STANDARD OPERATION PROCEDURE

GUIDELINES VESSEL IN PORT

Scope

This Guidelines for Ship Operations Procedures at the Port are prepared as a guide for all branches of
PT.Maritim Indo Trans in order to be follow as well by all personnel at the Branch Office that the
Employees from Branch Heads to Employees at the lowest level are "UJUNG TOMBAK" series of port
operation activities.
Or parts with other parts are links that cannot be separated and even though each part acts
independently, there is one part that feels more important than the other and the coordination between
parts must be maintained well in order to obtain optimal results, effective and efficient.

Operational Process
The operational process of serving ships at the port is divided into 3 stages:
I. Before the VesselArrival
II. Vessel Process during in Port
III. Departure Vessel Process
IV. Workflow
I. Before the VesselArrival
1. Reference Documents
1.1 Inquiry (only at the stage of giving information)
1.2 Appointment Agency (Agency Appointment Letter)
1.3 PKKA (Notification of Foreign Ship Arrival)
1.4 Bill of Lading or L.O.I (Letter of Indemnity) if loading and Shipping Instruction (S.I) if it
is loaded
1.5 Cargo Manifest
1.6 Stowage / Bay Plan
1.7 Crew List
1.8 Status Liner (if any)
1.9 Route Pattern Plans if Indonesian-flagged ships
1.10 Pelindo I Decree (SK) up to IV 2000 concerning Port Tariff Services
1.11 Minister of Transportation Decree No.KM.36 / 2000 dated 19 May 2000 concerning
Guidelines for Implementation of Tariffs on the Types of Non-Tax State Revenues
Receiving Shipping Money (PUP)
1.12 Decree of the Minister of Transportation No.KM.38 / 2000 dated 19 May 2000
concerning Guidelines for Implementation of Tariffs on Types of Non-Navigational
Taxes.

2. Implementation Procedure
2.1 If the Agent receives the Inquiry, immediately reply in writing with as much detail as
possible
2.2 After the Agent receives the Appointment Agency and Principals with the attachment of the
document as described in point 1.1 s / s 1.9, the Agent:
2.2.1 Making an Estimated Disbursement Account based on the Decree of the Pelindo I
Board of Directors up to IV (points 1.10) and the Minister of Education Decree
(points 1.11 to 1.13), submit in writing and in detail to the Principals. For non-tariff
fees as described in item 2.2.1 for example In / out Clearance CIQ incentives, Vessel
/ Crew expenses, etc. must be at a reasonable level (not too high). In order to be well
remembered that in addition to good and fast service, relatively competitive costs
are one of the keys to the success of the Agent in handling vessel operations at the
 port unless there is a discretion by the Directors which regulates otherwise.
Advance Port Disbursement) from the General Agent or Principals.
2.2.2 Contact the owner of the cargo (export / import) and notify in writing the arrival
plan of the ship (ETA) 5,3,2,1 days before the ship arrives and clarify the following:
a) The original Bill of Landing or LOI is approved by the Principals, as the basis for
submission of D / O or cargo, especially if "FREIGHT COLLECT or FREIGHT
PAYABLE AT DESTINATION" may only be submitted if 100% Freight has been
received by the Principals.
b) PBM designation (if FIO) and EMKL.
c) PEB (if export charges)
d) Shipping Instruction (if loading)

2.2.3 Submit notification of ship arrival to:

a) Port Administrator Office
b) Scouting (submitting a request for guidance at least 4 hours before the
movement of the ship)
c) Immigration (for ship crews and passports)
d) Customs (EDI System) - if the cargo on board delivers Cargo Manifest (if
unloading) and Cargo Manifest Advanced (if there is an advanced charge) or NIL
Manifest if the ship arrives specifically to carry out loading, no later than 24
hours after the ship arrives.
e) Port Administrator (Port Administrator ), dealing with PKKA
f) Port Health Services (Quarantine)
g) Pelindo to get a mooring permit

2.2.4 Filing permit for demolition / loading of dangerous goods (if any) to Harbor
Authority,Port Administrator and if requested by the skipper / owner of the ship /
Principals.
2.2.5 Inform the state of security at the port to the General Agent / Principals and then
manage and place the Security Officer on board the vessel according to the request
of the Master / Principals.
2.2.6 Manage sign on / sign off Crew and take care of medication to the Doctor (if any)
2.2.7 Manage renewal / renewal of Ship Letters.
2.2.8 Contact the Surveyor for the purposes of the ship's condition survey cargo survey
for the request / request of the Principals
2.2.9 Submitting a request for fresh water supply to Pelindo according to the request of
Mater / Principals.
2.2.10 Manage bunker supply requests to Pertamina according to the request of the
Master / principals.
2.2.11 Take care of permission to repair the Harbor authority
2.2.12 On the basis of the above matters immediately the Agent reports it to the Principals
which contains a.I:
a) The ship's plan is to dock the day / date / month / hour and at which place /
number.
b) Replace the [what is the remaining cargo of the ship that will be loaded /
unloaded and etc / d.
c) Plan to start loading / unloading, what day / date / month / hour does the
workload loading / unloading rate, how long the ship is allowed to dock
d) Port situation at the time
e) After the ship arrives at the outside bouquet, the agent takes care of the arrival
of the ship with the porters, scouting, immigration and customs. Then ship
below to the inner buoy. If the undetermined kade, the Agent immediately
reports to the Principals regarding the arrival of the ship day / date / month /
year / hour, ROB MFO / MDO / FW / Draft / Ballast.
f) Convey NOR from the Master to the Shipper (if loaded) and Consignees /
Receivers (if unloaded) as soon as possible and receive a receipt from (NOR
Accepted / Received).
g) Issue Shipping Orders / Mate's Receipt to the Master on the basis of Shipping
Instruction received from the shipper (if loaded), the second sheet of Mate's
receipt after being signed by the Chief Officer is taken as the basis for making
the Bill of Lading (please note if there is a note from C / O regarding cargo
conditions).
h) The information as described above was obtained after the Agent participated in
the Decade Meeting at the Pelindo Office together with PBM. The EMKL was held
 one day before the arrival of the ship. If at that time the determination of the
jetty could not be damaged due to congestion then a similar meeting will be held
the next day, the agent must follow it.
II. Vessel Process during in Port
1. After the ship has docked at the Kade, the Agent has immediately reported to the Principals
the following matters:
2. Day / date / month / year and ship hours docked along with ROB Bunker and Fresh Water
(FW).
3. Start loading / unloading, how many alleys, the number of barges / trucks that are ready
on the hull, estimated completion of loading / unloading and departure (e, c / d)
4. Operations staff go to the office [every morning ± 7:30 a.m. and afternoon ± 3:30 p.m. as
long as the ship is docked to ask & coordinate loading / unloading activities and other ship
needs
5. Provide written reports all day 2 times every morning at 8:30 and 16:30 regarding the
results of the loading, unloading / loading.
6. Preparing the making of the Bill of Lading on the basis of the Mate's receipt. The draft B / L
must be informed first to the Principals for approval. Submission of B / L to Shipper must a
tad written approval from the principals, especially if "FREIGHT PREPAID". Likewise, if the
ship is unloaded for each B / L with the condition "FREIGHT COLLECT / PAYABLE ATA
DESTINATION" The written approval of the Principals must exist before the Delivery Order
(D / O) is submitted to Consignees, in this case pay attention to the Principals instruction
regarding withdrawal / billing / receipt Freight from Consignees.
7. Follow up on activities such as those in points 2.2.5 to 2.2.11 until they are complete.
8. The most expensive is 4 hours before the estimated manufacture / dismantling is
complete. The agent applies for Pandu and all the letters of the ship are collected from the
Harbor authority, do not let anyone miss. The Operations Officer carries out clearance 14
hours from the date of issue.
III. Departure Vessel Process
If the ship has departed immediately the agent reports to the Principals as follows:
1. Day / date / month / year and hours of loading / unloading
2. Day / date / month / year and hours of Pilot on Board (POB), Full away, ROB, Draft, (Cargo
Quantity Loaded, Stowage - if loaded)
3. Plaing slow 3 days after the ship departs the agent must report the Statement of Fact (if
unloading) and the Cargo Manifest (if it is loaded) to Customs. Specifically, for loading and
unloading. Customs will impose fines if the results of disassembly are not appropriate
(shortages / excesses in large quantities) with those listed in the cargo Manifest. If this
happens, the Agent must make the best possible settlement with the parties concerned.
4. 1(one) day after the ship leaves the Agent immediately notifies the Principals of the
loading documents (NOR, Time Sheet, SOF, B / L, Cargo Manifest, Certificate of origin /
Quality, Tally Sheet, Outturn Report, Damage Cargo / Short List).
5. Seven days after the ship departs the Agent immediately notifies the Principals Final
Disbursement Account by enclosing the proof / Voucher. If there is still an issuing post that
has not yet been received, the voucher can only be received by Principals no later than one
month after the ship departs, passing from that time the Additional / Supplement Cost is
rejected by the Principals.
 IV. Flow Work Process

Container and Container Ship Handling

Especially for container ships &container payloads, the above operating procedures are additional,
namely:

1. IMPORT CONTROL (BONGKAR)

 a)For FCL when the consignees submit the original B / L and exchange it with D / O, the Agent
notifies (with a special form) the obligation of the consignees to return the empty container to
the designated Container Depo, Consignees pay the container deposit according to the
provisions.
b) For LCL the cosmic container from CFS (after stripping) is returned by the Agent to the
specified Depo container
2. EXPORT LIMIT (MUAT
a) The agent issues D / O to the Shipper to retrieve the cost of delivery inthe specified Depo
container. For each container, a safety seal is given. Container and seal numbers are recorded
to be included in the B / L
3. HANDLING SHIP CONTAINERS IN SPECIAL CONTAINER TERMINALS
a)Submit a booking slot at CY for the stack container
b) Submitting documents to the Container Terminal for vessel mooring, among others:
• Master's cable / telex
• Container vessel Identification Advice
• Statement of fact
• Import / Export Summary list
• General Plan Loading / Discharging
c) Following monthly meetings at the container terminal for setting liner schedules and cargo /
additional meetings 1 day before the ship arrives.
d) Supervision needed for carrying out loading / unloading containers in the container terminal:
• Coordinator
• Foremen on board
• Tally man on the ship and on the dock
• Tally man in CY