
Lippo Shuttle Bus Internal Karawaci
These are medium-size bus that serves Lippo Village area
every 30 minutes. Main Bus Terminal is located behind
Supermal Karawaci. These are a very economical and safe
way to get around Lippo Village township. Even though there
are designated Bus Stops following the bus route it is totally
acceptable to get picked up or dropped off anywhere at any
time.
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Lippo Shuttle Bus External to Jakarta
Lippo also has shuttle buses that goes into Jakarta on a
regular basis. The bus will stop at various locations in
Jakarta. The bus terminal is located at the back of the Lippo
Supermal and is a safe and convenient way to travel to
Jakarta.
Ojek (Motorcycle Taxis)
An “Ojek” is a motorcyclist that offers rides to any
destinations as instructed. They are a popular mode of
transport in Lippo Karawaci as well as Jakarta, although we
suggest you only use the ones within Lippo. You will find a
number of ojeks located outside each Taman and outside
the Supermal. Before getting on you should negotiate the
fare based on your destination distance. All of the ojeks that
work in Lippo are registered with Lippo security to ensure
everyone’s safety and a familiarity for those using ojeks.
Go-JEK Indonesia
Go-Jek is a latest technology of mobile application that
offers motorcycle taxi service and provides range of services
such as an instant courier, a transport media, Go-Food
(Food Delivery Service), and shopping service. You can get
anything purchased and delivered instantly with Go-Jek.
Unlike an ojek where you have to bargain for the price,
Go-Jek fare is generated by the system. The application
is available for download on the Apple app store or Google
play.
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 Angkot
An angkot is a small van/mini bus that serves certain routes
on smaller main roads. Its seating fits for 9-12 people,
depending on the type. Fares depend on the distance, but
are usually Rp 3.000 to 4.000 per trip. The same procedure
for as the Lippo Bus works for an angkot too. Angkot is the
least preferred mode of transportation for someone new to
Indonesia. The costs of various types of transport in Lippo Village:

ESTIMATED COST IN RUPIAH (IDR)

TRANSPORT FEE REMARKS AVERAGE RANGE
Taxi Lippo Village Internal Bus Traveling within Lippo Village 6,000 -
Taxis are available 24/7 and reservation can be made
Lippo Village External Bus Traveling from Lippo Village to Jakarta 25,000 -
through a phone call or flag one by the road. Taxi fares are
Ojek 5 minutes Ojek ride (motorbike taxi) 10,000 10,000 - 15,000
generally more expensive compared to UBER.
Taxi Bluebird Taxi Base Fare 7,500 -
Bluebird Taxi cost per kilometer 3,500 -
Phone Numbers for Taxis:
Angkot 5 minutes ride on angkot (mini bus) 3,000 1,500 - 3,000
Blue Bird Phone: (021) 794 1234
Uber app Uber Base Fare 7,500 -
Silver Bird (bigger cars) Phone: (021) 798 1234
Uber cost per kilometer 3,500 -

Uber Mobile Application

Uber app connects you with a reliable ride in minutes,
from a low cost to premium. Uber has range of private cars
ready to pick you up at Jakarta and Tangerang area. It uses
your phone’s GPS to detect your location and connects you
with the nearest available driver. Payment is automatically
charged to your credit card through the app and fares are
usually cheaper than a regular taxi. Uber application is
available for download at Google Play Store.

NOTE: This is only an estimated calculation made for publication in 2016.

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 LIVING COSTIN LIPPO VILLAGE / KARAWACI

Expenses estimation for one trimester (duration of 3 months) will be approximately USD 1,800 or equivalent to IDR
25,000,000. To cover the accommodation costs, utilities (electricity, water, and telephone), food, transportation, textbooks,
daily necessities, entertainment and other expenses.

Boarding Boarding
ACCOMODATION Campus Apartment: Townhouse:
U-Residence Condominium House, House,
OPTION Dormitory Two Two
Studio Two Bedroom Sharing Private
(Rent Fee can be paid in MYC Bedroom Bedroom
Furnished Furnished Bathroom Bathroom
various ways and method) Furnished Furnished Furnished
Furnished Furnished
Cost
No meals provided
(in thousand rupiah)
Deposit 1 0 3,000 3,000 3,000 3,000 0 0
Rent in advance 6,600 55,000 84,000 72,000 30,000 0 0

INDONESIAN
Monthly Rent 5 N/A 6,500 7,000 N/A 3,000 1,500 1,800
Total 6,600 2 64,500 3 94,000 3 75,000 3 36,000 3 0 0

Monthly Costs

Mobile phone (credit)

Internet 4 (installation, monthly
subscription) (OPTIONAL)
150

0
150

800
150

500
150

500
150

500
150

0
150

0 CULTURE
Maintenance Fee (Monthly /
0 1,700 1,500 1,500 0 0 0
Quarterly)
Utilities (Electricity, Water Bill) 0 1,000 1,000 1,000 600 0 0
Total 150 3,650 3,150 3,150 1,250 150 150 The culture of Indonesia has been shaped by long interaction
Weekly Costs between original indigenous customs and multiple foreign
influences. Indonesia is centrally-located along ancient
Food, Groceries and Personal
Items 900 900 900 900 900 900 900 trading routes between the Far East, South Asia and the
Drinking Water (Gallon) 0 100 100 100 100 0 100 Middle East, resulting in many cultural practices being
Transportation (to go to strongly influenced by a multitude of religions, including
0 0 200 100 200 200 200
Campus) Hinduism, Buddhism, Confucianism, Islam and Christianity,
Total 900 1,000 1,200 1,000 1,200 1,100 1,100 all strong in the major trading cities. The result is a complex
cultural mixture very different from the original indigenous
*cost & amount above are only estimation and depend on student’s lifestyle. cultures. Indonesian people in general are very hospitable
1 Deposit will be refunded at the end of your stay if no outstanding rent is due and have been given period of notice, and no damage is and friendly especially towards foreigner.
caused to the property. 2 MYC rent is per one semester (3 months) basis, and no deposit required for exchange student. 3 Rent for apartment,
condominium and townhouse are usually based on 12-months lease, however some tenants allow negotiation for 3 or 6 months lease. 4
Wi-Fi or broadband internets are sometimes included in the rent (depends on the facility). Prices on the list are applicable for own-installation
internet broadband.

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 ADMISSION
REQUIREMENTS

CLIMATE, WEATHER
AND TIME ZONES Requirements

National IGCSE O IGCSE A/AS Intl Bacca- Others

Documents Level
Curriculum Level laureate

Split by the equator, Indonesia has an almost entirely tropical climate, with the coastal plains averaging Receipt Form (see page 9) √ √ √ √ √
28°C, the inland and mountain areas averaging 26°C, and the higher mountain regions, 23°C. The Admission Statement (see page 11) √ √ √ √ √
area’s relative humidity is quite high, and ranges between 70 and 90 percent.
Stamp duty Rp.6000,- (put on Admission Statement page 11) √ √ √ √ √

A copy of TOEFL IBT / IELTS Certificate with minimum score61 for TOEFL
Weather and Season IBT or 5.5 for IELTS (only for non Indonesian passport Holder/WNA)
√ √ √ √ √
Indonesia has two seasons, wet and dry, with warm tropical temperatures averaging 28 °C during the
A legalized copy of Academic Records : Grade 10 and 11 √ √ √ √ √
day, throughout the year. In most regions, the dry season spans from May to September, with the rains
falling from October to April. Full-English Classes Application Form (see page 19) √ √ √ √ √

A copy of valid ID Card (KTP/Kartu Pelajar/SIM/Passport) √ √ √ √ √

Time Zones
A legalized copy of Junior High School National Examination/UN SMP √ √ √ √ √
Indonesia is divided into three time zones.
A legalized copy of O Level/A Level/AS Level IGCSE Report/Certificate
√ √
(min 5 subject)
Western Indonesian Time or Waktu Indonesia Barat (WIB) is GMT + 7 hours
Central Indonesian Time or Waktu Indonesia Tengah (WITA) is GMT + 8 hours A legalized copy of IB Predicted √
Eastern Indonesian Time or Waktu Indonesia Timur (WIT) is GMT + 9

Indonesia does not use daylight saving time. Jakarta time zone is GMT + 7.

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 Additional requirements for School of Design
• One page Essay: “Why I Choose X Major Study Program”
• Color Blindness Test Certificate by Ophthalmologist/Oculist Additional Requirements for Scholarship
• Architecture: 3 (three) hand drawings/portfolios with Compulsory requirements for all majors
Drawing Theme: Free, Interior, and Exterior
• DKV: 3 (three) hand drawings/portfolios with Media of Academic Limited Art Sport
Portfolio: Pencil, Paint, and Free Media Additional requirements for Medical School Documents Achievement Financial Achievement Achievement
Category Category Category Category
• Product Design: 2 hand drawings with Media: A3-size • Medical School Application Form & Health Declaration
Scholarship Application Form (see page 13) √ √ √ √
Paper & Pencil. Form (see page 15-16)
• Industry Based Design (gadget, home appliances, • Color Blindness Test Certificate by Ophthalmologist / Copy of Family Card/Kartu Keluarga √ √ √ √
automotive, furniture, stationary, etc) Oculist A-500-word English Essay about:
• Handicraft based design (jewelry, furniture, etc). Both • A 500 word English Essay about “Why I am Interested in “Why I Choose X Major at UPH as a Stepping Stone for My Career” √ √ √ √
(Except School of Design and Faculty of Medicine)
preferably an innovation, complete with the uniqueness Medicine and How I Will Use It to Provide Good Health
explanation. Care for the People of Indonesia in the Future.” Copy of achievement certificate in any fields √ √ √ √
• Interior Design: For portfolio requirements, please see • 2 Recent photos size 3x4 using white collared shirt with A statement letter of family financial condition, issued by: Church (for
√
interior.sod.uph.edu blue background Christian/Catholic) or RT/RW/Kelurahan (for other religions)

Copy of electricity bill for the last 3 months √

Additional requirements for Conservatory of Music
• Conservatory of Music Application Form & Conservatory
of Music Recommendation Form (see page 17-18)
• 1 (one) video audition in WMA/MP4/AVI format for each
concentration
• For procedure and audition requirements (include
Additional requirements for Faculty of Psychology
Copy of water bill for the last 3 months √
• Psychology Program Application Form (see page 21)
Copy of landline telephone bill for the last 3 months √
Copy of the last Pajak Bumi dan Bangunan (PBB) payment √
Copy of Parent’s payslip of income √

sample of Theory and Solfeggio Exam), please see Art & Sport Scholarship Recommendation Form (see page 14) √
http://music.uph.edu/admission/procedure.html
Recent photo (postcard size) using team uniform (write your name,
√
height and weight behind the photo)

Copy of sports certificate of performance

√
(province/national/international level)

Recommendation Letter from Komite Olahraga National Indonesia (KONI) √

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 ADMISSION PROCESS

IMPORTANT DATES
Accelerated Odd Even
2015/2016 2016/2017 2016/2017

Study Period April 18 - July 29, 2016 August 22 - Mid November January 4 - April 11, 2017
2016

Visa Application Deadline January 11, 2016 May 2, 2016 September 12, 2016

Visa Payment Deadline January 18, 2016 May 9, 2016 September 19, 2016

Expected Date of Arrival April 8, 2016 August 10, 2016 December 1, 2016

Orientation April 11, 2016 August 15, 2016 December 4, 2016

Final Exam July 25 - 29, 2016 November 21-25, 2016 April 5-11, 2016

Break / Holiday Labour Day : May 1 Idul Adha : September 13 New Year : January 1
Before You Apply After Acceptance
Please find the information about your major of interest. • Make payment (as stated in the Offering Letter) Isra Miraj : May 4 Good Friday :
April 13-14
Find the Tuition fee for your chosen major at UPH website. • Submit English Proficiency Test Result Idul Fitri : July 4-8*
• Upon arrival, proceed to uniform fitting, join Smart Card (tentative) I’sra Miraj : April 4
When You Apply Photo Session and do the re-registration
Review and complete the Admission Requirements based • Student Visa Application
on your chosen major of preferences. • See the information details on Student Visa and
Permit at UPH International Office website.
After You Apply • Download Student Visa Application (for New
The process takes 7-14 work days after you complete Application) and Sponsor Letter Application Form
all the required documents. Offering letter will be posted (for Existing KITAS holder).
on Online Admission (http://online-admission.uph.edu/)
website. You should login to the online admission to apply.

NOTE: Arrival & Orientation dates are flexible. If these dates are conflicted with your schedule/academic calendar, please kindly contact us.

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GENERAL VISA
INFORMATION
Student Visa (VITAS). (Code: 316)
• VALIDITY : 1 year or 2 years. Renewable for up to
maximum 4-5 times.
• PROCESS DURATION: 30 days up to 60 days
• PROCESSING FEE: +/- IDR 7,000,000 (include with Study
Permit, MERP, and KITAS package fee)
• COLLECTION FEE: +/- IDR 1,500,000 (for 1 year visa)
or +/- IDR 3,000,000 (for 2 years visa)
MERP (Multiple Re-Entry Permit)
• VALIDITY: same as VITAS (1 year or 2 years) depending on
the granted visa period.
• PROCESS DURATION: 3-7 working days
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KITAS (Limited Stay Permit Identification Card)
• VALIDITY: 1 year or 2 years (KITAS validity replaces the
VITAS expiration date)
• PROCESS DURATION: 3-7 days
Exit Permit Only (EPO)
• VALIDITY: 7 days (must leave Indonesia within 7 days after
EPO is issued)
• PROCESS DURATION: 3 working days.
• PROCESSING FEE: +/- IDR 500,000
STUDENT
VISA
APPLICATION PROCEDURE
Full-time international students with foreign nationality
(of all majors including ITC, study abroad student) must be
accepted and settle the admission fee first in order to apply
for student visa. Please note that the earliest visa application
for new students attending the Odd Semester (August) will
be processed in May (same year). Visa applications before
that will not be accepted.
Students who already own a KITAS from the previous
sponsor (i.e. College/High School, Parent’s Company, etc.)
must change the KITAS Sponsor into UPH as the Sponsor.
International Program | 23
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 Process And Procedure For Obtaining Student Visa (KITAS):

Key Process Predecures (Pre-Arrival) Key Process Predecures (Pre-Arrival)

1 Documents Submission
Student must fist complete the Application Form for Student Visa (KITAS) and submit to Student is required to submit the copy of telex and passport, also complete a form at the
international.uph.edu. Below are the required documents for processing KITAS. Student must designated embassy overseas. An amount of fee* will be charged by the embassy and it takes
send the following documents (no. 1 to 6) by email (soft copy) and post mail (hard copy) to UPH about 3-5 working days before visa can be collected.
6 Collect Visa
International Office (IO).
1. Scanned Passport of ID front page in COLOR (minimum validity of 18 months) *the fee are varies at each embassy, the amount is approximately equivalent to IDR 1 - 1,5 million /
2. Color Photograph in RED background with size of: USD 105 (for 1-year VITAS) or close to IDR 2 million / USD 180 (for 2 years VITAS)
1. 3cm x 4cm (6 pieces)
2. 4cm x 6cm (6 pieces) With the student visa (VITAS) in hand, you may legally enter Indonesia as a student.
3. 6cm x 9cm (soft copy)
3. Proof of Health (issued by local doctor/hospital) The first point of entry must be set to Jakarta as you need to report to the Immigration before
4. Copy of latest transcript / diploma Arrival in continue travelling to other part of Indonesia. You must submit the Passport & Departure Card to
5. Bank Statement of the student / parents Indonesia & the Immigration through International Office. Under some circumstances where student is arriving
7 Report to on weekend or public holiday, s(he) must report on the following working day.
6. UPH Student Visa Application Form / Sponsor Letter Application Form
Immigration
7. Acceptance Letter from the University (by UPH)
8. Signed Statement Letter & Financial Guarantee Letter IMPORTANT: The report to the nearest immigration office must be done within 24 hours upon
arrival. Any form of incompliance in reporting to the Immigration or any misuse conduct of visa
If the students already in Indonesia and decided to process the KITAS on their own, they still need is considered a violation to the law and the individual will be given penalty which may results in
to obtain the Sponsor Letter from UPH. deportation.

After receiving your Acceptance Letter, student must begin processing the proper visa required as
a foreign student studying in Indonesia.
By law, any foreigner studying in Indonesia must obtain VITAS (Limited Stay Permit), MERP
(Multiple Exit Re-Entry Permit) & Study Permit which process is done prior to arrival in Indonesia
with the assistance of Document Agent through UPH. Visa and permit handling fee / agent service
2 Payment &
Verification fee (in Indonesia) needs to be paid in advance via bank transfer from local bank in your country.
The process for getting the visa (VITAS) may take up to 4 weeks, therefore we advise you to settle
the payment latest by one week after your acceptance. The amount and payment details will be
notified via email together with the Acceptance Letter.
IMPORTANT: Your VITAS can only be processed after your payments been verified. Student must
submit the bank’s payment copy receipt (via email) for verification purpose.
First, UPH will upload student’s information to the Department of Higher Education of Research and
3 Study Permit Technology’ system to get approval for the Study Permit. UPH will then gain the second approval
Process
from the Ministry of Foreign Affairs.
KITAS The VITAS-KITAS application will be processed at the Immigration. This process takes up to
4
Application 4-8 weeks.
The Approval of Visa (Telex) will be issued after Study Permit is issued by DIKTI (Directorate General
of Higher Education). The telex will then be addressed to the designated Indonesian Embassy or
Issuance of
Consulate General**.
5 Study Permit
& Telex
As for the study permit, it will be sent to our university and directly forwarded to the Bureau of
Academic Administration. The copy of telex will be sent to the student through email.
Within 5-7 working days after passport submission, International Office will notify the student to
Photograph &
8 go to Immigration Office to have a brief interview, photograph taken and finger print scan for
Finger Print
processing KITAS card.
In about 2 weeks later, student will then receive a KITAS card (Limited Stay Permit Identification
Card) along with the passport back from the Immigration.
KITAS Card
9 IMPORTANT: KITAS is a single entry permit, and will be void if you leave the country without
Issuance
having exit re-entry permit. If you need to travel abroad during the course of your study, you
must have the MERP (Multiple Exit Re-Entry Permit) marked by a stamp of “Limited Stay &
Re-Entry” given on your passport after your visit to the Immigration for photograph and fingerprint.
KITAS card is valid either for 1 year or 2 years depending on the validity given from the Immigration.
KITAS If you get a one-year KITAS, then you must renew your KITAS every year. KITAS Renewal process
10
Renewal
must begin at least 3 months before its expiration date.
Upon completion of study, dismissal / resignation from school or before leaving Indonesia
permanently, student must return their KITAS card to the Immigration (via International
Pre- Office) and required to apply for EPO (Exit Permit Only).
11 Departure &
EPO Process
IMPORTANT:
Student must inform UPH International Office at least 2 weeks before departure, and after
the EPO is issued student must leave the country within 7 days.

* form can be download at international.uph.edu

** student must confirm where they would like to collect the visa prior Telex issuance

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