ACLC College of Iriga Inc.

2nd Floor, Jassaca Building

San Miguel , Iriga City

ADMINISTRATIVE TOOL

MANAGEMENT

SYSTEM

A Proposal

Presented to the Faculty of the

ACLC College of Iriga Inc.

Iriga City

In Partial Fulfillment of the Requirements

For the degree Bachelor of Science in Computer Science

By

Denzel F. Tarroza

Jona O. Villamer

Mr. Arvic S. Babol

Adviser

March 2019
 ACLC College of Iriga Inc.
2nd Floor, Jassaca Building
San Miguel , Iriga City

January 2019

G R A M M A I A N’ S C E R T I F I C A T E

This is to certify that the undersigned has reviewed and went through all the pages of the proposed project

study/research entitled “TEACHER TOOL MANAGEMENT SYSTEM” as against the set of structural rules that govern the

composition of sentences, phrases, and words in English language.

Signed:

_________________________________

Grammarian

Conforme:

_________________________________
 ACLC College of Iriga Inc.
2nd Floor, Jassaca Building
San Miguel , Iriga City

ACKNOWLEDGEMENT
ACLC College of Iriga Inc.
2nd Floor, Jassaca Building
San Miguel , Iriga City

DEDICATION
ACLC College of Iriga Inc.
2nd Floor, Jassaca Building
San Miguel , Iriga City

ABSTRACT
 ACLC College of Iriga Inc.
2nd Floor, Jassaca Building
San Miguel , Iriga City

TABLE OF CONTENTS
ACLC College of Iriga Inc.
2nd Floor, Jassaca Building
San Miguel , Iriga City

LIST OF FIGURES
ACLC College of Iriga Inc.
2nd Floor, Jassaca Building
San Miguel , Iriga City

LIST OF TABLES
ACLC College of Iriga Inc.
2nd Floor, Jassaca Building
San Miguel , Iriga City

LIST OF NOTABLES
 ACLC College of Iriga Inc.
2nd Floor, Jassaca Building
San Miguel , Iriga City

CHAPTER 1

This chapter introduces and discusses the topic of the project and provides a brief introduction

and specifies the problem of the study.

INTRODUCTION

Nowadays, in a highly technology society, human productivity is made more efficient through the

development of electronic gadgets. Now, with the Advent of such modernization in education, one

way to globalize the process of research is to realize that technology is advancing at an incredibly fast

phase. Computers are not confined to being used for entertainment but it's role in education is also

vast.

With the Advent of computer technology more and more schools are taking advantage of variety of

application or systems are available both offline and online that can help save time on administrative

tasks and give teachers more time to attend to other important functions.

Teacher tool management system provides user friendly, automated monitoring and management

tools for all classes. These sophisticated tools support students and teachers information. Teacher can

reduce the time typically spent managing curriculum software with features like unlimited student

database, automated writing evaluation, calculation of periodical grades of real time reports. But,

systems do not often relate expectations, outcomes and performance. As each student desires to

achieve a teacher in order to make their evaluation fair and comprehensive. These are necessary to

avoid disagreement from students and parents.

The main concern is recording of all incoming and outgoing students and staff that makes it easy for

the administrator to lessen the recording or keeping a data or profile of the students and teachers.

At the same time, the ACLC Senior High School department are already using class record portal

which is connected to the AMA University, The main of all branches while the college department of

ACLC College of Iriga, still using a Ms Excel to compute and submitting through sending emails or

hard copy to the administrator.

 ACLC College of Iriga Inc.
2nd Floor, Jassaca Building
San Miguel , Iriga City

The advantages of this is that, it will provide easy access to information relating and within the school

as well as allow the users to properly sort out data needed for their work and also the disadvantage is

that if not handled properly or not understood, this will make the users work hard defeating the

proposed advantages of the use of system.

Primary objective of this study is to develop a teacher tool management system for ACLC College of

Iriga.
 ACLC College of Iriga Inc.
2nd Floor, Jassaca Building
San Miguel , Iriga City

BACKGROUND OF THE STUDY

PURPOSE AND DESCRIPTION

The purpose of this study attempts to develop a system and lessen the problem encountered

by the staff of ACLC College of Iriga Inc. to determine the needs and accommodate services of the

staff and to develop administrative tool management system of ACLC College of Iriga Inc. in San

Miguel Iriga City.

OBJECTIVES:

The primary objective of this study is to develop an Administrative Tool Management

System of ACLC College of Iriga and to achieve the following.

Specific Objectives:

 To develop a system that will eliminate the process of Administrative

Tool Management system.

 To easily create a module that will record the student’s grades.

 To lessen papers and time used in keeping students records.

Statement of the Problem

Specific Problem:

• The amount of time used in making grades, compiling it and sending it to the

administrators.

Significance of the study

 ACLC College of Iriga Inc.
2nd Floor, Jassaca Building
San Miguel , Iriga City

The ACLC College of Iriga Inc. is a private school that uses manual process of

computing the grades for college students at the same time the Senior High School has already

online grading system.

In order to eliminate the long process and step by step computation of grades, our group

decided to develop a computerized teacher tool management system for teachers,

Administrator, and students of ACLC College of Iriga Inc.

A networking Teacher Tool Management System for ACLC College of Iriga Inc. will

provide a marked improvement in the way teacher’s record and compute for the grades of

students. The study will be a great help to the following.

 TEACHERS

 Teachers would be able to record and compute for the grades of their

students faster thereby lessening their workload and providing them with

added time to attend to other functions. This in turn would improve their

efficiency as teachers.

 ADMINISTRATORS

 School administrators no longer have to recomputed the grades of each

student to check on their accuracy. Reports such as grading sheets and class

records can be submitted on time.

 STUDENTS

 By means of this proposed system, they will automatically know the grades

after the computation if they passed or failed the subjects. Students can now

look forward to better lessons since their teachers would have added time to

prepare for them their lesson plans.

 ACLC College of Iriga Inc.
2nd Floor, Jassaca Building
San Miguel , Iriga City

CONCEPTUAL FRAMEWORK

The conceptual framework shown in figure 1 is a graphical presentation defining the input,

process and the guided the researchers in the conceptualization and formulation of this study.

The input involves the facts about the database of teacher tool management system. The

researchers created a database that inserts employees, course, grades, position, room, section, students,

subjects, subject load and scheduling.

The process involves transformation of concept input into output. The researchers gathered

data through interview and observations from of the office, observe how the process of the data and

analysis takes place for further development of the design phase which includes coding, testing and

debugging.

The Output of the study is a “Teacher Tool Management System of ACLC College of Iriga

Inc., San Miguel, Iriga City.

 ACLC College of Iriga Inc.
2nd Floor, Jassaca Building
San Miguel , Iriga City

INPUT
 Employee
 Grades
 Position
 Room
 Sections
 Students
 Courses
 Subject
 Subject Loads
 Scheduling
 Fees
 Login PROCESS
 Data Gathering
 Interview
 Documentary Analysis
 Questionnaire
 Data Analysis
 Design
 Program Design
 System Design
 Coding and Debugging
 Testing

OUTPUT
A Proposed Teacher Tool
Management system
 ACLC College of Iriga Inc.
2nd Floor, Jassaca Building
San Miguel , Iriga City

Figure 1

CONCEPTUAL FRAMEWORK

SCOPE AND DELIMITATION

The scope of this study is limited only to the project of ACLC College of Iriga Inc., San

Miguel, Iriga City.

The main concern is the recording of all incoming and outgoing students and staff that

makes it easy for the administrators to lessen the recoding of a data or profile of the child.

Our computerized teacher tool management system will allow data manipulation

features like: computing grades, saving student’s data, editing, deleting and printing out the

recorded grades. This system allow only teacher in computing and input the grades. Unless,

otherwise the student’s grades need to change ta data. Only admin who can change or
 ACLC College of Iriga Inc.
2nd Floor, Jassaca Building
San Miguel , Iriga City

recomputed the data. The main operation of the system is to record the information of

employees, position, rooms, section, students, subjects and scheduling.

Security password must be provided to the user to prevent some computer problems.

DEFINITION OF TERMS

Employee –

Students – a person who is studying at school.

Course –
 ACLC College of Iriga Inc.
2nd Floor, Jassaca Building
San Miguel , Iriga City

Grades –

Position –

Room –

Section –

Subjects –

Subject Load –

Schedule –

Chapter 2
 ACLC College of Iriga Inc.
2nd Floor, Jassaca Building
San Miguel , Iriga City

This chapter primarily presents the different researches and other literature from online and offline

researchers, which have significant bearings on the variables included in the research. It focuses on

several aspects that will help in the development of this study. The study is generally concentrating on

the feasibility of creating on networked teacher tool management system for ACLC College of Iriga

Inc. The literatures of this study come from electronic materials as PDF and other existing thesis that

are believed to be useful in the advancement of awareness concerning the study.

Related Literature

The researchers search and gathered information that might be the relevant to process their teacher tool

management system. The researchers conducted a research in school, gathered information in teachers

who very well know about our system. We also garthered information to the administration office of

ACLC College of Iriga Inc.We also surfed at the internet for other information which is related to our

study.

Related Studies
 ACLC College of Iriga Inc.
2nd Floor, Jassaca Building
San Miguel , Iriga City

CHAPTER 3

This chapter deals with the research methods used in the study. The materials/ equipment used

as well as the procedures.

RESEARCH METHOD

This study utilized the descriptive and creative method of research.

This descriptive method was use because it systematically describes a situation or area of

interest factually and accurately. It involves the collection in order to determine the information about

the department and one of its focuses is to describe the perception of the respondents and comparing

them for significance differences against the normal distribution of information.

Travers (1992), states that, “Descriptive methods include all those studies that pertain to the

present facts concerning the nature and status of group of persons, a number, or any other kind of

phenomena which one wishes to study”.

You can describe things as they are. How do people implement this program?, What challenges

do people face?, What are people perceptions?, Did the program cause any changes in participants

outcomes? The important of this type of research in teacher tool management system is it will determine

averages, frequencies, and other statistical data of ACLC College of Iriga. With this information,

teachers/ staffs can easily determine the grades and other information about the students.

Creative method was use to make the system functional. Creative method employs the explicit

and stylistic approach of human experience. In developing on introduction of software engineering for

the ease of use of the user, creativity is very important.

 ACLC College of Iriga Inc.
2nd Floor, Jassaca Building
San Miguel , Iriga City

According to Aquino (1993), Creative research is a reflective thinking in situation as aesthetic

values. It may have its origin in a feeling of need of life experience above and beyond those of ordinary

personal or group satisfaction.

PROCEDURE OF THE STUDY

To gather the data, the researchers conducted informal and formal interviews to the ACLC

College and Senior High School faculty staff and student. They also conducted a library research in

different schools of the neighbouring towns and cities, and had gone also in a document analysis, to

gather some related studies and literature needed in the present study and the other data information

needed. A letter of approval and other communications is shown in the appendices.

RESEARCH RESPONDENT

The respondents who provide the data were the ACLC staff and CSPC Staff. The data used in

intensifying the Teacher Tool Management System ACLC College of Iriga Inc.

METHODS OF DATA GATHERING

The researchers utilized the questionnaire – checklist as the main data gathering tool.

Documentary Analysis is also conducted to further supplement the researchers forms and documents

use by existing system.

SYSTEM DEVELOPMENT LIFE CYCLE

Figure 2 shows the system development life cycle. These are the project planning phase, User

Requirements definition, System requirements definition, Analysis and Design phase, System Build/

Prototype and Implementation phase.

Project Planning finding out what is the purpose and having a clear understanding of

what the system will be and how can it help the teachers of ACLC College in their work

especially on the grading process.

 ACLC College of Iriga Inc.
2nd Floor, Jassaca Building
San Miguel , Iriga City

Requirements the system needs the ability to store the data of the teachers, class they

are attending, the subject they are teaching and the students in the specific class to be stored in

a database. The ability to import data of files (ex. excel) for a fast way data transfer from the

teacher to the system. Accurately computing of equivalent of grades and data management.

Input and Update of data in case of user error. And the ability to print to get hardcopy of grades.

Analysis completing the system would fixed the problem of the ACLC College in

managing their grades, this will be advantageous to the teachers of the school, because the

purpose of the system would fulfil its task.

 ACLC College of Iriga Inc.
2nd Floor, Jassaca Building
San Miguel , Iriga City

Project Planning

User Requirements

System Requirements

Analysis and Design

Program Implementation

Program Testing
 ACLC College of Iriga Inc.
2nd Floor, Jassaca Building
San Miguel , Iriga City

System Testing

Figure 2

SYSTEM DEVELOPMENT LIFE CYCLE