Excel Skills | Trial Balance Template

Instructions
www.excel-skills.com

This template enables users to compile a cumulative trial balance based on monthly account movements or to compile a On
Onthis
thissheet:
sheet:
monthly trial balance based on cumulative account movements. The template is especially useful when a user is required This
This sheet
sheet includes
includes detailed
detailed
to consolidate cash flow forecast or budget data which usually consists of monthly balances for income statement instructions
accounts and cumulative balances for balance sheet accounts into a format which is consistent with the cumulative basis instructions on
on setting
setting up
up and
and using
using
of trial balances as used in most accounting systems. In addition, the template also makes it easy to convert a cumulative this
this template.
template.
trial balance into a trial balance which reflects monthly movements and to switch between cumulative and monthly trial
balance calculations.

The following sheets are included in the template:

TBInput - enter or copy all the accounts that need to be included in the trial balance onto this sheet. A monthly or
cumulative basis for the appropriate account balances can be specified and the sheet makes provision for opening
balances and 12 monthly periods.

TB - the calculations on this sheet are automated and based on the contents of the TBInput sheet. Simply select the
appropriate monthly or cumulative basis at the top of the sheet and all the account balances are calculated automatically.

Trial Balance Data

GET
GET FULL
FULL VERSION
VERSION TO
TO
All the accounts and balances that need to be incorporated into the trial balance need to be entered or copied onto the UNLOCK!
UNLOCK!
TBInput sheet. The sheet contains the following user input columns:
Acc No - enter or copy all the account numbers that need to form part of the trial balance into this column. Account
numbers can be in any format as long as each account number is unique.
Account Description - enter or copy the description of the accounts into this column.
Basis - select either the monthly or cumulative basis option from the list box in this column. If the balances that are
specified for the account are monthly balances (monthly account movements), the monthly option should be selected. If
the balances that are specified for the account are cumulative balances, select the cumulative option.

Opening - enter or copy the appropriate opening balance of the account into this column. Opening balances for trial
balance purposes are usually only applicable to balance sheet accounts because the template covers a 12 month
financial period and income statement balances are not carried over to subsequent financial years. The opening balances
in this column represent the cumulative balance as at the end of the period which precedes the month 1 period.
Month 1 to 12 - enter or copy the monthly or cumulative balances at the end of each month during a 12 month period into
these columns.

Note: Although the basis for income statement accounts that originate from a cash flow forecast or budget is usually
monthly and the basis for balance sheet accounts is usually cumulative, you can specify any basis for any account in
column C on the TBInput sheet.

Example: If your trial balance data consist of only monthly account balances (or movements), you can specify a monthly
basis for all the accounts that are included on the TBInput sheet. Opening balances should however be included on a
cumulative basis for all balance sheet accounts.

Example: If your trial balance data consist of only cumulative balances and you intend to use the template to compile a
monthly trial balance, you can simply specify a cumulative basis for all accounts in column C of the TBInput sheet.
Opening balance sheet balances should again be included on a cumulative basis.

Note: We do not recommend including any empty rows between rows that contain data on the TBInput sheet otherwise
the trial balance on the TB sheet will also include the empty rows.

If you do not use the template for a full 12 month period, the opening balances at the end of the period before the first
period for which a trial balance needs to be compiled should still be included in column D on the TBInput sheet. This
principle will apply to both income statement & balance sheet accounts if the trial balance is compiled for a period
consisting of less than 12 months. The columns relating to unused months on the TB sheet can then simply be hidden.

Page 2 of 5
Excel Skills | Trial Balance Template
Instructions
www.excel-skills.com

On
Onthis
thissheet:
sheet:
Note: The data validation feature which is used to create the list boxes in column C on the TBInput sheet has only been This
added to the first 1,000 rows on the sheet. If you include more than 1,000 accounts on this sheet, you can simply copy This sheet
sheet includes
includes detailed
detailed
the list box from the first cell in column C which contains a list box and paste the list box into the required number of instructions
instructions on
on setting
setting up
up and
and using
using
additional rows. this
this template.
template.

Trial Balance Report

The trial balance on the TB sheet is compiled automatically based on the data that is included on the TBInput sheet. The
only user input that is required on this sheet is selecting the basis of the trial balance calculations in cell D2 (monthly or
cumulative options are available from the list box in this cell).

If the monthly basis is selected, all the trial balance calculations will be based on monthly account movements and the
opening balance column will contain nil values. If the cumulative basis is selected, the trial balance calculations will be
based on cumulative balances regardless of the basis which is specified for individual accounts on the TBInput sheet.
The opening balance column will also contain the opening balances that have been specified in column D on the TBInput
sheet.

Note: The formulas on the TB sheet have only been included for the first 200 accounts. If you include more than 200
accounts on the TBInput sheet, simply copy the formulas in the last row that is displayed on the TB sheet into the
required number of additional rows. There is no limit on the number of accounts that you can add to your trial balance -
the sheet has only been limited to 200 rows in order to not slow down the template calculations unnecessarily for trial
balances with fewer accounts!

The calculations on the TB sheet can be switched from a cumulative to a monthly basis by simply selecting the monthly
option from the list box in cell D2. If the contents of cell D2 has been cleared, the calculations on the sheet defaults to
cumulative calculations.

The TB sheet also contains subtotals in the row above the column headings. If all of the balances on the TBInput sheet
have been entered correctly and the correct basis has been specified for each of the accounts, all these subtotals should
contain nil values which indicates that the trial balance is in balance. If any of the subtotals do not contain nil values, the
imbalances will be highlighted in red until the imbalances have been resolved.

Note: If you encounter an imbalance in any of the months on the TB sheet, we recommend that you review the data
which has been included on the TBInput sheet starting with the first month which contains an imbalance. It may also be
necessary to compare the balances on the TBInput sheet to the source from where the data has been entered or copied.

Help & Customization

If you experience any difficulty while using this template and you are not able to find the appropriate guidance in these
instructions, please e-mail us at support@excel-skills.com for assistance. This template has been designed with flexibility
in mind to ensure that it can be used in most business environments. If however you need an Excel based template that
is customized specifically for your business requirements, please e-mail our Support function and provide a brief
explanation of your requirements.

© Copyright

This template remains the intellectual property of www.excel-skills.com and is protected by international copyright laws.
Any publication or distribution of this template outside the scope of the permitted use of the template is expressly
prohibited. In terms of the permitted use of this template, only the distribution of the template to persons within the same
organisation as the registered user or persons outside the organisation who can reasonably be expected to require
access to the template as a direct result of the use of the template by the registered user is allowed. Subsequent
distribution of the template by parties outside of the organisation is however expressly prohibited and represents an
infringement of international copyright laws.

Page 3 of 5
Business Name (Pty) Limited
Trial Balance Data
© www.excel-skills.com
Acc No Account Description Basis Opening Month1 Month2 Month3 Month4 Month5 Month6 Month7 Month8 Month9 Month10 Month11 Month12
IS-100 Turnover M - -305,000.00 -340,000.00 -320,000.00 -321,000.00 -305,000.00 -320,000.00 -315,000.00 -300,000.00 -320,000.00 -330,000.00 -328,000.00 -310,000.00
IS-200 Cost of Sales M - 200,000.00 217,600.00 208,000.00 205,440.00 192,150.00 201,600.00 198,450.00 189,000.00 201,600.00 207,900.00 206,640.00 195,300.00
IS-301 Accounting Fees M - 2,000.00 2,000.00 2,000.00 2,000.00 2,000.00 2,000.00 2,000.00 2,000.00 2,000.00 2,000.00 2,000.00 2,000.00
IS-302 Advertising & Marketing M - 5,000.00 5,000.00 10,000.00 5,000.00 5,000.00 25,000.00 5,000.00 5,000.00 43,000.00 13,000.00 5,000.00 5,000.00
IS-303 Bank Charges M - 250.00 250.00 250.00 250.00 250.00 250.00 250.00 250.00 250.00 250.00 250.00 250.00
IS-304 Cleaning Expenses M - 500.00 500.00 800.00 800.00 800.00 860.00 860.00 860.00 860.00 860.00 860.00 860.00
IS-305 Computer Expenses M - - - - 3,800.00 - - - - - - - 4,200.00
IS-306 Consumables M - 1,250.00 On
- this
On thissheet:
sheet: - - 2,300.00 780.00 200.00 - - 759.00 - -
IS-307 Electricity & Water M Enter
Enter or
or copy
copy
- all
all the
the accounts
accounts that
1,000.00 that need
need to
1,000.00 to be
be included
included in
1,000.00 in the trial
trial balance
the1,000.00 balance onto
onto this
this
1,000.00 1,200.00 1,200.00 1,200.00 1,200.00 1,200.00 1,200.00 1,200.00
IS-308 Entertainment M sheet.
sheet. AA monthly
-monthly or or cumulative
cumulative
- basis
basis- for
for the
the appropriate
appropriate
- account
account- balances
balances can
can -be
be - - 12,000.00 - - - -
IS-309 Equipment Hire M specified
specified -inin column
column C C and
and
- the
the sheet
sheet makes
-makes provision - for
provision for opening
opening- balances
balances and
and 12
18,000.0012 - - - - - - -
IS-310 Insurance M monthly
monthly periods.
periods.
- Account
2,000.00balances
Account can
can be
balances2,000.00be included
included on
on aa monthly
2,000.00 or
or cumulative
monthly2,000.00 basis
basis by
cumulative 2,000.00 by 2,000.00 2,300.00 2,300.00 2,300.00 2,300.00 2,300.00 2,300.00
IS-311 Legal Fees M simply
simply specifying
specifying
- the
the correct
correct
- basis
basis in - column
in column C. C. The
The
- template
template accommodates
accommodates -an
74,000.00 an - - - - - - -
IS-312 Motor Vehicle Expenses M unlimited
unlimited number
-number of of accounts.
accounts.
- - - - - - 1,800.00 - - - - -
IS-313 Postage M - 100.00 100.00 100.00 100.00 100.00 100.00 100.00 100.00 100.00 100.00 100.00 100.00
IS-314 Printing & Stationery M - 300.00 300.00 300.00 300.00 300.00 300.00 300.00 300.00 300.00 300.00 300.00 300.00
IS-315 Professional Fees M - - - - - - - - 32,000.00 - - - -
IS-316 Rent M - 10,000.00 10,000.00 10,000.00 10,000.00 10,000.00 10,000.00 10,000.00 10,000.00 10,000.00 10,000.00 10,000.00 10,000.00
IS-317 Repairs & Maintenance M - - - 800.00 - - 780.00 - - 4,300.00 - - -
IS-318 Salaries & Wages M - 22,850.00 22,850.00 22,850.00 22,850.00 22,850.00 22,850.00 22,850.00 22,850.00 22,850.00 22,850.00 22,850.00 22,850.00
IS-319 Security M - 325.00 325.00 325.00 325.00 325.00 325.00 325.00 325.00 325.00 325.00 325.00 325.00
IS-320 Subscriptions M - - - - - - 3,200.00 - - - - - -
IS-321 Telephone & Fax M - 2,510.00 2,510.00 2,510.00 2,510.00 2,510.00 2,510.00 2,510.00 2,510.00 2,510.00 2,510.00 2,510.00 2,510.00
IS-322 Training M - - - - - - - - 12,000.00 - - - -
IS-323 Uniforms M - - - - - - - 2,530.00 - - - - -
IS-401 Depreciation M - 13,333.33 13,333.33 14,166.67 14,166.67 14,166.67 15,416.67 15,416.67 15,416.67 15,416.67 15,416.67 15,416.67 15,416.67
IS-501 Interest M - 7,791.67 7,687.00 7,581.59 7,475.44 8,076.86 7,959.68 7,841.67 7,722.83 7,603.14 7,482.61 7,361.22 7,238.97
IS-601 Taxation M - 10,021.20 15,272.51 10,448.69 -8,684.79 6,488.01 6,403.22 11,498.66 -4,433.66 1,507.85 11,969.08 14,248.39 11,241.82
BS-100 Property, Plant & Equipment C 950,000.00 950,000.00 950,000.00 1,000,000.00 1,000,000.00 1,000,000.00 1,075,000.00 1,075,000.00 1,075,000.00 1,075,000.00 1,075,000.00 1,075,000.00 1,075,000.00
BS-150 Accum Depr: PPE C -150,000.00 -163,333.33 -176,666.67 -190,833.33 -205,000.00 -219,166.67 -234,583.33 -250,000.00 -265,416.67 -280,833.33 -296,250.00 -311,666.67 -327,083.33
BS-200 Inventory C 140,000.00 157,258.06 181,333.33 167,741.94 171,200.00 154,959.68 162,580.65 165,375.00 152,419.35 168,000.00 167,661.29 166,645.16 174,375.00
BS-400 Receivables C 250,000.00 290,322.58 340,000.00 309,677.42 321,000.00 295,161.29 309,677.42 315,000.00 290,322.58 320,000.00 319,354.84 317,419.35 332,142.86
BS-300 Cash C 121,000.00 105,387.94 99,227.80 123,679.96 116,384.76 239,677.10 131,072.78 155,536.41 192,143.75 154,841.73 178,967.49 226,116.37 205,176.60
BS-800 Shareholders' Contributions C -1,000.00 -1,000.00 -1,000.00 -1,000.00 -1,500.00 -1,500.00 -1,500.00 -1,500.00 -1,500.00 -1,500.00 -1,500.00 -1,500.00 -1,500.00
BS-900 Retained Earnings C -100,000.00 -100,000.00 -100,000.00 -100,000.00 -100,000.00 -100,000.00 -100,000.00 -100,000.00 -100,000.00 -100,000.00 -100,000.00 -100,000.00 -100,000.00
BS-700 Long Term Loans C -1,100,000.00 -1,085,223.48 -1,070,342.30 -1,055,355.70 -1,040,262.96 -1,123,719.98 -1,107,059.83 -1,090,281.66 -1,073,384.65 -1,056,367.96 -1,039,230.73 -1,021,972.11 -1,004,591.24
BS-500 Payables C -110,000.00 -117,621.77 -132,217.50 -126,258.87 -165,187.50 -125,605.65 -132,462.10 -125,337.50 -141,626.61 -145,797.50 -127,913.23 -123,065.32 -132,425.89
BS-501 Provision for Taxation C - -10,021.20 -25,293.71 -35,742.39 -27,057.61 -33,545.62 - -11,498.66 -7,065.01 -8,572.86 -20,541.94 -34,790.34 -

Page 4 of 5
Business Name (Pty) Limited
Cumulative Trial Balance Basis Cumulative Cumulative
© www.excel-skills.com - - - - - - - - - - - - -
Acc No Account Description Opening Month1 Month2 Month3 Month4 Month5 Month6 Month7 Month8 Month9 Month10 Month11 Month12
IS-100 Turnover - -305,000.00 -645,000.00 -965,000.00 -1,286,000.00 -1,591,000.00 -1,911,000.00 -2,226,000.00 -2,526,000.00 -2,846,000.00 -3,176,000.00 -3,504,000.00 -3,814,000.00
IS-200 Cost of Sales - 200,000.00 417,600.00 625,600.00 831,040.00 1,023,190.00 1,224,790.00 1,423,240.00 1,612,240.00 1,813,840.00 2,021,740.00 2,228,380.00 2,423,680.00
IS-301 Accounting Fees - 2,000.00 4,000.00 6,000.00 8,000.00 10,000.00 12,000.00 14,000.00 16,000.00 18,000.00 20,000.00 22,000.00 24,000.00
IS-302 Advertising & Marketing - 5,000.00 10,000.00 20,000.00 25,000.00 30,000.00 55,000.00 60,000.00 65,000.00 108,000.00 121,000.00 126,000.00 131,000.00
IS-303 Bank Charges - 250.00 500.00 750.00 1,000.00 1,250.00 1,500.00 1,750.00 2,000.00 2,250.00 2,500.00 2,750.00 3,000.00
IS-304 Cleaning Expenses - 500.00 1,000.00 1,800.00 2,600.00 3,400.00 4,260.00 5,120.00 5,980.00 6,840.00 7,700.00 8,560.00 9,420.00
IS-305 Computer Expenses - - - - 3,800.00 3,800.00 3,800.00 3,800.00 3,800.00 3,800.00 3,800.00 3,800.00 8,000.00
IS-306 Consumables - 1,250.00 1,250.00On
On this 1,250.00
this sheet:
sheet: 1,250.00 3,550.00 4,330.00 4,530.00 4,530.00 4,530.00 5,289.00 5,289.00 5,289.00
IS-307 Electricity & Water All
All the
the calculations
-
calculations on
on this
this sheet
1,000.00 are
are automated
sheet2,000.00 and
and based
automated3,000.00 based on the
the contents
on4,000.00 contents of the
the TBInput
5,000.00
of TBInput 6,200.00 7,400.00 8,600.00 9,800.00 11,000.00 12,200.00 13,400.00
IS-308 Entertainment sheet.
sheet. Simply
-
Simply select
select the
the-appropriate
appropriate monthly
-
monthly or
or cumulative
-
cumulative basis
basis atat the
- top
the top of
of the
the sheet
-
sheet and
and - - 12,000.00 12,000.00 12,000.00 12,000.00 12,000.00
IS-309 Equipment Hire all
all the
the account
-
account balances
balances - are
are calculated
calculated- automatically.
automatically. - Only
Only the
the first
first- 200
200 accounts
18,000.00will
accounts will be
be 18,000.00 18,000.00 18,000.00 18,000.00 18,000.00 18,000.00 18,000.00
IS-310 Insurance included
included -onon this
this sheet by
by default
2,000.00
sheet but
but you
default4,000.00you can
can extend
6,000.00the
extend the sheet
sheet to
to an
8,000.00an unlimited number
number of
10,000.00
unlimited of 12,000.00 14,300.00 16,600.00 18,900.00 21,200.00 23,500.00 25,800.00
IS-311 Legal Fees accounts
accounts- byby simply
simply copying
-
copying the
the formulas- in
formulas in the
the last
last row
-
row and
and pasting
74,000.00them
pasting them into the
the required
74,000.00
into required 74,000.00 74,000.00 74,000.00 74,000.00 74,000.00 74,000.00 74,000.00
IS-312 Motor Vehicle Expenses number
number of - additional
of additional rows.-
rows. - - - - - 1,800.00 1,800.00 1,800.00 1,800.00 1,800.00 1,800.00
IS-313 Postage - 100.00 200.00 300.00 400.00 500.00 600.00 700.00 800.00 900.00 1,000.00 1,100.00 1,200.00
IS-314 Printing & Stationery - 300.00 600.00 900.00 1,200.00 1,500.00 1,800.00 2,100.00 2,400.00 2,700.00 3,000.00 3,300.00 3,600.00
IS-315 Professional Fees - - - - - - - - 32,000.00 32,000.00 32,000.00 32,000.00 32,000.00
IS-316 Rent - 10,000.00 20,000.00 30,000.00 40,000.00 50,000.00 60,000.00 70,000.00 80,000.00 90,000.00 100,000.00 110,000.00 120,000.00
IS-317 Repairs & Maintenance - - - 800.00 800.00 800.00 1,580.00 1,580.00 1,580.00 5,880.00 5,880.00 5,880.00 5,880.00
IS-318 Salaries & Wages - 22,850.00 45,700.00 68,550.00 91,400.00 114,250.00 137,100.00 159,950.00 182,800.00 205,650.00 228,500.00 251,350.00 274,200.00
IS-319 Security - 325.00 650.00 975.00 1,300.00 1,625.00 1,950.00 2,275.00 2,600.00 2,925.00 3,250.00 3,575.00 3,900.00
IS-320 Subscriptions - - - - - - 3,200.00 3,200.00 3,200.00 3,200.00 3,200.00 3,200.00 3,200.00
IS-321 Telephone & Fax - 2,510.00 5,020.00 7,530.00 10,040.00 12,550.00 15,060.00 17,570.00 20,080.00 22,590.00 25,100.00 27,610.00 30,120.00
IS-322 Training - - - - - - - - 12,000.00 12,000.00 12,000.00 12,000.00 12,000.00
IS-323 Uniforms - - - - - - - 2,530.00 2,530.00 2,530.00 2,530.00 2,530.00 2,530.00
IS-401 Depreciation - 13,333.33 26,666.67 40,833.33 55,000.00 69,166.67 84,583.33 100,000.00 115,416.67 130,833.33 146,250.00 161,666.67 177,083.33
IS-501 Interest - 7,791.67 15,478.67 23,060.26 30,535.69 38,612.56 46,572.24 54,413.91 62,136.74 69,739.88 77,222.49 84,583.71 91,822.68
IS-601 Taxation - 10,021.20 25,293.71 35,742.39 27,057.61 33,545.62 39,948.84 51,447.50 47,013.85 48,521.70 60,490.78 74,739.18 85,981.00
BS-100 Property, Plant & Equipment 950,000.00 950,000.00 950,000.00 1,000,000.00 1,000,000.00 1,000,000.00 1,075,000.00 1,075,000.00 1,075,000.00 1,075,000.00 1,075,000.00 1,075,000.00 1,075,000.00
BS-150 Accum Depr: PPE -150,000.00 -163,333.33 -176,666.67 -190,833.33 -205,000.00 -219,166.67 -234,583.33 -250,000.00 -265,416.67 -280,833.33 -296,250.00 -311,666.67 -327,083.33
BS-200 Inventory 140,000.00 157,258.06 181,333.33 167,741.94 171,200.00 154,959.68 162,580.65 165,375.00 152,419.35 168,000.00 167,661.29 166,645.16 174,375.00
BS-400 Receivables 250,000.00 290,322.58 340,000.00 309,677.42 321,000.00 295,161.29 309,677.42 315,000.00 290,322.58 320,000.00 319,354.84 317,419.35 332,142.86
BS-300 Cash 121,000.00 105,387.94 99,227.80 123,679.96 116,384.76 239,677.10 131,072.78 155,536.41 192,143.75 154,841.73 178,967.49 226,116.37 205,176.60
BS-800 Shareholders' Contributions -1,000.00 -1,000.00 -1,000.00 -1,000.00 -1,500.00 -1,500.00 -1,500.00 -1,500.00 -1,500.00 -1,500.00 -1,500.00 -1,500.00 -1,500.00
BS-900 Retained Earnings -100,000.00 -100,000.00 -100,000.00 -100,000.00 -100,000.00 -100,000.00 -100,000.00 -100,000.00 -100,000.00 -100,000.00 -100,000.00 -100,000.00 -100,000.00
BS-700 Long Term Loans -1,100,000.00 -1,085,223.48 -1,070,342.30 -1,055,355.70 -1,040,262.96 -1,123,719.98 -1,107,059.83 -1,090,281.66 -1,073,384.65 -1,056,367.96 -1,039,230.73 -1,021,972.11 -1,004,591.24
BS-500 Payables -110,000.00 -117,621.77 -132,217.50 -126,258.87 -165,187.50 -125,605.65 -132,462.10 -125,337.50 -141,626.61 -145,797.50 -127,913.23 -123,065.32 -132,425.89
BS-501 Provision for Taxation - -10,021.20 -25,293.71 -35,742.39 -27,057.61 -33,545.62 - -11,498.66 -7,065.01 -8,572.86 -20,541.94 -34,790.34 -

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