‘sy pEeres (3 [28x Be 8Y- DE Day PCE’ Circular No. 1 of 2014 Se Edie SAKINING FOR EXPEDITIOUS EXECUTION OF WORKS WITH OM “QUALITY AND WITH IN SANCTIONED COST There are large numbers of works which are being sanctioned every year through works programme (LAW & PWP). Presently, throw forward is very high and the execution of these works is taking very long time. Even limited funds allotted (Budget Grant) are not spent, under most of plan heads. It is mainly due to improper planning of various activities before execution of sanctioned works. 2.0 Therefore, planning of various activities before execution of sanctioned/existing works is very essential for expeditious completion of sanctioned works under various plan heads, during a year, with quality and within sanctioned cost. apewed, ‘The various planning works are to be done in 1° 6 months (50% time)from April ERY ot (Non working summer & rainy season) and execution will be done in next 6 DEN Hontne of working winter season i.e. from October to March (50% time). In fact upto £ CDE NG0%, time is given for planning in foreign countries and even some organisations in SROE Ne tnGio,, sanenres TAT: Dewan Execution of old works can also be done in non-working season for which all DENSA crning works had been in last financial year & decided for commissioning in current pen Efpanctal year DEN/BR ‘tig, "N.0 Various Planning works to be done for expeditious completion and ADEN | G Commissioning of works, in a financial year. The various planning works are to be done in the following sequence: (2) Finalisation of list of "I" priority sanctioned total or part works (which are ¢veally important) to be approved by DRM of division or plan head hom coordinator in H@. Then divisional officers shall examine & confirm whether these works can be commissioned in a financial year, and accordingly Bar cc Charts, duly signed by officers of divisions, construction and other PSUs etc., in consultation of divisional finance for funds and final approval of PCE ch OS & FA&CAO in HQ - by 31°" March ssolw (ii) Preparation & Approval of plans & drawings only for these works - by 30" SSE/ESTT of April, (for preparation & approval of various plans, directives as per PCE SSEILAND circular No-2 ore to be followed.) SSE/ORG (ili) Preperation of detailed estimates only for these works - by 31° of May. c (iv) Arrangement/Re-appropriation of required funds only for these works - by 3th of May. ofr of land, removal of encroachments etc., & procurement of TO rials etc, if required - by 31" May. reparation of tender’ schedules, eligibility criteria, realistic date of completion, special conditions etc., by division/ construction and approval of planning of invitation of tenders by HQ (PCE & FA&CAO)- by 30" of June. + Finalisation of tenders - by 30" of September. * PUD Oia fomFendering/ contracts, directives as per PCE Circular No -3 are to be followed. EIANo 6.0. It is pertinent that the planning is one of important activities (10% of total activities requiring 90% time) & not urgent activity, a5 per 3°¢ habit "First things first” of “Seven habits of Highly effective people” by Stephen Cavey and is to be dome 3 Higher level GAS, SAG & HAG) ity Ima Important activity like planning, require following 3 main actionsi- Booey ro be done personally at higher level, without delegating at lower level. ii, Tobe done regularly, if not daily. wi Bring excellent long term results at end of year like "Chinese bamboo tree" mentioned in Para 7 below 7.0 If proper effective planning, as per Para 8 is done in the first 6 months (50% time), execution in next 6 months of working season (winter season) will be done with following advantages *- (@)_ Expecitious completion (in less than 50% time). (&) No cost overrun (within sanctioned cost). (©) With quality. (@)__ No observations from Audit & Accounts (e) No observations from Vigilance. (f) No complaints from contractors er 8.0 Therefore, it is requested to follow above directives for various planning works, in true spirit, to have long term advantages highlighted above This has been issued with concurrence of FA&CAO. AMA oo (1s. ues \ Principal ChieftEngineer efter]: 24.02-4 Wh) S44/C-E's Creew-ree pps] [32 Copy to 1, GM for kind information please. +. RASCAO for information please and to give a coPY Y2 Sr. DFM's of division for na 3, PHOD/CHOD's (Plan head coordinator) for ne. please. a CAQ/Con & FASCAO/Con for information and m8 please. & RVNL Bother PSU's for information and no please. t. DRM's for na please & give a copy to plan head coordinators of division for na 7. SnDEN/Co-ords/ KUR, SBP & WAT for information and na. or DEN/Estate/BRS, KUR, WAT &.SBF for Information and na, 9, EDCE/G, Rly Board for information please,es eNCICO 3#BUDGET Co OS/AURHT4 Preparation of Integrated Master Plan/GAD ())_tntegrated Master Plan is to include the station building, circulating area with eniry, exit roads, parking etc., stations yards and other important buildings & structures etc. & Mode! Colonies etc (i) It is also to be similarly deliberated upon first by executing agency ie, division etc., and then in HQ before approval of concered CHOD/PHOD, as described in Para 3 above, Preparation of various Detailed Plans Various detailed plans to be prepared based on the approved Master Plan, are as under:- (i) New development or improvement to existing circulating area showing the ENil/Entry gates, different arcas for different types of parking, fountain, landscaping, boundary wall, pay & use toilets, PRS, food plaza, MFC etc. (Refer PCE’s Circular No. 5) (ii) New development and improvement to existing station building, showing proposed additions/modifications ete and showing proposed additional passenger amenities by involvement of passengersitheir representatives. ii) Station yards showing all the existing railway lines and proposed line including pit line, stabling lines ete, with complete details i.e. position of bridges, L-xings, points & crossings, signal posts ete. (iv) Various staff amenities in Model colonies and service buildings like hospital, stadium etc. (Refer PCE's Circular No. 4). () Bridges, ROBs/RUBs, Limited Height Subways (vi) L-Sections, LWR Plans (vil) Closure, diversion and manning o # level crossings ete The size of each room of station buildings and other buildings are to be worked out as per Para 203(9)(1) of IRWM ic, by showing no, and size of furniture and other ‘equipments etc., in each room, like private builders, showing arrangement of beds, sofa, dining table ete., in various rooms in flats. Finally, the above plans of important stations, major colonies and important service buildings, to be improved upon by Architect by consultancy contract and to be ied with the Committee of concerned officers in HQ i.e, COM, CCM, CEE, CE ete., before getting approval of GM. ous works Le ations, colonies and other servi er Plan and Detailed Plans will be prepared based om the provisions in the estimate, by the executing organization (Division/Constmiction/PSUs) with clearly mentioning extra items and extra cost involved, as per estimate sanctioned. Tentative time frame for approval of plans , () DRM and concerning branch officers will discuss/eleborate upon and approve different plans for different works within a maximum of 15 days. (i) In case, there is a disagreement befween construction/PSUs & Divisional officers, the same to be forwarded to the coordinating HOD (as given inAnnexure A) in HQ so that the dispute can be resolved at HQ level within 7 days and observations, if any will be intimated to division ete. (iii) After observations of HQ officers, the executing organization will make the final plans on tracing paper/cloth and will obtain the approval of all concerned branch officers and DRM within next 7 days (iv) After signature of branch officers, DRM will send the original plan to the coordinating HOD for getting signatures of HQ officers. While sending the plan to HQ, DRM & CE (Con)(CPM(RVNL) concemed may also indicate the priority/urgency and tentative date of requirement of approval of the plan, based on overall planning and Bar/PERT chart for the execution of works. The plans of only those works which are targeted for completion in current financial year, are to be given 1“ priority. (v) The coordinating HOD will send the plans to concerned PHODs/CHODs who will approve the plans within 7 - 15 days. 10. The concerned officers for approval of various plans in-charge and HQ The above mentioned various plans are to be made on Autocad, showing existing and proposed addition/alterations and new works in different colours. These plans are to be deliberated upon and signed by the committee of officers as per enclosed Annexure A. ca GS.Gi < Principal Chief Engigeer No. W4/374/CE’s Circulars/Ptl/ 173 4] dated 07.03.2014 70 Copy to: 1. Secy to GM for kind information of GM please. 2. COM, CCM, CSTE, CEE, CME, CPO 3. CAO/Con, CPM/RVNLIBBS -I, Il, & III, CPM/RVNL/R & VSKP 4. DRM/KUR, SBP & WAT 5. All HODs of Engg. department 6. SrDEN/Co-ord/KUK; SBP & WAT. They should circulate copies to concerned Branch officers in the division.@ | Conceptual Plan and Master Plan | Sr. DOM, Sr. DC Sanco | inchiding yard, station building, | St, DEN/Estae, Sr. | CGE, PCE &| | \cireulating area and other | DEL/G, Sr. other concerned | | | buildings. DENICo, DRM & | officers | | | | Other concerned | | \ fi offi | | (i) al os isha | offi = Detailed plan of station buildings | Sr. DOM, St. DCM, | COM, CCM, CHE, ig? & PCE showing proposed amenities and | St. DEN/Estate, Sr. | CE showing size of rooms, based on } DEEYG, & DRM No. & size of furnitu | | \ i + | | | Gi) | Detailed plans of circulating area | Sr DCM, _ St. | CCM, CEE, showing — entry/exist__gates, | DEE/G, | CE/Plg* & PCE 4wheeler, 2wheeler parking etc. | St. DEN/Estate & DRM Gv) | Station yards, ete, | Sr. DOM, inchiding pit line stabling lines, | Sr. DSTE, — Sr. loco shed ete. |DME, Sectional (| Master Pians of | and other colonies, (i) [Detailed Plans of Residential | Officers of user | buildings & Service buildings | Deptt, St. DEE/G, | user Deptt, CEE, including Running Rooms, Rest | Sr. DEN/Estate & | CE(Plg)* & PCE { Houses, Hospitals, Stadium etc. | DRM (il) [GAD and other drawings related | Sectional St. DEN, to Bridges, ROBs, RUBs, LHS, | SDEE/TRD (if \ FOBs etc, GAD Track | involved), Sr | | crossings, Structural drawings. | DEN/Co & DRM | (iil) [L-xings closure, diversion, | Sectional a | manning, Interlocking etc., LWR| Sr. DEN/Co &| | plans etc. [DRME ei | (o)_ | L-Section | Sectional St. DEN, | | |S. DENCo &| i ace _| DRM | The detailed cheeklist of vario by executing agency will be issued separately by CT expeditious finalization of plans, items to be checked in various plans, CBE, CEPig & CGE forRM, Ve ges D\ EAST COAST RAILWAY ge \ Office of the x) Y General Manager Rail Sadan, Chandrasekharpur, Bhubaneswar ~ 751017 PCE CIRCULAR NO. of 2014 EFFECTIVE PLANNING OF INVITATION & FINALIZATION OF TENDERS Most of the works under Engineering Department are being executed through Contracts. However the following is observed in present system:- (i) More number of tenders & contracts, requiring a lot of paper work. i) More time taken in finalisation of tenders -SRDPRN'CO (ill) More time taken in execution 4 fms @®) Cost over-run A Dene ©) More disputes, arbittation cases ete, by contractors SROEM)@ SRDEN - coe DEN/BK, wt It is mainly due to ineffective planning before invitation of tenders including T finalization and monitoring of contracts. In fact “contract matter is not {science but art.” Therefore effective planning, before invitation of tenders and during finalization and monitoring of contraets is very essential. For effective planning before invitation of tender ~ 3.1 Tenders are to be called only for works planned/targeted during a financial Q@DEN/G year, - (@ when all the planning works as per Para 5 of PCE’s Circular No.1 are done for sanctioned works of PWP & LAW. (ii) when the list of Priority ‘A’ special revenue works (track, bridge, building etc) and list of tenders with estimated cost (within the budget available) is approved by HQ (PCE & FA&CAO). (iii) when adequate funds (Outlay) are available (originally or by ch OST re-appropriation) for that work - 3s0Iw (a) Minimum 50% for sanctioned and targeted works of SSE/ESTT ia suny ee SSE/LAND (b) Minimum 70% for sanctioned and targeted works of aoe ee LAW. eS Faas (3 (6) Upto 10% value of budget grant for revenue osecTs 3.2Mpre tenders for Special Revenue Works may be called by é¢ eHfminating/minimizing the Zonal tenders. ¢ tO) 3.3 Only one tender for Special building works under each ADEN/Estate and one for Track Works under each ADEN/Line may be invited.3.4Clubbing of Tenders: Clubbing of tenders is to be done to the maximum extent possible as per following ~ @ w (ii) 2 or more tenders within the jurisdiction of DEN/Sr. DEN of similar description of works ‘All works at a particular station, colony or any other important establishments ‘Tenders for value less than Rs. 1 Crores are to be called only as an exception and with sufficient justification and getting approval of HQ. 3,5 Other important points for consideration :~ @ Gi) Time of completion to be realistic, Extension of time should be given only as an exception with proper justification, in writing, Tender schedules & items of works for each type of work to be examined personally by DEN/Sr.DEN concemed and got approved by concemed HODs in HQ for uniformity & improvement for each type of work, to the extent possible. Gii) The quantities of different items of tender schedule to be test checked personally by DEN/Sr.DEN concerned so as to avoid unreasonable variations during execution. (iv) All special conditions including similar nature of works and ) eligibility criteria for each of work to be reviewed thoroughly by concerned DEN/St.DEN & Sr.DEN/Co in division so that these are very cleat, brief and understandable by contractor and railway officials. This should be got approved by concemed HODs in HQ for improvement & uniformity in all divisions to the extent possible, ‘The following are to be included in the Special Conditions of tender after finance vetting in the division for (a) & (b) below ‘ (a) Provision of Award to contractor & Railway officials, if work is done in time, without extension, (b) Provision of token Penalty to Railway officials and contractor, if work is delayed beyond 2 months. (©) Provision of qualified Engineer & trained staff by contractor. (vi) Pre-bid conference to be done with contractors, so as to include valued suggestions, if any 4. If the above planning is done effectively before invitation of tenders, most of the contracts can be finalized very fast & within less that 3 months and negotiations and cancellations of tenders can be avoided/reduced. 5. If the above planning is done before invitation of tenders & contracts are finalised early, there will be following advantages- @ Ga, ‘Less time in execution, as monitoring of lesser number of contracts is to be done Very less arbitration cases by contractors(iii) Less cases of variation in quantities (iv) Less requirement of NS items etc. (x) _ Timely payment to contractors (vi) Lesser number of work sites - better supervision with existing staff (vii) Lesser time in preparation of Final bills and closure of contracts of ; 68 (JS. Gupta) Principal Chief Engineer No. W4/374/CE's Cireulars/Ptll |F 73° dated 18.03.2014 Copy to 1. Secy to GM for kind information of GM please. 2. COM, CCM, CSTE, CEE, CME, CPO, FA&CAO for information please. 3, DRM/KUR, SBP & WAT oO of Engg, Department for necessary action please. §Sr.DEN/Co-ord/KUR, SBP & WAT. They should circulate copies and advise to concerned Branch officers for implementation.EAST COAST RAILWAY Office of the General Manager Rail Sadan, Chandrasekharpur, Bhubaneswar — 751017 PCE CIRCULAR NO. - 4 of 2014 Development of Major Colonies into Mode! Colonies and Systematic mainfenance/improvement of maintainable staff quarters in these colonies, to have zero compiat (All earlier PCE’s Circulars on this subject are superseded) Development of major colonies into model colonies with required staff amenities and 7. ~ AMsiematic maintenance of staff quasters in these colonies, to have zero complaints for / ephanced satisfaction to Railway men, is required to be given special attention and thus it ~* “hgs Been selected as Mission Item for Engineering Deptt. To achieve this, various actions to ‘ally taken are mentioned in subsequent paras. , 329 Categorization of Colontes All colonies are to be categorized into A, B, C & D category as under: (°A? Category—in Zonal HQ Gi) ‘BP Category in Divisional HQ Gili) °C? Category — at other important establishments ~ (iv) ‘D’ Category ~ small wayside stations. Selection of major colonies for development into Modet Colony One colony of A & B category by each division to be selected in consultation with Railway staff and unions, based on the following (Comparatively new colony (age-wise) and easier to develop as model colony. (i) Comparatively better location/city where all education, medical and recreation facilities are available. (ii) Existing 2 or more colonies ean be combined into one model colony (iv) Availability of vacant land for further development and construction of additional quarters, if required Preparation of Integrated Master Plan for model colony In this plan, all existing staff amenities & proposed staff amenities, with modifications/dismantling/additions etc, after discussion with staff, unions, associations etc., are to be plotted. The following staff amenities may be considered, in planning. (a) Minimum staff amenities (Boundary wall around the entire colony with one security gate (i) Playground Gi) Proper roads with flower beds and Jogging track on one side and tree plantation on other sideRain water harvesting Proper water supply system Proper drainage system Proper sewerage system with proper septic tanks Proper garbage disposal and dustbins Landscaping and parks in vacant space ‘Tree plantation in vacant space (6) Additional staff ameni Health Unit Community Center/Kalyan Mandap Shopping complex Stadium Recreation club/Institute ‘Additional quarters, if required, in extra land available ‘Swimming pool , based on feasibility © ‘The offices of unions, associations etc. & service buildings including telephone exchange etc., ie., other than staff amenities, to be planned in adjacent complex ie, away from Model Colony. Even entry of public to the Community hall ete, to be separate from the main entry. 5.0 _ Preparation of Detailed Plans for mode! colonies: Based on this Integrated Master Plan, Various Detailed Plans for different staff amenities are to be prepared based on PCE ireular no.2. 6.0 Detailed Estimate for model colonies - Based on this Integrated Master Plan and Various Detailed Plans, works in Ph ~ 1 é& Ph ~ II are to be decided and accordingly, estimates for Ph. -1 & Ph. I] works to be prepared. 7.0 Sanction of Works (Phase-wise) for model colonies G) Phase - 1 works to be got sanctioned in LAW under GM’s powers and proposals to be sent in PWP for Phase ~ il works, after thorough review of each existing sanctioned work under PH 52 & 64 and deleting all other less important sanctioned works, so that throw-forward is reduced and adequate funds can be provided for works in Model Colonies. (i) New works of construction of additional quarters (under Plan Head 51) in Phase-I & phase-II are to be got sanctioned in LAW & PWP, after review of each sanctioned work & deletion or reducing the scope of work after realistic, assessment of quarters in each colony (to be worked out as per procedure ‘given below in para 11.1),8.0 Responsibility of Officers of division and HQ for various activities for model colonies- E SLNo. Items es _Responsibility of officer | EEE ___[ by Division T __tyag | @ Selection of colonies | Sr. DPO, Sr. DEN/Estate | CGE, PCE, CPO.) t & Sr. DFM in discussion | FA&CAO in | with Unions and DRM. consultation —_ with unions and GM. I @ Approval of Integrated | Sr. DPO, Sr. DEN/Estate | CGE, CPO, PCE in Master Plan & Various ! & DRM consultation with Detailed Plans | unions and GM. (©) Sanction of works in | Sr. DPO, Sr. DEN/Estate, CE (Plg), CPO & | LAW for PH — 51, 52 & | Sr. DFM & DRM PCE [64 (@ | Proposal for PWP for PH | Sr. DPO. St. DEN/Estate | CE(PIg), CPO, PCE a 51, 52 & 64 J 9.0 Other considerations in development of model colonies :- (180 Certificate to be obtained Gi) Consultant and architects may be engaged, after above mentioned planning works are done by Railway officials. (ii) Green Building Concept is to be adopted (iv) Effectiveness of SSE/Works & JE/Works is to be enhanced as given in Para 10 below. 10. Enhancement of Effectiveness of SE/Works & JE/Worl a Gi Gi) wy) Effective waining in expert organizations. Visit of exhibitions to know latest building materiels etc. Visit of colonies being developed & maintained by reputed builders & Pv‘. Organizations to know latest/best techniques. Provision of adequate Cash imprest 11.0 _ Systematic maintenance/improvement of staff quarters in colonies, to have zero complaints ua M2 Realistic assessment of quarters in each colony by feedback from each Railway staff is to be done, considering the following points in feedback (Whether he is satisfied with existing quarter and if not, Why Gi) Which colony and which station (with approx distance), he desires to stay (iii) Whether he has his own house and where (approx distance) (iv) Ifnot, when planning to purchase and where (approx distance) (¥) Whether he needs Railway quarter. (vi) Remarks if any The committee of Engineering (DEN/Estate or Sr.DEN/Estate), Personnel @POVSr. DPO), Electrical & Finance (Sr. DFM) is to put up their recommendations for each of the very old colonies and very old quarters (age-wise) to HQ through DRM, for condemnation which are beyondeconomic repairs so that further maintenance is not taken up, to these quarters. The committee will also make a list of vacant quarters, which are maintainable, i. not beyond economic repairs. 11.3 New quarters to be proposed in LAW & PWP, based on realistic requirement worked out in para [1.1 & 11.2 above & preferably in model colonies i.e. ‘A’ & “B’ category colonies. 11.4 Afier the approval of HQ (PCE, CEE, CPO & FA&CAO), systematic maintenance/improvement to staff quarters (maintainable) is to be taken up only for remaining important colonies and preferably in model colonies by following action. (a) Survey of each quarter by SSE/Works, ADEN/Estate for reasonable repairs to be done (b) Test check by DEN/Estate or S.DEN/Estate & HQ for repairs to be taken for a cluster of quarters & not for individual quarters. (©) Planning various maintenance/improvement works in maintainable staff quarters for important/model colonies (within budget allotments), by each way Le. DBM, Special Revenue, LAW & PWP etc. 12. HQ Committee for Model Colony & other important coloni Committee of HQ will consist of PCE, CPO, CEE, CMD & FA&CAO. ‘The following main areas to be considered by committee « (a) Review of progress of works executed under PH 51, 52, & 64 & revenue. (b) Proposal of new works (Phase ~ I & II) for sanction in LAW, PWP & revenue. (c) Recommendation for best colony award/shield at GM level by making criterion of points for various important aspects for best colony shield. \ VANS \ <\y s.cuyy™ Principal Chief Enginger No. W4/374/CE’s Circulars/PtI/ Bhes— dated 15.05.2014 2 Copy to 1. Secy to GM for kind information of GM please. 2. CSTE, CMD, CEE, CPO, FA&CAO 3. DRM/KUR, SBP & WAT 4. All HODs of Engg. department 5. Sr.DEN/Co-ord/KI SBP & WAT. They should circulate copies to concerned Branch officers and ensure implementation.PPR-09-2014 18:14 From: wes To 26742490673, Rg of 27 PCE CROULAR 8 jo perry (All earlier CB's Circulars on this subject are superseded) Vicible improvement to existing circulating areas & provision of balance passenger amenities at important stations, + Generally, passenger amenities like FOBs, PF Shelters, waiting halls ete at most of the stations are more than Rly Bets norms and additional ameneties may not be required, The accommodation & size of various rooms in Station buildings is also generally more than adequate, The size of various rooms in station building ic to be Provided by showing arrangement of furnitures, equipements etc, 2, However, improvement of Circulating area at important stations had not been given adequate attention by Engineering Deptt. Circulating area is first interface of Railways with passengers. Thus, a lot of planning works are to be done for visible improvement to existing circulating areas at important Stations. Balance passenger ‘amenities, if less than required, are also to be provided but with proper justification, 3. To achieve this, the following is to be done: (@) Selection of stations: To start with, ‘Al’ & few ‘A’ category stations are to be Selected and balance A & few 8 class stations can be selected later on, based on the Following, () Quantum of passenger traffic & earnings, (i) Comparatively better city of tourist importance or educational : importance or otherwise. on (ili) Relatively less developed station ot AY (iv) Aveilability of vacant land for further development. x yr (b) Preperation of Plana: Following plans are to be prepared & approved: we wo @) Integrated Master Plan including Yard, Station building, W Circulating area & adjacent station building ete, (i) Detailed Plans ie., Plan of station building and circulating area Yea (©) Preparation of Integrated Master Plan: In this plan, all existing pessenger amenities & proposed passenger ‘amenities, © with modificetions/atterctions/additions, after discussion with all concerned in Railways and later on, after discussion with Rail users and apprepriate local authorities, are to be plotted, (@) The detailed plan of Circulating Area: The following are to be planned in the detailed Plan of station cirsulating area: (Aesthetic and economical boundary wall around the entire erea (i) Seperate Entry & Exit gates (with aesthetic design) & seperate entry & exit roads 5 ) Pase:021 R=34% APR-Q9-2014 19:45 From: TO:SR.DEN. COJor 06742490673 Pe APR-09-2014 18:14 From: Ai) Shedy trees along entry & exit roads and along the bound wal (One side, parking of 2 wheelers (2-3 times of existing sine) end on other side, parking of 4 wheelers (2-3 times of existing size) and parking slots for ether types of vehicles eg, VIP parking ete, ‘along boundry wai, (©) VIP lane and Drop & proceed lane, in front of main entrance of ‘station building. (vi) Auto and Taxi lane (Lor 2 for each), in front of Drop & proceed lanes, (ii) Small garden in Centre with ‘fountain/engine, in front of Auto and ‘Taxi lanes, (1) ATMs & other shall commercial stalls clang vacent space of boundary wall, (&) Food plaza (MFC. (xi) Land Seaping in vacant space, 6) While preparing deteiled Plan of Circulating area, the following additional points to be considered! © 1 should be symmetric to the main entrance of the station building, as far as possible Gi) The ratio of length & width should be more than 1 & less than a as far as possible, (il) Pay use toilets to be provided at one end of circulating area, (PRS to be provided adjacent to circuleting crea having one side cnrry from circulating area and main entry from outside, with Separate parking near outside entry of PRS. (+ Entry & ext gates should be only for passengers end not for Cowles, Offices, RMS, Goods shed, Parcel office etc. ie, Entry for Parcel office, Goods shed ete should be separate, The stations and goods shed/parcel shed should have independent ‘epproach read, (i) Shifting/isolating cf encroachments & bus stand ete from gprgested ireulating rea through the help of state Governments, (vi) Development of cireulating area for Passengers on Second Entry, due to more passenger traffic (il) Provision of separate arrival and departure, like Airports, for decongestion, Gx) Providing FOB landings directly into circulating areas, if fensible 00 Provision of lifts/escalators,on atleast important platforms apd on atleast ene FOB, TD:SR.DEN. CO Pase:022 R=93% APR-@S-2214 18:46 From:APR-29-2014 18:47 To:06742490673 5. Sanction of Works Phase - I works can be got sanctioned in LAW Book under GM's powers and proposals to be sent in PWP 2014-15 for Phase - IT works, after review of each work under Plan Head 83 and deleting all less important j.e, pricrity ‘C works so. as to reduce throw forward and to provide adequate’ funds for expeditious completion of priority "A" proposed works. 6. Action to be taken by Division & HQ: st. Them ‘Action to be taken No. | By Division By HQ. (@) | Selection of Stations [Sr DCM, Sr] CE/Plg, CCM, PCE DEN/Estate & Sr. DFM | in consultation in discussion with Rail | with 6M. Users and local State ‘Authorities & DRM . (b) | Integrated Master Plan ‘Sr. DCM, Sr. DOM, | CE/Plg. COM, COM, Sr. DEN/Estate 4 | PCE In consultation DRM with GM (©) _| Plan of Yard ‘Sr DEN/Ce-Ord, Sr | CGECOMPCE & DOM, other concerned | other concerned officers & DRM officers (2) |Plan of Station Building. |Sr DEN/Estate, Sr] COM.CCM CE/Plg, | DCM, Sr DEEVG, Srl PCE & other DOM & DRM concerned officers, (e) | Plan oF cireulating area. [Sr DEN/Estate, Sr | CE/Plg, CCM. PCE. DCM, Sr DEE/G, DRM_| FA & CAO. (f) [Proposals for LAW &| Sr. DCM, ‘Sr, | CE (Pig), COM, PCE, PWR DEN/Estate, Sr. DFM | FA&CAO & DRM 7. Consultants and architects to be engaged, but only after Integrated Master Plan end detailed plan of circulating area is framed up by Railway officials, involving Rail users and local State Govt. authorities, 8. SIG Committee of HQ, consisting of PCE, CCM, FASCAO & CMD for AL & A category stations to be nominated for deing the following: To review existing works so as to delete or reduce scope of less important ie, Priority 'C works and moniter progress of important Pricrity ‘A’ works. (i) To propose new works (Phase - T & IT) for sanction in LAW & Pwe, Gil) To recommend award/shield ct GM level for AL & A category stations by making quantitative criteria for various areas et stations. From: ID!SR, DEN. CO. Pase:222 R=S2%PPR -GS-2814 18:16 Fron: 9. Station end circulating erea cward/shield = Te:26742492673 PS Be ale tah based on recommendations of Committee Best station and circulating area award, ta be given by GM. No.WA4/374/CE's Circulars/Pt, -1/ 2534, Copy to: 1. GMA for kind information please, 2, PHODS/CHODs for information and ne, please, ‘ 8: ©AO/Gan and FA&CAO/Cen Fer information end n.a please. 4. RVNL & other PSU's ‘ 4 cs.eefa\" Principal Chief'| jincer Dated:08/04/2014 for information and n.a, please. 5. DRM/KUR, SEP & WAT for information ard ma please, PR-@9-2014 18:47 {1D:SR.DEN.CO From: Page:Q23 R=91%