1. Use a neutral Email address.

Your Email address should be a variation of your real name, not a username or
nickname. Use periods, hyphens, or underscores to secure an e-mail address that's
just your name, without extra numbers or letters, if you can. Never use an
unprofessional email address. No one will take you seriously if your reply-to is joke
name or inappropriate name.

gloria@simex.com.co george_the-best-engineer-in-the-galaxy@simex.com.co
charlie@simex.com.co hardcore-cyclist-erica@simex.com.co

2. Use a short and accurate subject header.

Avoid saying too much in the subject header, but make sure it reflects the content of
your Email to a person unfamiliar with you. If possible, include a keyword that will
make the Email content easier to remember and/or search for in a crowded inbox.
For example, “Meeting regarding the damaged escalator on March 12th” is specific
enough that the email topic won’t be mistaken for anything else but not so specific
as to be distracting (ex. “Schedule, Guest List, Lunch Requests, and Meeting
Overview for March 12th"). Remember always that professionals may receive
hundreds or more emails per day, the more specific and appealing the subject is,
the easier it will be to connect it with one's personal work.

“Request for piece for injector machine “The thing I wrote you about the other
model #####” day, for the machine, the pneumatic
thing that is, like, broken.”
“Quotation of product order ####”

3. Use a proper salutation.

Addressing the recipient by name is preferred. Use the person's title (Mr. Mrs. Ms.
or Dr.) with their last name, followed by a comma or a colon. Optionally, you can
precede the salutation with "Dear...". Using a last name is more formal and should
be used unless you are on first-name terms with the recipient. If you don't know the
name of the person you're writing to (but you really should try to find one) use "Dear
Sir/Madam" or "Dear Sir or Madam" followed by a colon.
“To whom it may concern”
“Dear Mr. /Mrs. Smith” (Ms. Is also accepted for women)
“Dear Sir or Madam”
“Dear Mr. Smith and Ms. Brown”
Never spell out the titles Mr., Ms., Mrs., and Dr.
Do spell out these titles and similar ones: Professor, Dean, Sister, Rabbi, Imam,
Senator, Governor, Captain, Admiral, Judge

4. Write the actual message.

Be sure to get your point across without rambling; if it's fluffed up, the reader may
glance over the important details. Try to break up the message into paragraphs by
topic to make your message more logical and digestible.
 The email should be no more than 5 paragraphs long and each paragraph should
be no more than 5 sentences long.
 Insert a line break between each paragraph; indenting isn't necessary and will
likely be lost during the email transfer anyway.
 Be sure to avoid informal writing.

5. Use the correct form of leave-taking.

This will depend on your level of intimacy with the recipient. Examples include:
Yours sincerely,
Yours cordially,
Respectfully,
Best,
Your student,

Expressions for thanking

Thank you for your help. / time / assistance / support
I really appreciate the help. / time / assistance / support you’ve given me.
Thank you once more for your help in this matter.

Expressions with a future focus

I look forward to hearing from you soon / meeting you next Tuesday.
I look forward to seeing you soon.
I’m looking forward to your reply.
We hope that we may continue to rely on your valued custom.
We look forward to a successful working relationship in the future.
Please advise as necessary.
I would appreciate your immediate attention to this matter.

Expressions for showing them you want to help

If I can be of assistance, please do not hesitate to contact me.
If you require any further information, feel free to contact me.
If you require any further information, let me know.
Please feel free to contact me if you need any further information.
Please let me know if you have any questions.
I hope the above is useful to you.
Should you need any further information, please do not hesitate to contact me.
Please contact me if there are any problems.
Let me know if you need anything else
Drop me a line if I can do anything else for you.