Audio-visual release form

I grant permission to the University of the Highlands and Islands (a company limited by guarantee
incorporated in Scotland (registered number SC148203) and a registered Scottish charity number SC022228,
and having its registered office at 12B Ness Walk, Inverness IV3 5SQ (“UHI”), its employees, agents and
Academic Partners to record and use audio/visual images or recordings (as defined and described below) of
me or my children (named below) and/or my property for the purpose and according to the conditions set
out below.

Audio/visual images or recordings are any type of recording, including, but not limited to, photographs,
digital images, drawings, renderings, voices, sounds, video recordings, audio clips or accompanying written
descriptions or transcripts.

I am at least 16 years of age and am competent to sign this release. I have read and understood the contents
and the terms of this release before signing.

This agreement shall be governed by and construed in accordance with the law of Scotland and the parties
hereto submit to the non-exclusive jurisdiction of the Scottish courts.

Note: Your signature of this document will have certain legal consequences and you are recommended to
take independent legal advice before signing.

Details of recording (to be completed by those recording)

Media: Date(s):

___________________________________________ ________________________
General description of audio/visual image or recording (for example, an interview, demonstration, field
trip) and its purpose (for example, for use on the UHI’s [VLE1] or inclusion in a brochure):

_______________________________________________________________________
_______________________________________________________________________
Recorded by or on behalf of (please state name(s), UHI/Academic Partner department and contact details):

_______________________________________________________________________
_______________________________________________________________________

1
VLE: A virtual learning environment is a closed access Web environment with a collection of integrated tools that enable the
management and administration of online learning and access to content and resources.

University of the Highlands and Islands

a company limited by guarantee incorporated in Scotland (registered number SC148203)
and registered Scottish charity number SC022228,
registered office at 12B Ness Walk, Inverness IV3 5SQ
Copyright Learning and Teaching, University of the Highlands and Islands, 2012
Web: http://intranet.uhi.ac.uk/learning-and-teaching  LT@uhi.ac.uk Page 1 of 5
Release details (to be completed by the person being recorded)

Purpose (please select one of the purposes described more fully below):

General ☐ Educational ☐ Restricted ☐

If Restricted is selected, please state the permitted purpose: ____________________________

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Printed Name: Date:

_______________________________________________ __________________________
Signature:
_______________________________________________

Parent or Guardian Signature if under 16 years of age: Nature of relationship:

___________________________________________ ________________________

Address: Telephone/Mobile Number:

_______________________________________________ __________________________
_______________________________________________ E-mail:
_______________________________________________ _____________________________

Academic Partner/UHI Executive Office (Data Controller): Email Address:

_______________________________________________ __________________________

University of the Highlands and Islands

a company limited by guarantee incorporated in Scotland (registered number SC148203)
and registered Scottish charity number SC022228,
registered office at 12B Ness Walk, Inverness IV3 5SQ
Copyright Learning and Teaching, University of the Highlands and Islands, 2012
Web: http://intranet.uhi.ac.uk/learning-and-teaching  LT@uhi.ac.uk Page 2 of 5
UHI Audio-Visual Release Form Purposes

UHI Audio-Visual Release (1): General

The University of the Highlands and Islands is free to:

 to use, edit, alter, copy, distribute, display, and exhibit this work in print and electronic form publicly
or privately in any media anywhere in the world (including but not limited to publication on the world
wide web) and in its original format or edited or altered in any way for marketing or educational
purposes; and
 to make derivative works for use for marketing or educational purposes in any media, in its original
format or edited or altered in any way.

Those being recorded agree that:

 any uses described herein may be made without compensation or additional consideration of
themselves.

 UHI may store copies of the Audio/visual image or recording for the purpose specified above and
store my contact details on its database in case it needs to contact me.

 UHI may transfer the Audio/visual image or recording and my contact details to a destination outside
the European Economic Area (“EEA”) or store them at a destination outside the EEA for the permitted
purposes set out above.

UHI Audio-Visual Release (2): Educational

The University of the Highlands and Islands is free to:
 to use, edit, alter, copy, distribute, display, and exhibit this work in print and electronic form publicly
or privately in any media anywhere in the world (including but not limited to publication on the world
wide web) and in its original format or edited or altered in any way for educational purposes only;
and
 to make derivative works for use for educational purposes only in any media, in its original format or
edited or altered in any way.

University of the Highlands and Islands

a company limited by guarantee incorporated in Scotland (registered number SC148203)
and registered Scottish charity number SC022228,
registered office at 12B Ness Walk, Inverness IV3 5SQ
Copyright Learning and Teaching, University of the Highlands and Islands, 2012
Web: http://intranet.uhi.ac.uk/learning-and-teaching  LT@uhi.ac.uk Page 3 of 5
Those being recorded agree that:

 any uses described herein may be made without compensation or additional consideration of
themselves.

 UHI may store copies of the Audio/visual image or recording for the purpose specified above and
store my contact details on its database in case it needs to contact me.

 UHI may transfer the Audio/visual image or recording and my contact details to a destination outside
the European Economic Area (“EEA”) or store them at a destination outside the EEA for the permitted
purposes set out above.

UHI Audio-Visual Release (3): Restricted

The University of the Highlands and Islands is free to:

 to use, edit, alter, copy, distribute, display, and exhibit this work in print and electronic form publicly
or privately in any media anywhere in the world (including but not limited to publication on the world
wide web) and in its original format or edited or altered in any way solely for the purpose specified
in this release form.

Those being recorded agree that:

 any uses described herein may be made without compensation or additional consideration of
themselves.

 UHI may store copies of the Audio/visual image or recording for the purpose specified above and
store my contact details on its database in case it needs to contact me.

 UHI may transfer the Audio/visual image or recording and my contact details to a destination outside
the European Economic Area (“EEA”) or store them at a destination outside the EEA for the permitted
purposes set out above.

University of the Highlands and Islands

a company limited by guarantee incorporated in Scotland (registered number SC148203)
and registered Scottish charity number SC022228,
registered office at 12B Ness Walk, Inverness IV3 5SQ
Copyright Learning and Teaching, University of the Highlands and Islands, 2012
Web: http://intranet.uhi.ac.uk/learning-and-teaching  LT@uhi.ac.uk Page 4 of 5
Example purposes of recorded materials
The following are examples of purposes to which the University of the Highlands and Islands might put
audio-visual materials. Other purposes may be specified on the release form.

UHI Audio-Visual Release (1): General

 Marketing
 In published materials for public distribution;
 On the University of the Highlands and Islands Web site.
 Educational:
 On the University of the Highlands and Islands e-learning software (for example, the UHI’s
VLE or the e-Learning Web site);
 Training purposes;
 Inclusion in a conference paper or presentation.
Please note: The UHI has two channels on YouTube: UHI TV and Think UHI.

UHI Audio-Visual Release (2): Educational

 Educational purposes only:
 On the University of the Highlands and Islands e-learning software (for example, the UHI’s
VLE or the e-Learning Website);
 Training purposes;
 Inclusion in a conference paper or presentation.

UHI Audio-Visual Release (3): Restricted

Please note: the purpose for which the materials may be released must be specified.
 Marketing
 In published materials for specified distribution;
 On the University of the Highlands and Islands Web site.
 Educational:
 On the University of the Highlands and Islands’ e-learning software (for example, the UHI’s
VLE or the e-Learning Web site);
 Training purposes.

University of the Highlands and Islands

a company limited by guarantee incorporated in Scotland (registered number SC148203)
and registered Scottish charity number SC022228,
registered office at 12B Ness Walk, Inverness IV3 5SQ
Copyright Learning and Teaching, University of the Highlands and Islands, 2012
Web: http://intranet.uhi.ac.uk/learning-and-teaching  LT@uhi.ac.uk Page 5 of 5