Folio Quick Keys Page 1

Quick Reference / Advanced Help

These pages contain comprehensive lists of keyboard short-cuts, query

syntax, and glossary/term definitions, etc. They provide quick reference to
more advanced help. They have been drawn from the integrated Folio
Views‘ help files (FolioHlp.nfo and GetStrt4.nfo) for your convenience.
Non-EGW specific Helps like these can be accessed from under Help on
the menu bar. In the program you may also access them in context
sensitive mode by pressing F1.

Common Quick Keys (Keyboard Shortcuts)

Action Default Keystrokes

Go Back F6
Go Forward SHIFT+F6
Next Hit F4
Next Partition Hit F5
Previous Hit SHIFT+F4
Previous Partition Hit SHIFT+F5
Query F3
Query Template CTRL+1 – CTRL+9

All Quick Keys

This table shows all the current Folio ‗quick keys‘, ie. keyboard shortcuts.

Action Default Keystroke

Advanced Query F2
And Operator (Advanced Query Dialog) CTRL+A
Bold CTRL+B
Bookmark CTRL+M
Collapse Branch –
Contents Pane CTRL+SHIFT+C
Copy CTRL+C

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Action Default Keystroke

Cut CTRL+X
Document Pane CTRL+SHIFT+D
Exclusive Or Operator (Advanced Query Dialog) CTRL+E
Expand All CTRL+*
Expand Branch *
Expand One Level +
Explore Infobases CTRL+E
Find Infobase CTRL+F
Go Back F6
Go Forward SHIFT+F6
Go To CTRL+G
Help F1
Highlighter CTRL+H
Hit List Pane CTRL+SHIFT+H
Infobase Properties CTRL+SHIFT+I
Italic CTRL+I
Jump Destination CTRL+D
Jump Link CTRL+J
Next Hit F4
Next Link CTRL+DOWN ARROW
Next Pane F8
Next Partition Hit F5
Next Record CTRL+DOWN ARROW
Next View F7
Not Operator (Advanced Query Dialog) CTRL+N
Note CTRL+N
Object Pane CTRL+SHIFT+O
Open CTRL+O
Or Operator (Advanced Query Dialog) CTRL+O
Query F3
Query Template CTRL+Number Key (1 - 9)
Page Break CTRL+Q
Paste CTRL+V
Picture Dialog CTRL+SHIFT+P
Popup Menu F10
Previous Hit SHIFT+F4
Previous Link CTRL+UP ARROW
Previous Pane SHIFT+F8
Previous Partition Hit SHIFT+F5
Previous Record CTRL+UP ARROW
Previous View SHIFT+F7
Print CTRL+P
Remove Link CTRL+SHIFT+J
Remove Note CTRL+SHIFT+N
Save CTRL+S
Strikeout CTRL+K
Styles CTRL+SHIFT+S
Tag Record CTRL+T

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Action Default Keystroke

Underline CTRL+U

i
Query Syntax: a summary chart of available expressions…
[Various ways and formats for constructing Advanced Query / Full Text Searches.]

Operator or Scope Example

And one two
one & two
one and two
Or me | you
me or you
Not ^him
not him
her ^ him
Exclusive Or (Xor) apples ~ oranges
apples xor oranges
Phrase ―to be or not‖
―fourscore and seven‖
Single Character wom?n
Wildcard
g??b?r
Multiple Character work*
Wildcard
h*t*
Ordered Proximity ―united states of america‖/10
Unordered ―uncle sams army‖@7
Proximity
Record Proximity ―smith jones theft deny‖#5
Sentence Proximity "search query"/s
"search operators"@s
Paragraph "create build infobase"/p
Proximity
"index stop words"@p
Stem (Word Form) run%
great%
Thesaurus flying$
(Synonym)
alterations$
Contents [Contents Old Testament,Genesis] noah and ark

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Operator or Scope Example

Partition [Partition Chapter] advanced query
Rank [Rank 10] dogs chase cats
Fields [Field judge: scalia]
Range [Field weapons: > .357 < .45 ]
Highlighters [Highlighter humor: marx | stooge]
Popups and Notes [Note words to find] or [Popup my favorite feature]
Groups [Group animals ] warthog lion rat
Headings [Heading <level name>,<heading path>: query]
[Heading Chapter: import files]
[Heading Chapter,Open: import files]
Levels [Level <level name>: <query> ]
[Level Chapter: reconcile shadow files]

Searching for Operators (And, Or, Not, Xor)

[Operators used in a “phrase search” are found automatically & normally.]

To search for an operator (and, or, not, xor) in a query other than a ‗phrase
search‘, use single quotes around the operator word.

For example:

To search for: Use:

and 'and'
or 'or'
not 'not'
xor 'xor'

Common Folio Terminology

Because Folio users have varying backgrounds and technical expertise, these
notes, and the Glossary following, are provided to explain many Folio terms &
their usage.
General Terms
Infobase

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A freeform collection of information (both text and graphics) with a comprehensive index. Text in
an infobase may be searched, grouped by topic, linked, and edited. An infobase functions
similar to a database with a fully functional word processor built in.
Records
A unit of information (usually a paragraph, sometimes several paragraphs) in an infobase. The
basic building blocks of the infobase, records may be grouped by topic, assigned levels to
simplify formatting and organization, or modified to enhance or emphasize portions of the
infobase. Records are created whenever a hard return or paragraph break is found when
importing a file. They are created while editing by pressing CTRL+SHIFT+ENTER (new paragraphs
within a single record may be created by pressing ENTER ).
View
A window which displays an infobase. Folio Views 4 provides several standard views of
infobases, including one which combines the table of contents for the infobase and the body of
the infobase into a single window. (All of the pre-defined views for Folio Views are available
from tabs at the bottom of the window.)
Pane
A portion of a view (window) in the Folio Views 4 product. A view may be divided into as many
as four panes. The two most common are the document pane (displays the body of the
infobase) and the contents pane (displays the table of contents for the infobase).
Hit List
The Hit List is one of the panes in the Search and All views. After you perform a query, the hit
list displays a ranked list of search hits found in pre-determined levels of the infobase. By
double-clicking on a heading in the hit list, you can go to the hit of your choice. By clicking on
the top of a column in the hit list, you can change the sort order for the list.

Search Terms
Query
A search which is performed on an infobase. A query returns all matches to your specified
search arguments and then highlights them on the screen for quick identification.
Query Template
A customizable query dialog created by either the author or the user of the infobase. Query
templates are designed to speed the searching process by hiding some of the complexity of the
Folio Views query syntax.
Scope
The scope is the amount of the infobase you are searching. The default scope is the entire
infobase, but you might limit the scope to the popup links or notes in an infobase.
Partition
A partition is a user-defined unit for returning hits. This means that you can select the amount of
the infobase that is searched and the hits returned and displayed in the Results Map. The
default partition is a record, but you may set the partition to any level defined in the infobase
(such as Chapter, Case, or Document).
Records with Hits
Records with hits is an option under the View menu that causes only records with search hits to
be displayed in the document pane.

Formatting & Personalization Terms

Hypergraphics
Hypergraphics allow you to create hypertext regions on graphics. For example, you might insert
a graphic of a map and make each region of the map a hypertext link. The hypertext link may be
any one of the many kinds of links available in Folio Views (eg. jump, query, data link, etc.)
Levels

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Levels are styles which are used to create headings used in the table of contents. Apply a level
to a record to make it a heading. The order that levels appear in an infobase's level list
determines their hierarchy.
Shadow File
A shadow file is a personal overlay file which stores a user's changes without actually changing
the infobase. Shadow Files may be created on any open infobase. Once a shadow file has been
created, it may be opened just like the original infobase (and looks just like the infobase), but
contains all changes to the infobase which you have made. Additional changes may be made
within the shadow file once it is opened.

Glossary of Folio Terms

Active Pane — The pane which currently has the focus. The active pane receives the
next action. For example, if the Table of Contents is the active pane and you press the
down arrow, the selection bar should move down; if the Document is the active pane
and you press the down arrow, the insertion point should move down one line.
Annotation — A modification made to an infobase for the purpose of finding that
information in the future or commenting on that information. Annotations include Notes,
Highlighters, Bookmarks, Links, and Groups.
Bind — 1. To place a token in an infobase in preparation for distributing that infobase
commercially. Such infobases are referred to as bound infobases. 2. The utility used to
bind an infobase.
Block — To pick a region of text for future action. See Select.
Bookmark — An electronic place-holder. An unlimited number of named bookmarks may
be used in an infobase.
Bound Infobase — An infobase which has a binding token stored in it. Bound infobases
may be distributed commercially with the appropriately licensed bound software from
Fast Search & Transfer.
Choose — To force an action from a menu, dialog, or window. Generally, you select
options in a dialog and then choose OK or Apply to implement those options. Compare
with Select.
Clipboard — A temporary repository used to transfer information from one location in an
application to another location in the same or different application. The clipboard is
provided by the operating system and is used to support Cut, Copy, and Paste
functionality.
Codes — 1. Special characters which show where records, paragraphs, lines, and pages
end (choose Codes from the View menu to display these characters). 2. Generated
codes used in printing.
Contents Pane — The portion of the infobase window in which the table of contents for
the infobase is displayed. Sometimes called the Contents Window or Table of Contents
Window.
Document Pane — The portion of the infobase window in which the body of an infobase
(text, objects, links, etc.) is displayed. Sometimes called the Document Window.
Export — 1. To convert an infobase to another file format, such as Folio flat file or a word
processing format using the Folio Views interface. Compare with Extract. 2. To save a
graphic image stored in an infobase to a stand-alone file on disk.

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Field — An infobase structure used to categorize distinct pieces and types of information
within an infobase for searching purposes. Five field types are supported: Text, Date,
Time, Integer, and Real (floating point).
Find — See Query.
Folio Views — Fast Search & Transfer's premier example of an InfoApp. Folio Views
provides access to infobases and allows editing, annotation, and searching of .nfo files.
Full View — The entire infobase. View refers to the amount of the infobase that you may
see in Folio Views. The default view is the entire infobase (or full view), but the view
may be narrowed to show a sub-set of the infobase. If the view has been narrowed,
either choose Clear Query from the Search menu or Unkeep Tags from the Edit
menu.
Group — A structure used to topically categorize non-sequential information in the
infobase. Used primarily for searching.
Heading — By default, a heading is the first paragraph in a level. The heading appears in
the Table of Contents, Hit List, and Reference Window. The heading may be modified to
be a sub-set of the information in any paragraph in the first record in a level. See Level.
Header — A display option for the Hit List. The header shows the names of the columns
in the infobase which are being displayed in the hit list.
Highlighter — An infobase personalization feature. Highlighters are used to identify text
in the infobase that you want to call attention to (through color) and be able to find later
(through a query).
Hit — 1. A match to your query, usually reported as a number of records (such as "4
records with hits"). Records which contain hits meet all of the requirements specified in
a query. 2. The highlighted terms within a record that match the query.
Hit List Pane — The part of the infobase window where the headings containing search
hits are displayed after a query has been done. Sometimes called the Hit List Window..
Hypertext — Refers to the linking and display of related information within the same or
different infobases. Generally used in conjunction with link (as in "hypertext link").
Hypergraphic — A special type of object supported by Folio Views. Hypergraphics allow
you to select a region of a graphic and attach a link to it. Several links may be attached
to different areas of the same graphic. Clicking on the appropriate location of the
graphic activates the link.
Infobase — Electronic file into which you can put all the information you need, giving you
immediate, consistent access to that information. Infobases can contain a virtually
unlimited amount of indexed text, multimedia objects, and graphics files. Infobases
permit simultaneous access and editing, supporting an unlimited number of
simultaneous searches and up to 125 simultaneous edits.
Infobase Build Process — A sequence of events, usually automated, that converts data
into an infobase. A typical build process might include the following steps: creating an
infobase from the source files; extracting the infobase to a flat file; processing the flat
file to add additional structure, fields, and links; validating the flat file and removing bad
links; and recreating the infobase from the flat file.
Infobase Window — The window in which an infobase is displayed. In Folio Views, the
Infobase Window is composed of up to four panes: the Document pane, the Contents
pane, the Hit List pane, and the Reference pane. Folio Views may display several
Infobase Windows at one time; however, each Infobase Window may only contain (at
most) one each of the different types of panes.

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Insertion Point— The point at which text may be entered, either in an infobase or in a
dialog. Generally represented by a flashing vertical bar. Often referred to as the cursor.
Jump Destination — The end point of a jump link. Jump destination are named for easy
reference. One jump destination may be referenced by many jump links.
Jump Link — A link that goes to a specific point in the infobase (that point is marked with
a jump destination). A jump link may only reference one jump destination (you cannot
jump to two points); however, several jump links may reference the same jump
destination (you may have several cross references to the same point).
Level — 1. A super-structure used to organize information in an infobase. Levels are
used to create the table of contents and to specify an area of the infobase to search. 2.
A formatting style used to apply a super-structure to the infobase.
License — A mechanism used to define and control access to infobases as part of rights
management. The license defines the rights for a set of infobases as well as the users
who have access to those infobases using the defined rights.
License Collection File — The license collection file stores 1 or more rights management
licenses. Each license controls the access rights & limit rights to one or more infobases.
Line Break — A carriage-return-line-feed in the infobase. Paragraph formatting codes
apply to information on both sides of the line break. Line breaks are created by pressing
SHIFT+ENTER in Folio Views or using the <CR> code in flat file. Line breaks do not end
paragraphs or records. Compare with Paragraph Break, Record Break, and Page
Break.
Link — A connection between two related pieces of information. Generally, a link can be
considered a cross reference to another point of information. Folio infobases support
several types of links, the most common being Jump Links, Object Links, Popup Links,
Program Links, and Query Links.
Master (or Master Infobase) — An infobase which has been shadowed. The shadow file
overlays the master infobase, allowing you to add or delete information in the shadow
file without changing the master infobase. If the master infobase changes, the shadow
file needs to be reconciled with the master to remain valid. Compare with Shadow File.
Narrow View — A sub-set of the infobase. View refers to the amount of the infobase that
you may see in Folio Views. The default view is the entire infobase (or full view), but the
view may be narrowed to show a sub-set of the infobase. The following actions may
narrow the view of an infobase: displaying records with hits after a query, following a
query link that sets the view to show records with hits, or by tagging records and
choosing Keep Tags from the Edit menu.
NFO — Standard extension or abbreviation for an infobase. See Infobase.
Note — An infobase personalization feature. Notes may store text and object
annotations to individual paragraphs in an infobase. When a note is created, a small
sticky-note icon appears in the left margin of the screen. When a note is opened, the
information in the note is displayed in a small popup window.
Object — An object is any information stored in an infobase which is not text. Generally,
an object is a graphic image, such as a picture. However, objects may also be video
clips, sound files, or spreadsheets (to name a few possibilities), as supported through
OLE.
Object Link — A link which displays a specified object in its own window (an Object
Window). See Link.
Object Window — A separate window for viewing graphics and video objects that are not
stored inline with the text. The Object window may be sized independently of the

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infobase window and may remain open while you work in the infobase window (allowing
you to read about an object while the object is still visible on the screen). More than one
object window may be open at the same time.
OLE — Abbreviation for Object Linking & Embedding. OLE is a technology allowing
applications to share info objects (such as a chart, spreadsheet, or drawing) so they can
be modified in their native applications. Folio Views is an OLE 2.0 container application.
Page Break — A special record break in the infobase. Page breaks function the same as
record breaks in the infobase but cause a form feed when printing a record that ends
with a page break. Page breaks are added to the infobase by pressing CTRL+Q or using
the <PB> code in flat file. Compare with Paragraph Break, Record Break, and Line
Break.
Pane — A region within a window that displays specific information. Folio Views uses
four distinct panes: the Document pane, the Table of Contents pane, the Hit List pane,
and Reference pane. All panes are stored in an Infobase Window. Compare w/ Window.
Paragraph Break — Ends a paragraph within a record. Paragraph formatting for the
paragraph does not span paragraph breaks. Paragraph breaks are added to the
infobase by pressing ENTER or using the <HR> (for Hard Return) code in flat file.
Compare with Page Break, Record Break, and Line Break.
Popup Link — A link which opens a small window which may contain a combo of text and
graphics. Often used for supplementary information such as definitions or footnotes.
Program Link — A link which starts another program or application. See Link.
Quick Key — A key combination providing access to a feature in Folio Views, usually
involving the CTRL key and one other character. Sometimes called short cut keys.
Query — A search for information in the infobase. Queries find records in the infobase
which contain hits (matches to your search parameters).
Query Link — A link which performs a query (search) on the infobase. See Link.
Query Template — A custom dialog (usually infobase-specific) for entering queries. Query
templates allow infobase authors to hide the potential complexity of the query syntax
from the casual infobase user while still providing powerful search capabilities.
Reconcile — To resolve differences between a shadowed record (in a shadow file) and
its master record (in the infobase to which the shadow file belongs) when the master
record has changed.
Record — The basic unit of information within an infobase. Records are usually a single
paragraph, but may contain several paragraphs. Records are the base unit for reporting
search results (usually expressed as the number of records which have hits).
Record Break — Ends a record (the standard unit for searching with an infobase).
Records may contain multiple paragraphs, if necessary. Record breaks are created in
an infobase by pressing CTRL+SHIFT+ENTER or by using the <RD> code (or variants) in flat
file. Compare with Paragraph Break, Page Break, and Line Break.
Registry — A system-level file which contains settings for software, hardware, and
system information. Folio software uses the registry to store options, paths to filters and
object handlers, and other key information. Initialization files (.INI files) or Preferences
files were used in earlier versions of Folio software to store this type of information.
Reference Window Pane — The portion of the infobase window in which the parent
headings for a particular location in the infobase are displayed. It is used primarily to
provide a point of reference in the infobase (where you are in the overall structure of the
infobase — in Book 3, Chapter 12 or in Book 5, Chapter 7). The Reference Window

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pane is connected to the top of the Document pane. Sometimes called the Reference
Window.
Refresh — To update the information display on the screen, adding or removing any info
which has been added or removed by another user of the infobase in a multiuser
environment. Refresh forces Folio Views to reload all of the records in the current view.
Rights Management — General term to describe infobase access and limit privileges.
Rights Management can be used to disable certain actions within an infobase or to
cause the infobase to "expire" after a specific date or amount of time used.
Select — 1. To block a range of text for future action. 2. To mark options that may be
applied at some later time. Compare with Choose.
Scope —The portion of the infobase to which a query is applied. Usually, the scope of a
query is the entire infobase. The scope may be narrowed or expanded by searching in
structures within the infobase (such as fields, levels, notes, or groups).
SDW — Standard extension or abbreviation for a shadow file.
Shadow File — A supplementary file used to store personal changes to an infobase. A
shadow file is conceptually similar to a transparency — changes made on the
transparency (shadow file) do not appear on the page beneath (infobase), but any
changes to the page beneath (infobase) show through the transparency (shadow file).
Status Bar — An information bar at the bottom of the Folio Views application which
displays key info, including the number of records in the infobase and the current query.
Style — Formatting super-structure which contains other formatting commands.
Infobases support character, paragraph, and level styles.
Table of Contents Pane — See Contents Pane.
Tag — 1. To mark a record or set of records for future actions to be applied to them
(such as printing or exporting). 2. The feature which tags records for future actions to be
applied to them.
Toolbar — A mechanism allowing quick access to Folio Views features by clicking
buttons rather than using the menus or quick keys (short cut keys).
View — 1. The current display of information in the infobase. A full view displays the
entire infobase (you may scroll from the top of the infobase to the bottom). A narrow
view displays a sub-set of the infobase. 2. One of the predefined pane configurations for
Folio Views (normal, query, document, contents, and hit list).
Window — 1. The framed area within the Folio Views application which contains the
infobase; this is the Infobase Window. 2. A small region opened by following a popup
link or by opening a note. Compare with Pane.
Zoom — To enlarge or reduce the information displayed in Folio Views.

© Copyright 1998-2007 Fast Search & Transfer