Annex 2.

1: Contingency
Version: 2 Plan Template for School
Date: 27 August 2019

TEMPLATE 1: BASELINE DATA ON INFRASTRUCTURE AND NON-INFRASTRUCTURE

School Name: KINOGUITAN NATIONAL AGRICULTURAL HIGH SCHOOL

School ID: 304077

INFRASTRUCTURE NON-INFRASTRUCTURE

No. of Classrooms
No. of Furniture

No. of DepEd
Type of Building Current Status of No. of No. of Learning
Year Constructed Source of Funding Computerization
Building Blackboards Resources
Package (DCP)
Instructional rooms Non-instructional Teacher’s
Arm Chair Desk Chair Teacher’s Table
(Acad/Non-acad) rooms Chair

needs major
WORKSTATION 2007 DepEd 1 0 1 20 1 1
repair
classroom 2007 DepEd needs repair 1 0 0 2 1
needs minor
WORKSTATION 2012 DepEd 1 0 1 38 1 1
repair
needs major
DepEd Bldg. 2015 DepEd 3 0 3 120 3 3
repair
needs major
DepEd Bldg. 2016 DepEd 2 0 2 80 2 2
repair
needs major
DepEd Bldg. 2007 DepEd 1 1 1 1 0 40 1 1
repair
needs major
DepEd Bldg. 2007 DepEd 5 0 5 160 5 5 5
repair
needs major
TechVoc 2014 DepEd 1 0 1 30 1 1
repair
DepEd Bldg. 2017 DepEd new 7 1 1 8 240 20 7 7

TOTAL

Prepared by: Noted by:

GENEROSO G. PATEŇO MARSHA LIZA L. RAGOT
Property Custodian School Head

Instructions:
This template should be filled-out by the Property Custodian.
Type of Building - include all types of builing like Marcos Type, Bagong Lipunan School Building (BLSB), Gabaldon, JICA Building, PPP Building, etc.
Year Constructed - specific year when the building was constructed
Source of Funding - includes all sources of funds (e.g. DepEd, LGU, Private Donors, others - specify)
Current Status of building - includes dilapidated, for repair, for demolition, etc.

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Annex 2.1: Contingency Plan Template for School Version: 2
Date: 27 August 2019

TEMPLATE 2A: BASELINE DATA ON LEARNERS

School Name: KINOGUITAN NATIONAL AGRICULTURAL HIGH SCHOOL

School ID: 304077

Number of Learners
(As of October 2019 )

Grade
Level Number of Learner with Disability
Male Female Total
Others
Visually Hearing Learnng Intellectual
(Please
Impaired Impaired Disability Disability
specify)
none none none none none none none none none
none none none none none none none none none
none none none none none none none none none
none none none none none none none none none
GRAND
none none none none none none none none
TOTAL

Prepared by: Noted by:

Annex 2.1: Contingency Plan Template for School Version: 2
Date: 27 August 2019
HANNA ROQUEZA M. LANITON MARSHA LIZA L. RAGOT
SDRRM Coordinator School Head

Instructions:
This should be accomplished by the SDRRM Coordinator with the School Head.
Number of Leaners - It should be based on the current enrollment of the school of the current year.
Number of learner with disability - Add more column depending on the data of disability of the school.
Annex 2.1: Contingency Plan Template for School Version: 2
Date: 27 August 2019
TEMPLATE 2B: BASELINE DATA ON PERSONNEL

School Name:___________________

School ID:______________________

Number of Personnel
(As of _________________ )

Teaching Personnel Non

No. of Person with Disability

Male Female Total Male Female
Others Others
Visually Hearing
(Please (Please
Impaired Impaired
specify) specify)

Prepared by: Noted by:

SDRRM Coordinator School Head

Annex 2.1: Contingency Plan Template for School Version: 2
Date: 27 August 2019

Instructions:
This should be accomplished by the SDRRM Coordinator with the School Head.
Number of Personnel - It should be based on the current enrollment of the school of the current year.
Number of person with disability - Add more column depending on the data of disability of the school.
Annex 2.1: Contingency Plan Template for School Version: 2
Date: 27 August 2019

Non-Teaching Personnel

No. of Person with Disability

Total
Visually Hearing Others Others
Impaired Impaired (Please specify) (Please specify)
Annex 2.1: Contingency Plan Template for School Version: 2
Date: 27 August 2019
TEMPLATE 3: HISTORICAL DATA ON DISASTERS

School Name: KINOGUITAN NATIONAL AGRICULTURAL HIGH SCHOOL

School ID: 304077

EFFECTS ON:
AFFECTED POPULATION
INFRASTRUCTURE NON-INFRASTRUCTURE
Incident Name
Date of No. of Non- No. of Damaged Estimated Total
Type of Incident No. of Instructional No. of Damaged No. of Damaged Other effects/damages
Occurence Instructional No. WASH Facilities DepEd Cost of Damage
No. of Learners No. of Personnel Classrooms School Learning
Classrooms Computerization
Furniture Resources
Project (DCP)
Minor Major Totally Minor Major Totally Minor Major Totally
None None None None None None None None None None None None None None None None None None None
None NONE None None None None None None None None None None None None None None None None None
None NONE None None None None None None None None None None None None None None None None None
None NONE None None None None None None None None None None None None None None None None None
None NONE None None None None None None None None None None None None None None None None None
None NONE None None None None None None None None None None None None None None None None None
None NONE None None None None None None None None None None None None None None None None None
None NONE None None None None None None None None None None None None None None None None None
Remarks: Data is based on historical RADaR reports and other official documents

Prepared by: Noted by:

HANNA ROQUEZA M. LANITON MARSHA LIZA L. RAGOT

School Head

Instructions:
This template should be accomplished by the SDRRM Team and School Head.
Incident Name - specific name of the hazard or disaster (e.g. TY Ompong, TD Ineng, Magnitude 6.5 Earthquake in San Julian, Eastern Samar).
Type of Incident - choose among the following: Tropical Cyclone, Armed Conflict, Fire, Landslides, Earthquake, Volcano Eruption, Others (please specify).
Date of Occurrence - specific date when the incident happen.
Affected Population - based on the existing or historical record of the school visa via the date of occurrence of the incident.
Infrastructure ad Non Infrastructure - quantity of damage per incident.
Instructional classrooms - includes all academic rooms used by the learners.
Non-instructional classrooms - includes all non-academic rooms like Canteen, Library, Faculty Room, etc.
DCP - it should be per computer set (if possible).
Estimated Total Cost of Damage - based on the existing and historical record of the school.

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Date: 27 August 2019
TEMPLATE 4: CAPACITIES AND VULNERABILITIES

School Name: KINOGUITAN NATIONAL AGRICULTURAL HIGH SCHOOL

School ID: 304077

Key Areas for

Details Capacities Gaps
Preparedness
Risk Understanding 1. Understanding of Hazards and its
characteristics
2. Conduct of Risk Assessment
3. Planning and undertaking actions based on
risk assessment results
Contingency Plan and 1. Contingency Plan
Dissemination 2. IEC
Communication 1. Understanding of advisory including warning
signals
2. Understanding and implementation of DO 21
s.2015
3. Equipment
Coordination 1. Division Office
2. P/M/CDRRMC
3. LGUs
4. Partners
5. DepEd CO

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Annex 2.1: Contingency Plan Template for School Version: 2
Key Areas for Date: 27 August 2019
Details Capacities Gaps
Preparedness
Monitoring 1. Monitoring of
preparedness/contingency
plan of school
2. Monitoring of hazard
situation, including
communicating with
school officials, district/division office and LGU

3. Monitoring RADaR
completion, validation and
submission to Central
Office
4. Monitoring of
implementation of support
for learning continuity

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Annex 2.1: Contingency Plan Template for School Version: 2
Key Areas for Date: 27 August 2019
Details Capacities Gaps
Preparedness
5. Tracking of Learners and personnel
6. Transportation
Convergence 1. Interface among offices within the school
2. Existence of DRRM Team
3. Command System
4. Twinning with other divisions
Support for Learning 1. Implement and monitor Temporary Learning
Continuity Spaces (TLS)
2. Buffer stocks for learning materials
3. Alternative Delivery Modes
4. Psychosocial Support
5. Emergency School Feeding
6. Learner's Kits
7. Teacher's Kits
8. Hygiene kits
9. Provision of Water Sanitation and Hygiene
services
10. Updated disaggregated data on learners and
master list of students in school and alternative
learning schools (ALS)
11. Clean up drives
12. Signed memorandum of agreement (MOA)
with private enterprises for emergency purchase

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Annex 2.1: Contingency Plan Template for School Version: 2
Key Areas for Date: 27 August 2019
Details Capacities Gaps
Preparedness
Support for Schools 1. Signed memorandum of agreement (MOA)
used as Evacuation between LGU and school on the use of schools
Centers as evacuation center including the roles and
responsibilities of both institutions;
2. Repair, maintenance and replacement of
schools identified as evacuation center by the
LGU

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Support for Schools
used as Evacuation
Centers

Annex 2.1: Contingency Plan Template for School Version: 2

Key Areas for Date: 27 August 2019
Details Capacities Gaps
Preparedness
3. Resumption Strategies including assessment
of readiness of the schools
4. Establish functional referral pathways to
respond to child protection concerns using the
existing PNP and DSWD operational guidelines
8. Feedback mechanism to report gaps in the
delivery of services, grievances and other needs
to improve education interventions
9. Twinning of schools for teacher-volunteers for
deployment in the affected schools that need
additional volunteers
10. LGUs preposition additional Temporary
Learning Spaces (TLS)
Drills 1. Regular conduct of drills
2. Existence of protocols – command system,
evacuation route, safe place, family reunification

3. Coordination with and participation of

parents, relevant agencies and partners during
drills
Fund Sources

Prepared by: Noted by

_______________________ __________________________
School Head

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Annex 2.1: Contingency Plan Template for School Version: 2
Key Areas for Date: 27 August 2019
Details Capacities Gaps
Preparedness
Instructions:
This template should be accomplished by SDRRM Team with the School Head.
Each item should include brief explanation of the school current activities or programs.
Capacities - include the strengths, attributes and resources available within school to manage and reduce disaster risks and streng
Gaps - challenges and/or problems incounter by the school that affects the capacity to respond during emergencies.
Vulnerabilities - it can be determined by physical, social, economic and environmental factors or processes which increase the susc

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Annex 2.1: Contingency Plan Template for School Version: 2
Date: 27 August 2019

Vulnerabilities

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Vulnerabilities

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Vulnerabilities

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Vulnerabilities

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Annex 2.1: Contingency Plan Template for School Version: 2
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Vulnerabilities

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 Annex 2.1: Contingency Plan Template for School Version: 2
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Vulnerabilities

ce disaster risks and strengthen resilience.

emergencies.
es which increase the susceptibility of an individual, a community, assets or systems to the impacts of hazards.

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Annex 2.1: Contingency Plan Template for School Date: 27 August 2019

TEMPLATE 5: HAZARD PRIORITIZATION

School Name:KINOGUITAN NATIONAL AGRICULTURAL HIGH SCHOOL

School ID: 304077

Probability Impact Average

Hazard Rank
Rate Remarks Rate Remarks (P+I)/2
flood 1 1 1.5
tropical cyclone 1 1 1.5
armed conflict 1 1 1.5
fire 2 1 2.5
earthquakes 3 1 2

Prepared by: Noted by:

_____________________________ ________________________________
School Head

Instructions:
This template should be accomplished by the SDRRM Team with the School Head.
Hazard - List all the possible hazards that may affect your schools and divisions. (e.g. flood, tropical cyclone, armed conflict, fire, eart
Rate the probability using the below scale. Indicate the important details on hazard occurrence in the Remarks Column.

Rate the Impact column based on the possible scale below. Indicate important details in the Remarks column.
 Version: 2
Annex 2.1: Contingency Plan Template for School Date: 27 August 2019

Average - calculate by adding probability and impact and divide by two.

Rank - rank the hazards with the highest average as 1, the second highest average as 2, and so on. The highest average will be the pr
 Version: 2
Annex 2.1: Contingency Plan Template for School Date: 27 August 2019

armed conflict, fire, earthquake, etc.)

s Column.
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Annex 2.1: Contingency Plan Template for School Date: 27 August 2019

t average will be the priority for Contingency Planning.

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Annex 2.1: Contingency Plan Template for School
Date: 27 August 2019

TEMPLATE 6.1 : ANATOMY OF THE HAZARD

School Name: KINOGUITAN NATIONAL AGRICULTURAL HIGH SCHOOL

School ID: 304077
Hazard: FIRE

Root Causes Early Warning Signs Triggering Factors Existing Mitigating Measures
Faulty Electrical Equipment Alarms and Detectors Cooking Equipment Orientation on Fire Protection
Combustible Materials Smoke Heating and Safety
Human Error Smell Electrical Equipment Orientation on Proper Usage
Negligence Loud Noises Candles of Tools, Utensils and Equipment
Arson Hot door and door handle Faulty Wiring Fire Drills
Smoking inside the classroom Fire Drills
Curious students
flammable liquids

Prepared by: Noted by

Hanna Roqueza M. Laniton Marsha Liza L. Ragot

School Head

Instructions:
This tempalte should be accomplished by the SDRRM Team with the School Head.
Hazard - it should be the Rank No. 1 in the Template 5.
Root Causes - describe the root causes of hazard.
 Version: 2
Annex 2.1: Contingency Plan Template for School
Date: 27 August 2019
Early Warning Signs - describe the indicators to initiate action.
Triggering Factors - describe the factors that turn the hazard into a disaster or crisis.
Existing Mitigating Measures - describe the mitigating measures of the school to address the hazard.
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Annex 2.1: Contingency Plan Template for School Date: 27 August 2019

TEMPLATE 6.2: CONFLICT ANALYSIS: STAKEHOLDER ANALYSIS – POSITIONS, INTERESTS, NEEDS

School Name: Kinoguitan National Agricultural High School

School ID: 304077

Actors Positions Interests Needs

NPA

Remarks: Fill-up only when the top priority hazard is armed conflict.

Prepared by: Noted by

________________________________ __________________________________
School Head

Instructions:
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Annex 2.1: Contingency Plan Template for School Date: 27 August 2019
This template should be accomplished by SDRRM Team with the School Head.
Actor - groups involved in the armed conflict (e.g. AFP/PNP, NPA, BIFF), which include groups which are secondary and tertiary play
conflict (i.e. not directly involved, but affected by the conflict like learners and school personnel)
Positions - what the actors say they want
Interests - what the actors really want
Needs - what the actors must have

Means of Influence/Power - sources of power and influence (e.g. resources like money, land, arms, networks, political power) that the
conflict to attain their positions, interests, and needs
Willingness to Negotiate - openness of the actor to talk, settle the conflict, and reach an agreement
 Version: 2
Annex 2.1: Contingency Plan Template for School Date: 27 August 2019

Means of
Willingness to Negotiate
Influence/Power

________________
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Annex 2.1: Contingency Plan Template for School Date: 27 August 2019

are secondary and tertiary players in the

etworks, political power) that the actor has and uses in the
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Annex 2.1: Contingency Plan Template for School
Date: 27 August 2019

TEMPLATE 7: SCENARIO BUILDING

School Name: KINOGUITAN NATIONAL AGRICULTURAL HIGH SCHOOL

School ID: 304077
Hazard: FIRE

SITUATION BAD WORSE

DESCRIPTION OF EVENT

Negligence Faulty Wiring

IMPACT ON HUMAN LIVES
No. of Death/s
No. of Injury/ies
Percentage of Displacement/s
AFFECTED POPULATION
No. of Learners
No. of Teaching Personnel
No. of Non-teaching Personnel
EFFECTS ON
Learners
Teachers
Educational Continuity
Instructional Classrooms
Non-instructional Classrooms
WaSH Facilities
Perimeter Fence and Gate
School Furniture
Books and Instructional Resources
DepEd Computerization Packages
Power Lines
Water Utilities
Roads and Bridges

Prepared by: Noted by

_______________________ __________________________
School Head

Instructions:
This template should be accomplished by SDRRM Team with the School Head.
Description of the Event - provide brief descirption of the hazard. (How it will occur?).
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Annex 2.1: Contingency Plan Template for School
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Impact on human lives - Based on the capacity of the school, the team should estimate
the number or percentage of the death, injury and displacements. It can also based
from the LGU Contingency Plan.
Affected population - Based on the current data or existing records of the school.
Effects on - Based on the capacity of the school, the team should provide brief
statements of the following items (answerable by what). It can also based from the
LGU Contingency Plan.
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Date: 27 August 2019

WORST

Arson

________________

How it will occur?).

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Annex 2.1: Contingency Plan Template for School
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team should estimate
nts. It can also based

s of the school.
provide brief
also based from the
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Annex 2.1: Contingency Plan Template for School
Date: 27 August 2019
TEMPLATE 8: RESOURCE INVENTORY AND NEEDS PROJECTION

School Name: ________________________

School ID: _______________________
Hazard: _____________________________

A. Human Resources
Projected Needs
(e.g. training needs)
Write N/A if not needed
Capacity No. of
Human Resources (certifications, skills, staff/persons
etc.) available No. of staff
Cost for
needing
Training
training

Internal
(e.g. GCs, Teachers, Staff, etc.)

External Resources
(e.g. Partners, PNP, BFA etc.)

B. Equipment
Projected Needs

Equipment/Supplies Condition
(e.g. fire extinguishers, body board, (e.g.fully functional, 1 Units available
siren, comms radio) nearing expiry, etc.)
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Equipment/Supplies Condition
(e.g. fire extinguishers, body board, (e.g.fully functional, Units available
Units Needed Unit Cost
siren, comms radio) nearing expiry, etc.)

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C. Learning Resources
Available Needed
Grade Level Title Language Quantity Quantity

Prepared by: Noted by

_______________________ __________________________
School Head

Instructions:
This template should be accomplished by SDRRM Team with the School Head based from the current records.

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Date: 27 August 2019

Possible sources
of funding
(MOOE, SEF,
Timeline
Local DRRM
Fund, Partners,
etc)

Possible sources
of funding
(MOOE, SEF,
Timeline 4
Local DRRM
Fund, Partners,
 Version: 2
Annex 2.1: Contingency Plan Template for School
Date: 27 August 2019

Possible sources
of funding
(MOOE, SEF,
Timeline
Local DRRM
Fund, Partners,
etc)