T-19038/125/2018-M Government of India Archaeological Survey of India 24, Tilak Marg, New Delhi Dated: 26.08.2019 To, All In-charge of Circles/ Mini-Circles, Archaeological Survey of India. Subject: Directions and Guidelines for forthcoming Swachchhata Pakhwada during 16-30 September 2019 — regarding. Sir/Madam, This has reference to directions from Ministry of Culture to undertake ‘Swachchhata Pakhwada during 16" to 30" September 2019. | am directed to request you to follow the following directions/ guidelines for forthcoming Swachchhata Pakhwada-2019 to be celebrated from 16 September to 30 September 2019 in and around the protected monuments of Archaeological Survey of India. 1. The Pakhwada shall be taken up at maximum protected monuments/ sites/ museumsioffices. 2. Efforts should be made to include more such monuments/sites, which are not taken up for previous Swachchhata Pakhwada activities. 3. In-charge of Site Museums, Science Branches, Horticulture Branches, Excavation Branches, Prehistory Branch, Temple Survey Projects, Building Survey Project and Epigraphy Branches may also be involved in the ‘Swachchhata Pakhwada activities. 4. Proposed Action Plan format and tentative activities to be carried out in each monument is attached as enclosure. One sheet for each monument is to be filled up and sent to this office. 5. Efforts should be taken for setting up permanent mechanism through new programs and schemes for sustainability of Swachchhata in addition to cleanliness drives during the Pakhwada. 6. Every In-charge of circles/ mini-circles should nominate a suitable officer as nodal officer for effective implementation of Swachchhata Pakhwada related activities and inform this office. 7. The monument premises shall be cleaned and maintained in all respects, including the areas not open for the tourists. 8. Debris/garbage should be cleaned from remote spaces within a monument and places which are not accessible to visitors also need to be cleaned. 9. Area around protected boundary of a monument should also be cleaned to provide a visible aesthetics to the monument. 10.Pakhwada may be organized involving NCC and NSS cadets, local public, students, ASI officials, etc. Page 1of211.In-charge of circles! mini-circles shall ensure better branding and publicity of Pakhwada activities in electronic and print media platforms at control area level, e.g. at District level with District Tourism Promotion Council using its online platforms, local T.V. channels, local Newspapers etc. 12.Release of the activity on official website and official social media channel/ page etc. should be done on daily basis 13.There should be a daily reporting of the activities along with photographs during the Pakhwada to the Directorate General, New Delhi at s.pakhwada.asi.2019.20@gmail.com. 14.Each Circle/ Mini Circle shall select a monument considering effective implementation of Swachchhata Pakhwada for “Swachchhata Award” at circle level (one monument). Out of such awarded monument a monument at all India level shall be awarded by DG, ASI. Parameters for “Swachchhata Award” shall be informed in due course. However, any suggestions in this regard are invited. 15.At the conclusion of the Swachchhata Pakhwada the In-charge of circles/ mini-circles are required to submit the following to the Directorate General, ASI, New Delhi i) Report containing detailed account of activities taken under during Swachchhata Pakhwada il) Related picture album, newspaper clippings, press notes, audio-visual clips. ili) Any special document that In-charge of circles/ mini-circles may have issued during the Pakhwada. iv) Atwo minute video clipping of the best Swachchhata program. In the light of above, a detailed Action Plan (monument wise) may be sent to s.pakhwada.asi.2019.20@gmail.com by the evening of 27th August, 2019 positively. Encl: As above Yours faithfully, 14 Romie pots (T. J. Alone) Director (Monuments) Page 2 of 2Example of Action Plan ; Agra Circle Swachchhata Pakhwada (16" to 30" September, 2019) Name of Monument: Akbar Tomb, Agra Date Proposed Activities/Program 16.9.2019 17.9.2019 18.9.2019 | 19.9.2019 | 20.9.2019 21.9.2019 22.9.2019 23.9.2019 24.9.2019 25.9.2019 26.9.2019 27.9.2019 28.9.2019 29.9.2019 30.9.2019 XX Example XX ==sXX Proposed for reference XX Tentative Program to be conducted on the occasion of Swachchhata Pakhwada (From 16%30" September 2019) 16.9.2019 | Inaugural of Swachchhata Pakhwada, September,2019 17.98.2019 _| Cleaning of Monuments by the staff of Circle/sub Circles 18.9.2019 | Day program engaging students, volunteers for cleaning the monument 19.9.2019 | Drawing and essay competition among the children 20.9.2019 | Participation of students and volunteers in monumenisisites for further intensive cleanings. 21.9.2019 | Meeting with local Municipal Corporations and organize Swachchhata Abhiyan around the monuments 22.9.2019_| Cleaning of the monuments and associated buildings 23.9.2019 | Rallies in the town to aware locals to keep their monuments clean by NSS and NCC wings of local collage/school 24.9.2019 | Awareness among the local regarding the cleanliness of monuments 25.9.2019 _| Plantation drive, wherever feasible 26.9.2019 | Cleaning of restricted area of the monuments 27.9.2019_| Photo Exhibition/Awareness Program 28.9.2019_| Plastic free campaigns in areas surroundings the monuments. 29.9.2019 | Swachchhata Abhiyan in ASI offices and its premises 30.9.2019 | Concluding Ceremony of Swachchhata Pakhwada/Prize distribution to Winning Students for competitions XX Proposed for reference XX ———