A Report On

“Induction Programme” In

From 8th June 2007 to 22nd June 2007

Submitted to: Submitted By:

Mr. D.R. Sharma K.S.Chouhan
Regional Manager B.D.O.
Kolkata

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To,
Mr. D.R. Sharma,
Regional Manager,
Kolkata

Subject: - Submission of report for induction programme.

Respected Sir,
With reference to the above subject I Kamlendra Singh
Chouhan (B.D.O.) get the training from 8th JUNE to 22nd JUNE
2007 at different branches of Kolkata.
For this I am submitting the report according the
programme of the induction.
Thanking You
With Respect
Kamlendra Singh Chouhan
B.D.O.

TCIL GROUP of COMPANIES

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3
MISSION

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 Crossing Milestone

In the 42 years of operations TCI blazed through a number of path

breaking milestones. Among the many firsts to introduce in India
were door- to-door express cargo service and bar-coding
technology in the express industry.

1958 Founded in Calcutta with one truck

1965 Became a Pvt Ltd company

1968 First branch computerized

1974 Became a public limited company

1985 Purchase of first two ships

1996 Launch of XPS Services

1997 Launch of Logitra - the absolute logistic

services

1998 Launch of XPS air mode services

1999 Tran system, a joint venture with Mitsui and

Co of Japan for providing automobile
logistics

2000 Launch of logisticsfocus.com. India's first

vortal on logistics

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 INDUCTION PROGRAMME

Date: 8th June 2007 to 11th June 2007

Branch: TCIL-CAL
Incharge: Mr. Vedpal Singh Jangra
To be done at branch:-
 To see entry of 5 CNS in system.
 To check & verify 10 numbers of Forwarding Notes.
 Personally marking 20 CNS.
 To check & verify 5 truck loading.
 To check & verify and go in details about the way Bill/Permit.

Date & Day: 8th June, 2007 Friday

What is booking?
When a Transportation Company accept the consignment for transportation on certain
terms & conditions agreed upon by both i.e. Transport Company & Party and document is
issued as an evidence known as CNS than this activity is called Booking.

GOODS FORWARDING NOTE

Forwarding Note is required to attach with the documents for the transportation than the
Consignment will be prepare.

It is the document, which is to be filled up by the Consignor & provided by TCIL. This
document contains the following information:-
1. Consignor’s Name & Address and Registration No.
2. Consignee Bank’s Name & Address and Registration No.
3. Number of packages.
4. Invoice number & Date of Invoice.
5. Description about the goods
6. Value of goods & Weight and Volume of the good
7. C.S.T. &S.T. number.
8. Freight:- Paid/Due/To Pay.
9. Insurance’s Company name & Policy number.
10. Consignor’s Signature & Stamp.

Basis of the Booking are as follows:

To pay—Freight amount is collected at the time of Delivery.
Paid—Freight amount is collected at the time of Booking.

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Due—where there is contract between the company & Party CNS are normally booked
on to be billed basis.

At the backside of the Forwarding Note there are some terms & conditions are given in
which there is description of some Prohibited Articles.
I had personally checked and verified the Forwarding Notes along with the other
documents like permit forms, way bill, and bill of the goods.

CONSIGNMENT NOTE

Then I go through to the CNS (consignment) that how it is to be entered data in the
system and what are the information is required to fill up it.

What is Consignment?
The Consignment Note is the document issued to the consignor in evidence that the
goods have been received for transportation on specified terms and conditions.

Consignment Notes are of two types:

1. Carriers Risk
2. Owner Risk

The information which is to be filled in CNS are as follows:-

1. CNS number & Date of CNS.
2. Login branch, Division code, Risk
3. Segment
4. Load type
5. Issuing office & Delivery office
6. Consignor & Consignee Name, Address & Code
7. Freight
Surcharge, Godown charges, Statistical Charges, Service Tax, Cess
8. Basis of Booking.
9. Service Tax Payable by whom.
10. Insurance Company Name & Policy Number, Date
11. Invoice Number
12. Packages no., Packing type, weight, Volume, Declared value
13. Permit Number

There are five copies of Consignment Note with different colors:

S.No Name of Copies Color

1 Lorry Black
2 Consignee Red
3 Consignor Green
4 File Blue

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 5 Record Orange

CNS contains the information about the sender (Consignor) & receiver (Consignee)
with complete address of both the parties.
SEGMENTS, which are of four types
a) FTL: - Full Load (9 Ton & Above)
b) LTL: - Between 1 to 9 Ton.
c) Sundry: - Less than 1 MT.
d) ODC: - where the size of cargo is greater than normal Lorry carried either by
Trailor, Volvo & Others.

Date & Day: 9th June, 2007 Saturday

MARKING ON GOODS

Some different information is to be written on the goods is called Marking

On Goods. It is like a addressing the goods.

It contains the information as follows;

 Consignment number
 Number of packets related to that consignment.
 Place where it will be send.
 Booking station name
 Weight of the good

For Example:-
CNS No Is XXXXXXXXX
No. of Packets 10
Booking Station Kolkata
Delivery Station Udaipur

Than the marking on the good is like as

TCIL – CAL
XXXXXXXXX/10
UDR

I had personally marked the CNS on the cargo.

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Date & Day: 11th June, 2007 Monday

LOADIND OF TRUCK

After the booking of the cargo then it is loaded in the lorry. For which there is the
preparation of Challan.
Challan is the document that provided the information about the Consignments that are
being carried in the lorry to a specific destination. This is prepared after loading the truck.
The lorry copy of the consignment note along with the required documents are enclosed
with the challan.

Challan format contains the following information: -

 Challan number
 Date & Time
 TAS/LHS number
 Lorry number
 Login branch
 From branch
 To branch
 Loading Employee code
 Weight
 Consignment numbers
 Number of CNS packages
 Type of packages
 Signature of loading staff
 Signature or Left hand Thumb impression of Driver.

I had personally prepared the challan of the lorry and done all the practical work of the
process of the loading of the lorry.

Date & Day: 12th June, 2007 Tuesday

Branch: TCIL-KTS
In charge: Mr. C.H. Yadav Rao
To be done at branch: -
 To see entry of 5 CNS in system.
 To check & verify 10 numbers of Forwarding Notes.
 Personally marking 20 CNS.
 To check & verify 5 truck loading.
 To check & verify and go in details about the way Bill/Permit.
 Party Visit

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I go through to all the process above like as Kolkata booking branch under the guide ness
of Branch in charge Mr. Yadav Rao.
The extra activity I had done there is party visit. One of the party is Embee International
where I found that party is while satisfied with the company but for some problem would
be created just like late delivery or some problem to more charges.

During the time of party visit mostly parties are satisfied with the company’s services.
Some parties have long-term relationship with TCIL.

Date & Day: 13th June, 2007 Wednesday

Branch: TCIL-HWRH
In charge: Mr. Santosh Kumar
To be done at branch: -
 Re-examining the entire system.
 Party visit.

I go through to all the process of the booking again according to the schedule.
There the new thing I had done that the loading of the lorry from direct to the consignor’s
industry.
Where after loading the lorry the photo of the driver with the lorry’s front is taken
including number plate of lorry.

At the Howrah branch I had learnt the permit, which are different for the different states.
There are different forms or waybill for the different states in India.

SALES TAX FORMS

The sales tax forms are essential & integral part of the transportation of goods in
India. Different forms are required by the different states for delivery of goods in the state
or passing of the goods through the state.

Forms require for the different states are as follows:

S.No. STATES Forms Required

1 Andra Pradesh Form No. 10A
2 Agartala (Tripura) Form No. 25
3 Arunachal Pradesh Not Required
4 Assam Form No. 22, 24 & 43 for Vat62
Form No. 14 for Government Goods
5 Chattisgarh Form No. 59A
6 Gujarat Form No.45C for all outgoing Goods

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 VAT related: 402: In & Outside Gujarat
403: entry in Gujarat from outside state.
404: By Lorry driver for collecting TP(405)
405: Transit Pass a pass for passing through
Gujarat.
7 Haryana/Chandigarh 38;38/VAT: D3 for any single transaction entry
above Rs. 25000
8 Himachal Pradesh Form No. 26A
9 Jharkhand Government Goods 28A, Permit is required for
passing> or = Rs. 5000
For value< Rs.5000 Permit not required.
10 J&K Purchase order copy (Affidavit)
11 Kerela Form No. 27B
12 Karnataka Form No. 39 for out going
13 Madhya Pradesh ST & CST Number must
Form No. 88 (2 copies) to be filled in by party
(Tax Information Number)
14 Manipur Form No. 35 or Form No. 37
15 Meghalaya Road Permit Number 14
16 Mizoram Form No. 33
Nagaland Form No. 16
17 Orissa Waybill Form No. 32
18 Punjab ST & CST is must
19 Rajas than For outgoing goods Form No. 18C
For incoming goods Form No. 18A
20 Tamilnadu Form No. 20
21 Tripura Form No. 18A
22 Uttar Pradesh Form No. 31 for all items
Form No.32 for government goods,
Defense/Government (Railway Goods UP
permit is compulsory
23 Uttaranchal Form No.31 & 32
Series UMB & UMC from 01-07-2004
24 West Bengal Way Bill Form No.42 for incoming
Form No. 48 for Outgoing

INVOICE

Invoice is the document given by the seller to the purchaser of the goods in which
name & address of the consignee party, contents of the packages, value of the items in the
package, CST & ST numbers etc. are mentioned.
There one to three copies of invoice are required.

Date & Day: 14th June, 2007 Thursday

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Branch: TCIL-VRD
In charge: Mr. Rajesh Kumar Gupta
To be done at branch: -
 Complete involvement of one day with the entire unloading activities.
 Delivery of CNS to the consignee with the internal procedures along with Gate
Pass.
 Party visit.

In the branch of VRD I meet to the in charge Mr. Rajesh Kumar Gupta who gives me the
introduction to the staff and than he teaches the work which is to be done at that branch.
At VRD there is the service of booking & Delivery of the goods. The booking
process is same as the other branches. The Delivery is the new thing for me at which
there is the Money Receipt (M.R.) & Gate Pass.

MONEY RECEIPT

When the customer pays the charges of the transportation the M.R. is given to
them as a receipt. Than customer can take the gate pass after that he is permitted to take
out his goods from the go down
Money Receipt is the authorized receipt of the TCIL from which the payment can be
done.

Format of the Money Receipt.

Information, which is included in the M.R., is as follows:
1. M.R. number
2. Branch & Date
3. Customer Code Number
4. Name of booking, destination & billing branch
5. CNS number & Date
6. Arrival Date
7. Number of packages
8. Charged weight
9. Basis of Delivery as To pay, Paid, TBB
10. Rebooking destination, CNS number, Date
11. Mode of payment as Cash, Cheque, DD & Contra
12. If cheque than number of cheque and bank name & date
13. If DD than Number, ate & Bank name also.
14. Amount in words.
15. Particulars in the Payment are:- freight demurrage go down charges Octroi, Octroi
charges, Misc charges, Bill Payment, Service tax, Cess.

There are two copies of Money Receipt:

 Customer Copy
 Record Copy

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After collection of the money the customer copy is given to the customer.

GATE PASS

Gate pass is the permission document for passing the goods from the go down.
After receiving the M.R. customer go for gate pass

Format of Gate Pass

 Date
 Station
 Gate pass number
 M.R. number
 Date of M.R.
 M/S name & address who is the receiver of goods
 Vehicle or handcraft number
 CNS number, Number of packages, method of packing
 Consignee’s Signature
 Staff Signature

There is also making of gate pass statement for the record in which different other
information is to be noted. This statement contains the gate pass record.

Format of gate pass statement:

 Number of gate pass statement & date

 Date of gate pass
 M.R. number
 CNS number &date
 Booked from
 Number of packages
 Weight
 Arrival date
 Consignee name & address
 Signature of the receiver

There will be the receiver gives the signature on the backside of CNS, which is
lorry copy, than we have to collect the lorry copy.
After receiving the goods the gate pass is to be collected.
I had personally gone through to all the process of the delivery, with the help of the in
charge.

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 Warehouse Arrangement at VRD

At VRD I had also learnt the arrangement of goods in the go down. The
size of the warehouse is 12154Squre feet.
It is divided into 7 parts; the goods are placed in different partitions. The goods are placed
in these partitions according to the last digit of CNS number.

For Example:
XXXXXXXX1----- partition number 1
XXXXXXXX2----- “ “ 2
XXXXXXXX3----- “ “ 3
XXXXXXXX4----- “ “ 4
XXXXXXXX5----- “ “ 5
XXXXXXXX6----- “ “ 6
XXXXXXXX0----- “ “ 7

By using this placing method it is easy for searching of goods during delivery.

UNLOADING OF LORRY

The unloading activity of the lorry is done by me practically, in this process the
driver of the lorry brings the challan and the consignment copies of the goods, which is
loaded in the lorry.
According to that we can unload the lorry by checking that the goods are in well
conditions and according to the discretion of the CNS.
Than the goods are placed according to their CNS number in the go down.

Date: 15th June 2007 to 18th June 2007

Branch: TCIL-AKR
In charge: Mr. Satyawan
To be done at branch: -
 Learn the booking procedures
 Loading/Unloading procedure for two days.
 Hiring Trucks, preparing of 10 LHC
 Engagement of trucks after verification of documents including TC books.

Date & Day: 15th June, 2007 Friday

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 In the booking & delivery process there is same as other branches I personally go
through to all the process for one day. It is practice for me.

Date & Day: 16th June, 2007 Saturday

In the Transmentship there is in charge Mr. Vedpal Singh. The first step I go through in
the transmentship is the CNS enquiry.

There is the window in the system in which we can enter the prerecorded CNS number
than we can get the information about that consignment.
There are following information would be received:
 Number of Packages
 Type of packing
 Delivery station
 Booking station
 Weight
 Value
 Door delivery
 Cc attach
 Arrival information in which; LHC/TCS number, Challan number, arrival date,
lorry number.
 Dispatch information; LHC/TCS number, Challan number, dispatch date, lorry
number.

LORRY HIRE CONTRACT

In the process of transportation of TCIL there are the hiring of lorry of other
owner for transportation. For this there is contract between the lorry owner & TCIL, this
contract is called Lorry Hire Contract.
Information which is to be filled in the LHC is as follows:-
 LHC number & Date
 Route number
 From to Route
 Distance & Lorry number
 Challan number
 Number of packages
 Actual weight
 Vehicle Particulars
1. Registered at, Body type, Make, Model, Color
2. Chassis number
3. Engine number
4. Fitness validity

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 5. Tax Token number
6. Road Permit number, Valid in States, Date
7. Insured with, Insured Certificate number, Valid to

 Owner’s
1. Name
2. Address
3. Phone number
4. PAN Number
5. Financer’s name & Address

 Driver
1. Name
2. Address
3. License number, Issued date, Valid up to
4. RTO

 Broker
1. Name
2. Address
3. Phone number
4. Broker
5. Loading, Advise number, Date

 Hire Particulars
I. Rate/Ton (Rs.)
II. Charged Weight (Kg.)
III. Lorry Hire (Rate Weight)
IV. Gross Hire Rupees
V. Payment details of Advance
 Cash (Rs.)
 Cheque (Rs.), Cheque number, Bank’s name
 Contra (Rs.)

VI. Enroute Advance payable at

 Branch
 Cash
 DO pay
 Payee’s Signature
 Balance
 Rupees in words
 Passed by
 Identification number
 Certified by
 Prepared by

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  Loading Remarks
1. Loaded by
2. Identification number

 Final Payment Particulars

I. Charges (Rs.)
II. Detention (Rs.)
III. Reason for payment of other charges
IV. Deductions (Rs.)
V. Claims (Rs.)
VI. Paid at
 Cheque, Cheque number, Bank’s name
 Cash
 Contra

VII. Net Total in Words

 Undertaking
Some promises taken by the TCIL from Driver/Owner

At last there is Left Thumb Impression or Signature of Driver/Owner.

At the backside of the LHC there are unloading remarks. There are certain terms and
conditions for the owner in the LHC.

There are four copies of LHC of different colors, which are as under:

S.No. Name of the Copy COLOR

1 Advance Voucher Copy Red
2 Lorry Hire Payment Copy Green
3 Acknowledgement Copy Blue
4 File Copy Black

I had personally fill up the LHC in which I followed up all the rules and then I
had also enter these entries in the system also at AKR branch.

Date & Day: 18th June, 2007 Monday

Checking & verifying the documents of Lorry

During the process of the lorry hiring & loading of the lorry, we have to check the
documents of the lorry, in this we have to check the following documents:
 Chassis number
 Engine number

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  R.C. Book
 Insurance
 Permit/Fitness
 Photo
 Loading Advise
 Driver License & it’s Validity

Go down Management at AKR

There is a good space for go down at AKR. Go down is divided into fourteen
numbers in which
1 to 4 Delivery Go down
5 to 9 XPS
10 to 12 Booking Go down
13 to 14 Transmentship]

Different size of the Go down

Go Down Size in Square feet

Number
1 98
2 1911
3 2450
4 750
5 3528
6 2940
7 176
8 1750
9 1750
10 2610
11 986
12 2744
13 5488
14 425

Date & Day: 19th June, 2007 Tuesday

Branch: TCIL-BHA
In charge: Mr. Sanjay Kumar
To be done at branch: -
 Go through the same procedures in detail of Transportation.
 Party Visit

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 I had go through to all the booking activities at the Behala Branch under the in
charge Mr. Sanjay Kumar.
Loading of the Lorry and making the Consignment note checking & verifying the
documents, Money Receipt making by using the system, I go through all the booking &
Lorry hiring activities practically. And the Party visits to old customers.

BANNED COMMODITIES IN TCIL

1. Jewellery
2. Currency
3. Indian Postal Articles
4. Liquid & Semi Liquid
5. Philately items
6. Pornography
7. Bullion (gold)
8. Drugs & Narcotics (Illegal)
9. Firearms, parts Thereof, Ammunition
10. Precious & Semi Precious items
11. Radioactive material
12. Passport
13. Commodities banned by Law
14. All IATA Restricted Items.
15. Dangerous goods
16. Tender Document
17. Share Certificate
18. Original Mark sheet/Certificate
19. Cash/Signed Blank Cheque

These band commodities items are not be taken for the transportation in TCIL.

Date & Day: 20th June, 2007 Wednesday

Branch: TCIL-CAEX (Export Division)
In charge: Mrs. Kanak Kundu
To be done at branch: -
 To learn the entire procedure of Export of CNS.
 To Bangladesh by the transportation.

EXPORT DEPARTMENT

Transportation of goods across national boundaries is called Export.

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In export division I meet to Mrs. Kanak Kundu who is in charge of export at Kolkata. She
gives me the different knowledge about the export. According to that the following things
I had learnt.

FOLLOWING DOCUMENTS REQUIRE FOR EXPORT CONSIGNMENT

FOR BANGLADESH IN ADVANCE BEFORE ARIVAL OF EXPORT
CONSIGNMENT EITHER IN W.B. SALES TAX CHECK POST OR AT
PETRAPOLE BORDER.

FOR INDIAN CUSTOM CLEARENCE: -

1. Invoice 10 copies
2. Packing list with net wt and gross wt. 10 copies (with packing details)
3. L/C with valid date duly attested by bank 2 sets
4. Proforma invoice/indent/purchase order duly attested by bank 2 sets for indent
indenting commission has to be mention of on G.R. for which Contact for
commission also require.
5. IE CODE, PAN NO., BIN NO. BANK A/C NO., NEGATIATION BANK
NAME WITH ADDRESS.
6. G.R. Form in duplicate/SDF form.
7. ARE.1 in original, duplicate. Quaterlicate/purchase bill/ SSI certificate/ MFG
CERTIFICATE/EX factory invoice.
8. Certificate of origin.
9. Catalogue/Sample/Photograph/drawing
10. Blank Letterhead, rubber stamp.
11. Authorization letter to TCI/XPS.
12. Xerox copy of CRF certificate.
13. Chartered engineer certificate for any machinery item.

ADDITIONAL DOCUMENTS REQUIRE IF THE CONSIGNMENT WILL BE

EXPORT UNDER FOLLWING SCHEME:
A FOR RE-EXPORT CONSIGNMENT (The consignment which import
from
Other country and then export to Bangladesh)
1. Original bill of entry
2. Original bill of landing
3. Original TR-6
4. Original Import invoice and Packing list.

B. FOR DEEC SCHEME (DUTY EXEMPTION ENTITLEMENT

CERTIFICATE)
DEEC book if any, DEEC advance license with condition sheet, Copy
of DEEC application or JCCI acknowledge receipt, DEEC declaration
duly attested by central excise range officer. Annexure for bond.
C. FOR DEPB SCHEME (DUTY EXEMPTION PASS BOOK)
DEPB group code no, DEPB SL. No, DEP rate.

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 D. FOR DFRC SCHEME (DUTY FREE REPLACEMENT
CERTIFICATE)
Coin no, Name of Import Item and Quantity.
E. FOR DBK SCHEME (DUTY DRAW BACK):-
DBK SL. NO. RATE
F. IF UNDER EPCG SCHEME (EXPORT PROMOTION CAPITAL
GOODS):
COPY OF EPCG LEINCE.
G. EF UNDER 100% EOU (EXPORT ORIENTED UNIT) GREEN
CARD HOLDER CERTIFICATE AND VALIDITY DATE
REQUIRE.
H. FOR DRUGS AND MEDICINE ONE NO OBJECTION
CERTIFICATE IS REQUIRE FROM DURG CONTROLL
I. FOR GOOD FRPDUCTS/POULTRY FEED RADIATION
CERTIFICATE IS REQUIREING FROM BHABA ATOMIC
RESEARCH CENTRE. (APEDA Certificate)

FOR WEST BENGAL SALES TAX CHECKPOST FOLLOWING DOCUMENTS

ARE REQUIRE: -
1. Copy of invoice and packing list.
2. Xerox copy of L/C with valid date and bank attested.
3. Performa invoice or indent or purchase order duly attested by Custom.
4. G.R. form or SDF form in advance which has to be attested by Custom, Xerox
copy of ARE-1.
5. Authorized agent and on production of those documents to CTO, they will
allow TP for 45 days.
(Document should be duly attested by Custom Authorized agent.)

DOCUMENTS REQUIRE FOR BANGLDESH CUSTOM FORMALITIES IN

ADVANCE: -
1. Pre alert and post alert of shipment by intimation e-mail/Fax/Telephone
whatever may be.
2. Name of the consignee with full address and telephone no. Contact person
along with L/C, Invoice, packing list, and Proforma invoice/Indent in advance.
3. Name of commodity and details of ctn/pkg. And H.S. code.
4. Expected arrival date along with CN. No. with date, final truck no.
5. Insurance and Banking part.
6. PSI certificate.
7. Special attention on information about any discrepancy of documents either in
India or Bangladesh.
FOR EMPORT CONSIGNMENT FROM BANGLADESH ADVANCE
DOCUMENT REQUIRE AS FOLLOWS: -
1. Performa invoice
2. Invoice
3. Packing list
4. SAPTA Certificate if any.

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INDIAN CUSTOM DUTY HAS TO BE PAID IN ADVANCE BEFORE
CLEARANCE OF THE IMPORT GOODS FROM PETRAPOLE.
1. Transportation charges from Petrapole to Kolkata Rs. 3000/- of each truck.
2. Custom duty as per receipt.
3. Unloading and loading charges Rs. 1000/-.
4. Clearing and fording charges Rs. 12000/-
5. Go down rent charge by custom.

Charges for Transporting and Clearing & Forwarding in India as Follows:

1. Transportation charges from any part of India other than Kolkata as per
contract.
2. Destination charges as per contract.
3. From Kolkata to Benapole Transportation charge for normal truck up to 6
M.T. @ Rs. 3000/- for pl truck above 9M.T. 4000/- per truck (including
margin) (Present time maximum 9 M T in a single truck is allowed)
4. Kolkata loading and unloading charge by manual @ Rs. 500/- each truck.
5. By crane loading and unloading truck @ Rs. 600/- per day.
6. Detention rate for Kolkata loading truck @ Rs. 600/- per day.
7. Bangladesh unloading charges by manual for general consignments @ Rs.
500/- per
8. For crane or fork lift Bangladesh unloading charges @ Rs. 1500/- for each
truck.
9. Trailer/Ten wheeler unloading charges @ Rs. 1000/- for normal manual
unloading.
10. For Trailer and Ten wheeler advance permission ie require for local
administration permission application charges Rs. 1000/-
11. Clearing and Forwarding charges @ Rs. 3500 /- per invoice or @ 75%
upon the invoice value which ever is higher.
12. If one invoice loaded more than one truck then additional charges will be
@ Rs. 1000/- for each extra truck.
13. For Re-Export Extra Clearing & Forwarding charges @ 4000/- (validity
period for re-Export claim within three months.
14. For Auto parts, scientific goods, any club challan crearign & forwarding
charges will be variable as per demand of customs.
15. Documentation charges @ Rs. 500/- for each document.
16. OT charge, photo charge, EDI charge, excess duty as per receipt.
17. For MOT, application charge Rs. 1000/-.
18. For photo, Rs. 3000/- Extra charges..

DEPB FINALISATION, DEPB VERFICATIO;N DEPB LIENCE TRA, DFRC

FINALISATION, DFRC VERIFCATION, DFRC TRA, DEEC LIENCE
ENDORSEMENT, DEEC TRA CHARGES NOT INCLUDING WITH CLEARING
CHARGE AT THE TIME TO ANY ENDORSEMENT OR VERIFICATION OR
TRA CHARGES EXTRA WILL BE AS FOLLOWS.
1. DEPB/DFRC Finalization charges @ Rs. 1000/- each shipping bill
2. DEPB/DFRC/DEEC LIENCE TRA @ Rs. 3500/- each license.

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 3. From provisional to finalization as per demand of customs.
4. delpb/dfrc verification charges @ Rs. 500/- each shipping bill
5. DEEC endorsement charges @ Rs. 1000/- each shipping bill.

At Hilli or Mahedipur:
1. C&F Charges @ Rs. 500/- each invoice.
2. DEPB/DFRC finalization charges @ Rs. 2000/- each shipping bill license.
3. DEPB/DFRC/DEEC license @ Rs.5000/- each license
4. From provisional to finalization as per demand of Customs.
5. Trailer and Ten-wheeler permission charges 2 Rs. 500/- each shipping bill.
6. DEPB/DFRC verification charges @ Rs. 1000/- each shipping bill.
7. DEEC endorsement charges @ Rs. 1500/- each shipping bill.

1. Whenever you are sending any material to Kolkata for Export, do not write
regarding detention and arrival time in L.H.C.
2. Pan masala rate can be charges on general rate.

BANGLADESH EXPORT PROCEDURE

NAME OF PORT:

LAND CUSTOMS:

Indian Land Port Bangladesh Land Port

1.Petrapole (Bangaon, North 24 Parganas) Benapole (Jessore)
Biggest International land Port. Any kind of vehicles containing any kind of goods can be
exported via this port. Go down facility available and export is permitted before paying
Bangladesh Custom duty.

2.Ghoja Danga (Josirhat, North 24 Parganas) Bhomra (Satkhira, Jessore)

Allowed only perishable and cheap item i.e. food items, quartz powder, cheap stone. No
go down facility is available and export is permitted only after paying the Bangladesh
Custom duty.

3.Mahedipur (Malda) Sona Masjid

Stone cheap, marble, cement, fruits are generally exported via this port. Little quantum of
general consignment is also allowed. Go down facility is not available. Consignment
above 9M.T is not permissible. Export is permitted only after paying Bangladesh Custom
duty.

4.Hilli (Balurghat) Hilli

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Facilities are same as at Mahedipur.

5.Siliguri Changrabandha
General goods like Wheat, Rice, Dal from Haryana and Punjab are also exported via this
port. Other facilities are same as at Mahedipur.

.
AIR CUSTOMS:

Indian Air Port Bangladesh Air

Port
Calcutta
Dhaka

SEA CUSTOMS:

Indian Sea Port Bangladesh Sea

Port
1.Calcutta
2.Haldia Chittagong

OPERATIONAL PROCEDURE:

Flow of documents:
 Collect export documents from exporter.
 Send the documents through CAEX by Bluedart courier.
 After booking of the consignment fax or email L/C with valid date, Proforma
invoice, export invoice, packing list, Bank details to CAEX to avoid detention at
Commercial check post.
 Transit pass has to obtain from Commercial tax officials West Bengal before
entering.
 Documents appraising by the Indian Customs
 Indian Custom will issue the clearance order
 After clearance documents has to be forwarded to the Bangladesh Customs.
 After export we return the export documents to the exporter through our booking
stations.

Dispatch System
 Use sticker in every export consignment mentioning “EXPORT TO
BANGLADESH, TRANSSHIPMENT NOT ALLOWED, L/C VALID UPTO
……..”

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  All small consignment has to be booked or handover to XPS Cargo Services for
early delivery.
 Marking, counting and checking of the goods is required before dispatched of the
goods.
 Don’t load mixed consignment
 Minimum transshipment for export consignment.

Information
 After booking export consignment information should be given to CAEX by
email for prompt and smooth follow up.

Additional Precautions
 Regular follow up and tracking of the consignment.
 Vendor has to be engaged from regular or reputed association.
 For small consignment package deal for interesting profit.
 Freight should be pre-paid.
 Close monitoring

PLANNING:

 . Hire go down at Bangaon.

 C&F with our XPS license through C&F agent.
 Hired truck.
 2 employees required at Bangaon for go down and parking observation under
supervision of CAEX Calcutta
 One employee in every region should be appointed to look after the entire export
procedure from booking point to return of the export documents to the exporter.
 Crane loading and unloading not possible so not allowed at border.
 Visit to our exporter house with our mission.
 Legal concept should be clear before booking the consignment.
 Better training of our employee to enhance their knowledge.
 Controlling manager of different regional office has to visit to border to observe
physical export.

COMPETITOR LIST:

Transporter List C&F Agent List

1.Supreme Transport 1.Popular Shipping Agency
2.Sugam Paribahan 2.P.D.Prasad
3.Mungiappa Transport 3.P.C.Chakravorty & Sons
4.Calcutta Ahmedabad 4.Universal Shipping Agency

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5.Inland Transport 5.Commercial Clearing Agent
6.Golden Transport
7.National Carrier
8.Eastern Tracking
9.RTC

PROBLEMS FACING RIGHT NOW AT CAEX

 We can’t paid fund to the service provider in right time. As a result direct cost
increases.
 Our booking office can’t provide service as per expectation of our exporter.
 Separate sitting place with sufficient rack for maintaining records.

NOTICEABLE POINTS:

 Rebooking or re-import is not possible if the consignment delivered wrongly at

Bangladesh.
 Damaged goods if delivered claim has to be bourned by the transporter if
necessary survey or FIR not made properly before export of the consignment as
per Insurance policy.
 Once goods exported in good condition found damaged after delivery, Indian
C&F agent, Transporter are not allowed to entertain or participate for the survey
or verification or any clarification without permission of the Bangladesh High
Commission.
 As per EXIM policy no Transporter or C&F agent is liable for paying any claim
with or without insurance paper as Insurance exclusively has to be bourned by the
Buyer and Exporter mutual understanding.

From Calcutta Exports to Bangladesh (CAEX)

1. DOCUMENTS REQUIRED FOR CLEARANCE FROM COMMRCIAL

CHECKPOST

1. Export Invoice
2. Packing List
3. Xerox Copy of L/C
4. Proforma Invoice
These documents should reach CAEX in advance so that they can process it in time and
unnecessary detention of vehicles at commercial check post should be checked.

2. BASIS OF BOOKING

1. By Government Regulations it is mandatory that the material for exports is

“PREPAID” and this is stamped on all documents also.

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 2. Depending upon the relationship with the customer, we book on Paid, To Pay and
To Be Billed.
3. Particularly in To Pay there is a problem since export consignment has to be
delivered at Benapole, Bangladesh.It is an international border and we cannot
collect to-pay freight from Bangladesh. If exporter can pay the freight at Kolkata
before delivery of the goods we can accept to-pay basis.
4. Thus all are advised to use the government regulations to our advantage and book
on Paid Basis

3.CUSTOM CLEARANCES AND OTHER CHARGES.

1.C&F charge for Normal consignment up to 9MT @ Rs.3500/- per invoice. If one
invoice is loaded more than one truck then additional Rs.1000/- per each additional truck
is charged.
2.C&F charges for (scientific goods, auto parts, cycle parts etc.) is be @ Rs.5000/- per
invoice.
3.For Trailor and ten-wheeler advance permission is required from local administration.
The permission charge is Rs.1000/-.
4.Bangladesh unloading charge - manually for normal consignment - is Rs.500/-
5.Bangladesh unloading charge for any kind of chemical item Rs.700/-(earlier which was
Rs.500/-)
6. Bangladesh unloading charge by crane or forklift Rs.1500/-.
7. Border inspection is must for every consignment for which we are paying extra
Rs.500/- towards unloading / loading.
8. If any extra expenses incurred at border due to discrepancy of documents or goods that
should be charged extra.
9.DEPB, DFRC, DEEC finalization charges @ Rs.1000/- per shipment.
10.EDI, OT, Cess duty for seeds or food item, phyto as per receipt.

4. MATERIAL DESPATCH - CHALLAN AND LHC PREPARATION AND

DRIVER INFORMATION

Dispatch via Calcutta

1. While all efforts must be made to dispatch directly to Benapole, in case of exigency
the dispatch can be made to arrangement station BT Road. Thus challan should be
made in name of AKRT, not CAEX or CAL. Pls note this strictly
2. The rate from AKRT, Calcutta to Benepole should be confirmed from CAEX
beforehand.
3. Please add Rs 100 per MT as the Loading/Unloading charges at AKR.

Direct Dispatch to Benapole/ Petrapole

1. Any export consignment booked from any part of India for Bangladesh should report
first at Kalitala (Bangaon) parking governed by West Bengal govt., BSF and Indian
Customs.
2. There they will issue a serial number and according to that serial no vehicles are
released.

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3. After that they will report at Kalikar and Simanta parking (Pvt. Parking) and finally
report at CWC parking. This is the reason why vehicles are detaining.
4. All these locations have parking charges, which are as under

Name of Parking Kalitala Kalikar Simanta CWC

Parking For normal Rs 60 Rs 50 Rs 50 Rs 50
Charge per truck
day For ten Rs.100 Rs.50 Rs.50 Rs.100
wheeler or
Trailor

These rate have been revised recently

5. Besides above, the Bangladesh govt. also charging parking charges Rs.150/- per day.
Other than the parking charges, night charge of Rs.20/- per night is also charged.
6. All transporters have to pay to BSF people @ Rs.20/- per vehicle previously not
applicable.

Date: 21st June 2007 to 22nd June 2007

Branch: Delivery
In charge: Mr. Mataram Pandey
To be done at branch: -
 To learn the entire procedure of billing system, Cash management system and
issuing UCG Notice to the parties.
 Billing System, Liquidity

Date & Day: - 21st June 2007, Thursday

Bill Preparation

In the guidance of Mr. Mataram Pandey I had learnt about the Bill, that how it is
to be prepared. In the bill preparation in the system there is the following information:

 Bill number, Date, Billing station

 Customer Code, Name & Address
 Bill type: Regular & Supplementary
 Booking station
 Consignment number
 Delivery station
 Total Amount
 Damage, Octroi, Handling charge, Misc. Charge
 Bill total
 Service tax, Cess

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  Net total
 Bill collection statement
 MRS Number & Date
 Deduction, Net (received)

The preparation of bill is learnt & I had personally marked, entry the data of bill in the
system.

There are different information is given by Mr.Pandey. During the case of any damage
than there will be survey done by both the parties
 From insurance company
 From TCIL

UCG
There is the UCG notice which is to if the goods are not be taken by the consignee
or the goods are in the Go down than the UCG notice will be send to the Consignee &
Consignor after the first 30 day from the date of delivery there will be charge of 50 Rs.
After that if there is the distance of 60 days than also the UCG notice will be given to
both the parties once more, for that the charges will be 100 Rs.

If in case both the parties can refuse to take the goods after receiving the UCG
notice than the goods of that type of case is delivered to the UCG office at Secunderabad.
Than bill will be on 0 balance & there will be preparation of new CNS in which the
Delivery station will be UCG on the FOV.

Date & Day: - 22nd June 2007, Friday

In case of the loss of Original copy of CNS’s Customer’s copy than customer have to
complete the following formalities: -
 Extension of Bond on non-judicial stamp paper of Rs. 20 or above as applicable.
 Copy of FIR of Police Station
 Consignor’s confirmation for delivery of goods in the absence of Consignee Copy
 Banker’s attestation
 Witness Name & address
 True copy of CNS
 Bond will be accepted after 30 days from booking date only.

LIQUIDITY
Clearing the unclear cases is called Liquidity.
In which there are some pending cases in such like goods, which cannot be delivered to
the customers, or some missing during the transportation.

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 THANKS

I thank to all the employees of Transport Corporation of India Ltd.who gave the
guidance & support to complete my induction programme.

I am greatful to join the TCIL. The induction programme is very helpful to to

know all about TCI & it’s services.

I am also thankful to all my seniors who gave me guidance at every step.

I AM RESPECTFUL TO Mr. I. S. Sigar (Regional Manager) who gave me such

an opportunity to understand about the organization.

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