MindTcrc

MS-OFFICE

Name: P~b;. ~~ ~ryo..RCfV'<)(\(A .

Course: 'IQJ~ . Batch : ---:...r-_ _ __

Phone Number: . R~ 13 b\.,t~2 &~ .

MindTec

Flat No: 110, Annapurna Block, First Floor,

Aditya Enclave, Ameerpet, Hyderabad.

Ph: 040 - 66335225, 9032034225

Email: mindtec2014@gmail.com

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 1

Computer Keyboard Key Explanations

We are using the symbols available in the computer keyboard in our

daily life. But we may not be aware of the name of the all symbols used
in the keyboard. There is not much use to remember the name of
keyboard symbols in our daily life. But things may change if you want
to discuss about some keyboard problems or some technical
problems, there you may need to mention the keyboard keys. For
programmers, these keys are sometimes essential for their daily life,
but may notice only when the coding started to make problems and
that time you decided to call an expert to solve the problem- you have
to tell him/her the code which lavishly filled with such symbols.
Anyways, here is a list of the symbols available in a computer
keyboard by their names:

Svmbol Ex~lanation
Windows Button By using this you can open window options
~
Esc (Escape) Button By using this you can cancel the dialogue
~

03 I Fl to F12 Buttons These are called function keys of the

keyboard

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I ' By using this you can go to one option to

04 Tab Button another option & also give more space
between 2 words
!

OS I Caps Lock Button By using this you can write the capital letters
By using this you can write the upper
I 06 1 Shift Button
character of the key word

~7
Ct I (C t I) B tt I This is also one of the function key of
u . on__~.I__
!

. r on ro k e~y·b . d
__o_a_r____________________________ ~

I os I Alt (Alternate) Button i ~!;~~a~~o one ofthe function key_of_ _ _--'

09 J S acebar Button . . By using this you can give one character
1,1 I
I p . space between two words
I
10 . L~ft Cursor Key Button By usingthis you canmov-e-''t-o-I-e-ft-S-ide---J

11 II RIght
Button
Cursor Key
I, By uSlngt
" . . h" 'h 'd
IS you can move to rIg t Sl e J
i

12 I Up Cursor Key Button By using this you can move to up side__.. ~

I 13
L I' Down Cursor Key
Button
I
I

"B . h' . d ad
y uSIng t IS you can move to ownsl e
ri '
l

r 14 II B k
ac space
B tt
u on
I Byad usingttthis you can delete the cursor left
·51 e maer ' .
.
I
l

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I lsi Delete Button I By using this you can delete the cursor right
II'

~~ I SIde matter . .

I 16 IEnter Button I By Using this yo-u-c-a-n-o-k---th-e-option :

. ~? . Prt Scrn SysRq Button Th~S ~s called as Print sc.reen System Butto l1_J
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I'

Scroll Lock Button . This IS called as Scroll Lock Butto~ -__ ~_J

119 j Pause Break Button is

: This ca"led as Pause Break Button ~

~.20 i..lnsertButton '1' This is call.ed as Inse.rt Button~____.J.

: 21 ! Home Button . This is called as Home Button :

~_~! \End Button' : This is called as End Button ._-_._-_._.,

~page Up Button j By using this you can move pervious pag_es __.
I 24 I Page Down Button . I By using this you can move next pag~___,
~! Num Lock Button IThis is called as Number Lock Button j
I 26 This is called as Tilde Key Button
:;-r'-.-' '-'--.
1 .•

I This is called asback or left quote Key

I ;+- . I Button _ _ _ _. .j

[28 I .... I This is called as exclamation mark Key .

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Button
29 @ This is called as at the rate of Key Button
30 # This is called as hash Key Button
31 $ This is called as dollar sign Key Button
32 0/0 •This is called as percent Key Button
A
33 This is called as power Key Button I

34 & This is called as and Key Button I

35 * This is called as star or multiply Key Button
36 ( I This is called as open bracket K;; Button
!
I
37 ) This is called as close bracket Key Button •

38 - •This is called as hyphen or Ininus Key Button

39 I - This is called as underscore Key Button

~ = This is called as equals Key Button I

I 41 I + This is called as plus Key Button
42 . { I This i~m~alled as openset bracke~~ey Butto~
143 I } I Th~s ~s calle~ as close set b~acket Key Button
! 44 . [ This IS called as open matriX bracket Key I
Button I

I This is called as close matrix bracket Key

45 ]
Button I
46 I This is called as vertical bar key Button
47 \ I This is called as backslash keyButton
48 / I This is called as forward slash key Button
49 ? This is called as question mark key Button
This is called as semicolon key Button
This is called as colon key Button
) This is called as single inverted commas
Button
I This is called as double inverted commas
53 "
Button
54 This is called as comma Button
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4

551 I This is called asi~1I stol?or dot Button

56 > •This is called as greater than button
This is called as less th~n button
1

57 <
I

. By using this you can open multiple options

58 Right Click Button
1 of the selected icon

.Keyboard and Mouse' Using

My Computer: - My Computer or Hard Disk Drives are called as
"Drives or Local Disks", They are named as "Local Disk (C:), Local Disk
(D:) ........ :'

Mouse Using: ­
Method - 1: - Press "Double Click" on "My Computer Icon"

Method - 2: - Press "Mouse Right Click" on ttMy Computer Icon"

Select and Click on "Open"

Keyboard Using: ­
Method - 1: - Select the "My COlnputer Icon" and Press "Enter"

Method.,.. 2: - Press "WINDOWS or START BUTTON + E"

Close: - By using this option you can close any application window.

Like "My Computer, Paint, N Jtepad, Calculator, Microsoft Office Word,

Microsoft Office Excel, Microsoft Office PowerPoint........................"

Mouse Using: - .

Method: - Press "Mouse Click" on "Close ,Icon"

, 7'

Keyboard Using: ­
Method - 1: - Press "ALT + F4"

Method - 2: - Press "ALT + SPACEBAR BUTTON, C"

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 5

Run Dialogue Box: - By using this you can any application window
directly. That means you have to enter the proper address in run
dialogue box to open application window.

Mouse Using: - Press "Mouse Click" on "Windows or Start Button Icon"

Press "Mouse Click" on tiRun"

Keyboard Using: - Press "WINDOWS or START BUTTON + R"

A) To Open My Computer or Hard Disk Drive from RUN Dialogue Box

Mouse Using: - Press "Mouse Click" on "Windows or Start Button
Icon"
Press "Mouse Click" on "Run"

Then type "DRIVE NAME:\"

Keyboard Using: - Press "WINDOWS or START BUTTON + R"

Then type "DRIVE NAME:\"

B) To Open A File or Folder in A Drive from RUN Dialogue Box

Mouse Using: - Press "Mouse Click" on "Windows or Start Button
Icon"
Press "Mouse Click" on "Run"

Then type "DRIVE NAME:\FILE or FOLDER NAME"

Keyboard Using: - Press U\VINDO\VS or STARr.' BUTTON + R"

Then type "DRIVE NAME:\FILE or FOLDER
NAME"

C) To Open Microsoft Paint Application Window irom RUN Dialogue

Box
Mouse Using: - Press "Mouse Click" on "Windows or Start Button
.:)

Icon"\
Press "Mouse Click" on "Run"
Then type "MSPAINT"
~~ .. /

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Keyboard Using: - Press "WINDOWS or START BUTTON + R"

Then type "MSPAINT"

D) To Open Notepad Application Window froID RUN Dialogue Box

Mouse Using: - Press "Mouse Click" on "Windows or Start Button
Icon"
Press "Mouse Click" on "Run"
Then type "NOTEPAD"

Keyboard Using: - Press "WINDOWS or START BUTTON + R"

Then type "NOTEPAD"

E) To Open WordPad Application WIndow frOID RUN' Dialogue Box

Mouse UsiDg: - Press "Mouse Click" on "Windows or Start Button
Icon"
. P ress "Mouse Click" on "Run"
Then type "WORDPAD"

Keyboard Using: - Press "WINDOWS or START BUTTON + R"

Then type "WORDPAD" .

F) To Open Calculator Application Window from RUN Dialogue Box

Mouse Using: .. Press "Mouse Click" on "Windows or Start Button
Icon"
Press "Mouse Click" on uRun"
Then type "CALC"

Keyboard Using: -Press "WINDOWS or START BUTTON + R"

Then type "CALC"

G) To Open Microsoft Office Word (M S Word) Application Window

from RUN Dialogue Box
Mouse Using: - Press "Mouse Click" on "Windows or Start Button
,;
Icon"
Press "Mouse Click" on "Run"
Then type "WINWORD"
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PH No's: 9032034225, 040~66335225. Email: mindtec2014@grrail.com ~

 7

Keyboard Using: - Press "WINDOWS or START BUTTON + R"

Then type "WINWORD"

H) To Open Microsoft Office Excel (M S Excel) Application Window

from RUN Dialogue Box
Mouse Using: - Press "Mouse Click" on "Windows or Start Button
Icon"
. Press "Mouse Click" on "Run"
Then type "EXCEL"

Keyboard Using: - Press "WINDOWS or START BlJJTON + R"

Then type "EXCEL"

I) To Open Microsoft Office Power Point (M S Power Point)

Application Window from RUN Dialogue Box
Mouse Using: - Press "Mouse Click" on "Windows or Start Button
Icon"
Press "Mouse Click" on "Run"
Then type "POWERPNT" .

Keyboard Using: - Press "WINDOWS or START BUTTON + R"

Then type "POWERPNT"

J) To Open Microsoft Office Access rM S Access) Application Window

from RUN Dialogue Box
Mouse Using: - Press "Mouse Click" on "Windows or Start Button
Icon"
Press "Mouse Click" on "Run"
j
Then type "MSACCESS"
~
.j

Keyboard Using: - Press "WINDOWS or START BUTTON + R"

Then type "MSACCESS"

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Refresh The System: - By using this you can refresh the computer.
That means you can run your computer without errors and with high
speed also.

Mouse Using: - Press liMouse Right Click" on UDesktop Screen"

Select and Click on uRefresh"

Keyboard Using: - Go to "Desktop Screen"

Press URight Click Button, E"

NOTE: - Press "F5" to Refresh Number of Times

Restore The Window: - By using this you can unfit the window to the

desktop screen. That means you can decrease the window size to the

desktop screen. When the window is maximized only then you can

restore that window only.

Mouse Using: ­
Press "Mouse Click" on "Restore Down Icon in a Window"

Keyboard Using: - .

Press "ALT + SPACEBAR BUTTON, ENTER BUTTON"

Maxh nize The Window: - By using this you can fit the window to the

desktop screen. That meansyou can show full window size to desktop

screen. When the window is restored onlythen you can maximize that

window only.

Mouse Using: ­
Press "Mouse Click" on "Maximize Icon ina Window'"

Keyboard Using: ­
Press "ALT + SPACEBAR BUTTON, X"

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Minimize The Window: - By using this you can hide the window to the
desktop screen. That means you can show the window on taskbar of
the desktop screen only.

Mouse Using: ­
Press "Mouse Click" on "Minimize Icon in a Window"

Keyboard Using: ­
Press "ALT + SPACEBAR BUTTON, Nil

Taskbar: - The lower band of the desktop is called taskbar. In this bar
you have Windows or Start Button Icon. The bar indicates "Which
Window is Active (Opened) that window name and icon is displayed".
In this bar you have windows icon. That is task bar.

Open The Minimi~gd Window: - By using this you can unhide the
window to the desktop screen. That means you can show the window
on the desktop screen.

M.o.u.se Using: ­
Press "Mouse Click" on "Window Name of Icon from Taskbar"

Keyboard Using: ­
Press "ALT + TAB BUTTON"

Minimize All W!ndows: - By using this you can hide the all windows to
the desktop screen. That means you can show the all windows on
taskbar of the desktop screen only.

Keyboard Using: ­
Press "WINDOWS or START BUTTON + D"

.J Move The Window: - By using this you can move the window on the
desktop screen. When the window is restored only then you can move
that window only.
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Keyboard Using: ­
Press "ALT + SPACEBAR BUTTON, M, Cursor Keys"

NOTE: - Press "ENTER BUTTON" to "Stop Move Option"

Size The Wi!1dow: - By using this you can size the window on the

desktop screen. When the window is restored only then you can size

that window only.

Keyboard Using: ­
Press "ALT + SPACEBAR BUTTON, S, Cursor Keys"

~ZIl!""
NOTE: - Press "ENTER BUTTON" to "Stop Size Option"

Shutdown (Turn Off) Computer: - By using this you can shutdown or

turnoff the computer. That means you can power off the computer.

Mouse Using: ­
Press "Mouse Click" on "Windows or Start Button Icon"

Press "Mouse Click" on "Shutdown"

'Keyboard Using: ­
Press"ALT +F4, ENTER BUTTON".

Create The Folder: - By using this you can create new empty folder.

. Mouse Using: ­
Place the "Cursor" At Required Place
Press "Mouse Right Click" on Required Place

Select "New" and Select and Click on "Folder"

./

Enter the "Folder Icon Name"

Press "Mouse Click" on UEmpty Place"

Ji

Keyboard Using: ­
Place the "Cursor" At Required Place '~ / /

.,/
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Press "Right Click Button, W, F"

Enter the "Folder Icon Name" Press "Enter"

Create The File: - By using this you can create new empty file.

Mouse Using: ­
Place the "Cursor" At Required Place

Press "Mouse Right Click" on Required Place

Select ItNew" and Select and Click on "That Application Icon Name"

Enter the ·'Application Icon Name"

Press "Mouse Click" on ItEmpty Place"

Keyboard Using: ­
Place the IICursor" At Required Place

Press IlRight Click Button, W"

Select on IlThat Application Icon Name"

Enter the "Application Icon Name"

Press ItEnter"

Rename The Icon: - By using this you can change the icon name.

Mouse Using: ~

Select the "Icon"

Press "Mouse Right Click" on "That Icon"

Enter the "Icon Name"

Press ItMouse Click" on "Empty Place"

Keyboard Using:­
Select the "Icon"

Press "F2"

,j

Enter the "Icon ]\jame"

Press "Enter"

j
" Create The Duplicate Icon: - By using this you can save same the icon

in both locations.

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Mouse Using: ­
Select the "Icon"

Press "Mouse Right Click" on "That Icon"

Select and Click on "Copy"

Go to "Your Required Location"

Select and Click on "Paste"

Keyboard Using: ­
Select the "Icon"

Press "CTRL + C"

Go to "Your Required Location"

Press "CTRL + V"

Move (Shift) The Icon to Another Location: - ay usi~g this you can save

same the icon in another location.

Mouse Using: ­
Select the "Icon"

Press "Mouse Right Click" on "That Icon"

Select and Click on "Cut"

Go to "Your Required Location"

Select and Click on "Paste" .

Keyboard Using: ­
Select the "Icon"

Press "CTRL + X"

Go to "Your Required Location ll

Press "CTRL + V"

Temporary Delete of Icon: - By using this you can delete the icon for

temporary only and also that deleted icon directly stored in recycle

bin and also you can get it back in future when you will want.

Mouse Using:­

Select the "Icon"

... /
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 13

Press "Mouse Right Click" on "That Icon"

Select and Click on ilDelete"

Click on "Yes"

Then it is stored in ilRecycle Bin"

Keyboard Using: ­
Select the "Icon"
Press "Delete Button"
Press #tEnter"
Then it is stored in ilRecycle Bin"

Recycle Bin: - By using this you can get back the temp0J;ary deleted
icons only. That means if you delete any Icon tempora~il:y hen that
icon is stored in recycle bin directly and also you can restore that icon
in future when you will want.
Restore The Icon: - By using this you can get back the temporarily
deleted icon in future from recycle bin.

Mouse Using: ­
Open "Recycle Bin"
Select the Illeon"
Press "Mouse Right Click" on "That Icon"
Select and Click on "Restore"
Then it is stored in #tOld Location"
K('yboard Using: ­
Open "Recycle Bin"
Select the "Icon"
Press "Right Click Button}E"
/ Then it is stored in "Old Location"
Permanent Delete of Icon: - By using this y )u can delete the icon for
permanent only and also you can't get it back in future permanently.

) Mouse Using: ­
Select the "leon"

Press "Mouse Right Click" on "That Icon"

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Select and Click on "Delete"

Click on "Yes"
Then it is stored in I'Recycle Bin"
Open tlRecycle Bin"
Select the tllcon"

Press tlMouse Right Click" on "That Icon"

Select and Click on UDelete"

Click on uYes"

Then it does not store anywhere.

Keyboard Using: ­
Select the tllcon"

".'/

Press "SHIFT + DELETE BUTTON"

Press "Enter"

Then it does not store anywhere.

MSWORD

We can create and edit professional-looking docu1nents such as

papers, letters, and booklets by using ms .word document.

HOW TO OPEN MS WORD

Clid{ on star "'-7programs-7accessories-7ms office-7ms word.

(or)

Click on start-7run-7type the word winword-7ok.

Office button:

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New (ctrl+n): by using this option we can create new document.

¢ Open (ctrl+o): by using this option we can open existing word
document.
¢ Save (ctrl+s): by using this option we can save the created
document.
¢ Save as (f12): by using this option we can create a duplicate
document
¢ Print (ctrl+p): print again divided into 3 parts.
1) Print: by using this option we can give some 0E~ion to the printer
such as no. of copies and etc. .
2) Quick print: in this option it does not ask any options it directly
goes to the print. ."
3) Print preview: with the h~lp of this option~; we ca:n1ft1Vlew our
document before giving it to print.

Prepare:

Encrypt document: by using this option we can protect our

document by giving password.

Process or steps:

¢ Before going to this option type any data and save the data

Then select the data then go to prepare option

Then select encrypt document option

¢ Then encrypt window will be display.

¢ Then type the password, then again type the same pass word for
conformation purpose.
Then save the document, and close the word document.
¢ Then again open the document it would ask you the password if
you type the correct password only the document would be
opened
Then to remove the password, we have to follow the
following process.
¢ Open the file for which you gave the password.
¢ Then go to prepare option, then select encrypt document

So the encrypt document window will be display·

Then select your password then delete the pass word.

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¢ Then save the changes made to your document and close the

document

Send: send is again divided into 2 parts.

1) E-mail: by using this option we can send our document to the

concern person by using e-mail I'd.

2) Internet fax: by using this option we can send our document

through internet fax by using E-mail I'd.

f4iJ)m:etab:­

%J~':', ,;".

? Paste: - by using this option weq~p~paste ~l1e copied text in to

'<:'l~r{;;~t ":'; ."":
another location. .. ',' ,

? Paste special

? ;. before going to this option select any text and do any

formatting like applying color changing font size and style and

give underline to the text.

? Then select the formatted text and click on copy and select any

other location and click it on paste special

}r Then paste special window will be displayed then select

unformatted text and click it on ok.

,. Format paintei by using this option we can copy only formatting s

4

: ­

from one place to another.

}r Clear formatting s: - by using this option we can delete the formatting

s and remains only simple text.

? Bullets and numbering:-By using this option we can insert the

picturesbullets! number bullets! multilevel list etc.In order to insert
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different types of new bullets click it on define new bullets.

? Alignments: - by using this option we can change the alignment of the

text to left! right! center. .

"'./

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~ Line spacing: - with the help of this option we can set the spacing
between the texts.

~ Shadings: - by using this option we can give the background behind

the selected text.

~ Bottom borders: - we can insert the left border, right border, top and
bottom borders to the selected text.

~fStyles:
- by using this option we can set the default styles to our
selected text and also to the whole document.
InseHmenn:

1) Cover page: insert a fully formatted cover page. You fill in the
title, author, date and other information. To remove the cover
page go to insert menu then select the cover page then click it on
remove the current cover page.
2) Blank page: insert a new blank page at the cursor position. To
remove the blank page just press undo( ctrl+z).
3) Page Break: We can break the page into number of pages. To
remove the page break option to document do undo(ctrl+z).
4) Table: tables are two types 1) draw table 2) insert table.
a) Draw Table:
By using this option we can draw the table with the help of pencil.
. b) Insert table:
We can insert the table by fixing Number of columns and rows
and also we can insert columns to the left and right rows above and
below and cells.
e) Delete:
We can delete the selected table, column, rows and Cells.
d) Select:
By using l11is option we can delete the data of the selected
table, Columns, rows and cells.
J
e) Merge Cells:
By using this option we can merge the number of cells into one
'J
Cell.

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5) Picture: By using this option we can insert different types of

pictures, Auto shapes, Word Art and the Organization Chart.

Along with Picture if we want to display the text right click on

particular picture, Select format Picture and then click it on layout

and select anyone of the option and click it on OK.

6) Hyperlink: (Ctrl+K): We can link the files from one window to

another window or in the same window. Before going to this

option do the simple programs in MS excel or note pad or in word

pad and save it and close. And then open the MS word file press

Ctrl+K then select the particular saved filed and click it on OK. It

will be displayed in a blue color sentence. To view the program

click it on sentence and then click it on Yes.

7) Header and footer: by using th,is option we can apply the header

at the top of the page and also,tlle footer at the bottom of the page.

8) Page Numbers: We can apply the Page numbers to the number of

pages.

9) Text Box: With the help of the Text Box we can type text in a

specified place.

10) Drop Cap

By using this option we can increase the size of the 1st Letter in the

. word of a text.

11) Date and Time: We can directly insert date and time.

12) Object:

Object: by using this option we can insert the paint into our

document.

13). Symbol: We can insert different types of symbols and also we can

apply Short Cut Keys and Auto Correct to the Selected )aragraph.

Page layout menu:

1) Columns
By using this option we can divide the Para into number of columns.
2) Line numbers:· add line numbers in the margin alongside of each line
of the document.
3) Hyphenation: turn on hyphenation, which allows word to break lines ~ /'

between the syllables of words.

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4) Background

By using this option we can apply different types of background like

Garden, Texture, Pattern, Pictures and printed watermarks.

5) Borders and sbadings: by using this option we can add two types of

borders.

a) Text border: before going to this option select the text then go to

borders select text border click on box apply the border style and

color click on ok.

b) Page border: click on box select the border style and color or we

can apply the from art also.

c) Shadings: select anyone pattern style and color click on ok.

6) Paragraph

We can apply different types of .~ettings to the selected

paragraph like by applying the alignment thdentation, and spacing.

/aeference:mellu

1 ) Insert footnote: By using this option we can apply the meanings (Small

Notes either at the bottom of page or at the end of the page.)

2) Caption: We can apply the labels to the selected pictures.

3) Tables of content: by using this option we can apply index to the page

before going this option we have divide the pages with the help of page

break option and then apply heading-1 pattern to all the pages (apply

the same heading pattern and same font size all the pages)

then go to reference menu select the table of content option it will

display the index in the page no-1 then double click on the page

number which you want to edit then press [ctrl]button it will open that

particular page.

If you want to remove the table of content option go to review menu

then select the table of content then again select remove table of f'~ ~}
content. cj;<1.t a I'f'\ 4~ \~ 'T (y) r('l .
./ Mailings ~~~~ ~~s ~
v
~ailmerge:
By using this option we can send the same matter to the different addresses

/
~ at a time.

).> Procedure and steps:

L Before going to this option type the letter (~atter) and save it.

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20

II. Then go to Letter and Mailing and select Mail Merge.

III. Then select the type of Document as letters and click it on starting

document.

IV. Then select setup as use in the Current document.

V. And then click it on select Recipients then select type of new list and

then click it on Create. Then it will display the address information.

VI. To add or delete anyone of the field names click it on Customize and

then do the particular settings and then click it on OK and then enter

the number of addresses ( From and to addresses)and then click it on

close.

VII. Then by giving the file name saved and then it will display number of

recipients list.

VIII. Click it on select All and click on OK.

IX. To insert the field names click it on write your letter.
X. Select more items.
XI. Select Field Names and click it on Insert.
XII. Click on preview your letter select complete the merge.
XIII. .To view the number of addresses select edit individual letters select
the all click on ok

Review menu~
Spelling and Grammar
1) We can check the spelling and grammar either by pressing the
F7 function Key button or by right clickon the particular text.
2) Word Count
By using this option it will display the actual status of the document
like, Number of words, characters, spaCeS, paragraphs and lines.
3) Comment: We can apply comment to the Select Text (Small Use).
To hide or show the comment click it on show with the help of bar,
to delete the comment right click select delete option ..
.J
4) Track changes: By using this option we can highlight the particular
changes in our document. Go to the review Menu Select Track
Changes then delete the particular text it will be highlighted in red
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 21

color with a strike. Then insert the new text it will high light in red
color format. To delete this track changes go to review menu select
track changes.
~.
. .0 A~~ ~"~\vbtP«''-'"
5) Protect DocumenV/ Ib\ ~"'~ """ \)oJ'''''~ .
By using thiVoptionwe can protect t'he Track Change~, ..
Comments and filling in forms (document) by giving the 'Password',
Go to review Menu select protect document and then click it on
editing restrictions and select filling in forms and click it on 'Yes'
start enforcing protection. And give the 'Password' and click it on
OK. ~ ~k\ -t~ ckLU('(W.f'l\~ ~1 gp~ 1-Vu. ~ ,
To remove the protections click it Oll stop protection and then
by giving the 'Password' remoVes the protection. ot"/
View menu: ~'
'r Document view: we can apply the different document views for
current document some of them are as follows:./
'r Print layout style
'r Full screen reading -'7' ~'r(2 ~~.
r Web. layout ->ttll~ur<-Q.P) ~~ w~ .

~ O~thn~ ~ Y6~~ \ ~ a\)~<t~. l~,\)r'

r Dlaftview ~ L~~ ~\I)\r . ~

;r Show or hide: by using ~s option we can hide or unhide certain

option like ruler, gridlines, document map, thumbnails.

r Zoom: by using this option we can increase the page size with the D ~r

. differe~t zooming pe~centa~es. N?rmal zoom ~ize is 100%. A ~ (j:J-t\\I' 'i;t~.~. .

;~ New window: by usmg thIS optIOn we can Insert the new wmdow
V with the same text and if we are going to make anyone docurr ent

N'< A-Yl~ that changes can be seen in the remaining document also.
r A~range docume.nts: by using this option we can" arrange all the new
8. \ J\ . WIndows alternatIvely. \.if\1'-'L- ~ ~ ~~~ , ~odo
~;V;. ;:d· Split: we can split the same document in to two documents.4 ~~ w~1'~
~. &- Switch windows: we can directly open the minimized window with

~ J f , the help of~his option. j~ ~c~ t1Q{rc\ ~e1I~v-n ~

~0 '" Macros: WIth the help &?thIS optIOn we can record the text and run

v the same when ever we need in the document. The following is the

'\
process for recording the macros:
~}
,

'r Go to view menu select macros then select record macro option then
given any to that macro . /
y Then it will display the macro symbol on the screen /

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22

'Y Then start typing the data which you want to record
'Y After typing the data go to view menu then select macros then select
stop recording
'Y Then open another document select view macro O~~iO/
>­ Then select the macro name which you want to ry
Ms excel: ­
How to open ms excel
c:::> Start-7programs -7select-7ms office -7and select ms excel.
c:::> (or)go to run-7and type as excel and click it on ok.~xcel sheet are
known as work books each work book contains three sheets by
default. Sheet1,sheet2,sheet3 etc. there ar~ 16384 c:olumns and
1048576 rows columns are named as A,B,C ...M,Atr... .xFD and rows
are named as 1,2,3 .....1048576.
c:::> Cell:- a combination of rows and column is known as cell
c:::> Note:- in excel everyformula starts with equal (=) symbol.
c:::> For checking the columns formula

=2/\14 and press enter

For rows formula =2/\ 20

File menu:

c:::> New (ctrl+n): by using this option we can create new work book.
c:::> Open (ctrl+o): by using this option we can open existing work
book.
c:::> Save (ctrl+s): by using this option we can save the created work
book.
. ¢ Save as (f12): by using this opti0l1 we can create a duplicate work
book.
c:::> Print (ctrl+p): print again divided into 3 parts.
4) Print: by using this option we can give some option to the printer
such as no. of copies and etc.
5) Quick print: with the help of this option we can directly give
the print without seeing any formatting.
6) Print preview: with the help of this option we can view our work
sheet/hook before giving it to print.
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 23

Prepare menu:

Encrypt document: by using this option we can protect our work

book by giving password.

Send: send is again divided into 2 parts.

3) E-mail: by using this option we can send our document to the

concern person by using e-mail I'd.
4) Internet fax: by using this option we can send our document
through internet fax by using E-mail I'd.

Home tab:

¢ Paste: with the help of this optibn we can paste'the parHHllar word
or sentence in particular location.

¢ Format painter: by using this option we can highlight the key

words or a key sentence from the selected data.

¢ Font: with the help of this option we can apply color to the cell and
we can also change the size or style of the cell we can also apply
borders to the cell.

¢ Alignment: by using this option we can apply alignment for the

selected data as right} left or center.

¢ Numbers: with the help of this option we can can vert our selected
data in dollars} percentages and we can also increas~~ and decrease
the decimal also.

¢ Styles:

¢ Conditional formatting: this option is totally dependerl Lpon the

selected data.

~
¢ A) Highlight cell rules: with the help of this option we can
',Y
highlight or identify the highest and lowest marks in selected data.

¢ B) Top and bottom rules: by using this option we can identify the
top ten or bottom ten items in selected data.

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24

¢ Data bar: it is totally depends upon the created data where it has

provided six default colors in conditional formatting.

¢ Color scale: by using this option we get the targets in the selected

data.

¢ Icon sets: we had different styles of icons which is applicable for

selected data.

¢ Format as table: with the help of this option we can set the format

as table for the selected data. In number of different colors. When

we select format as table option it highlights the filters options for

selected data as well as format as table related ribbon will be

highlighted .

.¢ Cell Styles: we can add different styles of colors, headings for the
selected cell or a selected data.
¢ Cell:

¢ Insert: with the help of this option we can insert the rows) columns

in the current work sheet it means the extra rows and columns .

. ¢ Delete: by using this option we can delete the inserted rows and·
columns and cells.

¢ Format:

¢ Row height: by u)ing this option we can increase the row height.

¢ Auto fit row height: by using this option we can set the default row

height.

¢ Colun}n width: we can increase the width size of the column and

also we can decrease the width of the column.

¢ Auto fit column width: we can come back to the normal position

by using this option.

;;
¢ Default width: we can come back to default column width.
./

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.,
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 25

1 Insert menu:

¢ Pivot: this is divided into two parts one is pivot table and another
one is pivot chart.

¢ Pivot chart: by using this option we can see the graph of the
selected data. Before going to this option, select the data as well as
click on pivot table then select pivot chart.

¢ Then select the field name one by one from the pivot table filed list.

¢ Table: by using this option we can make table as well as one data
ascending and descending data as well as we can select row and
column.

¢ Before going to this option create the data then select whole data.

¢ Then click on table then click on ok.

¢ Picture: with the help of this option we can insert the picture as
well as the picture related whole ribbon will be highlighted and we
can make any changes to the picture if we want.

¢ Clip art: by using this option we can insert the clip art into the
worksheet including drawings, office etc.

¢ Shape: with the help of this option we can insert the shape an
remade shapes such as rectangle,circles,arrowsJlow charts,
symbols etc

¢ Smart art: by using this option we can msert the different types of
'\'
smart art graphic it is used in conference meeting, business
purpose project reports etc.

¢ Columns charts: by using this option we Cdn insertcolumn chart

and use to compare the value across.

J ¢ Hyperlink: by using this option we can linkone document to

another document.
<;;
¢ Headers: by using this option we can insert header at the top of the
page or work sheet.

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26

¢ Footer: by using this option we can insert footer to the document

which will be printed at the end of the document.

¢ Text box: we can insert the text box as we need and it is used to

write our text in the limitations.

¢ Signature line: by usingthis option we can insert the signature of

the required person at the end of the document or work sheet.

¢ Object: by using this option we can insert the object in our work

sheet} to insert object in work sheet.

:PagelaYiout

¢ Themes:- by using this option we can change the overall view of

our document like changing the font colors, font styles etc.

¢ Margins:- by using this option we can set the margins to whole

document or to a particular section of our document.

¢ Orientation: - by using this option we can switch the document in

horizontal and vertical. .

¢ Paper Size:- we can set the different paper sizes to our document.

¢ Print area; - by using this option we can print the extra rows and

columns.

Steps:­
1):- hefore going to this option select the extra rows and columns

whic 1 you have to print.

2) Then go to print area and click it on set print area.

3) Then see the preview.

In order to remove the print area clicks it on clear print area.

¢ Background: - by using this option we can set: the picture as

background to whole sheet.

In order to remove the background clicks it on delete background. j

"­

:;
Formula menu
Types of function:
a) Mathematical function
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 27

b) Statistical function

c) Text function

d) Date and time function

e) Logical function

f) lookup function

Mathematical functions:

1)sum:- by using this option we can add the given numbers.

. Formula :- =sum(first cell:last cell)

Ex:- =sum(al:cl)
2) product function :- by using this option we can multiply the
given numbers.
Formula:- =product(first cell:last cell) (or)

'--"./

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-)

_.4

28

¢ =product (numberl,number2,number3 ....)

¢ Ex:- =product(al:dl)

5) Absolute function:- by using this option we can convert the

negative result in to a positive result.

¢ Formula:- =abs(small number-big number)

¢ Ex:-=abs(10-11)=1

2 4)Factorial function :- by using this option we can find out the

factorial of a given number(reversemultiplication)

¢ FormuI2:- =fact(number)

¢ Ex:- =fact(5)=120= (5*4*3*2*1)

3 5)Power function:- by using this option we can find the power

multiples ofa given number.

¢ Formula:- =power(base,power]

¢ Ex:- power(2,S) 32= [2*2*2*2*2] j

¢ 6) Square root function :- by using this option we can find out the 7
square root of given number.
,--/

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 29

¢ Formula:- ==sqrt(number)

¢ Ex:- ==sqrt(81)==9

4 7) Mod function:- by using this option we can find out the

remainder value of given number when it is divided with another
number.

¢ Formula:- ==mod(number,divisor)

¢ E x:- ==mod(7,2)==1

¢ Round function: with the help of this function the function to

nearest integer. The following is the formula and example:

¢ Formula: ==round(number,no.of decimal)

¢ Eg: =round(45.7856,2)

¢ Floor: with th·' help of this function the value can round up to the
nearest highest integer. The following is the formula and example:

¢ Formula:==floor(v~Lle, no.of decimal)

¢ Eg:=floor(45.7896,2)=46
',j
)
¢ Ceiling: with the help of this function we can round up to nearest
,_/ smallest integer. The following is the formula and example:

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30

¢ Formula: =ceiling(value, no.of decimal)

¢ Eg: =ceiling( 45.7896,2)=44

1) Statistical function

¢ Maximum function:- by using this option we can find out highest

value in the given range.

¢ Formula:- =max(first cell:last cell)

¢ Ex:- =max( c2 :c6)

¢ 2) Minimum function :- we can know the"1owes~Jtalue in t:~~ given

range.

¢ Formula:- =min(first cell:last cell)

¢ Ex:- =min(c2:e2)

¢ 3) Average function :- by using this option we can find out the

average of a total values.

¢ =average(first cell:lastcell)

¢ Ex:~ =average(b2:d2) (or)

¢ =(total /number of subjects)

¢ Ex:- =e2/4

,.~;:i
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 31

S 4) Rank function: by using this we can know the position of a

selected data out of total data.

¢ Formula:- =rank(cell reference ,first$cell:last$cell)

¢ Ex:- =rank(d2,d$2:d$11)

6 Text functions:

7 1) Concatenate function:- it is used to club the informatiqn of two

difference cells in a single cell.

¢ Formula:- = concatenate (firstcell," ",second cell)

¢ Ex:-=concatenate (d2," ", dS)

8 2) Exact function: - it is used to know whether information in to

different cells is same or different.

¢ Formula:- =if( exact(l st cel1,2 nd cell),"same"," different")

¢ Eg:=if( exact(g16:h16),"same"," different")

.¢ upper function: by using this option we can change the given text
in to capital letters.
,.J

¢ Formula:- =upper(cell reference)

¢ Ex :-=upper(b2)
.J
¢ 4) Lower function:- by using this option we can change the given
text in to small letters.

¢ Formula:- =lower(cellreferenceJ
,,,j
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32

¢ Ex:- :::lower(b2)

¢ 5) Len function:- it is used to count the total number of characters

in a given text.

¢ Formula:- :::Len(cell reference)

¢ Ex:- :::len(b3)

¢ 6)Proper function:- by using this option we can change the first

letter of every word in capital letters.

¢ Formula:- :::proper( cell reference) (or)

¢ Ex:-:::proper("tank bund is in h.Yd~

9 7)Repeat function:- by using this option the given text repeated for
given number of times.

¢ Formula: :::rept("text", number)

¢ Ex:-:::rept(" we lcome",10)

¢ Date and time functions:

¢ l)Now function:- by using this option we can display the present

date along with time.

¢ Formula:- :::nowO

¢ 2)Today function:- by using this option we can display only today's

date.

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 33

¢ Formula:- =today()

10 3)Time function:- by using this option we can convert the standard

time in normal time.

¢ Formula:- =time(hrs,min,sec)

¢ Ex :-=time(1S,4S,60)

11 Logical functions:

¢ Result: the result will always depend upon subject cell reference.
The following this formula and eg:
=if(and(c2>=3 S,d2>=3S,e2>=3S),"pass","fail")
Here: c2,d2,e2 refers to subject cell references.

¢ Grade: The grade will depend upon the total as well as result cells.

=if(h2="pass" ,if( f2>=200 ,"a",if(f2>= 180I"b",if( f2>= 160I"c",if(f2>= 140," d")))

) I" nograde")

Here: h2 refers to result cell reference

F2 refers to total cell references.'

¢ Division:The division will depends upon the result as well as

~
average cells.
'.J
:? =if(h2 ="pass" lif( i2 >=7 0 ,"first",if( i2>=60," second",if(i2 >=SO,"third"))),
"no division")

Here h2 refer to result cell reference

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34

12 refer to average cell reference.

Look-up function:

It is divided into two types:

¢ V-lookup function: with the help of this function we can filter the
data vertically the following is the process:

¢ Before going this option prepare any table and give table name to
the table

¢ Then select only the heading and click it copy and paste it in the
another location ", .. '-('

¢ Then enter the idno for which you want to filter the data

¢ Then enter the following formula:

Formula: =vlookup(cellreference,tablename,columnnumber)

Eg: =vlookup(alO,emp,2)

¢ H-Iookup function: with the help of this function we can filter

the data horizontally. The following is the process:

¢ Before going to this option prepare any table and click it on

copy

¢ Then go home tab and click it on paste option and select the

transpose option

¢Then selectthe table and give any table and select only the

heading and paste it in the another location·

c::,)

Then apply the following formula:

¢
Formula: =hlookup( cellreference,tablename,row number)

¢
Hlookup(blO,aaa,2).
. __ 7

Formulas tab:­
- _5
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 35

1) Define name: name cells so that you can refer to them in formulas
by that name.
For example: you give name to a particular cells ex:- name the
cells( a1 to al0) as "s".
2) Formula auditing: it is used to highlight it inputs of an outputs or
outputs of all its inputs. Auditing is again divided into two types.
a) Trace precedent: before going to this option select the result
cell go to trace precedent to know the input cells of that
output.
b) Trace dependents: before going to this option select anyone
input cell and select trace dependent on its outputs.
e) To remove the arrows go to formula"lnenu sel~n remove all
J:: .~:."

arrows.

Data menu

1) Sort: to display the ascending or descending order to the selected

columns. Select the any column name select the ascending or
descending order click on ok.
2) Filter: it is again provided with two options that is auto filter and
advance filter.
a) Auto filter: it is used to filter the data only when they are
same field at least is anyone of the fields.
b) Advance filter: before going to advance fiiter take some
employees data select only heading of data paste them for
two types at two different locations give only employees
field name which are to be displayed separately in the first
pasted area and place the cursor at the first cell and go to
data menu select advance filter.
Stepl)listrallge;..:: in thiS step complete data is automatically
selected.
Step2) criteria fange:- click in this column and select the
";' field in the first pasted area including headings.
",J
Step3)J:..QpY to:- select copy to another location at the top
then click on copy to select only headings click on unique
records only click on ok.

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36

3) Text to columns: we can divide the single cell text into number of
columns select the text go to data menu select the text to column
option select fixed width click on next select space or tab click on
next click on finish.
4) Remove duplicates: delete duplicates rows from a sheet.
You can specify which column should be checked for duplicate
information.
5) . Data validation: before going to this option select the cells to pass
restriction only for the selected cells, go to data menu select the
validation.
Step1) settings:- give whole number minimum is(l) and
maximum is (50).
Step2) input message:- title~~~error , input message as data
i n v a l i d . ; · : ; ~~ii" ..
Step3) error alert: give title as error typing error message as data
invalid.
6) What-if-analysis:
. a) Scenarios: it will display the scenarios summary select the
result cell click on add button enter the scenarios name and
select the changing cell address click on ok enter the
changing values click on ok. As similarly add the more
scenarios name click on summary option select the result
cell click on ok.
b) Goal seeks: we can change the result or target val ue.
For example:

Go to data menu select the goal seek select the formula cell.

Step1) set cel1:- the cell is selected automatically.

Step2) to value:- change the value of result cell .

,
. ( ex: 1500 above or below) f

Step3) by changing cell: select the rate cell address or time cell
;;
address click on ok

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'-~
 37

Review menu:

¢ Research: by using this option we can find out the related words to
the given text.

¢ Thesaurus: with the help of this option we can find out the related
words and also we can find out the antonymous to the word you
have selected.

¢ Translate: by using this option we can translate the selected text

into different language.

¢ New comment: with the help of this option w,f; can give an
additional comment for the selected cell or vJai~d;
. ~:\:;
¢ To delete the comment right click on the c()miit:~nt and select delete
comment.

¢ Track changes: with the help of this optionwe can know the
changes made to our work sheet like deleting, formatting and
insertions etc.

¢ In order to delete or accept the changes go to accept click it on it,

accept all changes done in the worksheet or to reject click it on
reject all changes made in the work sheet.
View menu:
¢ Print layout: by using this option we canviewour document as it
will appear on the printed page.

¢ Full screen: by using this option we can view the document in full
screen reading view in order to mark the spaces available for
reading purpose. It will hide all the tool bars.
"/~
New window: with the help of this option we can open a new window
containing tl e same data of current work sheet.
Arrange all: by using this option we can set all the opened
.)
windows in tile! or side by side or vertical or horizontal position.
) Macros: with the help of this option we can record the data and
view the data in another work sheet or in a new work book.
To go to macros we have to follow the following steps.
r-­
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38

¢ Go to view menu click it on macros.

¢ Then select record macros.
¢ Then give any macro name.
Then type any data.
¢ After typing the data we have to again go to view menu and
click it on stop recording.

¢ Then open the new work sheet or open the new blank work

book.

¢ After opening new work sheet.

¢ Go to view menu and select macros.

¢ And click it on view macros and select the macro name which

you have given.

¢ After opening the macro window click it oniiPun

4t
PowerPoint
How to log on PowerPoint

Start-7programs-7ms office-7select ms PowerPoint 2007 ..

Or

Start-7run-7type the powerpnt-7click on ok.

PowerPoint files are called slides.

By using this PowerPoint we can give three types of presentations.

1) blank presentation
. 2) design templates
3) photo album

1) blank presentation: to give a presentation without :l1y

background and with the selected slides select blank presentation,
select a slide from different slides in the slide layout and click on
okto insert a new slide, go to home and selecta new slide after "
Jl

giving all the slides for animation effects, go to animation menu

.
. .

select custom animation.

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 39

Custom animatiQn: by using this option we can give animation

effects to the selected text or object in the selected slides, before
going to custom animation select the object or the text, click on
effect select anyone effect to see the preview of animation click on
the preview, to apply click on ok.
To view the presentation go to view menu select slide show
press [enter] or click the mouse to view the presentation.

Rehearse timings: by using this option we can view the

presentation automatically by setting time peri()ds.

Setup show: to view the prese~,tations continuously go to slide

show select setup show sel$~~ll:Pop conrinuou~'ly until escape and
click on ok.
Slide transaction: by using this option we can give animation
effect to the slide background.

Animation preview: we can see the preview of animation given to

the object in the slide.

Custom show: go to custom shows select new, select the slides

which are only to be present out of total slides and click on show.
~
Insert duplicate slide: by using this option we can take duplicate
copy of the selected slide for the animation effect of an object.
New slide: to insert a new slide go to home select new slide.

2) D..e.sign templates: select design template select anyone

background from the list to the slides and click on ok.
3) Auto content wizard: to give any online presentation within a
./
short period, select the auto content wizard select the type of
presentation, click on the next, give tile for the presentation click
on the next click on finish.
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40

Ms Access
How to log on ms access 2007

Start~programs~ms office~select ms access 2007.

(Or)

Start~run~type the ms access~click on ok.

ms access is a RDBMS package(relational data base management system).it
provides a powerful set of tools that allows you quickly start tracking,
reporting and sharing information in a manageable environment with its
new interactive design capabilities ..

Objects of ms access:

1) Tables

2) Queries

3) Forms

4) Reports

Tables:

Table is a collection of a data. at a specific topic such as customer,

employees, products, students etc. tables are organized in to columns called
as a fields and rows called as records.

Tables can be created in data sheet view,usi 19 wizard or design view.

1) Data sheet: it appears same as excel sheet. In order to create this table

Step.;;:l) go to create 7click it on table. So it opens the table in order to .

enter the headings right click on each field and sE'lect rename option. After
that enter the data and press (ctr1+w) to save it.
/

2) Table templates: in this already the table headings are created by ';;.

default only we have to select particular table and enter the data. J!
Steps: 5
1) Go to create7click it on table templates and select anyone of the
table like contacts, assets etc, then it opens automatically. In order to

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 41

delete the unwanted fields right click on that particular table and
select delete columns.
2) Table design: in this table nothing will be there everything should be
created and designed by user only. We have to design the headings.

Steps: go to create-7click it on table design. It opens the design view.

Field name data type

Empidno number
empName text
dept text
Designation text
Resume hyperlink
Data of join aate/time
Salary currency
Marital status yes/no
Photo ole object
Then press ctrl+w to save the database then given file on the table then
press no for primary key. Then open that particular table and enter the
data then save the table.

Queries
Queries are used to display the selected information and its relative
information based on conditions and criteria and queries are also used to
perform calculations .queries are used as source for forms, pages and
reports queries can be created in design view and also using wiza td.

We can perform 6 types of queries

j,
1) select query
2) crosstab query
3) make table query
4) update query'
)
5) append query
',J 6) delete query

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42

1) Select query:-by using this option we can select particular field and
hide the remaining fields and also apply security.

Steps:-before going to select query create any table like students,

employees etc.

Field name data type

1) Empidno number

2) Empname text

3) Dept text

4) Designation text,

S) Salary numbers

Then press ctrl+w to save and give any table name and click it on ok and

again click it on no for primary key.

Step2:-then open that particular table and enter the data and press ctrl+w

to save it.

Step3:-then go to create tab and click it on query design and select your

table name and click it on add and click it on close.

Step4:-then drag all the names to the filed box one by one. Then click it on

design tab and click it on select query option.

In order
- to hide anv field remm ethe
~ . tick
. mark in show table for that fields

and press ctrl+w to save it and click it on yes and remembered the query
name and click it on ok.

StepS:- then double click opened query so it will not display removed field
name.

2) Cross tab query: by using this option we can display the selected field
in row wise and column wise.

Step1:- before going to this option create any table like employee or .3
students etc.
'v/

Field name data type

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 43

Empidno number
empName text
Dept text
Designation text
Salary currencyjnumber
Then press ctrl+w enter the table and click it ok and click it on
no for primary key.
Step2:- then go to create tab and click it on query design and select your table and
cliek it on add and drag all the fields. Then go to design and click it on cross tab
query and in update box select "department" as row wise and "designation" as
column wise and salary by value, total as sum.

Then press ctrl+w and click it on ye~ g.nd remewber the query name and
,'1\ ,t:'::' < ,'"

click it on ok.

Then open the query so it will display the according to the selection.

3) Make table query: with the help of this option we can view the details

according to the department wise, branch wise, designation wise etc.

Stepl:- before going to this option create table as shown below

Field name data type

Empidnn number

empName text

Dept text

Salary currencyjnumber

And press ct:'l+w to save and give any table name and dick it on ok and

click it on no for primary key.

Step2:- then open the particular table and enter the details.

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,~
Step3:- then go to create tab and click it on query design and select your
table click it on add and click it on close and drag all the fields.

Step4:-then again go to design tab and click it on make table query and give
any table name ok.

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44

Step5:- then in criteria if you want to see department wise and type as
[enter the department] and press ctrl+w and click it on yes and remember
the query name and click it on ok. Then double click on that query and click
it on yes and enter any department which you want view and click it on ok.

Step6:- then open the newly created table so it will display the selected
department details only.

4) Append query: by using this option we can make a query and add the
records to the existing table.

Step 1:- before going to this option create a table with the following details.

Field name data type

empIdno number

empName text

dept text

salary number

Then press ctrl+w and click it on y'es and give the name as today table click
it on ok and click it on no for primary key. then open that particular table
and enter the details save it.

Step2:- then right click on that particular table and select copy and keep the
cursor at different location and click it on paste enter the table name total
table and click it OJ 1 structure, only and give the table name as total table
and click it on ok.

Step3:- then go to create tab and click it on query design select today table
and click it on add and click it on close and drag all the fields.

Step4:- then go to design tab and click it on append and selert the total
table and click it on ok and press ctrl+w and click it on yes and remember
the query name and click it on ok. Double click on that opened query and
click it on y~s and again click it on yes then open the total table so that it
will be updated.

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 45

5) Update query: with the help of this option we can update the table
daily. Before going to this option create employee table.

Field name data type

Empidno number

empName text

Dept text

Salary number

Bonus number

Then open the table and enter the data.

Stepl:- then go to create tab then click it on query design and add your
table and drag all the fields.

Step2:- then click it on design and select up date query and in update to
column

Step3:- update to bonus column

Just enter the bonus [500J and press ctrl+w and click it on ok and
remember the query name and click it on ok. Then double click on that
query so that bonus column will be updated.

Step4:- in order to add a bonus according to salary:

[salary]*10 1100

or

[Salary]*10/100+ [salary]

\
Or
J

we can update the bonus according to dept wise also:

iif([ dept] ="al c",800,iif([ dept]="saleslJ, 1000,iif([dept]-"pur" ,1200)))

6) Delete query: by using this option we can delete the total data in the
table. Before going to this option create any table then go to create and
-------------­ - - . - - . ­..- - . - ­ - - . - ­
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46

click it on query design and select your table and click it on add and drag
. the star symbol (*) and then go to query design and click it on delete query
and press ctr+w click on ok and remember the query name and click it on
ok Then double click on that query then open that particular table so that
the total data will be deleted.

Relation table

Relations are used to connect tables on fields that they have common field
in both the tables. A relationship is represented in a query.

Example: before going to relation table you have to create a two table in
design view.
a) Create the course table:

Field name data type

(pimary key)Courseidno number

Coursename text

Fees number

Press ctrl+w and enter the table name course table click it on ok. Then open
the table enters the data.

b) Crea "e the student table:

Field name datatype

Stdidno nl~mber

stdName text

Courseidno number

Paid Fees number -,

;:.r

Press ctrl+w click iton yes enter the table name student table click it on ok
and click it on no for primary key.
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 47

After creating table enter the data and save it.

Then go to data base tools and click it on relationships and add the both the
tables.

Student table

Stdidno

Stdname

courseidno

Paid fees

Course table

Cpurseidno

Course name

Fees

Then click it on enforce referential integrity and click it on create, so the

relation will be created then press ctrl+w and click it on yes. Then open the
course table it will display the [+] symbol, by pressing on that [+] symbol it
will display the data in both ~he tables.

In order to know the due fees press ctrl+w and save it then go to create tab
click it on query design add both the tables and drag the field names and
type as [fees]-[paidfees] then press ctrl+w and save it remember the query
/ name then double click on the qu"ry.

Forms

J Forms are the convenient way to present the data or to enter the data most
of the information on a form is under laying sources like tables are query
)
the other information stored in the form design a form can be created using
a wizard or in a design view a form contains controls like tables, text box,
shape line command button etc. forms are used for various purpose.
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48

A form can be created using wizard and design view.

l)Creating a form using wizard:

Step 1:- before going to this option first create a table with any details.

Step2:- go to create tab click it on form wizard.

Step3:- and select your table name from the list and click it on [»]

symbol in order to copy all the available fields in to selected fields and

next and select anyone of the layout style and again click it on next and

select anyone background style. And click it on next and give any form

name and click it on finish. ;1;1"'

Import: to import the data from excel to access welIpve to follow the

following process. .\\;:1

First go to external data then go
"'f"
to impbrts
".'
ana
.
~li1dk it on from
excel.
Then external data window will be display.
Then click it on browse.
¢ then select any excel file
¢ then click it on open
Then select sheet number which· you want then click it on next,
next, next, next and then click it on finish.
¢ then give any sheet number and save it
¢ Then come back to access and select sheet number and the excel file
will be opened.
¢ export: by using this we can export data from one file to another file
¢ We can export the data of our access file to excel.
¢ To export this we should follow' the following process.
¢ Click on external data then go to export and select excel.
¢ . Then export window will be opened.

¢ then select browse and then select any excel file or create new file·
(excel)
¢ Then give tick mark for expor~ data with formatting and layout,
then give tiek mark to the below One also.
¢ then click on ok j

¢ Then open the excel file, then we can view the data which we have
exported.

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 49

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Contact for Details: Flat No: 110, Annapurna Block, Aditya Enclave, Ameerpet.
~.) PH No's: 9032034225, 040-66335225. Email: mindtec2014@Jmail.com

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 MindTec
Microsoft Office Core Finance
Advanced Excel CoreHR
TallyERP 9 AutoCAD
Wings M.Y.O.B
Focus Dackeasy
QuickBooks Peachtree
Spoken English SAP (All Modules)

MindTec

Flat No: 110, Annapurna Block, First Floor,

Aditya Enclave, Ameerpet, Hyderabad.

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Ph: 040-66335225,9032034225

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Email: mindtec2014@gmail.com

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