Vendor Identification & Selection Process

PPC ( Purchase
Planning &
Control)

Consolidates market
Raise PO with ETA
requirement and send
for getting Sample
Purchase requision to
Product
Purchase Department

Purchase Team
Proceeds for further
prepares Vendor
Vendors are negotiation and
Comparative
Purchase team review the Selected suggest vendor to
PurchaseTeam to RFI is shared with Analysis and ranking
requirement with detailed submit RFQ.
periodically conduct vendors to collect is evaluated Final negotiation
technical specification and PO Process
and contract
Purchase Team

market survey for neccasary RFQ ( Request Starts

starts for vendor Vendor management
new vendors information RFI ( Request for Proposal )
identification Comparitive
for Analysis Legal
information) agreement

Buyer review the Basis ranking

Buyer Visits the vendor is selected
information received in If Buyer is Vendor is
vendor facility and
RFI response and eligible for informed and no
audit various No Yes
Identify the potential further further enquiry
parameter listed in
suppliers for Vendor evaluation from vendor
Audit Check list.
Audit
Yes

Yes
Technical /

Audit Report of
Quality

Quality Team visits Vendor premises

Sample
vendor premises for and facility is
approved
further evaluation prepared and shared
with Purchase team
Visit / Audit Testing Report
Report

Supplier sends Vendor gets Introductory

If Vendor
sample for testing letter & necessary
Qualifiy Stop
purpose and information from Buyer for
eligibility
approval Selection
No
Supplier

Vendor is informed and Vendor is informed and

suggested for necessary suggested for necessary
No improvements and no improvements and requested
further query to send revised sample
Title
Phase
Function