Schedule Management Plan

The text in light blue (italics) serves as a guidance for entering information and should be
deleted and replaced with the actual information.

Project Title: Write the full project title name

Project Sponsor(s): Write the name of the sponsor(s)/organization(s)
Project Manager: Write the project manager’s name

1. Purpose of the Schedule Management Plan

The purpose of the Schedule Management Plan is to assist and guide the project manager and
project team in planning, developing and controlling the project schedule. The project manager
should facilitate the identification of activities necessary to produce deliverables and should be
accountable for producing the realistic and agreed-upon schedule. The project team should
participate in the estimation of durations of the project activities and estimation of necessary
resources to complete the project activities. Also, this plan should document how the schedule
contingencies will be assessed. The iterative process of schedule development should result in
a final approved schedule baseline that can be changed only through the formal process of
integrated change control.

2. Schedule Development

Before the schedule baseline is developed, the list of project activities, estimates of their
durations and resource requirements should be known. Project scope should be defined and
documented in the scope statement. All risks identified by the project team should be carefully
analyzed for their impact on the project schedule.

Tasks involved in the schedule development: The tasks should be tailored to the project
requirements.

Tasks
Creation of the Activity
List and attributes
Description
Describe how project activities and activity attributes will be
defined and who will be involved in this process. For longer
projects, consider using rolling wave planning where activities
in the near future are planned in detail while other later
activities can be at a higher level. Consider the activity list from
previous similar projects.

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 Estimation of activity Describe how the needed quantities of human resources and
resources equipment to complete identified activities will be estimated.
Document the needed level of accuracy for the estimates and
units of measure. Consider company’s procedures, policies
and resource calendars.
Activity duration Describe how the activity duration estimates will be developed
estimates and the estimating method (analogous, parametric, three-point,
bottom-up). Document the needed level of accuracy for the
estimates.
Risk All identified risks that could have an impact on the schedule
identification/schedule should be analyzed (e.g., late delivery of materials, resource
contingencies availability and skill level, delays in permits, etc.). Contingency
reserves (time) for those activities should be established.
Describe how the contingency reserves for the schedule will be
determined. Padding (doubling the time for the activity or
adding the random number of time periods to “play it safe”) is
not allowed.
Use of scheduling Describe which scheduling tool (e.g., MS Project) will be used
tool/schedule to sequence all activities and develop a project schedule
development (schedule model). Describe which schedule method is going to
be used (critical path method, critical chain method) and if the
modeling techniques will be used. The initial schedule model
with the initial project start and finish dates will most likely have
to go through multiple iterations until it is accepted by all
relevant stakeholders.
Approval of the schedule Who will approve the schedule baseline?
baseline

3. Schedule Control

The approved schedule baseline will be changed only through the formal change control
process and only after the impact on the project constrains has been assessed.

Performance reviews Please describe the frequency of the schedule performance

reviews. Describe how the schedule performance will be
reviewed (e.g., earned value management, actual vs. planned
dates, percentage completed, etc.). Document who will be
involved in the schedule performance review.
Schedule control Specify any acceptable variation from the schedule before the
thresholds corrective measures are needed (e.g., increase in duration of
the activity/work package by 15%).
Schedule performance Describe how the schedule performance will be reported and
reporting the frequency of reporting.

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 4. Approvals

Approvals
Project Sponsor(s) Project Manager

____________________ ____________________
Name Name

__________________ __________________
__________________ __________________
Signature Date Signature Date

List all other stakeholders if needed

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