Doc No:AUH/QA&QC/MS-01

Rev: 00
RECEIVING INSPECTION
Page: 1 of 5

METHOD STATEMENT
FOR
RECEIVING INSPECTION

00 For the initial issue & approval 01-Jul-06 MN MA MMY

Rev. No. Details Of Revision Date Prepared by Checked Approved

by by

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 Doc No:AUH/QA&QC/MS-01
Rev: 00
RECEIVING INSPECTION
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1. OBJECTIVE

To ensure that receiving inspection of material and equipment is carried out at

AUH Office/Projects and receiving stores in conformity with the laid down
specifications.

2. SCOPE

This method statement covers all incoming material & equipment received from
customer or purchased by AUH Office or Projects.

3. REFERENCES

The following documents are considered as reference document:

− Project specifications
− PO/Packing list
− Vendor supplied drawings/documents
− All applicable codes and standards
− MTCs
− Indent
− Delivery Chalan

4. ABBREVIATIONS/DEFINATIONS

SM Site Manager
QIP Quality Inspection Plan
I/C Incharge
QA&QC Quality Assurance & Quality Control
E&P Equipment and Plant
MS Method Statement
PO Purchase Order
MIR Material Inspection Report
HSE Health, Safety & Environment
MTC Material Test Certificate
IMTE Inspection, Measuring & Test Equipment
BA Business Area
FRM Form

5. RESPONSIBILITIES

I/C Stores, I/C QA&QC

6. PROCEDURE

6.1 The procured materials are classified as

− Standard Items
− Project Specific Items
− E&P Items

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RECEIVING INSPECTION
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− Tools
− Fixed Assets
− Manufactured Items

a) Standard Items

Items, which have been approved & accepted by QA&QC/Proc/

User, shall be inspected through indent form at receiving store.

b) Project Specific Items

Project specific items can be divided into two groups:

− Items supplied from factory by vendor in packed & sealed

carton/container shall be inspected, for integrity of packing,
quantity and actual material inside the packing, at the receiving
stores.

− Unpacked/loose material and fabricated material procured from

vendor, shall be inspected at receiving stores.

c) E&P Items

E&P items for Projects shall be inspected by respective I/C E&P

and I/C QA&QC if required.

d) Tools

IMTE shall be inspected at the receiving stores.

e) Fixed Assets

The user and QA&QC shall inspect fixed asset items at receiving
stores.

f) Manufactured Items

Pre-shipment final inspection will be performed for all local

manufactured items at vendor and subcontractors premises.
QA&QC co-coordinator for procurement and testing will perform
this activity and will issue inspection certificate No.
AUH/QA&QC/FRM-34 for all such inspections.

6.2 Inspection Methodology

6.2.1 I/C Stores shall initiate a material inspection report

(AUH/STORE/FRM-08, AUH/STORE/FRM-09) for all incoming
material arranged through fresh purchase. For material of inter-
site transfer, a thorough inspection will be carried out both at the
consignor’s end & at the receiving end.

6.2.2 QA&QC inspector shall inspect the material as per reference

documents.
6.2.3 Material and equipment procured shall be inspected inline with
following guidelines:
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RECEIVING INSPECTION
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− Specifications
− Packing condition
− Inspection report of the manufacturer (If applicable)
− Physical condition
− MTC (if required)

6.2.4 Sampling and inspection methodology shall be followed as below:

6.2.4.1 Establish the size of the lot to be inspected.

6.2.4.2 Establish acceptability quality level, which is defined as

“the upper limit of the percentage of defects acceptable”

6.2.4.3 Extent of examination based on vendor qualification is

categorized as below:

6.2.4.3.1 100% inspection of chosen lot for non-

approved vendor.

6.2.4.3.2 Random inspection of chosen lot for

approved vendor, exact status depending
on the decision of I/C QA&QC at the time of
inspection of the specific commodity

6.2.4.3.3 Items supplied by customers should be

checked for conforming to project
specifications on random basis. However
the ultimate responsibility for performance
failures will still be of the customer.

6.2.5 QA&QC inspector shall place an identification mark on the

inspected items for segregation and traceability.

6.2.6 Materials, which do not conform to the given specification, shall be

rejected. Incase incoming material is released for urgent
production purposes prior to verification; it shall be positively
identified and recorded on MIR and duly countersigned by SM.

6.2.7 Materials, such as crush, sand, bricks, loose earth, POL and
cement etc., are usually procured through Rate Running Contract
(RRC) arrangement. Their samples/sources shall be approved by
BA/Project QA&QC at the beginning of the project. Subsequent
deliveries shall in any case be inspected by site QA&QC regularly.

6.2.9 Inspection of the imported material shall be carried out by the I/C
QA&QC/User at the receiving stores.

6.2.10 Procurement shall ensure that all the materials, if rejected, shall be
returned to suppliers at the latter’s own risk and cost.

6.2.11 Every store shall prepare a vendor-wise quarterly rejection report

of materials procured under fresh purchases and send it to
procurement for assessment of vendor reliability and quality.

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RECEIVING INSPECTION
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7. TOOLS AND EQUIPMENTS

− Vernier Caliper
− Meter Tape
− Micrometer
− Battery Torch
− Welding Gauge
− Elcometer

8. HSE INSTRUCTIONS

- HSE instructions will be carried out under responsibility of I/C HSE for
safe and sound receipt of material / equipment.
- Keep your environment clean.
- No smoking is permitted in the restricted areas.

9. RELATED DOCUMENTS

AUH/STORE/MS-01 Handling of DESCON Material

AUH/STORE/MS-02 Handling of Customer Supplied Material
AUH/STORE/FRM-01 Material Indent Form
AUH/STORE/FRM-08 Material Inspection Report (Civil)
AUH/STORE/FRM-09 Material Inspection Report
AUH/PROC/FRM-07 Purchase Order
AUH/QA&QC/FRM-34 Material Inspection Certificate
AUH/QA&QC/FRM-44 Request for Inspection and Testing (RIT)
AUH/QA&QC/FRM-08 Corrective Action Request (CAR) Form

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