Name:__________________

Date:______________
Fourth Form
Quiz 1
Instructions: Fill in the blanks with the most suitable word.
1. A ________________ filing system organises documents by hand using folders in filing
cabinets.
2. An _____________ filing system organises electronic files on a computer.
3. A ______________ is a record of company data that is sent to an external party and then
returned to the company’s computer system is an input.
4. A ______________ can be scanned directly into the computer and does not need to be
typed in by a person.
5. _________________ are the documents that are created whenever businesses are
conducted.
Instructions: Answer the following short questions in complete sentence.
1. State one guideline that should be followed when labelling storage media.

2. What is a file extension? Give three examples.

3. What are three benefits of keeping your files organised?

4. List the steps that should be followed to:

a. Create a folder

b. Restore a deleted file

c. Move a folder

5. State two devices that a company can use to input business data into the computer?

6. State three examples of source documents.

7. Give two advantages and disadvantages of electronic filing system.