1.

Cumulative Record The student’s Cumulative Record is the Compilation of

information maintained in the school for the student. It contains factual, objective
and professional information regarding a student’ s academic progress.
2. 4. Characteristics of Cumulative Record • It is a permanent record about the pupil
or student. • It is maintained up to date. Whenever any new information is
obtained about the pupil it is entered in the record • It presents a complete picture
about the educational progress of the pupil , his past achievements and present
standing. • It contains only those information’s which are authentic, reliable,
objective and useful • confidential information about the pupil is not entered in the
record but kept in a separate file. • it is comprehensive in the sense that it
contains all information about the pupil ‘s attendance, test scores, health etc.. • it
is continuous in the sense that it contains information about the pupil from the
time he enters for pre school education or kindergarten system till he leaves the
school
3. 5. Cont…. • Keeping of record is a continuous process and should cover the
whole history from pre – school to the college and this should follow the child
from school. • All the teachers and the guidance workers should have access to
these records. • Records should be based on an objective data. • It should
contain reliable, accurate and objective information.
4. 6. Data Contained in the Cumulative Record • Accurate • Complete •
Comprehensive • Objective • Usable •Valid
5. 7. The various records are: Identification Data Name of the pupil, Sex, Father’ s
name, Admission No, Date of birth , Class, section any other information that
helps in easy location of the card. Environmental and Background Data Home-
neighborhood influences, socio- economic status of the family, cultural status of
the family, number of brothers and sisters, their educational back ground,
occupations of the family Physical Data Weight, height, illness, physical
disabilities etc..
6. 8. Psychological Data Intelligence aptitudes, interests, personality qualities,
emotional and social adjustment and attitudes. Educational Data Previous school
record, educational attainments, school marks, school attendance Co – curricular
Data Notable Experiences and accomplishment in various fields intellectual
artistic, social, recreational etc Supplementary Information It is obtained by the
use of standardized test.
7. 9. Sources of collection of information Parents or guardian’ s data form Family
background and the personal history of the child may be gathered from the
parents who are to fill in the form. Personal data form In order to obtain
information regarding the pupils interest and participation in extra curricular
activities and his vocational preference the personal data is of great use. School
Records • Records of achievement tests. • Records of other tests. • Admission
and withdrawal record. Other sources • Personal visits by the teachers •
Observations made by the teachers
8. 10. Conclusio nThe maintenance of the Cumulative Record should begin when
the student enters school and should follow the student from class to class within
a school and from school as he continues his progress.The class teacher will
 maintain the cumulative record. In view of the fact that will be in a greater
position to judge them from different aspects.

Teacher record card

3.5.1 Purpose

A teacher record is created for each teacher who teaches in a school. it

records each teacher’s per- sonal, educational and employment
characteristics and information about the teacher’s role and responsibilities at
the school (see example 5). The school manager can use the teacher record
cards to look up and compare the educational background, experience,
competencies and aptitude of teachers to determine their assignments, duties,
responsibilities and workload. Through updates based on periodic evaluation
of teacher performance (see Section 3.6), school management can improve
career development opportunities for teachers and give them more suitable
work assignments. When individual teacher records are tallied and
summarized, the resulting lists and tables can give an overall picture of the
composition of the teaching staff by sex, age, qualification, work assignment
and performance, thereby showing the availability, gaps, strengths and
weaknesses of the teaching staff in the school. Some of these data can also
be used for reporting during annual school censuses (see Module A2).
3.5.2 Content and presentation

Teacher records are individual records that include information about the
personal and academic details of teachers in a school, and particulars about
their previous work experiences and current responsibilities (see example 5).
Like student records, teacher records can incorporate key results from
periodic evaluations of each teacher’s performance. information about pre-
service and in-ser- vice teacher training each teacher has received, as well as
plans for future career development may also be included in the teacher’s
record.

3.5.3 Creation and use

Teacher records are created when a new teacher joins a school. The school
manager is responsible for ensuring that the record is complete and the
information is correct and accurate, before valida- tion for the teacher record
to be maintained at the school and the information entered into the
computerized teacher database. The same procedure applies when
information updates and new performance evaluation results are added to the
record. Teacher records are used by school manag- ers and education
administrators at district/provincial level and/or the Ministry of education to
man- age the assignments, working conditions, transfers, promotions, in-
service training, discipline and career development opportunities for teachers.

3.5.4 Storage, access and retention

Teacher records are confidentially kept in the school management office, and
continuously updated when new information or performance evaluation results
become available. if possible, all or part of the information in teacher records
can also be entered into computerized storage in a teacher database either at
the school or at the Ministry of education. Some countries have a central
teacher service register that can be used to facilitate sorting, searching,
retrieval, processing and use of the information about teachers. When a
teacher retires, resigns, dies or transfers out of the school, the teacher’s
record can be archived, but should not be destroyed