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23891-100-GPP-GAK-00001

PROJECT PROCEDURES

10.0 DOCUMENT CONTROL

FOR

CMSA EXPANSION PROJECT

FOR

CERRO MATOSO S.A.

MONTELÍBANO, COLOMBIA

JOB No. 23891

Joint Venture
Cerro Matoso Project
4 01.June.00 Revised Exhibit C & Add Exhibit C1
3 22Feb2000 Revised Exhibit O & P
2 02Feb2000 Added Exhibit O & P, changed Section 10.3
1 12Jan2000 Revised and Re-issued for Project Use

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 0 18 Nov.99 Issued for Project Use/Implementation NR/NP AN
A 13Oct.99 Issued for Review/Coordination AG AN
REV. DATE REASON FOR REVISION ORIG PM CLIENT

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 EXHIBIT - C
23891-100-GPP-GAK-00001
Page 1 of 6
Records Retention and Turnover Plan
4

Document Orig. Recommended Bechtel Retention and Recommended Recommended Turnover to COMMENT
Dept. Client and Recommended
Medium
Rev. Length Medium Rev. Medium
Document Control (DCC)
IW Communications Report DCC Final CO+5 E None Generated in IW
Communications Files DCC All CO+5 H Ongoing Ongoing transmittal to
CMSA constitute
turnover
Project Closeout Index DCC Final CO+5 H None
Drawing, Isometric Registers (generated in DCC Final CO+5 E Final E Excel format
Infoworks)
Project Master Distribution Matrix (in Infoworks) DCC Final CO+5 E None In IW
Specification and Material Requisition Report DCC Final CO+5 E Final E Excel format to CMSA
(generated in Infoworks)
Vendor Print Register (generated in Infoworks) DCC Final CO+5 E Final E Excel format to CMSA
PROJECT CONTROLS (PC)
Cash Flow Forecasts (part of Monthly Progress PC All CO+5 E&H Ongoing In IW
Rpt.)
Cost Studies (in Infoworks) PC All CO+5 E&H None
Detailed EP&C Schedules (in Infoworks) PC All CO+5 E&H Ongoing
Engineering Progress and Performance PC All CO+5 E None
Reports (part of Monthly Progress Rpt.)
Engineering Summary Schedule (part of PC Final CO+5 E Ongoing
Monthly Progress Rpt)
Definitive Estimates and Supporting Backup PC All CO+5 E Ongoing Eng. Document
(Preliminary, Project, transmittal to PC are
Proposal, and Trend Base) captured in IW
Forecast Presentations and Supporting Backup PC All CO+5 E Ongoing -
(transferred to Field)
Historical Cost Report PC Final 40 yr. E&H None -

.
Legend: H = Hard Copy
E = Electronic
IW = Infoworks
02/06/00
 EXHIBIT - C
23891-100-GPP-GAK-00001
Page 2 of 6
Records Retention and Turnover Plan
4

Document Orig. Recommended Bechtel Retention and Recommended Recommended Turnover to COMMENT
Dept. Client and Recommended
Medium
Milestone Schedule (part of Monthly Progress PC Final CO+5 E Ongoing -
Rpt.)
Monthly Progress Reports (in Infoworks) PC All CO+5 H None -
Project Code of Accounts (transferred to Field) PC Final CO+5 E Ongoing -
Trend Report Register PC Final CO+5 E None -
Trend Reports and Backup PC All CO+5 E Ongoing -
PROJECT ENGINEERING (PE)
Calculations, Final PE Final CO+5 H Final H
Design Criteria PE All CO+5 E Final E
Design Drawings (Superseded Revision) PE/DCC All CO+5 E None On going transmittal
constitute turnover.
Electronic + Scanned
Signed Copy in IW
Design Drawings (Last Revision) PE/IT Final CO +5 E&H Final E PLT Format
downloaded from CAD
server or exported copy
from IW
Drawing Change Notices (unincorporated only) PE All CO+5 H Unicorporated Only
Equipment Index PE/DCC Final CO+5 E Final E
Instrument Index PE/DCC Final CO+5 E&H Final E E&H
Material Requisitions (Not Latest Rev.) PE/DCC All CO+5 E Ongoing On going transmittal to
CMSA constitute
turnover.
Electronic + Scanned
Signed Copy in IW
Material Requisitions (Final Rev) PE/DCC All CO+5 E&H Final E

Requests for Information PE All CO+5 H None -

.
Legend: H = Hard Copy
E = Electronic
IW = Infoworks
02/06/00
 EXHIBIT - C
23891-100-GPP-GAK-00001
Page 3 of 6
Records Retention and Turnover Plan
4

Document Orig. Recommended Bechtel Retention and Recommended Recommended Turnover to COMMENT
Dept. Client and Recommended
Medium
Specifications PE All CO+5 E&H Final E
Supplier Documents Supplier Final CO+5 H Final E Ongoing distribution
constitute turnover. In
IW & will be
accompanied by a
tranmittal
Supplier Instruction Manual (included in Supplier Final CO+5 H Final H Ongoing distribution
Supplier Doc) constitute turnover
Supplier Recommended Spare Part List Supplier Final CO+5 E&H Final H Ongoing distribution
(included in Supplier Doc) constitute turnover

.
Legend: H = Hard Copy
E = Electronic
IW = Infoworks
02/06/00
 EXHIBIT - C
23891-100-GPP-GAK-00001
Page 4 of 6
Records Retention and Turnover Plan
4

Document Orig. Recommended Bechtel Reco

Dept. Retention and mmen
Recommended
Rev. Medium Length Medium ded Rev. Medium
H or E H or E
PROJECT MANAGEMENT
Prime Contract and Amendments PM Final CO+5 E&H None -
Prime Contract Proposal PM Final CO+5 H None -
Project Procedures Manual PM All CO+5 E&H None -
PROJECT PROCUREMENT (PROC)
Bids and Tabulations PROC All CO+5 E&H None
Communication Files PROC All CO+5 E&H None
Expediting Files PROC All CO+5 E&H None
Purchase Orders - Home Office PROC All CO+5 E&H Final E
Technical Services Contracts PROC All CO+5 E&H Final E
PROJECT SUPPLIER QUALITY (PSQ)
Quality Surveillance Reports PSQ All CO+5 E None

.
Legend: H = Hard Copy
E = Electronic
IW = Infoworks
02/06/00
 EXHIBIT - C
23891-100-GPP-GAK-00001
Page 5 of 6
Records Retention and Turnover Plan
4

Document Orig. Recommended Bechtel Reco

Dept. Retention and mmen
CONSTRUCTION (CONSTR) Recommended Medium ded

Aggregate Test Records CONSTR CO+5

Cable Pull/Termination Cards CONSTR CO+5
Operator Qualification Records CONSTR CO+5
Construction Monthly Recap Reports CONSTR CO+5
Construction /Procedures CONSTR CO+5
Construction Quantity Installation Curves CONSTR CO+5
Electrical Equipment Installation Report CONSTR CO+5
Emergency Equipment Inventory CONSTR CO+5
Equipment Final Alignment Records CONSTR CO+5
Field Change Order CONSTR CO+5
Field Engineering Report CONSTR CO+5
Field Inspection Reports CONSTR CO+5
Flange Bolting Records CONSTR CO+5
Heat Treatment Records CONSTR CO+5
Hydrotest Records (ASME, NFPA, Other) CONST CO+5
Liquid Penetrant Material Certificate CONSTR CO+5

Load Test Reports for Permanent Cranes and CONSTR CO+5

Hoists
Maintenance and Storage Records CONSTR CO+5
Material Receiving Reports CONSTR CO+5
Motor-Operated Valve Test Records CONSTR CO+5
OSHA Jobsite Inspections CONSTR CO+5
Pile Driving Records CONSTR CO+5
Pipe Cleaning Records CONSTR CO+5

.
Legend: H = Hard Copy
E = Electronic
IW = Infoworks
02/06/00
 EXHIBIT - C
23891-100-GPP-GAK-00001
Page 6 of 6
Records Retention and Turnover Plan
4

Document Orig. Recommended Bechtel Reco

Dept. Retention and mmen
Preplacement Check Sheets CONSTR Recommended Medium CO+5 ded
Turno
Quality Verification Record CONSTR CO+5
Raceway Installation Cards CONSTR CO+5
Radiographs (ASME) CONSTR CO+5
Records of Special Inspection Rigging Plans CONSTR CO+5
>50 tons
Safety and Health Instrument Calibration Logs CONSTR CO+5
Safety Action, Site Safety & Health Plans, CONSTR CO+5
Emergency Response Plans
Safety Performance Reports CONSTR CO+5
Safety Program Reports CONSTR CO +3
Safety Training Records CONSTR CO+5
Site Photographs CONSTR CO+5
Special Work Authorization CONSTR CO+5
Subcontrat Closeout Checklist/Punchlist CONST CO+5
Training Records CONSTR CO+5
Transformer Test Records CONSTR CO+5
Ultrasonic Inspection of Vessels and Plate CONSTR CO+5
Weekly Accident Summary CONSTR CO + 3
Weekly Progress Report CONSTR CO+5
Welding Inspection Reports CONSTR CO+5
Welding Personnel Qualifications CONSTR CO+5
Welding Procedures Qualification Records CONSTR CO+5

.
Legend: H = Hard Copy
E = Electronic
IW = Infoworks
02/06/00
 ñ

1
Bechtel Confidential © Copyright Bechtel Corporation 1998. All rights reserved. Contains confidential information proprietary to Bechtel not to be disclosed to third parties without Bechtel’s prior written permission.
Información Confidencial de Bechtel Corporation. Se prohibe la reproducción parcial o total de este documento sin la expresa autorización de Bechtel Corporation.
ñ
 ñ

Bechtel Confidential © Copyright Bechtel Corporation 1998. All rights reserved. Contains confidential information proprietary to Bechtel not to be disclosed to third parties without Bechtel’s prior written permission.
Información Confidencial de Bechtel Corporation. Se prohibe la reproducción parcial o total de este documento sin la expresa autorización de Bechtel Corporation.
 ñ

Bechtel Confidential
Bechtel© Confidential
Copyright Bechtel
© Copyright
Corporation
Bechtel
1998.
Corporation
All rights1998.
reserved.
All rights
Contains
reserved.
confidential
Contains
information
confidential
proprietary
information
to Bechtel
proprietary
not totobe
Bechtel
disclosed
not to be
third
disclosed
parties without
to third Bechtel’s
parties without
prior written
Bechtel’s
permission.
prior written permission.
Información Confidencial
InformacióndeConfidencial
Bechtel Corporation.
de BechtelSe
Corporation.
prohibe la reproducción
Se prohibe la parcial
reproducción
o total deparcial
este documento
o total de este
sin la
documento
expresa autorización
sin la expresade autorización
Bechtel Corporation.
de Bechtel Corporation.
ñ
ñ
24017 2KP K01L S0028 001
Exhibit A
24017 2KP K01L S0028 001
Exhibit A
Bechtel Confidential © Copyright Bechtel Corporation 1998. All rights reserved. Contains confidential information proprietary to Bechtel not to be disclosed to third parties without Bechtel’s prior written permission.
Información Confidencial de Bechtel Corporation. Se prohibe la reproducción parcial o total de este documento sin la expresa autorización de Bechtel Corporation.

24017 2KP K01L S0028 001

Exhibit A
24017 2KP K01L S0028 001
Exhibit A
Bechtel Confidential © Copyright Bechtel Corporation 1998. All rights reserved. Contains confidential information proprietary to Bechtel not to be disclosed to third parties without Bechtel’s prior written permission.
Información Confidencial de Bechtel Corporation. Se prohibe la reproducción parcial o total de este documento sin la expresa autorización de Bechtel Corporation.
24017 2KP K01L S0028 001
Exhibit A
Bechtel Confidential © Copyright Bechtel Corporation 1998. All rights reserved. Contains confidential information proprietary to Bechtel not to be disclosed to third parties without Bechtel’s prior written permission.
Información Confidencial de Bechtel Corporation. Se prohibe la reproducción parcial o total de este documento sin la expresa autorización de Bechtel Corporation.
24017 2KP K01L S0028 001
Exhibit A
Bechtel Confidential © Copyright
BechtelBechtel
Confidential
Corporation
© Copyright
1998. All
Bechtel
rightsCorporation
reserved. Contains
1998. Allconfidential
rights reserved.
information
Contains
proprietary
confidential
to Bechtel
information
not to proprietary
be disclosed
to to
Bechtel
third parties
not to be
without
disclosed
Bechtel’s
to third
prior
parties
written
without
permission.
Bechtel’s prior written permission.
Información Confidencial de
Información
Bechtel Corporation.
ConfidencialSedeprohibe
Bechtella Corporation.
reproducción parcial
Se prohibe
o total
la de
reproducción
este documento
parcialsin
o total
la expresa
de esteautorización
documentode sinBechtel
la expresa
Corporation.
autorización de Bechtel Corporation.

23891-100-G28-GGG-0001 Rev 4
24017 2KP K01L S0028 001

EXHIBIT – C1
Exhibit A
 24017 2KP K01L S0028 001
Exhibit A

Cerro Matoso Project

Document Turnover List
Item Document Type Format File In IW Department Responsible Recommended Client Handover Media Minimum Client Remarks
Ext. Deliverable Requirements to utilise the
deliverable
1. Design Criteria Word / PDF .doc Yes Engineering Yes Word / PDF files MS Word / Acrobat
.pdf
2. A) Bechtel Hatch Drawings Microstation .dgn Yes Engineering Yes DGN files for latest revision on CD MicroStation / Plantspace Plot file only in InfoWorks,
B) Toronto Drawings – 3D files Microstation/ .dgn Yes final IFC version will be
Plantspace entered in InfoWorks in Plot
C) Furnace Design Drawings (Proprietary) MicroStation/ .dgn file format. Latest DGN file
Plantspace placed on CD with resources.
3. P&Ids MicroStation .dgn Yes Engineering Yes DGN files MicroStation
4. Specifications – General & Technical Word / PDF* .doc Yes Engineering Yes Word / Acrobat MS Word
5. Calculations Word / Excel / .doc No Engineering Yes Hard Copy Hard Copy Needed from Engineering
PDF (scanned) .xls
.pdf
6. Material Requisitions Word / PDF* .doc Yes Engineering / Procurement Yes Word / PDF files MS Word / Acrobat Only Eng sections – 1,2,3 & 5
7. Purchase Orders Word .doc No Procurement Yes Word MS Word In Procurement Project
Directory only.
8. A) Supplier Documents incl. Manuals Autocad .dwg Yes Document Control Yes DWG & DXF files / TIFF / Acrobat Autovue Scanned copies of Vendor
B) Shop (Structural steel, tanks, platework, Acrobat .dxf Imaging Drawings
pipe spools, contractors) Tiff .pdf
.tif
9. Manuals Word / PDF .doc Yes Engineering Yes Word / PDF files MS Word
(scanned) .pdf Acrobat
10. Procedures Word / PDF* .doc Yes All Departments / Document Yes Word / PDF files MS Word / Acrobat
.pdf Control
11. As-built drawings MicroStation .dgn Yes Construction Yes DGN files MicroStation
12. Correspondence incl. Letters to and from Word / PDF .doc Yes Administration / Contracts / No Word / PDF files MS Word / Acrobat
CMSA .pdf Construction
13. Change Notices Scanned files .pdf Yes Engineering / Construction No PDF files Acrobat
14. Off Project Review Notice Word .doc Yes Engineering No Word MS Word
15. Auxiliary Equipment List Excel / PDF* .xls .pdf Yes Engineering / Project Controls Yes Excel / PDF files MS Excel / Acrobat
16. Technical Reports Word / Excel .doc .xls No Engineering Yes Word / Excel MS Word, MS Excel
17. Instrument List Access .mdb No Instrumentation Yes Access MS Access Reports in InfoWorks.
18. Input / Output List Excel .xls Yes Engineering Yes Excel MS Excel
19. Pipeline List Excel .xls No Piping Yes Excel MS Excel
20. Equipment List Excel .xls Yes Engineering Yes Excel MS Excel
21. Motor List Excel .xls Yes Engineering Yes Excel MS Excel
22. Isometrics List Excel .xls No Engineering Yes Excel MS Excel
23. Lube Oil List Excel .xls No Engineering Yes Excel MS Excel
Note: PDF* - signed coversheet scanned producing a PDF file.
 24017 2KP K01L S0028 001
Exhibit A

Cerro Matoso Project

Document Software

Item Application Description of Use Format File Ext. In Department Recommended Handover Minimum Client Remarks
IW Responsible Client Deliverable Media Requirements to
utilise the deliverable
1. MicroStation (Santiago) Creating drawings Drawing .dgn Yes All disciplines Yes DGN files MicroStation Plot file only in InfoWorks,
Plantspace final IFC version will be
entered in InfoWorks in
Plot file format. Latest
DGN file placed on CD
with resources.
2. PlantSpace (Toronto) Creating P&IDs Drawing .dgn Yes All disciplines Yes DGN files MicroStation Plot file only in InfoWorks.
3. BCT – Bechtel CAD Tools CAD Environment - All disciplines No – Proprietary SW - - CAD Environment Only.
4. B-Sect Reinforced concrete beams design Calculations .bse Civil Yes Scanned files B-Sect
5. C-Sect Reinforced concrete columns design Calculations .cse Civil Yes Scanned files C-Sect
6. RISA 3D Structural Analysis & Pre-design Calculations .r3d Civil Yes RISA 3D
7. Enercalc Concrete & Steel Calculations Calculations .ecw Civil Yes Scanned files Enercalc
8. PCA-mats Design & Analysis of Foundations Calculations .mat Civil Yes Scanned files PCA-Mats
9. MathCad Calculation Sheets Calculations .mcd Civil Yes Scanned files MATHCAD
10. PTS Procurement Tracking System Database Procurement No – Proprietary SW MS Access MS Access No cost data included.
11. PCWorks Cost & Commitment Control Database Project Controls No – Proprietary SW MS Access MS Access
12. ESP Budget Control Trend Program .dbf Project Controls No MS Access MS Access
13. Primavera Planner Project Schedule Schedule .p3 Project Controls Yes
14. CRS Cost & Manhours Control - Project Controls No – Proprietary SW - - Proprietary Software
15. InfoWorks Document Management Database Document Control No – Proprietary SW MS Access MS Access
16. PCMCII Material Takeoff .rpt Piping No – Proprietary SW MS Dos
Not Y2K compliant
17. Setroute Tracking Cable Raceway Equipment Database Electrical No Acrobat PDF Acrobat PDF
18. ETAP PowerStation Electrical Transients Analyzer Drawing .mdp .oti Electrical Yes
.pso
19. LitePro Lighting calculations .plz Electrical Not possible - - Not possible
20. Captor Electrical Protection Coordination .rpt .drw Electrical No
.prj .pfa
21. TeamWorks Data Equipment List Construction No – Proprietary SW
22. PLC Programming Software – Rockwell * Ladder Logic Editor .rsv .xc Instrumentation No Rockwell
.dnt .rsp

Note: * Owned by the client

Electronic copies once printed are UNCONTROLLED and may become outdated.

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