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LSMW:
Vendor Master Creation using Standard
Batch/Direct Input of LSMW
[Author-Editor-Designer = Pavan Golesar ~15.01.2016]

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Table of Contents
Initial Step:....................................................................................................................................................................... 3
Step 1: Maintain Object Attributes ................................................................................................................................... 5
Step 2: Maintain Source Structures .................................................................................................................................. 8
Step 3: Maintain Source Fields ......................................................................................................................................... 9
Step 4. “Maintain Structure Relations” ............................................................................................................................11
Step 5. “Maintain Field Mapping and Conversion Rules” ................................................................................................15
Step 6. “Maintain Fixed Values, Translations, User-Defined Routines”............................................................................16
Step 7. “Specify File” ......................................................................................................................................................16
Step 8: Assign Files ..........................................................................................................................................................19
Step 9: Read Files ............................................................................................................................................................19
Quick troubleshoot: ................................................................................................................................................20
Step 10: Display Read Data .............................................................................................................................................21
Step 11: Convert Data .....................................................................................................................................................21
Step 12: Display Converted Data .....................................................................................................................................22
Step 13: Create Batch Input Session ................................................................................................................................22
Step 14: Run Batch Input Session ....................................................................................................................................23
Testing: ...........................................................................................................................................................................24
Summary ........................................................................................................................................................................25

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Introduction: Legacy System Migration Workbench or LSMW is an SAP System tool that
supports when you are copying data from non-SAP (LEGACY) systems.
LSMW can be used to easily load / change master data or transactions in SAP without any
programming at all. It can also be used in a production system to make changes to
existing data. Very limited authorization checks are available on the transaction, so the
use of it must be very well controlled.

Why is it needed: To mention one, it can be used to upload data at cutover, such as: open
orders, contracts, materials, vendors, stock on hand.
In simple terms, we need carry out migration activity so as to move from legacy system to
SAP.

Initial Step:
Go to transaction code LSMW.

Click on new

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Enter details as below:

Hit enter or press Enter as below for sub project details

Hit enter or press Enter as below for object name details & continue.

Once done, it should be looking something like this (below):

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Step 1: Maintain Object Attributes

-> Click Execute

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In change mode select “Standard Batch/Direct Input”.

Press F4 key to get value help on Object field:

Press F4 key to get value help on Method field:

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Select Save and press F3 or back

Notice that system automatically select next step,

In our case it is step two,

Execute

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Step 2: Maintain Source Structures

-> Click Execute to get below screen

Create new source structure:

Save

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Step 3: Maintain Source Fields

-> Click Execute to get below screen

Execute

Select the structure (Place cursor on structure name) and select

NOTE: In this tutorial, I’m only taking fields (mandatory field’s obvio), In real time such minimum fields may not suffice
thus you may need to get the technical details of fields.

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Click Save .

Back & Save again here.

Tip: These fields in above image will be useful in making our flat file which will be
holding the data to be uploaded to our SAP System.

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Step 4. “Maintain Structure Relations”

- > Execute

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Tip: To maintain structure relations click on BGR00 and ‘click relationship’ (ctrl +
F4) as shown in above screenshot it will assigned to structure. Repeat this for all
required relations in that screen.

So, Select by placing cursor on respective structures. Very.Imp step

Imp Tip:
Well this might be confusing for few guys so let me put it straight, if you ever been to tcode
XK01 (in below image), You probably have to enter Account group, Purchase Org, Company
code… These fields are referred in structure BLF00. (DOUBLE CLICK IT TO OPEN)

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Example: If you want to don’t know reconciliation a/c structure or table (like me) then simply goto
xk01/02/03 tcode and press F1 on that particular field. You’ll get the structure there.

Here, I went to XK02 tcode and press F1 on recon a/c and under technical information (button)
there it is LFB1…

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Okay, back to our main topic. Once relationships are done Screen looks (In my case) like below:

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Don’t forget to Save

Step 5. “Maintain Field Mapping and Conversion Rules”

- > Execute this step

Keep your cursor on ‘TCODE’ field and click on ‘Insert Rule’ icon
Choose radio button ‘Constant’ (below image).

Enter value ‘XK01’ transaction code.

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Now, Keep your cursor on field ‘BUKRS’ and click on ‘Assign source field’ icon ,
Similarly, Carryout this operation for our rest of the fields (Purch. Org, Comp code…etc)

Scroll
below

Step 6. “Maintain Fixed Values, Translations, User-Defined Routines”

You can also maintain re-usable translation & user-defined routines, which can be used across
conversion tasks. In this case, that step is not required.

Step 7. “Specify File”

- > Execute
We define how the layout of the input file is.

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Note: Before going further, create an Excel file & save it in Tab-delimited format on your local
drive. You may see the
attachment of this Pdf to
My .txt file looks like this. get flat file (.txt file)

Keep cursor on Legacy Data - On the PC (Frontend) & click create button. Browse for your flat
file on your pc as here we specify files take file from legacy data (on the pc front end).

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Hit Enter (Click continue.)

Hit Save and go back.

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Step 8: Assign Files

- > Execute

System automatically defaults the file name to the source structure on execution of this step.

Step 9: Read Files

- > Execute

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Quick troubleshoot:

If you face Error:

Error when uploading file 'C:\Documents and Settings\Desktop\csk' (Return Code = 13).
Message no. /SAPDMC/LSMW_OBJ_070010.

Solution:
Check file is proper tab-delimited. If still error exits then delete file perform step 7 again (imp).

If everything goes right, below screen appears (with Not Written = 0)

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Step 10: Display Read Data

- > Execute

Optional step: Used to verify field contents for the row of data read.

Step 11: Convert Data

- > Execute

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Step 12: Display Converted Data

- > Execute

Step 13: Create Batch Input Session

Once the source data is converted to internal format, you may create batch input session.

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Once you execute above step, to verify goto tcode SM35.

Yeaa ! Look Batch input session with session name ‘XK01’ is created.

Step 14: Run Batch Input Session

Successfully I had completed all these steps.

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Testing:

Goto SE11 tcode, Enter table LFA1 - CONTENTS.

(REMEEMBER: We had entered search term as ZAPPER – ha haa that’s what I like)

All 5
records
from our
Flat file

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Summary:
In this way, We can upload (vendor master) data using LSMW Direct input method.

Below links are for more info:

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