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Legal Regulatory Framework KYC Norms and Obligation of Banks Under PMLA CA Nayan Kothari
Legal Regulatory Framework KYC Norms and Obligation of Banks Under PMLA CA Nayan Kothari
Certificate Course
on
Concurrent Audit of
Banks
Contents:
1. Legal and Regulatory Frame work
Compiled by:
CA. Nayan R. Kothari
CA. Nay
yan R. K
Kothari
M. Com., FCA,
F NET ((UGC)
+91 9824433445
hari@icai.orgg | nayan.r.kkothari@gmail.com
nayan.r.koth
nayankothari.blogspot.ccom | twitter: @kotharinnayan | facebook.com/ko
othari.nayan
n
• CA. Nayan R. Kothari is a posst graduate e of comme erce from M S Universsity of Baro oda and a Fellow
F
Member of ICAI. He e has also completed p post qualificcation certiificate courrse of Forennsic Auditin
ng and
Fraud De etection of ICAI.
• Presentlly his is a managing
m paartner of MM/s. Parag Patel
P & Asssociates, Chhartered Acccountants (Estd.
1994) an nd in full timme practice e at Baroda.
• His area as of practiice include e Internal Audits
A of SMMEs and Co orporate, consultancy
c y in the are eas of
Fraud In nvestigation n and foren nsic auditinng, businesss restructu uring and corporate
c finance
f pla
anning
(debt an nd equity). He is also o doing con nsultancy in
i the area as of Project Finance and taxattion &
companyy law matte ers.
• He is Ma anaging Com mmittee m member of Baroda
B Branch of WIR RC of ICAI since
s 6 yeaars and presently
Vice-Cha airman of Baroda
B Brannch of WIRC C of ICAI annd Chairman n of Barodaa Branch of WICASA. He H had
been con nvener of Baroda
B CPE Study Circlle for the ye ear 2010-111.
• He has worked
w as lecturer
l at Faculty of Commerce e of MSU Ba aroda and taught
t subjects like FMM and
Taxation n.
• He was also
a a visiting faculty a at Faculty oof Law, MSUU Baroda an nd was teacching Taxattion at PGDT TP
• He is reggularly delivvering lectu ures at stud
dy circle annd seminarss of Baroda Branch & other
o branches of
ICAI andd various other professsional bodie es. He has given
g lecturre on “Howw to do busiiness in India” to
a Srilankkan delegattion who had visited India for th heir Study Tour.
T He had also pre esented paper in
International Semin nar organizeed jointly bby Faculty of
o LAW, MSU U and Canadian Studie es Centre
• He is a visiting
v facu ulty at Natioonal Academ my of Custo oms Excise and Narcottics (NACEN) at Baroda a.
• He is thee regular fa aculty at Ceertificate Coourse on Cooncurrent B Bank Branchh of ICAI.
• He is vissiting facullty at vario ous institutees and B-Scchools and HR Schoolls. (Facultyy of Manage ement
Studies and Facultyy of Social Works of T The M S Un niversity off Baroda, Charotar
C Un
niversity, Changa
Campus;; to name a few)
• He has given lectture in Te eleconferen nce organissed by ICA AI and which was broadcasted
b d Live
Nationw wide on Doorr Darshan’ss Gyan Darsh han Channe el.
• He is a regular
r spea aker at various branch hes and stud dy circles of
o ICAI on su ubjects relaated to Audditing,
Taxation n and Manag gement etcc.
• He is reggular facultty since last 33 batche es at Orienttation programme for IPCC stude ents organizzed by
Baroda Branch of WIRC W of IC
CAI and tea aching techhnical subje ects and also subjectss related to o soft
skills. Hee is also an n invited fa
aculty at GM MCS (ICAI Program for CA Final Students) att Surat bran nch of
ICAI.
• He is reggularly delivvering lectu ures to studdents in varrious prograammes orga anized by WICASA
W –Barroda.
• He is also a facultty of Caree er Counselin ng programmmes organized by WIICASA at va arious schoools of
Baorda
• He is Conducting Co orporate Trraining Proggrammes fo or various coorporate annd organizattions.
• He is reggularly cont tributing arrticles in ne
ewsletter of
f Baroda braanch.
• He is deeeply intere ested in Music and Gujjarati Litera ature and his
h other ho obbies are photograph hy and
travellin
ng.
Legal & Regulatory Framework
__________________________________
CA. Nayan R. Kothari
M. Com., FCA, NET (UGC)
nayan.r.kothari@icai.org | nayan.r.kothari@gmail.com
nayankothari.blogspot.com | twitter: @kotharinayan |
facebook.com/kothari.nayan
LEGAL Framework
• Banking Regulation Act, 1949
• 10 Parts – 56 sections and 5 Schedules
• Law relating to banking and provide for nature of
transaction carried out by banks in India.
• Provision
P ii off P
Power off RBI to
t control
t l advances
d ,
accounts, audit
• Restriction as to minimum paid up capital &
reserves, payment of dividend
• Validation of license
• Power of suspension of business and winding up
Banking Regulation Act, 1949
• Definition of banking & banking company
• Licensing
• Permitted business
• Prohibited business
• RBI’s powers
1
• Banking means
“ accepting, for the purpose of lending or investment, of deposits
of money from the public, repayable on demand or otherwise,
and withdrawal by cheque, draft, order or otherwise” {Section
5(b)}
• Banking company
“means any company which transacts the business of banking in
India”
Explanation excludes manufacturing and trading company
{Section 5 (c)}
Permitted Business
• Can carry on business permitted u/s 6
o Borrowing, lending, bill discounting, etc.
• Buying, selling and dealing in bullion
• Buying and selling of foreign exchange
• Traveller’s cheques
• Letters of credit
• Underwriting and dealing in shares, debentures, etc.
• Safe deposit
• Collecting and transmitting of money and securities
• Undertaking/ executing trusts
o Activities that are incidental/ conducive to the promotion/ advancement
of its business
o Central Govt. empowered to notify permitted business
Prohibited business
• Trading prohibited vide Sec 6
2
Licensing
• RBI empowered to issue & cancel licences
o Section 22 criteria
• Solvency
• Affairs/ management not detrimental to depositor and public interest
• Adequate capital structure and capital prospects
• Public interest will be served
• Grant of licence not prejudicial to operation and consolidation of
banking system
• Foreign banks – home country does not discriminate against Indian
banks
• Other conditions specified by RBI
Returns
• Section 24
o Monthly return of assets in India
o DTL on reporting Friday
• Section 25
o Quarterly return of assets and liabilities at the close of business on the last
Friday of every quarter
• Section 27
o Monthly return on Asset & Liability position as on last Friday
o RBI empowered to direct banks to furnish information within a specified
time frame
o RRBs also need to submit a copy to NABARD
• Section 26
o Return of unclaimed deposits
• Section 31
o Three copies of annual returns to be submitted to RBI
Inspection
• Section 35
o Inspect books
• Also on direction of
CG
• Copy of report to be
given to bank
• Empowers RBI
Inspecting officer to
examine bank
officials under oath
o Also empowers RBI to
carry out a scrutiny
3
Powers of RBI
Powers of RBI –
Powers of RBI – Control
over management
Other important
provisions
• Sec 14 – Prohibition of charge on unpaid capital
• Sec 15 – Prohibition on payment of dividend unless
intangible assets written off
• Sec 17 – Creation of reserve fund
• Sec 18 – Maintenance of cash reserve ratio (CRR)
• Sec 20 – Restrictions on loans and advances
• Sec 24 – SLR
4
Applicability of BR Act
• Nationalised Banks
o Banking Companies (Acquisition and Transfer of Undertakings)
Act,1970/1980;
o Section 51 of BR Act makes specific sections applicable
• Cooperative Banks
o Cooperative Societies Act. 1912 or the respective Co-operative
Societies Act of the state concerned
o Part V of the B R Act – BR (AACS) Act
Some important RBI instructions in
context of BR Act
• Master Circular
o Loans & Advances – Statutory and other
restrictions
o Branch authorisation
o Cash Reserve Ratio and Statutory Reserve Ratio
• Others
o Restriction on drawdown of reserves
o Guidelines on declaration of dividend
LEGAL Framework
• Banking Companies ( Acquisition and Transfer of
Undertaking ) Act, 1970----1980
• 5 Chapters – 3 schedules – 21 sections
5
LEGAL Framework
• State Bank of India Act, 1955 :
• 8 Chapters -53 sections- 4 schedules
• Act that constitute SBI and transferred to it
the undertaking of Imperial Bank of India
• To extend banking facilities on a large scale
• To reach out to rural and semi-urban areas
• To mobilize public deposit and advance to
needy people .
Legal Framework
• State Bank of India ( subsidiary Banks) Act,
1959 : For formation of certain Govt. Or
Govt. associated banks as subsidiaries of SBI
Legal Framework
• Companies Act , 1956 : Sec. 2 of
BR Act , 1949 – provisions of BR Act
shall be in addition to , and not,
save as hereinafter expressly
provided , in derogation of
Companies Act.
• BR Act is to be read as
supplemental to Companies Act.
6
Legal Framework
• Co-operative Societies Act , 1912 : To
facilitate the formation of Co-op
societies for the promotion of rural
economy of India.
India
• Relevant State Co-op Societies Act :
To help and support to the small self-
employed persons of limited means.
Legal Framework
• Information technology Act, 2000 : This act provides
legal back to e-transactions.
Legal Framework
• Prevention of Money Laundering Act, 2002 :
As per PMLA every banking company ,
financial institution………have to maintain a
record of all transactions : Nature and Value
is prescribed in Rules under PMLA.
• Securitisation and Reconstruction of
Financial Assets and Enforcement of Security
Interest Act, 2002. (SARFAESI): To regulate
securitisation and reconstruction of financial
assets .
7
Legal Framework
• Service Tax ( Chapter V of Finance Act ,
1994) : Introduced in India in 1994. CBEC ,
Dept. of Revenue , MOF deals with service
tax.
• Service Tax rates as per Financial Bill
Legal Framework
• Income Tax Act , 1961 : Specific
Provisions for banking companies.
• Section 43D
• Section 145
• Section 36(1)(viia)
• Deduction of Tax at Source
• E. filling of TDS quarterly returns
• Tax Audit Report be referred .
KYC Policies under
PMLA
• Section 3 of PMLA –Offence of money
Laundering .
8
KYC, AML & CFT Norms
Contents
Background
Legal Framework – India
Know Your Customer guidelines
Record Keeping
Anti Money Laundering measures
CFT Norms
Money Laundering Risk Management
Furnishing information to FIU- INDIA, New Delhi
Background
1
Financial Action Task Force (FATF)
CFT
COMBATING MEANS FIGHTING
2
WHO IS A
CUSTOMER?
Who is a Customer
O
One on whose
h b h lf
behalf th
the accountt i
is
maintained
Objective
3
Key elements of K Y C
Customer Acceptance - Ensure that you accept only
legitimate and bona fide
customers
Customer Identification – Ensure that you properly identify
your customers to understand the
risks they may pose
Transactions Monitoring –Monitor customer accounts and
transactions to prevent or detect
illegal activities
Risk Management – Implement processes to effectively
manage the risk posed by customers
trying to misuse facilities
10
Customer Acceptance
Ensure that you accept only legitimate and bona fide
customers
Customer Identification
12
4
DOCUMENTS TO VERIFY THE NAME\
IDENTIFY OF THE CUSTOMER:
Passport
PAN card
Voter Identify Card
Driving License with photograph
Identity Card
Letter from a recognized public authority verifying
the identity and residence of the customer to the
satisfaction of the branch official authorized to
open account
Confirmation/ letter from employer/other
bank(subject to satisfactions of the branch official
authorized to open the account) 13
DOCUMENTS TO VERIFY
THE ADDRESS ARE:
Telephone Bill
Bank Account Statement
Electricity Bill
Ration Card
Letter from employer to the satisfaction of the
bank
14
5
Transactions Monitoring
Risk Management
Categorise each account into High /
Medium / Low Money Laundering Risk
Category
Business Activity
18
6
Risk Parameters- Customers connected
with high-risk countries.
Geography
1) Drug producing Nations
2) Drug transshipment Countries
3) Drug using Countries
4)) Countries with high
g degree
g of ppublic corruption
p
5) Countries linked to Terrorist financing
6) Non Cooperative Countries and Territories
19
20
7
High Risk Accounts
8
Politically exposed Persons (PEPs)
(High Risk)
“Politically Exposed Persons”(PEPs) are
individuals who are or have been entrusted
with prominent public functions in a foreign
country, for example Heads of State or of
government, senior politicians, senior
government, judicial or military officials,
senior executives of state owned corporations,
corporations
important political party officials. Business
relationships with family members or close
associates of PEPs involve reputational risks
similar to those with PEPs themselves. The
definition is not intended to cover middle
ranking or more junior individuals in the
foregoing categories.”
25
26
27
9
LOW RISK CATEGORY
28
29
MONITORING OF TRANSACTIONS
Monitoring of transactions will be conducted taking
into consideration the risk profile of the account.
Special attention will be paid to all complex, unusually
large transactions and all unusual patterns, which have
no apparent logical or visible lawful purpose.
g amounts of cash
Transaction that involve large
inconsistent with the normal and expected activity of
the customer will be subjected to detailed scrutiny
After due diligence at the appropriate level in the
bank, transactions of suspicious nature and/or any
other type of transaction notified under PML Act, 2002
will be reported to the appropriate authority and a
record of such transaction will be preserved and
maintained for a period as prescribed in the Act. 30
10
MONITORING OF TRANSACTIONS
Branches would be maintaining a close watch on
cash transactions (whether deposits or
withdrawals) of Rs,.10 lakh and above in all
deposit and loan accounts and recording the same
separately in the prescribed register.
In
I new accounts, t withdrawal
ithd l off R
Rs. 25
25,000/-
000/ and
d
above be allowed after concurrence from
Incumbent Incharge. A stamp of “New Account” be
affixed on all leaves of 1st Cheque book issued to
the new customer
31
32
33
11
34
35
Once KYC requirements are complied with while opening the account,
whether the bank can again ask for KYC compliance from me?
Yes. To ensure that the latest details about the customer are
available, banks have been advised to periodically update the
customer identification data based upon the risk category of
the customers.
Banks create a customer profile based on details about the
customer like social/financial status, nature of business
activity information about his clients
activity, clients’ business and their
location, the purpose and reason for opening the account, the
expected origin of the funds to be used within the relationship
and details of occupation/employment, sources of wealth or
income, expected monthly remittance, expected monthly
withdrawals etc. When the transactions in the account are
observed not consistent with the profile, bank may ask for any
additional details / documents as required. This is just to
confirm that the account is not being used for any Money
Laundering/Terrorist/Criminal activities. 36
12
Can my wife who is not having any address proof in her name,
open an account with the bank?
or
any other evidence as to the identity and address of the customer
to the satisfaction of the bank.
If at any point of time, the balance in all his/her accounts with
the bank (taken together) exceeds Rupees Fifty Thousand (Rs.
50,000/-) or total credit in the account exceeds Rupees One Lakh
(Rs. 1,00,000/
1,00,000/-)) in a year, no further transactions will be
permitted until the full KYC procedure is completed.
In order not to inconvenience the customer, the bank will notify
the customer when the balance reaches Rupees Forty Thousand
(Rs. 40,000/-) or the total credit in a year reaches Rupees Eighty
thousand (Rs. 80,000/-) that appropriate documents for
conducting the KYC must be submitted otherwise operations in
the account will be stopped.
39
13
Whether a certificate from my employer is sufficient as
identity as well as address proof for opening an account?
40
41
42
14
If I refuse to give information on KYC asked for by the bank,
what action the bank can take against me?
43
44
45
15
c) During the 30 days period, the account should be operated with
a condition of allowing foreign remittances not exceeding USD
1,000 into the account and a cap of monthly withdrawal to Rs.
50,000/-, pending verification of address.
d) On submission of the proof of current address, the account
would be treated as a normal NRO account, and will be operated
in terms of instructions contained in RBI's
RBI s Master Circular on Non
Non-
Resident Ordinary Rupee (NRO) Account No. RBI/2013-14/2 Master
Circular No. 2/2013-14 dated July 1, 2013, and the provisions of
Schedule 3 of FEMA Notification 5/2000 RB dated May 3, 2000 may
also be kept in view.
e) Students with Pakistani nationality will need prior approval of
the Reserve Bank for opening the account.
46
48
16
RBI/2012-13/431 UBD.BPD (PCB) Cir.
No.39/14.01.062/2012-13 March 7, 201
Shifting of bank accounts to another centre – Proof of address:
Primary (Urban) Co-operative Banks (UCBs) were advised vide
circular UBD.BPD (PCB) Cir. No.3/14.01.062/2012-13 dated July
10, 2012 that KYC once done by one branch of the bank should be
valid for transfer of the account within the bank as long as full
KYC procedure had been done for the concerned account. The
customer should be allowed to transfer his account from one
branch to another branch without restrictions. In order to comply
with KYC requirements of correct address of the person, fresh
address proof has to be obtained from him/her upon such transfer
by the transferee branch. However, a large number of customers
with transferable jobs or those who migrate for jobs are unable to
produce a utility bill or other documents in their name as address
proof immediately after relocating. In view of this, it has been
decided that:
49
50
51
17
AML Measures
Money Laundering is the process by which illegal funds and
assets are converted into legitimate funds and assets.
Investments
Purchases
Placement: Illegal funds or assets Layering: Use of multiple Integration: Laundered funds are
are first brought into the financial accounts, banks, intermediaries, made available as apparently
system corporations, trusts, countries to legitimate funds.
disguise the origin.
Money Laundering is tax evasion in progress
52
Final 8 months
An approx.
approx 20% drop in share price and 18% drop in Business
CEO resigned.
Chief Legal Officer replaced.
COO and Executive Vice President (former MD , Europe) suspended.
Former chief bank examiner and EVP on paid leave.
Head of African and Caribbean division fired
and charged with 27 counts of money laundering to fraud!
53
Types of Money
Laundering Risks
What are the Money Laundering Risks to banks?
54
18
Reputation Risk – Financial Penalties
Operation Risk
56
57
19
The inadequacy or absence of KYC standards can subject
the Bank to serious customer and counter-party risk
1. Reputational Risk: Risk of loss due to severe impact on the
Bank’s reputation. This may be of particular concern given
the nature of the Bank’s business which requires the
confidence of depositors, creditors and the general market
place.
l
2. Compliance Risk: Risk of loss due to failure of compliance
with key regulations governing the Bank’s operation
3. Legal Risk: Legal risk is the possibility of lawsuits, adverse
judgments or contract resulting from failure to observe
mandatory KYC standards or form the failure to practise
due diligence. Consequently, the bank can suffer fines,
criminal liabilities and special penalties imposed by
supervisor. 58
Customer Education
- literature / pamphlets
- Banks’ Websites
59
No tipping off
60
20
Information to be furnished
Cash Transactions
All cash transactions of the value of equal to or more
than rupees ten lakhs or its equivalent in foreign
currency
All series of cash transactions integrally connected to
each other which have been valued below rupees ten
lakhs or its equivalent in foreign currency where such
series of transactions have taken place within a
calendar month aggregating to rupees ten lakhs or
more
Suspicious Transactions
All suspicious transactions whether or not made in
cash
61
Suspicious Transactions
Background of client
1) Suspicious background or links with known criminals
Multiple accounts
1) Large number of accounts having a common account
holder, introducer or authorized signatory with no
rationale
2) Unexplained transfers between multiple accounts with
no rationale
63
21
Some of the Reasons for Suspicion
Activity in accounts
1) Unusual activity compared with past transactions
2) Sudden activity in dormant accounts
3) Activity inconsistent with what would be expected from
declared business
Nature of transactions
1)) Unusual or unjustified
j complexity
p y
2) No economic rationale or bonafide purpose
3) Frequent purchases of drafts or other negotiable instruments
with cash
4) Nature of transactions inconsistent with what would be
expected from declared business
Value of transactions
1) Value just under the reporting threshold amount in an apparent
attempt to avoid reporting
2) Value inconsistent with the client’s apparent financial standing
64
Suspicious Transactions/Activity
Sending or receiving frequent or large volumes of cross
border remittances;
Suspicious Transactions/Activity
66
22
Suspicious Transactions /Activity
67
68
Case Study
69
23
Lessons learnt
Case-study
72
24
IPL spot-fixing: Enforcement Directorate to probe
whether there was money laundering
73
Q&A
75
25
Q&A
76
Q&A
77
Q&A
Ans. 4.
A- LAYERING
B- INTEGRATION
C- PLACEMENT
78
26
nayankothari.blogspot.com
nayan.r.kothari@gmail.com
kothari.nayan @kotharinayan
CA. Nayan R. Kothari
M.Com, FCA, NET (UGC)
Partner
Parag Patel & Associates
Chartered Accountants, Vadodara
Vice-Chairman,
Baroda Branch of WIRC of ICAI
Chairman,
Baroda Branch of WICASA 79
27