QCS 2010Section 11 Part 2 SAMAS Page 1

QCS 2010
2 SAFETY AND ACCIDENT PREVENTION MANAGEMENT / ADMINIST
RATION SYSTEM
(SAMAS) .......................................................... 12.1 SAFETY, HEALTH AND
ENVIRONMENT (SHE) MANAGEMENT SYSTEM . 1
2.1.1

Amendment Schedule
............................................................................................. 3

2.1.2

Safety, Health And Environmental (SHE) Management Framework

........................ 4

2.1.3

Statement of Intent
.................................................................................................10

2.1.4

Policy and Responsibilities

.....................................................................................12

2.1.5

Organisation Charts
................................................................................................29

2.1.6

Index of Key Process

..............................................................................................30

2.1.7

Author ...................................................................................................................
..30

2.1.8
 Approvals ..............................................................................................................
.30

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QCS 2010Section 11 Part 2 SAMAS Page 2

QCS 2010
Purpose

1 The purpose of this document is to provide a clear policy, identify key respons
ibilities and setout a management framework that reflects the
COMPANY
core values, standards andexpectation for both the organisation and those
working with
COMPANY
.
Scope

1 This policy covers all

COMPANY
operating areas, projects and activities.
QCS 2010Section 11 Part 2 SAMAS Page 3
QCS 2010
2.1.1 Amendment Schedule
Revision No. Date Details of change
QCS 2010Section 11 Part 2 SAMAS Page 4
QCS 2010
2.1.2 Safety, Health And Environmental (SHE) Management Framework
2.1.2.1 Introduction
1 This document sets out a framework for the management of Safety, Health an
dEnvironmental (SHE) issues acro
ss COMPANY‟s operations, projects and activities.

2.1.2.2 SHE Management System

1 The management system, and this framework, is based on recognised standard
s i.e. ISO
9001 „Quality Systems‟, BSI OHSAS 18001 „Occupational Health and Safety
ManagementSystems‟ and ISO 14001 „Environmental Management Systems‟.
2 In summary, the key requirements of the systemare:(a) Consistent SHE
policy statements
throughout COMPANY‟s operations.
(b) Procedures for hazard identification, riskassessment, control and
management ofchange.(c) Documented, measurable SHE objectivesand
plans.(d) Clear management structure
andresponsibilities.(e) Competence assurance and trainingidentification and
delivery.(f) Arrangements for communication,consultation and engagement
with theappropriate
stakeholders.(g) Operating procedures and processes.(h) Arrangements for SHE
document control and retention.(i)

Active performance indicators.(j)

System for notification, investigation and recording of accidents, learning

events andenvironmental incidents including standardised
statistics.(k) Systems for capturing learning events and best practice.(l) An audit
and monitoring system.(m) Regular management reports on SHE performance,
including improvement reports.(n)

Regular management
reviews.3 In order to achieve the consistency desired, along with compliance, w
ith the OHSAS 18001and ISO 14001 standards, these management system
elements are mandatory.
2.1.2.3 Background
1 COMPANY has certain core values and expected behaviours set out in the SH
E policynamely, commitments
to:(a) Continuously improve SHE performance towards our overall goal of prote
cting bothpeople and the environment.(b) Ensure that business decisions take
proper account of SHE matters and their
QCS 2010Section 11 Part 2 SAMAS Page 5
QCS 2010
implications.(c) Comply with all legislative requirements pertaining to SHE as t
he minimum standard.2 Our overall goal is to protect both people and the enviro
nment. Our principles require us tohave an effective SHE management system
that will deliver consistency in approach andgood management information on
performance throughout our
operations.3 Good corporate governance also requires SHE performance to be p
roperly reviewed and inaddition
COMPANY
is committed to review and publish this information.
2.1.2.4 Purpose
1 The purpose of this document is to set out an enabling framework for the man
agement ofSafety, Health and Environmental (SHE) issues across
COMPANY
‟s operations wherever
they are carried out. It deals with the management systems to be adopted,
and does notprescribe actual systems of work which it is recognised will be
affected by stakeholder,legislative, cultural and working practice requirements.
2.1.2.5 Scope
GENERAL
1 Throughout this docume
nt reference is made to „
COMPANY
‟
. This term means any region,operational area or project wherever it is based
and wherever it carries out work.
JOINT VENTURES AND PARTNERING AGREEMENTS
2 When entering into a Joint Venture or partnering agreement (i.e. alliances),
COMPANY
willensure that the SHE management system is consistent with the principles
set out in thisdocument.3
COMPANY
will only participate in Joint Ventures or partnering agreements in which
thepartners subscribe to the core SHE values set out in the
COMPANY
policy statement,namely commitments
to:(a) Continuously improve SHE performance towards our overall goal of prote
cting bothpeople and the environment.(b) Ensure that business decisions take
proper account of SHE matters
and theirimplications.(c) Comply with all legislative requirements pertaining to
SHE as the minimum
standard.4 When entering into a Joint Venture or partnering arrangement the bu
siness concerned willensure
that:(a) A clear and unambiguous policy is developed, put in place and commun
icated.(b) The relevant parties will agree/develop a SHE Management System
that takescognicance of best practice and
standards.(c) Key processes put in place include planning, competence, operatio
nal control,emergency preparedness, change management, performance
measuring andmonitoring, accident and incident investigation and
review.(d) Arrangements must also be in place for reporting on SHE performan
ce to relevantparties (including incident reporting), SHE management review by
the board and ifappropriate the formation of an independent SHE board to
provide advice etc(e) Within the policy and defined roles
and responsibilities, a board member must beidentified who has specific
responsibility for SHE matters.

QCS 2010Section 11 Part 2 SAMAS Page 6

QCS 2010
2.1.2.6 Policy
POLICY STATEMENTS
1 The
COMPANY
SHE policy statement and responsibilities applies to all
COMPANY
‟s
operations wherever they are carried out. They are included in Section 3 and
Section 4 ofthis
document.2 A template format for the SHE policy statement is included in Secti
on 3 of this document. AllJoint Ventures or partnering agreements must use this
template as a basis for developingany specific policy, after any necessary
adaptation or translation of the language used toensure the document retains its
intended meaning.
COMMUNICATION
3 The policy, including personal responsibilities and those of direct reports, mus
t becommunicated to each employee.
REVIEW
4 The policy statement will be reviewed at least annually.
2.1.2.7 Planning
PLANNING FOR HAZARDS, ENVIRONMENTAL IMPACT
IDENTIFICATION, RISKASSESSMENT AND RISK CONTROL
1
COMPANY
will have and maintain procedures for the identification of
hazards,environmental impacts, the assessment of risks, and the implementation
of necessarycontrol measures. Procedures must include the provision of
suitable management andoperational levels to ensure work is carried out safely
and with consideration of
theenvironment.2 The procedures will address the activities of:(a) COMPANY
employees(b) COMPANY contractors (including any further sub-
contractors)(c) Other contractors performing work under COMPANY
‟s control
(d) Other persons affected by
COMPANY
‟s undertakings, i.e. members of the public
3 In respect of environmental impact the procedures will also address the suppl
y of goods andmaterials for use by the
COMPANY
business.
LEGAL AND OTHER REQUIREMENTS
4
COMPANY
 will establish and maintain a procedure for identifying and accessing the
legalSHE requirements that apply and have an impact on our activities. Impact
may also includethe effect of any material change that may be brought about by
organizational re-structure orsenior management appointments. Information on
any relevant new SHE requirements thatmust be communicated to employees
and other interested parties as appropriate.

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OBJECTIVE
5
COMPANY
will set documented, measurable, annual SHE objectives and
targets. Theobjectives must be consistent with the SHE policy and the
commitment to continuousimprovement. A management programme will be
produced for achieving the objectivessetting
out:(a) The designated responsibility for achievement of the objectives(b) The
means and time-
scale by which the objectives are to be achieved(c) Any appropriate improveme
nt targets and associated improvement plans6 The programme will be reviewed
at regular intervals to ensure it is up to date and that itaddresses any changes
that may have occurred in COMPANY.
2.1.2.8 Implementation and Operation
STRUCTURE AND RESPONSIBILITIES
1 This
document recognises that SHE is everybody‟s responsibility and will be
managed
through the organisation in a systematic and structured
manner.2 Regional businesses must develop an effective management structure,
including individualresponsibilities in SHE matters at all levels. The structure
will recognise line managementresponsibility and allow for access to competent
advice on SHE
matters.3 Statements of individual and collective responsibilities are included in
Section 4 of thisdocument.4 A SHE organisational structure chart for the
COMPANY
business is included in Section 5 ofthis document. The chart shows operational
and functional responsibilities for SHE. Mostrecent versions of these charts will
be kept on the
COMPANY
SHE website.
COMPETENCE AND TRAINING
5
COMPANY
will have processes in place to ensure that those working for, or on behalf of,
COMPANY
are competent to perform any tasks they are given that may have an impact
onSHE performance.6
COMPANY
will also identify the training necessary to meet our SHE policy commitments
ateach level and function within the
business.7 Plans will be developed to deliver the required training.8 Training re
cords will be kept and achievement of the required training will be monitored.
COMMUNICATION AND INVOLVEMENT
9
COMPANY
will establish and maintain appropriate arrangements and strategies
for:(a) The communication(b) The communication of relevant SHE information
to employees and those working onour
behalf.(c) Consultation with and engagement of employees, those working on o
ur behalf andthose affected by the activities of the
business.(d) Receiving and responding to relevant communication from external
interested parties.
QCS 2010Section 11 Part 2 SAMAS Page 8
QCS 2010
OPERATIONAL CONTROL
10
COMPANY
Regional businesses must prepare operating procedures and plans for
theplanning and control of activities associated with identified risks. These
may includeprovision
for:(a) Risk Assessments(b) Project Management Plans(c) SHE Management Pl
ans(d) Method/Task Statements(e) Permit Controls(f) Work Instructions(g) SH
E Performance Reports11 In addition, the Regional businesses will establish arr
angements for the control of SHEdocumentation and data. The arrangements
will ensure that documentation and data is:(a) Retrievable(b)
Current(c) Appropriately authorised, and where necessary(d) Periodically revie
wed12 Records retention schedule will be prepared, which will identify all SHE
records and theirassociated retention periods. These records will be stored
appropriately such that they arereadily retrievable and protected against
damage, deterioration or loss throughout theretention period.
EMERGENCY PREPAREDNESS
13
COMPANY
will assess the potential for emergency situations and, where
appropriate,establish emergency preparedness and response
arrangements.14 There arrangements will be periodically reviewed and tested a
nd, where necessary, revised.Reviews will be undertaken to a pre-determined
programme and after the occurrence ofaccidents or emergency situations.
2.1.2.9 Checking and Corrective Action
PERFORMANCE MEASUREMENT AND MONITORING
1
COMPANY
will establish and maintain procedures to monitor and measure
SHEperformance on a regular basis. This
will include:(a) Active systems which monitor
the achievement of objectives and compliance withstandards.(b) Reactive syste
ms which monitor accidents, ill-health and incidents.
ACTIVE PERFORMANCE INDICATORS
2 Active performance indicators will at least include:(a) Performance results aga
inst our short, medium and long term SHE strategy(b) Achievement of objective
s

QCS 2010Section 11 Part 2 SAMAS Page 9

QCS 2010
(c) SHE training achievement(d) Audit results and surveys(e) Assessment again
st SHE performance standards(f) Statistical analysis(g) Cases of good working p
ractices(h) Learning event reports
ACCIDENTS, INCIDENTS AND CASES OF ILL HEALTH
3
COMPANY
will establish procedures for notification, investigation and recording
ofaccidents, incidents, cases of ill health, learning events (near misses) and
environmentalincidents involving:(a)
COMPANY
employees(b) Employees of sub-contractors where(i)
COMPANY
has direct sub-contractors (and any further sub-contractors)performing work
under its control,
or(ii) Has general supervisory authority over the worksite(c) Others affected by
COMPANY
work such as visitors or members of the
public4 Accident and cases of ill health statistics will be compiled and included
in managementreports. The standard statistics to be used across
COMPANY
are based on RIDDOR recordkeeping guidelines for occupational injuries and
illnesses. In particular, accident frequencyrates, accident incident rates, lost time
incident frequency rate and total recordable casefrequency rate will be
used.5 Investigation procedures will ensure that incidents that have, or could ha
ve, led to seriousharm to the individual or the environment are investigated
and reported on. Investigationswill establish what happened, any corrective or
preventive actions required and allocateresponsibility for taking such action.
ENFORCEMENT ACTION
6 Details of any enforcement action taken by the Administrative Authority in th
e form ofprosecutions, enforcement notices, orders, etc will be recorded and
included in managementreports and communicated as soon as is reasonably
practicable, to the senior managementteam.
AUDIT
7
COMPANY
Regional businesses will undertake regular audits to monitor the operation of
theSHE management system and measure its adequacy and
performance.8 Significant findings of the audits must be acted upon. Close-
out reports detailing the actiontaken will be
produced.9 Details of audits undertaken and their results will be included in ma
nagement reports.10
COMPANY
will retain the power to undertake audits of the SHE management systems
andprocedures operated by the Regional businesses and may delegate audits to
be carried outat operational area level under
COMPANY
senior management board direction.

QCS 2010Section 11 Part 2 SAMAS Page 10

QCS 2010
2.1.2.10 Management Review
MANAGEMENT REPORTS ON SHE PERFORMANCE
1
COMPANY
will prepare regular reports on SHE performance for review by its
seniormanagement board. These reports should be prepared at least
monthly.2 Management reports on SHE performance will be produced at corpor
ate, operational areaand project levels. A consistent structure will ensure that
the key information contained inthe reports can be meaningfully compiled and
used at a higher level.3 The
COMPANY
SHE Director will report on SHE performance on a monthly basis to the
COMPANY
Senior Management Board.
MANAGEMENT REVIEW MEETINGS
4 Senior management teams of each
COMPANY
Regional businesses must regularly reviewSHE performance. Review of SHE
performance should be a standard agenda item formanagement team meetings,
and should be high on the agenda. The review should at leastconsist of
presentation and consideration of the relevant SHE report. Headings within
thereport
include:(a) Executive summary(b) SHE performance(c) Site visit feedback (by e
xception)(d) Learning Events(e) Occupational Health(f)
Environmental(g) Stakeholder involvement(h)
Training(i) Best Practice(j) Progress against action plans5 Actions arising from t
he review should be documented, responsibility clearly allocated withappropriat
e timescales.
2.1.3 Statement of Intent
1
COMPANY
, (The Contractor) will comply with its legal duties in order to provide a safe
andhealthy working environment for its employees and others affected by its
activities. It will takepositive action to ensure that other contractors' employees,
occupiers of premises, andmembers of the public do not have their health and
safety adversely affected by the workoperations of the company. The only
acceptable standard of health and safety, and forwelfare facilities, will be full
and proper compliance with the requirements of legislation.Where it is possible
and practical to do so, the company will exceed the minimumrequirements of
the Qatar Regulatory Document
(Construction).2 The company will seek to ensure that each company with who
m it contracts or subcontractsaspires to a similar high standard of health and
safety
management.3 In recognition of the importance that this company places on the
engagement and wellbeingof its employees, the company will:
QCS 2010Section 11 Part 2 SAMAS Page 11
QCS 2010
(a) consult, on health and safety matters, with its employees and
others who may workunder its control to ensure that the arrangements for health
and safety managementare practical to implement and
effective(b) as far as is reasonably practicable, fully and effectively control the h
ealth and safetyrisks arising from its work activities, in co-operation with
employees, other contractors,clients and other relevant parties(c) ensure
that accident and ill health prevention is provided the highest
priority,commensurate with business objectives, within all company
operations(d) investigate lapses in health and/or safety performance and implem
ent remedialactions to prevent, so far as is reasonably practicable, their
recurrence(e) provide and ensure that all plant and equipment owned, used or
hired by the companyis appropriate, safe to use and properly maintained,
inspected and tested(f) ensure that all equipment, materials and substances
used by the company areappropriate for their intended use and used, handled
and stored
safely(g) ensure that all employees are provided with adequate supervisory train
ing, informationand instructions to competently carry out their work
activities(h) ensure that all working places are maintained in a safe and healthy
condition(i) provide adequate resources, including sufficient finance, and access
to competenthealth and safety advice, to achieve the aims of this
policy(j) review and revise this policy statement at regular intervals and also wh
ere necessarydue to changes in the company
activities.Signed:........................................................ Designation:
............................................Date: .......................................................... Review
Date: ...........................................

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QCS 2010Section 11 Part 2 SAMAS Page 12

QCS 2010
2.1.4 Policy and Responsibilities
COMPANY
2.1.4.1 Senior Management Board
1 Collective responsibilities in safety, health and environmental (SHE) matters(
a) Provide positive individual and collective leadership on SHE issues.(b) Prom
ote an enthusiastic SHE culture that delivers positive commitment
to andengages all employees in continuous improvement in SHE
performance.(c) Ensure that COMPANY SHE management system is implemen
ted within their sphereof
responsibilities. Monitor and review its effectiveness and take necessaryimprov
ement
action.(d) Monitor that personnel under their control comply with their individu
al responsibilitiesin SHE matters.(e) Challenges areas or
instances of performance that falls under the COMPANYexpectations through
structured peer
reviews.(f) Ensure that disciplinary processes are in place to address breaches of
the SHE policyor management system is applied where
necessary.(g) Establish a framework for the management of SHE in COMPAN
Y.(h) Monitor and review the COMPANY overall SHE performance and where
appropriatetake
action.(i) Ensure board discussions and decisions take proper account of SHE p
olicycommitments.

QCS 2010Section 11 Part 2 SAMAS Page 13

QCS 2010
2.1.4.2 Managing Director
1 Individual responsibilities in safety, health and environmental (SHE) matters(
a) Provide positive leadership on SHE issues for COMPANY(b) Set a clear visi
on and values for SHE expectations for COMPANY.(c) Promote an enthusiastic
SHE culture that delivers positive commitment to andengages all employees in
continuous improvement in SHE
performance.(d) Ensure that business decisions take proper account of SHE poli
cy commitments.(e) Keep abreast of developments in SHE legislation and indus
try standards.(f) Ensure the implementation of an appropriate SHE management
system, incompliance with the COMPANY SHE Management Framework,
within
thebusiness(es) for which responsibility is held. .(g) Appoint a director with SH
E responsibility.(h) Review SHE performance at management team meetings
by receiving andconsidering SHE reports from the business(es) for which
responsibility is held andtake appropriate improvement
action.(i) Monitor that members of the management team comply with their indi
vidualresponsibilities in SHE
matters.(j) Appoint a competent person to carry out the functions and responsibi
lities of SHE forthe business.(k) Consult with the SHE Director on decisions
affecting SHE management in
COMPANY
.(l) Report monthly to the Morgan Sindall Executive on SHE matters.(m) Ensur
e that arrangements are in place to make personnel aware of their ownindividual
responsibilities under the SHE policy and those of any personnel under
theircontrol.(n) Ensure that a clear disciplinary process has been defined and, w
here appropriate isapplied, to address breaches of the SHE policy or SHE
management system.