Professional Documents
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FORMING
A NON-PROFIT?
What to Consider
Before You Begin
A publication of
28 Resources
The information contained in this publication is for informational purposes and should not
be construed as legal advice. For answers to specific questions concerning your situation,
you should consult a knowledgeable attorney who can advise you regarding your particular
circumstances.
SO,
YOU’RE
THINKING
ABOUT
STARTING A
NON-PROFIT…
YY ou’ve identified a need in the community. You want to give something back to
society. You’ve talked to a few people and they think you have a great idea.
You need to be able to receive tax-deductible donations or solicit grants from
corporations and foundations. You’ve had experience in other organizations and want
to form a new one to fill an unmet need.
These are only a few of the many possible reasons for forming a non-profit, charitable
organization. You may have even started the process, only to hit a few bumps in the
road or come up with questions that need answering. Or maybe the whole idea seems
daunting: Which state government agency do you need to talk to? Can’t you go
straight to the IRS? What forms and reports have to be filed every year? And above all:
Will forming a new organization be the most effective way to reach your goal?
Now is the perfect time to take a step back. Remember that what first energized you
was a specific need, problem to solve, or issue that you felt needed attention. You
are looking for the best way to work on this issue. That is really your goal—and the
foundation for moving ahead.
This publication covers some important issues to keep in mind as you decide what the
most effective medium will be to reach your goal. You’ll read about what a non-profit
is, some of the legal advantages and disadvantages of forming a non-profit, some of
the requirements for forming and sustaining a non-profit, and alternatives to forming
Our goal in preparing this publication is to answer basic questions about what a
non-profit is and how to form one as well as portray a realistic picture of what is
involved in getting a new non-profit up and running. Consider this your first step
in determining if a new charitable non-profit corporation is the best way for your
group to reach its goal. The second step is your own further research into your
community, the need, and the legal and administrative issues discussed in this publica-
tion. Always consult with the appropriate professional to review your own particular
circumstances.
M
M
ost people use the term “non-profit” loosely to refer to organizations such as
charities or those working for the public good. They may assume that all non-
profits have the same tax benefits, such as the ability to collect tax-deductible
contributions. However, there are actually many types of non-profits. Trying to
describe a “non-profit” is a bit like playing “twenty questions,” where everyone tries
to guess the answer by process of elimination. In the definitional sense, non-profits are
creatures of federal and state law, based in large part on what they do not or cannot do.
To make matters more confusing, the term “non-profit” does not have a legal
meaning on the federal level. On the state level, it is used to describe corporations that
are organized to advance a public or community interest rather than for individual
personal or financial gain. Therefore, non-profits may not distribute earnings or pay
dividends; any surplus must be used to further the organization’s mission/goals.
However, all non-profits are permitted to hire paid staff to conduct their organiza-
tion’s activities. In New Jersey, non-profit status exempts a corporation from State
corporate income taxes.
Social and Recreational Clubs, described in Section 501(c)(7) of the Internal Revenue
Code, include hobby clubs, country clubs, garden and variety clubs, amateur hunting,
fishing or other sport clubs and similar groups organized primarily for recreation or
pleasure and not for profit. Social clubs may not discriminate against any person on
the basis of race or color.
In short, non-profit corporations are for people, to help them achieve some common
purpose. Non-profit and charitable organizations play a vital role in the economic and
social well being of our communities, state and nation. They provide a means for peo-
ple to contribute time, resources and expertise for a greater good. The answer to the
“twenty questions” may be hard to come by, but the pursuit is well worth the effort.
★Keep your charitable mission in the front of your mind at all times.★
This may sound obvious, but it can be easy to lose sight of your overall mission
amidst the details of forming a new organization, legal questions and funding issues.
Always be sure that your discussions, plans and actions are mission-driven.
If you decide to incorporate and file for tax-exempt status, you will need to form a
board of trustees (also called a board of directors, although “trustee” is the term used
In New Jersey, “Can I” simply requires any lawful purpose other than financial
profit. There is a laundry list of organizations that meet that definition, some of
which are cited in the New Jersey statutes. Other requirements include not issuing
stock, having at least 3 trustees over the age of 18 and having a registered agent in
New Jersey. For organizations contemplating 501(c)(3) status, the primary purpose
should be religious, charitable, educational, literary, scientific testing, public safety,
fostering national or international sports competition, or prevention of cruelty to
children or animals. The organization must benefit the broad public or a broad class
of individuals to be eligible for 501(c)(3) status.
The “Should I” question starts with a more in-depth discussion of the organization’s
purposes, objectives and proposed operations. Every once in a while something is
divulged which discourages non-profit incorporation, or requires changes to ensure
that the organization is for public, rather than private, benefit. A somewhat extreme
example is, “One of the trustees will draw a salary and the organization will purchase
all supplies from that trustee’s for-profit business, who also happens to be the person
Assuming, however, that there is a valid charitable purpose, what are the advantages
of forming a non-profit corporation? an exempt 501(c)(3) organization? Note that
forming a non-profit corporation (state level) does not automatically mean the organi-
zation is 501(c)(3) for Federal tax purposes. Organizations with gross receipts of
$5,000 or more must apply to the Internal Revenue Service for recognition of tax-
exempt status.
Advantages
■ As a separate legal entity, incorporation inserts a legal buffer between the corporation
and the trustees, officers, members, or other individuals. The assets at risk in a lawsuit
or claims of creditors are the corporation’s, not the personal assets of the individual
trustees, officers, volunteers, etc.
■ New Jersey non-profits are exempt from New Jersey corporate income tax.
■ Non-profit organizations may be exempt from property taxes on all or part of their
real property.
■ Incorporation frequently elevates an
organization’s status in the eyes of
Non-Profit =/ “can’t make a profit.” potential donors and the public.
Surpluses are permitted and ■ Non-profit 501(c)(3) organizations
desirable, but they must be used to are exempt from federal income
further the organization’s activities taxes on income related to the
organization’s exempt purposes.
■ Non-profit 501(c)(3) organizations are exempt from federal unemployment taxes.
■ Non-profit 501(c)(3) organizations may collect tax deductible contributions, which
may greatly facilitate fundraising. Non-profit 501(c)(3) status is often required to
receive grants from private foundations as well as government grants and contracts.
■ Non-profit 501(c)(3) organizations and certain others may file for a New Jersey state
sales tax exemption certificate.
■ Non-profit 501(c)(3) organizations may be eligible for reduced postal rates.
fee (currently $400 for gross annual revenues of $10,000 or less, and $850
above $10,000 for Form 1023; or $275 for Form 1023-EZ). If professional assistance is
required to complete the application, fees could be substantial. Once your
form is submitted, you can expect at least a 3–4 month turnaround time for
the IRS to process your application.
Since 2008, the IRS has required some form of annual filing from all organizations
■
Here are some points to keep in mind about incorporating under Title 16:
■ File at the county level and then state level
■ Filing fee is $5 under Title 16 ($75 under Title 15A)
■ Don’t have to use “Inc.” or “A New Jersey Non-Profit Corporation”
in the official name
■ Not subject to the provisions (including restrictions) of Title 15A
■ May pick and choose any sections of Title 15A and incorporate them by
reference into the Title 16 incorporation
■ Includes some specific provisions for specific denominations
If the church is structured and functioning according to the above, it is more likely
that the IRS will consider it a church. It’s a facts and circumstances question, so not
all the tests have to be met, but the more that are, the better. Filing Form 1023 and
obtaining an IRS determination letter is one way to be assured that the organization is
exempt under 501(c)(3).
For further information, read IRS Publication 1828, Tax Guide for Churches and
Religious Organizations, available by calling the IRS forms line (1-800-829-3676) or
in PDF on the IRS website: www.irs.gov/pub/irs-pdf/p1828.pdf
The Advantages
and Risks for
Houses of Worship
Houses of worship face a particular set of circumstances when considering whether or
not to spin off a new organization. The following article, excerpted and adapted from
Starting a Nonprofit at Your Church by Joy Skjegstad, presents some of the factors to
take into account. Although the term “church” is used, the information in this article is
intended to be broadly applicable to many different houses of worship. Note also that
the IRS uses “church” broadly to include synagogues, mosques, temples, and any other
organization that has “church-type” characteristics.
TT horough planning before you form your nonprofit can make all the difference
in the success of it. Clarify your mission, your structure, and your program
plans early on. If you are not intentional as you move forward, you will be cre-
ating unnecessary challenges for yourself. Before you begin to set up your nonprofit,
consider the advantages and the risks of this structure.
Advantages: A Structure That Can Make Your Ministry Dream Come True
Setting up a nonprofit at your church can bring together the very best aspects of the
church with the outside resources that a nonprofit can draw. Churches frequently
have the trust of the broader community in ways that few other institutions do.
The nonprofit part of the structure adds to the organization’s effectiveness too.
You will be able to attract resources from funders who would not support a church
directly. New collaborative partners will become interested in what you are doing,
and there will be opportunities to recruit volunteers from new sources. One of the
most important advantages is the ability to attract the skills you need through new
staff and board members from outside your church.
The nonprofit can be insulated from the politics and personalities of the church.
The political culture that evolves in some churches can hinder ministry rather than
help it. If you are in a church setting in which a small handful of people have gained
considerable power and use it to manipulate people and situations, creating a separate
nonprofit could give you the chance to start over with new people who will create a
new culture. A separate organization can help insulate ministry from some of the
political aspects of the church.
Insulate the church from legal liability or financial responsibility for ministry
under the nonprofit.
If you set up your nonprofit as an entirely separate entity (with the church exercising
very little if any control over it), it can help insulate the church from legal claims
arising out of the programs under the nonprofit’s umbrella. The bylaws, articles of
incorporation, board structure, and staffing for the nonprofit must all be set up so
that the church has very limited control. This insulation from liability will be particu-
larly beneficial if the nonprofit is pursuing new ministry in which there is greater risk
of lawsuits. Having the nonprofit will not eliminate the need for risk management
procedures or adequate planning, however. All ministry leaders have the duty to
ensure that volunteers and participants are as safe as can be at all times.
Having a nonprofit can also help insulate the church from being entirely responsible
for the financial state of programs under the nonprofit umbrella. This can be a real
benefit if you are pursuing a ministry dream with some significant financial risks.
SPECIAL RISKS
Now might not be the right time to set up a nonprofit if any of the following is true
for your church:
OTHER RISKS
The nonprofit may become disconnected from the mission of the church.
It is possible that the nonprofit could veer off in a different direction than the church,
particularly if the church decides not to exercise much control over the new organiza-
tion’s mission or governance. The difference might be about the type of ministry that
is being pursued or the way in which it is implemented.
Tension could develop between the nonprofit and church leaders and staff.
Setting up a separate nonprofit may make church staff and lay leaders feel suspicious
—as though a separate group of people is going off to do their “own thing” apart
from the church. Of course, the “us and them” view of the process can be mitigated
if you develop the nonprofit with the strong input of church staff and leaders.
Planning the process of forming your nonprofit will help you realize the advantages
of this structure and avoid pitfalls along the way.
The preceding information was excerpted from Starting a Nonprofit at Your Church
by Joy Skjegstad, with permission of the author.
Although each member of the board is individually responsible and legally account-
able to the corporation, no single person, whether board member, founder or execu-
tive director, controls the organization. The members of the board work together as
a team, with key staff (if the organization has employees) to pursue the organization’s
mission. Trustees can represent the various constituencies and stakeholders of the
organization or the community, and should include people with a variety of needed
talents (marketing, financial management experience, etc.). Board members need to be
not only committed to the mission of the organization, but also need to understand
fully—and have enough time to fulfill—their various duties and responsibilities.
Responsibilities
The board oversees the operation of the non-profit corporation to ensure that it is
working towards its mission efficiently, successfully and within the legal regulations.
Where there are staff (paid or unpaid), it is the staff that performs the organization’s
activities on day-to-day terms. Among other things, it is the board’s responsibility to:
■ Prepare the strategic plan, goals, and objectives—and evaluate the progress made
■ Hire the executive director (when necessary), set compensation and evaluate
the executive director’s work
■ Approve procedures, for example: confidentiality, working conditions
■ Ensure that the organization is in compliance with all laws and regulations
■ Represent the organization well to the public
■ Select and orient new board members
■ Raise funds for the organization: set fundraising strategy, donate funds,
find likely donors, and open doors to funding
■ Approve a realistic budget and regularly monitor the organization’s
financial performance
TT hroughout its history, the non-profit sector has improved our society in count-
less ways. Significant social change legislation, treatments or cures for serious
illnesses, revitalization of distressed neighborhoods and communities, education,
housing, food, counseling and employment training, preservation of our environment
and heritage, and thriving artistic and cultural centers—all of these are the result of
the leadership and hard work of non-profits and those who care about them. Through
disasters, wars, recessions and even periods of relative calm, non-profits have always
been there for the long haul, providing caring, comfort, economic relief, spiritual
fulfillment, a forum for debate, a catalyst for change, and an emotional and creative
outlet for grief and hope.
As non-profits, we must establish practices to ensure the highest levels of ethics and
integrity, and we must take steps to document and communicate the quantitative and
qualitative value of our work. We must support laws and regulations that preserve
accountability without imposing excessive administrative burdens and costs. We must
speak out vigorously against abuses when they occur. And we must make our good
work as visible and understandable as possible by making evaluation, accountability
and communications higher priorities for our organizations.
The answer is simple: despite the extraordinary strides, there is still much more to be
done. New Jersey’s cost of living is among the highest in the nation. The gap between
the richest and poorest among us is persistent and widening. Our natural resources
continue to be endangered. Our children need nurturing and education, our elderly
special care. We need artistic and cultural outlets for our emotions and creativity.
At its best, the non-profit sector represents and demonstrates the qualities and values
that are central to our society. Time and again, the people who work in and with
non-profits have weathered crises through perseverance, creativity, commitment to
mission, adapting to changing times, and working together to achieve a common
purpose. We can draw inspiration and strength from our colleagues’ achievements
and share ideas and resources to solve problems collectively and constructively to
help make our vision of a better society a reality.
FEDERAL GOVERNMENT
Center membership is a sound investment in your organization and in New Jersey’s non-profit
community. As a Center member, you can tap into a treasure trove of programs and benefits to
make your organization stronger.
Call us at 732-227-0800, e-mail center@njnonprofits.org or visit us on the web at
www.njnonprofits.org for more information, current activities and membership dues.
Membership
Fax to: 732-227-0087 or
Mail to: Center for Non-Profits, 3575 Quakerbridge Road, Suite 102, Mercerville, NJ 08619
Online enrollment is available at www.njnonprofits.org
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