Deep Creek Planning Package (Leader Pack)

Table of Contents
Deep Creek Planning Package (Leader Pack)..................................................................................................... 1
Participant Information ................................................................................................................................. 2
Overview (coordinator to oversee) ........................................................................................................... 2
Participant Role (coordinator to oversee) ................................................................................................. 2
Leader / Supervisor’s Role (coordinator to oversee) ................................................................................ 2
Emergency Contact (emergency procedures to check)............................................................................. 3
Staff (emergency procedures to check) .................................................................................................... 3
Our Group (medicals and menus to check) ............................................................................................... 3
Camp Logistics Outline (trip intentions to check) ......................................................................................... 4
Expedition Day 1 ........................................................................................................................................ 5
Expedition Day 2 ........................................................................................................................................ 5
Expedition Day 3 ........................................................................................................................................ 5
Vehicles (transport, route plan and trip intentions to check) ................................................................... 6
Camp Sites (trip intentions and route plan to check)................................................................................ 6
Communication ......................................................................................................................................... 7
Emergency Response Procedure (emergency procedures to check) ........................................................ 8
Location Access and Exit Including Comms (emergency procedures and route planning to check) ........ 8
Expedition Organisational Roles (coordinator to oversee) ........................................................................... 9
Route Planning Sheet (Route Card): (route plan to complete and trip intentions to check) ...................... 10
Menu Plan (medicals and menus to check) ................................................................................................. 16
Equipment List for 3 Day Expedition (equipment to check)........................................................................ 17
Incident Form (medicals and emergency procedures to check) ................................................................. 18
Accident Report Form (medicals and emergency procedures to check) .................................................... 20
Risk Assessment (ALL to check) ................................................................................................................... 21
Context Establishment............................................................................................................................. 21
Risk Identification .................................................................................................................................... 22
Risk Analysis and Management Strategy................................................................................................. 23
Dynamic Risk Assessment Framework .................................................................................................... 44
Emergency Management Planning Details.............................................................................................. 45
Incident and Emergency Response Plans ................................................................................................ 46
Maps (ALL to check)..................................................................................................................................... 47
Medical Summary (medicals and menus to check) ..................................................................................... 50

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Participant Information
Overview (coordinator to oversee)
The Bushwalk at Deep Creek C.P. is designed as an introduction to expeditions in an outdoor education
context. During this time you will be carrying your own food, water, cooking equipment, tent, medication,
group equipment, personal toiletries and sleeping equipment for 2 nights and 3 days. You will receive
further instruction in navigation, camp-craft, group management, emergency response and environmental
education methodology.
You will be given an opportunity to lead in pairs under staff supervision for sections of the walk,
allowing you to practice group management strategies with your peers in preparation for group leadership
roles with dependants on Quest. To promote greater learning about the natural environment you will be
required to present a ‘micro-tutorial’ as part of the assessment for the topic, whereby each student
researches an allocated aspect of the natural environment and throughout the walk attempts to engage
the rest of the group in learning about this topic. Each night there will be a debrief about what was learned
about bushwalking, leadership, camp skills and the environment. The experience is intended to prepare you
for your mentor role with the 14-day quest experience.
The following is a summarised guide to expedition timing, but there may be individual differences
for each trip. The actual expeditions are for three days and two nights. Arrangements for collection of
expedition equipment will be finalized prior to the date of the camp. On the day of departure, we meet at
Flinders University, outside G building in car park 13.

Participant Role (coordinator to oversee)

Whilst on the expedition, you will be camping in tents, and moving campsites each night. You will take it in
turns leading the group under supervision of the field supervisor who will intervene as required to
maximise student learning and to ensure safety of the group. You will provide and cook your own meals.
The group will always travel only as fast as the slowest member and routes will be changed to
accommodate individual group members should this be required. You must contribute appropriately to the
group, it’s functioning and achievement of common goals. You will also be required to adhere to quality
camping and leave no trace principles.

Leader / Supervisor’s Role (coordinator to oversee)

All Field Trip Supervisors have completed either a certificate IV or Bachelor degree (most with education
degrees), have a minimum of Bushwalking Leadership Certificate (or equivalent) and will carry a mobile
phone and group first aid kit. Where possible they will meet with your group prior to expedition. At 8.30 am
on day of departure leaders will meet their groups, check plans and that all safety equipment is taken by
students. The field trip supervisor will outline expectations and clarify any organisational tasks that need to
be done, including leadership roles. The field trip supervisor will give feedback at the end of each day in a

Page 2 of 50
debriefing session to leaders and group members and will provide marks for group members at the end of
the expedition.

Emergency Contact (emergency procedures to check)

During the expedition, students are asked not to turn on their mobile phones. Should there be an
emergency, all details and emergency contact information will be recorded in the Field Trip Pro-forma that
will be registered on FlinSafe and left with a nominated contact person (Stan Flavel).

Staff (emergency procedures to check)- all members have Joss phone number in group
Dave Rawson Group 3 0412 158 302

Walter Olenich Group 2 0417 808 169

Joss Rankin Group 1 0402 714 798

Our Group (medicals and menus to check)

Number of members (participants + leaders): 9

Group Staff Member/s (including assistants):

Participants (Name only, further details at end of document):

• Shenae,
• Manning
• Tyler M
• Ayden
• James
• Jesse (not walking)
• Jake
• Caitlin
• Bailey (not walking)

Group Goals and Norms:

• Goals: stick to plan, walk as a group, good morale, use of teamwork and communication
skills
• Norms: Respect, no judgement, Privacy, Positive attitude, equal contribution

Group Equipment Carried: (equipment to check)

• Trowel and toilet paper (Jake)

• Emergency shelter (Caitlin)
• PLB (Jake)
• First aid kit and medical information (Ayden)
• Route planning sheets (manning)
• Medical incident form and information (Jake)
• SOAP form (Caitlin)

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Equipment borrowed:

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Camp Logistics Outline (trip intentions to check)- confirmed
Expedition Day 1
8.00 am: Staff arrive to collect vehicles from car park 9 (maintenance building) and transport
to G Building.
8.30 am. Students arrive. Loading gear, checking group, meeting leaders, clarify
responsibilities.
Check leader packs completed by students
Check of equipment, food, water, clothing, first aid, etc…
9.00 am: Checking and briefing by leaders.
9.00-9.30: Departure.
10.30: vehicle 1 – 12 seater (Joss) to headquarters
vehicle 2 – 12 seater with trailer (Wally) to headquarters
vehicle 3 – 12 seater (Dave) to Aaron Creek picnic area
vehicle 4 – dual cab (Alex K) to Aaron Creek picnic area

Expedition Day 2
Walking through Deep Creek C.P. See group specific walk plans.
2 groups (Wally and Joss) HQ to AC (E-W)
1 group (Dave) AC to HQ (W-E)

Expedition Day 3
Approx 11.30 am: Finish walking route and organise vehicle shuffle as below. Bakery if time permits
Approx 3.30 pm: Return to Flinders University. Return and clean equipment and vehicles.
Approx 4.00 pm: Final debrief with leaders
Approx 4.30 pm: Dismissal
Please note that this timetable is not guaranteed. A range of factors may impact on these times (group
overdue, vehicle breakdown, traffic, wet equipment, etc.) Please do not make plans that rely on these
return times.

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Vehicles (transport, route plan and trip intentions to check)- Confirmed
4 vehicles have been booked this year:
Day 1
Group 1: Joss to drive vehicle 1 (12 seater) to HQ start point (park vehicle and organise key drop)
Group 2: Wally to drive vehicle 2 (12 seater with trailer) to HQ start point (park vehicle and organise
key drop)
Group 3: Dave to drive vehicle 3 (12 seater) to Aaron Creek Picnic Area (park vehicle and organise
key drop)
Alex K to drive dual cab to Aaron Creek Picnic Area (park vehicle and organise key drop)

At the end of the walk – all groups will meet at Aaron Creek before departing deep creek
Group 3: Dave to drive vehicle 2 (12 seater with trailer) to Aaron Creek Picnic Area by 11.30am
Alex K to drive vehicle 1 (12 seater) dual cab to Aaron Creek Picnic Area by 11.30am
Group 2: Wally wait at Aaron Creek, load on to vehicle 1 (12 seater brought by Alex) and then driven
by Wally – Alex to drive dual cab
Group 1: Joss wait for all groups at Aaron Creek, then drive vehicle 3.
All groups to meet at Yankalilla bakery and then back at uni.

Camp Sites (trip intentions and route plan to check)- confirmed

Wednesday Night

Tapanappa 10, 11 and 12 Groups 1 and 2

Eagle Water Hole Group 3

Thursday Night

Cobbler Hill 1 and 2 Group 1

Eagle Water Hole Group 2

Tapanappa 10 and 11 Group 3

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Communication
Phone Procedures (emergency procedures to check)
1. Camp leaders to turn phone on from 7pm-8pm whilst on camp.
2. Camp leaders to turn phone on from 12.00 pm on the last day.
3. No news is good news, no contact needed unless incident or emergency has occurred (follow
emergency response procedures below).
4. In an emergency and unable to get phone reception rescue-me or equivalent are provided.
5. Other (student) phones not to be used unless emergency
6. Notification of any incidents to university contact. To be done as soon as practical following
management of event.

Emergency Response Contacts (emergency procedures to check)

Phone Coverage - Telstra – reasonable (excellent on high ground)
Hospital Victor Harbor 8552 0500
Flinders Medical 8204 5511
Royal Adelaide 7074 0000

Emergency Services Emergency 112

SA Police Assistance 131 444
Victor Harbor Police 8558 2014

National Parks Ranger (24hrs) 8598 0263

University Contact Stan Flavel 0407 600 358

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Emergency Response Procedure (emergency procedures to check)- confirmed

Incident Apply first aid if necessary and manage the group

Keep record and monitor

Contact university contact as soon as practical

If exit is needed then exit according to route plan strategy for location and contact student
emergency contact to collect, continue with group if possible

If no option for collection, alter trip to exit to nearest vehicle and text all other leaders to
notify

Emergency Have students Call emergency response from mobile 000 or 112 (follow incident report
form included)

Manage group and apply first aid

Debrief group to what is happening. Group members positioned to help identify casualty
site for emergency services.

Prepare group and victim for evacuation via route plan strategy

Contact university contact and emergency contact as soon as practical

Contact or leave message with other group leaders

The effective management of any incident in the field will, for the most part rely on sound judgement and
decision making from the group leaders on the scene.

University to be consulted regarding student and staff support and counselling.

Location Access and Exit Including Comms (emergency procedures and route planning to check)-
confirmed
• Specific details of location exit is outlined in the route plan
• Possible access Points for emergency services
o
• Possible exit points in an emergency
o
• Specific location access or land ownership information
o
• Communication Information
o Phone coverage can be accessed up high (on hills)
o Generally this is at Cobbler Hill, Cobbler camp ground, Trig, Tapanapa, Aaron Creek,
Headquarters and with Telstra there is the potential to get coverage at Deep Creek Cove via
Kangaroo Island towers

o Rescue me PLB usage information on the device. Need to check batteries and activation
information

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Expedition Organisational Roles (coordinator to oversee)- confirmed
The expeditions are planned by your group with advice and support from staff.
Organisational Role Details
1. Co-ordinators Ensure all other roles are completed.
Ensure Expedition pro-forma is filled out and returned to course coordinator
Britt Introduce supervisor and group if needed
Ensure Fieldwork & Safety Checklist is complete
Ensure all clean up tasks are completed
2. Transport Prior to departure:
(Assist drivers with Check oil, coolant, tyres, trailer lights & connections
Navigation etc) Ensure each vehicle has vehicle first aid kit and tool kit.
Ensure all equipment is loaded and secured.
James Fill vehicle at fuel stops and wash windscreen as needed.
Ensure head count correct at each stop.
Obtain travel map for the route taken and distribute to rest of group
Supervise vehicle cleaning at end of trip
Create signs for vehicles
3. Medicals and Download medical form and distribute copies to all group members
Menus Collect medicals and collate information on field trip pro-forma
Attach completed medical sheets to field trip pro-forma
Jake Check any payments required and ensure receipt number and date paid are recorded in field trip pro-forma
Ensure menu plans are completed and an example included
4. Route Plan Establish route for expedition.
Establish emergency exits for area.
Manning Complete route card in field trip pro-forma
Inform group of plans
5. Emergency Establish potential emergency exits in conjunction with route planners and emergency services contacts
procedures Group emergency equipment (eg phone)
Establish emergency plan(s) for the areas
Caitlin Establish & check phone numbers and location of local emergency services
Collate information in field trip proforma
6. Trip Intentions Complete National Parks trip intentions form and attach to field trip proforma
Check camp sites bookings and cross check with rout plans
Shenae Check appropriate bookings have been made
7. Equipment Cross check with emergency group to ensure group equipment collected and issued, including trowel, maps,
compasses, tool kit, shelters, spots, walkie talkies and first aid kits.
Ayden and Tyler Coordinate borrowing, drying and returning of equipment
Assist with distribution and return of equipment as required
8. Ecological Assist with reducing ecological footprint by encouraging minimal packaging, facilitating recycling, and
footprint collecting any recyclables upon return to Flinders University
ALL Monitor during the camp experience

Organisational Role Micro Tutorial Group 1 Group 2 Group 3

Coordinator 1 Choice Britt Tyler Ben
Coordinator 2 Choice James
Transport 1 Invasive Species James Joel Chelsea
Medicals and Menus 1 Aboriginal culture Jake Scarlett Kayla
Medicals and Menus 1 Aboriginal culture Bailey (not walking) Amy Catherine (weight
restrictions)
Route Plan 1 Sustainable practices/Strategies Manning Alex W Alex K
Route Plan 2 Sustainable practices/Strategies Jade Josh
Emergency Procedures 1 Flora and Fauna Caitlin Callum
Emergency Procedures 2 Flora and Fauna Jesse (not walking?) Jonty Kane
Trip Intentions Astronomy Shenae Scott Tash
Equipment 1 Camp fire games Ayden Jamie-Lee Cam
Equipment 2 Camp fire games Tyler Mars
8 walking + leader 10 walking + 10 walking + leader
leader

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Route Planning Sheet (Route Card): - Confirmed
Route Planning Sheet (Route Card):
Student Groups are responsible for their own route plans. Below is the planning card to complete and provide on the
day of the walk. Please see attached maps and camp outline for the general planned routes.
Group: 1 Area: Deep Creek
Dates:25/9/2019 Day: Wednesday Activity: Bushwalk
Field trip supervisor: Joss Rankin Student coordinator: Britt Smith
Prepared by: Manning McInerney
Map [s]: Deep Creek Conservation Park
Stage Objective Bearing Km height time for E. T. A Terrain/Remarks/Evac
(describe and grid (grid ref) (initial) + or - stage Route for Stage
ref)
Start Junction of Directly .5km - 13m 1045 Forrest
HQ Forest Circuit north
55.1, 50.7 50.4, 56.1
Junction of Forrest Junction of South/ 1.8km - 50m 1135 Evac back to carpark
Circuit and Tapanappa West where bus is located.
Tapanappa Road Road and Trail
50.4, 56.1 51.8, 55.6
Junction of Junction of Trail North/ 3.8km + 1h 50m 1325 Evac back to carpark
Tapanappa Road and and Talisker West where bus is located.
Trail Silver Lead Mine South
51.8, 55.6 Hike West
53.1, 54.4
Junction of Trail and Pages Lookout South/ 1.25km + 1h 1400 Lunch Site
Talisker Silver Lead 52.7, 53.2 West
Mine Hike
53.1, 54.4
Pages Lookout Tapanappa - 750km + 1h 1430 Final destination
52.7, 53.2 Campground campsite
53.8, 51.2

8.1km + 3h 20m
totals -
Evacuation and phone range
routes:

STAGE 1.
Plan to go back to car.

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Contact emergency services.
Apply first aid as necessary
Organise equipment and evaluate
environment
Begin evacuation back to carpark.
Check injured peer regularly
Complete SOAP form.

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Group: 1 Area: Deep Creek
Dates:26/9/2019 Day: Thursday Activity: Bushwalk
Field trip supervisor: Joss Rankin Student coordinator: Britt Smith
Prepared by: Manning McInerney
Map [s]: Deep Creek Conservation Park
Stage Objective Bearing km height time for E. T. A Terrain/Rem
(describe and grid ref) (grid ref) (initial) + or - stage arks/Evac
Route for
Stage
Start Junction of South/ 1km + 20m Used sealed
Tapanappa Campground Deep Circuit, West road on
51.2, 53.8 Deep Creek 51.5, 52.7
waterfall.
Continue on
Heysen Trail
51.2, 52.5
Junction of Deep Circuit, Trig South/ 5km + 1h 15m Tent Rock
Deep Creek waterfall. Campground West road.
Continue on Heysen Trail 47.9, 51.3 Junction of
51.2, 52.5 Heyson and
Tent rock
47.9, 51.7
Trig Campground Junction of South/ 4.5km - 1h 30m Lunch Stop
47.9, 51.3 Aaron Creek West
Circuit and
Heyson Trail,
West at junction
46.6, 51.0
Junction of Aaron Creek Turn north onto North/ 2km -+ 30m Junction of
Circuit and Heyson Trail, Blowhole Beach West Aaron Creek
West at junction 44.4, 51.2 Circuit and
46.6, 51.0 Heyson Trail,
West at
junction
46.6, 51.0
Turn north onto Blowhole Continue West North/ .3m - 6m Blowhole
Beach on Blowhole West Beach Road
44.4, 51.2 Beach to
Cobbler Hill
Camp

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 44.1, 51.5
13km + 5h
totals -
Evacuation and phone range routes:
STAGE 2.
Find location. Find nearest road
(consider fitness of peers – easiest route
for all peers) – get map coordinates
Contact emergency services and report
map coordinates
Apply first aid as necessary
Organise equipment and evaluate
environment
Begin evacuation route to nearest road
Check injured peer regularly
Complete SOAP form

Time Calculations (Naismith’s Rule): For novices: 3-4km/hr for easy terrain; 2-3 km/hr for light scrub; 1-2 km/hr for heavy scrub,
scrambling. Add 1 hour for every + 500m, add 1 hour for every - 1000m.

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Group: 1 Area: Deep Creek
Dates:28/9/2019 Day: Friday Activity: Bushwalk
Field trip supervisor: Joss Rankin Student coordinator: Britt Smith
Prepared by: Manning McInerney
Map [s]: Deep Creek Conservation Park
Stage Objective Bearing km height time for E. T. A Terrain/Remarks/Evac
(describe and grid ref) (grid ref) (initial) + or - stage Route for Stage
Start Turn South South/ .3km - 15m Back to carpark where
Cobbler Hill Camp onto Blowhole East van is located
44.2, 51.9 Beach
44.2, 51.4
Junction of Blowhole East to East 750m - 25m Back to carpark where
Beach and Heysen Trail junction of van is located
44.8, 51.4 Heysen and
Aaron Creek
Circuit
44.7, 51.6
Junction of Heysen and North on North 2km + 35m Back to carpark where
Aaron Creek Circuit Heysen trail to van is located
44.7, 51.6 Aaron Creek
Picinic Area
45.8, 53.8

3.1km +
totals - 1h 30m
Evacuation and phone range routes:
1. 2. Stage 3.
Plan to go back to car.
Contact emergency services.
Apply first aid as necessary
Organise equipment and evaluate
environment
Begin evacuation back to carpark.
Check injured peer regularly

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 Complete SOAP form.

Time Calculations (Naismith’s Rule): For novices: 3-4km/hr for easy terrain; 2-3 km/hr for light scrub; 1-2 km/hr for heavy scrub,
scrambling. Add 1 hour for every + 500m, add 1 hour for every - 1000m.

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Menu Plan – Confirmed
Day One Day Two Day Three
Breakfast At Home Piklets Piklets

Lunch Wrap with nutella Wrap with nutella

Nachos (chips, cheese, salsa and tin
corn)

Dinner Mexican rice (with At Home

Pasta (sauce, dehydrated corn, beans and
vegetables) diced tomatoes)
(tuna for Caitlin)

Snacks Museli bar Museli bar Museli bar

Lollies Lollies Lollies
Nutrigrain Nutrigrain Nutrigrain
Dried apricots Dried apricots Dried apricots
Desert Marshmellows Marshmellows

Page 16 of 50
Equipment List for 3 Day Expedition (equipment to check)- confirmed
(this is a general list – please consider weather forecast)

Personal Clothing Food and Water

2 shirts with collars and sleeves Water (6L minimum) no fill ups
1 pair of shorts Food planned with partner (lightweight)
1 pair of pants Items suitable per pair
1-2 wool or fleece jumpers Tent/fly sheet can be borrowed
Thermals (top and bottom) Ground sheet can be borrowed
2 -3 Underwear and socks Trangia (no other stoves) can be borrowed
Legionnaires or brimmed hat Fuel bottle can be borrowed
Beanie Methylated spirits
Walking shoes and pair of Thongs Matches / lighter
Rainjacket can be borrowed Tea towel
Sunglasses Small detergent and scourer
Personal Toiletries 10m chord
Suncream and lip balm Repair tape
Personal first aid kit Map and compass can be borrowed
Personal Medication Optional Items
Toiletries (toothbrush, paste, sanitizer, etc) Spare pair of track shoes or sandals
Baby wipes (no showers) Woollen or fleece gloves
Portable toiletries (trowel/paper/sanitizer) Waterproof pants
Deodorant
Personal Equipment Camera
Headtorch and spare batteries Cards
Pencil and Notebook Book to read
Pocket knife Small sewing kit
Bowl and cup PLB
Utensils (spoon and fork) Leg gaiters
Personal repair kit Leave Behind
Money for bakery, etc… Cigarettes
Sleeping bag with hood (atleast 0 deg comfort rating) can be Non-prescription drugs
borrowed but must provide liner sheet
Sleeping mat can be borrowed Alcohol
Whistle Electronic devices other than communication
Rucksack can be borrowed Inflated egos
Mobile phone Music devices
Micro tutorial info and copy for leader Judgement
Drink bottle Worries

Group Equipment

• Trowel and toilet paper

• Emergency shelter
• PLB and GPS
• First aid kit and medical information

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Medical

Name Condition Equipment needed

James Taylor Asthma 1 puffer (reliver)

Incident Form (medicals and emergency procedures to check)

(YOU MUST FILL IN THIS FORM FOR AN ACCIDENT THAT HAS CAUSED INJURY OR WHERE CONDITIONS REQUIRE
MEDICATION OR ONGOING TREATMENT)

Name (patient)……………………………………………………………..…………… Date………………………………

Summary - Emergency Services Contact Information

We require an ambulance. My name is………………………………… We are a University group. Our location

is…................................................................................................................................. (grid reference and
description)

We have a casualty who is a ……………………..year old male/female whose Chief Compliant is:
……………………………………………………………………………………………………………………………………………………………………..
……………………………………………………………………………………………………………………………………………………………………..
……………………………………………………………………………………………………………………………………………………………………..
……………………………………………………………………………………………………………………………………………………......(symptom)
The patient states/witnesses state: (Mechanism of injury/History of present illness)
……………………………………………………………………………………………………………………………………………………………………..
……………………………………………………………………………………………………………………………………………………………………..
……………………………………………………………………………………………………………………………………………………………………..
……………………………………………………………………………………………………………………………………………………………………..
Observations patient found (describe position). Patient exam reveals (observation / injury). Vital Signs at (time).
Patient Exam
……………………………………………………………………………………………………………………………………………………………………..
……………………………………………………………………………………………………………………………………………………………………..
……………………………………………………………………………………………………………………………………………………………………..
Vital Signs
NORMAL 1 2 3 4 5 6
TIME
General
details

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HR 50-100bpm

RR 12-20
(breaths/min)

SCTM PINK/WARM/DRY

TEMP 37 deg

HISTORY
Symptoms…………………………………………………………………………………………………………………………………………………………………….
Allergies……………………………………………………………………………………………………………………………………………………………………….
Medications………………………………………………………………………………………………………..……………………………………………………….
Pertinent medical history…………………………………………………………………………………………………………………………………………….
Last intake/output………………………………………………………………………………………………………………………………………………………
Events…………………………………………………………………………………………………………………………………………………………………………

ASSESSMENT (Problem list)………………………………………………………………………………………………………………………………………….

……………………………………………………………………………………………………………………………………………………………………..
………………………………………………………………………………………………………………………………………………………………………
………………..…………………………………………………………………………………………………………………………………………………..

PLAN (Plan for each problem on assessment sheet)……………………………………………………………………………………………………..

………………………………………………………………………………………………………………………………………………………………………
………………………………………………………………………………………………………………………………………………………………………
……………………………………………………………………………………………………………………………………………………………………..

ANTICIPATED PROBLEMS…………………………………………………………………………………………………………………………………………….
……………………………………………………………………………………………………………………………………………………………………..
……………………………………………………………………………………………………………………………………………………………………..
……………………………………………………………………………………………………………………………………………………………………..

Page 19 of 50
Accident Report Form (medicals and emergency procedures to check)

Date of Accident_____________ Time of Accident ________________

Student Involved ____________________________

Location of Accident ___________________________________

Nature of Injury

_________________________________________________________________________

_________________________________________________________________________

_________________________________________________________________________

_____________ ____________________________________________________________

Description of Accident

________________________________________________________________________

_________________________________________________________________________

_________________________________________________________________________

_________________________________________________________________________

_________________________________________________________________________

Action taken by staff member

_________________________________________________________________________

_________________________________________________________________________

_________________________________________________________________________

_________________________________________________________________________

Name of witness or others present

_________________________________________________________________________

_________________________________________________________________________

Medical Referral ____________________________________________________________

Signature ________________________ Date _________________

Leader in Charge signature _______________________

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Risk Assessment (ALL to check)- confirmed
Context Establishment
Activity
Type 3 day / 2 night bushwalk
Purpose of activity To extend students campcraft, navigation and leadership components in an
expedition setting
Date and time Wednesday 25th Sep 8am – Friday 27th Sep 5pm, 2019
Participant
Participants (number and group) 30 students and 3 leaders (into 3 walk groups). Adults as a university group
Mixed gender
Experience Mixed experience – all have completed a day walk, some novice in camping
Sport students so generally quite fit
Restrictions See medical details
Some weight carrying restrictions (aim for 25% body weight packing – no more
than 30%)
Health and wellbeing Catherine – ankle to consider – information being updated and doing test walks
Bailey – neck to consider – meeting Friday 6/9 (not coming)
Jade – weight carrying to consider
Jesse – knee (not coming)
Generally healthy – sport and PE degree students
Gender considerations None known – all above age of 18
Cultural considerations None known
Environment
Location Deep Creek conservation park
Tracked walking (class 4)
Between Aaron Creek (to the west) and park HQ (to the east)
Climate and weather Generally windy
Generally dry this time of year with some rain
Mild temps into the mid 20s
Sustainability Apply leave no trace principles
Nation parks guidelines for conservation parks
In prep for quest avoid throw away plastics
Land owner / manager requirements Nation parks guidelines for conservation parks
Leadership BLSA level 2 or equivalent
Roles and responsibilities Leaders of each group to enact duty of care and align with roles outlined in leader
prep package.capabilities of level 2 leader assumed regarding management
techniques, trangia practices, tenting practices, etc…
Students and Leaders to complete FlinSafe agreement and abide by this.
Competencies required Demonstrate bushwalking skills in a controlled environment
Demonstrate navigation skills in a controlled environment
Guide bushwalks in a controlled environment
Overnight competencies of BLSA level 2
Supervision 1 leader to max 12 participants (AAAS 1:15)
Logistics and equipment
Equipment Outlined in leaders pack
• Equipment list provided
• Group equipment recorded
• Loan equipment recorded

Logistics Outlined in leaders pack

Communications Outlined in leaders pack

• Phones (leaders) – coverage is in and out – good on high ground
• PLB carried

Page 21 of 50
Has anything been identified from a previous relevant experience?
no
What action has been taken?
Updates of 2019 documentation to align more closely with recommendations of AAAS.

Risk Identification
Risks (list of possible events where an accident, injury or loss could occur)
1. Motor vehicle accident 2. Exposure to elements 3. Heat stress / dehydration
including development of
hypothermia or hyperthermia
4. Inadequate nutrition or 5. infection, gastro, etc… 6. Medical emergency
hydration
7. Scratches, bumps, grazes 8. Sprains and strains 9. Breaks, dislocations
10. Manual handling 11. Bites and stings 12. Burns
13. Electric Shock 14. Drowning 15. Natural disaster
16. Split group 17. Lost participant 18. Falling off a cliff
19. Anxiety 20. Alcohol or recreational drug 21.
use

Now transfer to below and identify for each risk, the risk factors under categories of:

• (P) People (leaders and participants)

• (En) Environment
• (EL) Equipment and Logistics

Then complete

• Assessment of risk
• Identification of management strategies
• Implementation of risk management

Page 22 of 50
Risk Analysis and Management Strategy
Risk Calculation Matrix
Consequence
Insignificant (I) Minor (mi) Moderate (Mo) Major (MA) Catastrophic (C)
Almost Certain (A) High (H) High (H) Extreme (E) Extreme (E) Extreme (E)
Probability Likely (L) Medium (M) High (H) High (H) Extreme (E) Extreme (E)
Possible (P) Low (L) Medium (M) High (H) High (H) Extreme (E)
Unlikely (U) Low (L) Low (L) Medium (M) High (H) High (H)
Rare (R) Low (L) Low (L) Medium (M) Medium (M) High (H)

Risk Calculation Matrix Descriptors

Probability of Risk Factors (P) Consequence of Risk Factors (C)
Almost Certain (A) Expected to occur in most circumstances; and/or high level of Insignificant (I) no injury or fatality; first aid not required
recorded instances
Likely (L) Will probably occur in most circumstances; and/or regular recorded Minor (mi) injury requiring first aid and able to continue
instances
Possible (P) might occur at some time; and/or few, infrequent, random recorded Moderate (Mo) injury requiring medical treatment, possibly some hospitalisation and/or
incidents unable to continue
Unlikely (U) not expected to occur; and/or no recorded incidents Major (MA) extensive injuries requiring significant hospitalisation
Rare (R) may only occur in exceptional circumstances Catastrophic (C) fatality, possible threat to life or severe injuries causing permanent
disablement

*NOTE: specific location information to be highlighted

Page 23 of 50
Obtain From Risk Factor Risk Analysis Risk Management
Identification
Risk RF P C Risk Comments on Risk Management Strategy Resources Required Residual Risk Communication
Lev Required
el
1 - Motor 1 - fatigue U C H Road laws apply, • Appropriate licences • Drivers to R MA Leaders to
vehicle consider MR and HR • University vehicle quiz complete M discuss vehicle
accident (P) requirements, carry log • 2 hourly rest breaks university logistics prior to
if further than 100km • Seat belts worn university driver departure
1 – unable to U C H from base • Appropriate licences quiz to become R MA
manage vehicle • Experience with trailers registered driver M
or load • Know max capacities of vehicles and • Deep Creek
license restrictions information
• Seat belts worn package
1 - Motor 1 – hazards on U MA H • Appropriate licences R MA
vehicle the road • University vehicle quiz M
accident (En) • 2 hourly rest breaks
• Seat belts worn
1 - Motor 1 – unclear route R I L • Appropriate licences RI
vehicle • University vehicle quiz L
accident (EL) • 2 hourly rest breaks
• Clarify routes between leaders before
departure
• Seat belts worn

1 – vehicles R Mo M • Appropriate licences R Mo

overloaded • Experience with trailers M
• Know max capacities of vehicles and
license restrictions
• Seat belts worn
1 – incorrectly U MA H • Appropriate licences R MA
attached trailer • Experience with trailers M
• Know max capacities of vehicles and
license restrictions
• Trailer checks prior to departure
• Seat belts worn
2 - Exposure to 2 – incorrect U Mo M Students undertake • Participant handbooks • First aid kits R Mi
elements information to preparation workshops • Weather tutorial including L
including participants and are required to • Inform of weather access in prep days emergency

Page 24 of 50
development including access weather prior to walk blankets
of hypothermia weather details information • Equipment checked prior to departure • Equipment lists to
or themselves. A packing leaders and
hyperthermia list will assist with participants
(P) preparation – leaders
2– U Mo M should check that • Maintain ratios (1:12) R Mo
inappropriate appropriate equipment • Constant supervision of group M
supervision has been packed prior • Appropriate management strategies
to departure such as markers
2 - Exposure to 2 – weather P Mo H • Participant handbooks R Mo
elements conditions and • Weather tutorial M
including changing • Inform of weather access in prep days
development weather prior to walk
of hypothermia • Historical weather trends in deep creek
or suggest that equipment list will be
hyperthermia sufficient to manage
(En) • Thermal blanket in first aid kit
2 - Exposure to 2 – broken, P Mo H • Equipment check prior to departure R Mo
elements missing or • Students to bring repair kit M
including inappropriate • Appropriate tents and emergency
development equipment or shelters packed
of hypothermia clothing
or
hyperthermia
(EL)
3 - Heat stress / 3 – incorrect U Mo M Equipment list • Info packs to students advising 2L of • Equipment list in R Mo
dehydration (P) information identifies water water / day minimum information M Phone call to
from leader amounts – check with package with ranger regarding
3 – insufficient U Mo M ranger regarding water • Info packs to students advising 2L of advice on water R Mo tanks
water or tank supplies prior to water / day minimum • Pak taps available M
equipment departure • Check water prior to departure at uni if students Discuss tank
packed • Fill up available at uni do not pack water situation with
3 - Heat stress / 3 – high P Mo H • Check weather prior to departure R Mo leaders prior to
dehydration temperature • Route can be adjusted and spare water M departure
(En) on bus if necessary
• Appropriate clothing Identify water
situation with
3 – lack of shade P Mo H • Info packs to students advising 2L of R Mo
students
water / day minimum M
• Monitor drinking
• Appropriate clothing to be packed
Page 25 of 50
3 - Heat stress / 3 – insufficient P Mo H • Route cards to allow for appropriate R Mo
dehydration rest rest M
(EL) • Monitor the group for fatiguing
3 – insufficient U Mo M • Info packs to students advising 2L of R Mo
access to water water / day minimum M
• Check supply in tanks with ranger
3 – route plan R Mo M • Stay with designated camp sites R Mo
inappropriate • Remain in designated areas M
4 - Inadequate 4 – incorrect R Mo M Prior tutorials and • Group packs provided to students • Menu plans and R Mi Discuss with
nutrition or information group menu planning • Group planning equipment lists in L students in pre
hydration (P) from leader prior to trip • Pre departure suggestions information departure ws
• Group cooking package
• Info packs to students advising 2L of
water / day minimum
• Check supply in tanks with ranger
4 – illness U Mo M • Hydralite in first aid kit R Mi
• Alternative for students who are unwell L
• Exit strategies on route planning cards
4 – lack of R Mo M • Cooking and eating as a group to make R Mi
observation monitoring easier for leader L
from leader • Pairs to cook at dinner
4 – not bringing U Mo M • Pre departure checks R Mi
enough food or • Check supply in tanks with ranger L
water • Group packs provided to students
• Group planning
4 - Inadequate 4 – temperature R Mo M • Check weather prior to departure – R Mi
nutrition or requiring adjusted schedule above 30 degree L
hydration (En) increased intake celcius
• Info packs to students advising 2L of
water / day minimum
• Check supply in tanks with ranger
4 - Inadequate 4 - insufficient R Mo M • Info packs to students advising 2L of R Mi
nutrition or access to water water / day minimum L
hydration (EL) • Check supply in tanks with ranger
5 - infection, 5 – poor hygiene P Mo H Hygiene strategies • Sanitiser on equipment list • First aid kit to R Mi Discuss with
gastro, etc… (P) practices have been discussed • Sanitiser in first aid kit include electrolyte L students in pre
during preparation • Info provided on toileting tablets and departure ws
workshops. Hand • Hand washing or sanitising prior to sanitiser
sanitiser is to be taken cooking and eating

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 5 – lack of U Mo M on the trip • Prior departure workshop R Mi
cooking • Cooking in trangia circles L
instruction or
experience
5 – exposed U Mi L • Bandages, disinfectant and tape in first R Mi
sores aid kit L
• Personal first aid kits to be carried
5 - infection, 5 – no washing P Mo H • Sanitiser on equipment list R Mi
gastro, etc… stations or soap • Sanitiser in first aid kit L
(En) / sanitiser
5 – contact with P Mo H • Sanitiser on equipment list R Mi
dirty surfaces, • Sanitiser in first aid kit L
etc… • Hand washing or sanitising prior to
cooking and eating
5 - infection, 5 – sharing of P Mo H • Cutlery and bowls on packing list R Mi
gastro, etc… equipment for • Trangia bowls provide extra option L
(EL) eating
5 – sharing of P Mo H • If students are infectious with illness R Mi
equipment for and cannot be removed then they may L
sleeping be placed in a tent individually with
another tent to share as a three or
emergency shelter utilised
5 – dirty water U Mo M • Info packs to students advising 2L of R Mi
water / day minimum L
• Check supply in tanks with ranger
• Boiling water if collected from natural
sources
5 – off food or U Mo M • Prior departure information to indicate R Mi
uncooked meats safe practices with meat. L
• Meets needing refrigeration not to be
brought
6 - Medical 6 – specific P MA H Medical information • Medical summaries to leader • First aid kit R MA Discuss with
emergency (P) medical collected prior, • Check specific or unknown details with complying with M students in pre
conditions personal medication to participants AAAS guidelines departure ws
be checked and • Personal medication to be carried • Epipen,
discussed with leader • 1st aid kits to follow AAAS standards antihistamines Communication
prior to departure. • Access points on route plan and puffer to be of flinsafe
6 – food packed P MA H • Medical summaries to leader carried R MA
that could • Check specific or unknown details with • Personal first aid M
initiate allergic participants and medication
Page 27 of 50
 reaction • Personal medication to be carried • Medical forms
• 1st aid kits to follow AAAS standards
• Access points on route plan
• Allergy information shared with group
6 – low level of P MA H • Group to check route plan R Mi
fitness • Injuries to be cleared with medical L
practitioner prior to departure
• Group to move as fast as slowest
participant
6 - Medical 6 - allergens P MA H • Medical summaries to leader R MA
emergency (En) present • Check specific or unknown details with M
participants
• Personal medication to be carried
• 1st aid kits to follow AAAS standards
• Access points on route plan
• Allergy information shared with group
6 - Medical 6 – route not U Mo M • Group to plan route R Mi
emergency (EL) appropriate for • Follow naismiths rule to advise L
fitness level
6 – incorrect or U C H • Medication checked pre departure R MA
missing • Medical summaries to leader M
medication or • Check specific or unknown details with
preventative participants
strategies • Personal medication to be carried
• 1st aid kits to follow AAAS standards
• Access points on route plan
• Allergy information shared with group
7 - Scratches, 7 – lack of U Mi L First aid kit to follow • Follow tracks where available • First aid kit U Mi
bumps, grazes leaders AAAS suggestions and • Clear leader instruction regarding complying with L
(P) instruction be checked prior to management techniques AAAS guidelines
departure • Designated camp grounds • Medical forms
• First aid kit to follow AAAS suggestions
and be checked prior to departure
7 – lack of leader U Mi L • Stay in ratios of 1:12 (AAAS 1:15 with U Mi
observation adults) L
• Clear leader instruction regarding
management techniques
7 – participant U Mi L • Stay in ratios of 1:12 (AAAS 1:15 with U Mi
misbehaviour adults) L

Page 28 of 50
 including not • Clear leader instruction regarding
listening management techniques
• Clarify crux points with students
• Ask for clarification and understanding
7 – participants P Mi M • Manage rest breaks U Mi
fatiguing • Follow naismiths rule L
• Travel as fast as slowest participant
7 - Scratches, 7 – slippery L Mi M • Check footing on loose surface U Mi
bumps, grazes surfaces on particularly up and down from beaches L
(En) tracks • Warn of slippery surfaces
7 – uneven L Mi M • Follow tracks where available U Mi
walking surfaces • Appropriate footwear L
• First aid kit to have strapping available
7 – steep L Mi M • Check footing on loose surface U Mi
sections down to particularly up and down from beaches L
ocean and back • Group to slow through these areas
up
7 – single file L Mi M • Leave space between walkers so you U Mi
walking tracks can see what you are about to step on L
7 – low visibility L Mi M • Identify toileting areas before nightfall U Mi
at night • Head torches to be carries L
• Identify guidelines before night fall
7 - Scratches, 7 – incorrect U Mi L • Information pre departure on footwear U Mi
bumps, grazes footwear • Check footwear pre departure L
(EL)
7 – knives when P Mi M • Cooking circle to monitor practices U Mi
preparing food • First aid kit to follow AAAS L
7 – broken U Mi M • Equipment check pre departure on all U Mi
equipment loan equipment L
• Personal tents and cookers checked pre
departure
• Pole sleeves and tape carried for tents
8 - Sprains and 8 – lack of U Mo M First aid kit to follow • Follow tracks where available • First aid kit U Mo
strains (P) leaders AAAS suggestions and • Clear leader instruction regarding complying with M
instruction be checked prior to management techniques AAAS guidelines
departure • Designated camp grounds • Medical forms
• First aid kit to follow AAAS suggestions
and be checked prior to departure
8 – lack of leader U Mo M • Stay in ratios of 1:12 (AAAS 1:15 with U Mo

Page 29 of 50
 observation adults) M
• Clear leader instruction regarding
management techniques
8 – participant U Mo M • Stay in ratios of 1:12 (AAAS 1:15 with U Mo
misbehaviour adults) M
including not • Clear leader instruction regarding
listening management techniques
• Clarify crux points with students
• Ask for clarification and understanding
8 – participants P Mo H • Manage rest breaks U Mi
fatiguing • Follow naismiths rule L
• Travel as fast as slowest participant
8 – over exertion U Mo M • Follow naismiths rule U Mi
• Correct pack lifting techniques in L
predarture workshops and monitored
on camp
• Packs to be 25% of body weight or less
8 – over packing P Mo H • Packs to be 25% of body weight or less U Mi
• Packing list provided L
8 – incorrect P Mo H • Correct pack lifting techniques in U Mi
pack lifting predarture workshops and monitored L
technique on camp
• Packs to be 25% of body weight or less
8 - Sprains and 8 – slippery P Mo H • Check footing on loose surface U Mo
strains (En) surfaces on particularly up and down from beaches M
tracks • Warn of slippery surfaces
8 – uneven P Mo H • Follow tracks where available U Mo
walking surfaces • Appropriate footwear M
• First aid kit to have strapping available
8 – steep P Mo H • Check footing on loose surface U Mo
sections down to particularly up and down from beaches M
ocean and back • Group to slow through these areas
up
8 – single file P Mo H • Leave space between walkers so you U Mo
walking tracks can see what you are about to step on M
8 – low visibility P Mo H • Identify toileting areas before nightfall U Mo
at night • Head torches to be carries M
• Identify guidelines before night fall
8 - Sprains and 8 – incorrect P Mo H • Information pre departure on footwear U Mo

Page 30 of 50
strains (EL) footwear • Check footwear pre departure M
8 – broken P Mo H • Equipment check pre departure on all U Mo
equipment loan equipment M
• Personal tents and cookers checked pre
departure
• Pole sleeves and tape carried for tents
9 - Breaks, 9 – lack of U MA H First aid kit to follow • Follow tracks where available • First aid kit R Mo
dislocations (P) leaders AAAS suggestions and • Clear leader instruction regarding complying with M
instruction be checked prior to management techniques AAAS guidelines
departure • Designated camp grounds • Medical forms
• First aid kit to follow AAAS suggestions • Route cards
and be checked prior to departure carried with exit
9 – lack of leader U MA H • Stay in ratios of 1:12 (AAAS 1:15 with points identified R Mo
observation adults) • Leader phone and M
• Clear leader instruction regarding PLB
management techniques
9 – participant U MA H • Stay in ratios of 1:12 (AAAS 1:15 with R Mo
misbehaviour adults) M
including not • Clear leader instruction regarding
listening management techniques
• Clarify crux points with students
• Ask for clarification and understanding
9 – participants U MA H • Manage rest breaks R Mo
fatiguing • Follow naismiths rule M
• Travel as fast as slowest participant
9 – over exertion U MA H • Follow naismiths rule R Mo
• Correct pack lifting techniques in M
predarture workshops and monitored
on camp
• Packs to be 25% of body weight or less
9 – over packing U MA H • Packs to be 25% of body weight or less R Mo
• Packing list provided M
9 – incorrect U MA H • Correct pack lifting techniques in R Mo
pack lifting predarture workshops and monitored M
technique on camp
• Packs to be 25% of body weight or less
9 – slippery U MA H • Check footing on loose surface R Mo
surfaces on particularly up and down from beaches M
tracks • Warn of slippery surfaces

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 9 – uneven U MA H • Follow tracks where available R Mo
walking surfaces • Appropriate footwear M
• First aid kit to have strapping available
9 - Breaks, 9 – steep U MA H • Check footing on loose surface R Mo
dislocations sections down to particularly up and down from beaches M
(En) ocean and back • Group to slow through these areas
up
9 – single file U MA H • Leave space between walkers so you R Mo
walking tracks can see what you are about to step on M
9 – low visibility U MA H • Identify toileting areas before nightfall R Mo
at night • Head torches to be carries M
• Identify guidelines before night fall
9 - Breaks, 9 – incorrect U MA H • Information pre departure on footwear R Mo
dislocations footwear • Check footwear pre departure M
(EL)
10. Manual 10 – lack of U Mi L Equipment list to be • Pre departure info regarding lifting • First aid kit R Mi Discuss with
handling (P) leaders provided to students techniques complying with L students in pre
instruction and working on 25% of • Correct pack lifting techniques AAAS guidelines departure ws
10 – lack of U Mo M total body weight in • Packs on and off as a group • Medical forms R Mi
leader carry weight • Management techniques used to keep L
observation group together
10 – participant P Mi M Pack lifting and fitting • Check for understanding R Mi
misbehaviour are critical L
including not
listening
10 – participants U Mi L • Maintain correct lifting techniques R Mi
fatiguing • Follow naismiths rule L
• Apply regular rests
10 – over P Mi M • Equipment list provided pre departure R Mi
packing • Packs not to exceed 25% body weight L
10 – incorrect P Mo H • Correct technique shown pre departure R Mi
pack lifting • Correct technique monitored L
technique throughout
10. Manual •
handling (En)
10. Manual 10 – too much P Mi M • Equipment list provided pre departure R Mi
handling (EL) equipment • Packs not to exceed 25% body weight L
10 – incorrectly P Mi M • Pack fitting shown pre departure R Mi
fitting pack • Leader to checking fittings throughout L

Page 32 of 50
 trip
11 - Bites and 11 – participants U Mo M First aid kit to follow • Stay in ratios of 1:12 (AAAS 1:15 with • First aid kit R Mo
stings (P) not following AAAS suggestions and adults) complying with M
leaders be checked prior to • Clear leader instruction regarding AAAS guidelines
instructions departure management techniques • Medical forms
• Stay on tracks where possible • Route cards
• Ask for clarification and understanding carried with exit
11 – leaving P Mo H • Leader to monitor cleanliness of points identified R Mo
clothing or campsite M
equipment lying • Tents are personal spaces
around • Tidy shared spaces
11 – not closing P Mo H • Leader to monitor R Mo
tents • Instruction on tent procedure in pre M
departure workshops
• 2 in a tent to check
11 - Bites and 11 – insect bites P Mi M • Instruction on how to monitor spiders U Mi
stings (En) and strings • Follow bites and stings procedures L
above
11 – spider bites P Mo H • Follow bites and stings procedures U Mo
above M
• Instruction on how to monitor spiders
11 – scorpion P Mi M • Follow bites and stings procedures U Mo
stings above M
• Leave rocks on the ground
• Check before moving itms from ground
• Use designated camp sites
11 – snake bites U Mo M • Do not approach R Mo
• Stay still if sited M
• Remain on paths when available
• Use designated camp sites
• Stay as a group
11 – shark attack R C H • Do not enter water above knee height R MA
as this is a walking trip M
11 – jellyfish or R Mo M • Do not enter water above knee height R Mo
stingray stings as this is a walking trip M
• Water to be checked by leader prior to
entering
11 - Bites and 11 – broken U Mo M • Equipment check pre departure R Mo
stings (EL) zippers on tents • Spares and repairs to be carried M

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 11 – missing U Mo M • Equipment check pre departure R Mo
equipment • Spares and repairs to be carried M
mainly for tents
12 – Burns (P) 12 – participants U MA H First aid kit to follow • Cooking circle • First aid kit R Mo
not following AAAS suggestions and • Fuel dump atleast 5m from cooking complying with M
instructions be checked prior to circle AAAS guidelines
departure. • Predeparture cooking workshop • Medical forms
• Leader to monitor • Route cards
12 – incorrect U MA H Weather information • Cooking circle carried with exit R Mo
use of trangias to be obtained prior • Fuel dump atleast 5m from cooking points identified M
circle
• Predeparture cooking workshop
• Leader to monitor
12 – lack of U MA H • Cooking circle R Mo
leader • Fuel dump atleast 5m from cooking M
observation circle
while cooking • Predeparture cooking workshop
• Leader to monitor
12 – U MA H • Cooking circle R Mo
irresponsible use • Fuel dump atleast 5m from cooking M
of trangias circle
• Predeparture cooking workshop
• Leader to monitor
12 – knocking U MA H • Cooking circle R Mo
over trangias • Fuel dump atleast 5m from cooking M
circle
• Predeparture cooking workshop
• Leader to monitor
12 – Burns (En) 12 – over U Mi L • Slip, slop, slap, seek, slide considered in R Mi
exposure to the equipment list and monitored on camp L
sun • Seek shade for rests where possible
12 – bushfire R C H • Check weather information pre R MA
departure M
• Exit park on closure days
• Exit on route card
• Consider wind direction – either exit or
access ocean where possible
12 – Burns (EL) 12 – incorrect U Mi L • Clothing information provided pre R Mi
clothing camp L

Page 34 of 50
 • Follow slip, slop, slap, seek, slide
principles
• Trangia circles used and monitored by
leader
• Tie back loose clothing while cooking
12 – no P Mi M • Sunscreen on equipment list provided U Mi
sunscreen in pre camp workshop and booklet L
• Follow slip, slop, slap, seek, slide
principles
12 – fuel U MA H • Trangia circles used and monitored by R MA
catching alight leader M
• Fuel dumps 5m from cooking circle
• No blowing out fuel – burn out or cap
only
12 - clothing U MA H • Clothing information provided pre R MA
catching alight camp M
• Tie back loose clothing while cooking
12 – equipment U MA H • Trangia circles used and monitored by R MA
catching alight leader M
• Fuel dumps 5m from cooking circle
• Cooking away from tents and other
equipment
13 - Electric First aid kit to follow • • First aid kit
Shock (P) AAAS suggestions and complying with
13 - Electric 13 – R C H be checked prior to • Weather information to be checked pre AAAS guidelines RC
Shock (En) thunderstorm departure. departure • Medical forms H
Weather information • Adjustments made if thunderstorms • Route cards
to be obtained prior forecast carried with exit
• In open areas disperse group and points identified
remove conductors
• Use shelter where possible
• Exit strategies in route card
13 - Electric 13 – route R C H • Weather information to be checked pre RC
Shock (EL) through open departure H
landscape • Adjustments made if thunderstorms
forecast
• In open areas disperse group and
remove conductors
• Exit strategies in route card

Page 35 of 50
 13 – incorrect U C H • Weather information to be checked pre RC
weather departure H
information • Adjustments made if thunderstorms
forecast
• In open areas disperse group and
remove conductors
• Exit strategies in route card
14 – Drowning 14 - Swimming U C H This is not a swimming • Do not enter water beyond knee depth • First aid kit R Mo Leaders and
(P) whilst at the trip, however the walk • Must have at least 1 observer on shore complying with M students must be
beach or water does pass by beaches. at all times AAAS guidelines aware of this
fall Students are not to • Medical forms rule around
14 – Drowning 14 – rips and U C H enter water beyond • Do not enter water beyond knee depth • Route cards R Mo entering water
(En) unknown water knee height • Must have at least 1 observer on shore carried with exit M
conditions at all times points identified
14 – Drowning 14 – route by U C H • Do not enter water beyond knee depth R Mo
(EL) the beach and • Must have at least 1 observer on shore M
water fall at all times
15 - Natural 15 - Students not R MA M Rules and expectations • Pre departure information regarding • First aid kit R MA Weather updates
disaster (P) following leader are set in pre expectations and consequences complying with M discussed on day
instruction departure workshops. • Check tent positioning AAAS guidelines of departure
Students encouraged • Utilise tracks and designated camp sites • Medical forms
15 - Lack of R MA M to ask clarifying • Pre departure info regarding storms, • Route cards R MA
information questions bushfire and tent positioning carried with exit M
from leader points identified
15 – incorrect R C H • Tents placed in designated camping R MA
tent positioning areas M
• Do not place under tree limbs
• Do not place tent in waterways or on
beach
• Leader to monitor
15 - Natural 15 - Bushfire R C H • Check weather information pre R MA
disaster (En) departure M
• Exit park on closure days
• Exit on route card
• Consider wind direction – either exit or
access ocean where possible
15 - R C H • Weather information to be checked pre RC
Thunderstorm departure H
• Adjustments made if thunderstorms
forecast
Page 36 of 50
 • In open areas disperse group and
remove conductors
• Exit strategies in route card
15 - Gale force R C H • Protection can be gained in designated R MA
winds camp areas. Options further inland are M
indicated on map
15 - Falling trees R C H • Tents placed in designated camping R MA
or branches areas M
• Do not place under tree limbs
15 - Natural 15 – incorrect or R MA M • Weather information to be checked pre R MA
disaster (EL) absent weather departure M
information
15 – R MA M • Tents placed in designated camping R MA
inappropriate areas M
tent sites on
route plan
16 - Split group 16 – lack of U Mo M Maintain ratios 1:12 • Maintain ratios 1:12 (AAAS guide 1:15 • Information R Mi
(P) appropriate (AAAS guide 1:15 with with adults). packages and L
supervision adults). Common • Common leadership techniques to be route cards
leadership techniques applied. • Maps and
to be applied. • Group briefed to remain where you are compasses
if lost
• Never venture alone
• Regroup at track junctions
16 – participant U Mo M • Rules and expectations set and agreed R Mi
misbehaviour on pre departure L
16 - inadequate U Mo M • Maintain ratios 1:12 (AAAS guide 1:15 R Mi
leadership with adults). L
techniques • Common leadership techniques to be
applied.
• Regroup at track junctions
16 – wandering U Mo M • Orientate group to campground on R Mi
at night arrival L
• Head torches to be used at night
• Tents have reflective strips / guide
ropes
16 – unclear U Mo M • Group to stop if anyone going to the R Mi
toileting toilet L
procedures
during day
Page 37 of 50
 16 – difficulty U Mo M • Orientate group to campground on R Mi
finding toilet arrival L
• Head torches to be used at night
16 – group U Mo M • Trip geared towards development of R Mi
disagreement group dynamics and leadership L
techniques
• Able to monitor and adjust dynamics
within the group
• Address in debriefs
16 – poor U Mo M • Use handrails available R Mi
visibility • Apply common leadership techniques L
to keep group together
16 - Split group 16 – unclear trail U Mo M • Maps and compasses carried R Mi
(En) • Handrails and catching features L
available
16 - Split group 16 – unclear U Mo M • Checked pre departure and completed R Mi
(EL) route card in pre departure workshops under L
guidance
16 – incorrect R Mo M • Maintain ratios 1:12 (AAAS guide 1:15 R Mi
participant ratios with adults). L
16 – non U Mo M • Orientate group to campground on R Mi
designated areas arrival L
for camping/ • Use designated and booked camp
toileting etc… grounds
16 – unclear U Mo M • Outlined in handbook R Mi
check in L
procedures
16 – no P Mo H • Phones and PLBs to be carried R Mi
communication L
17 - Lost 17 – lack of U Mo M Maintain ratios 1:12 • Maintain ratios 1:12 (AAAS guide 1:15 • Information R Mi
participant (P) appropriate (AAAS guide 1:15 with with adults). packages and L
supervision adults). Common • Common leadership techniques to be route cards
leadership techniques applied. • Maps and
to be applied. • Group briefed to remain where you are compasses
if lost
• Never venture alone
• Regroup at track junctions
17 – participant U Mo M • Rules and expectations set and agreed R Mi
misbehaviour on pre departure L

Page 38 of 50
 17 - inadequate U Mo M • Maintain ratios 1:12 (AAAS guide 1:15 R Mi
leadership with adults). L
techniques • Common leadership techniques to be
applied.
• Regroup at track junctions
17 – wandering U Mo M • Orientate group to campground on R Mi
at night arrival L
• Head torches to be used at night
• Tents have reflective strips / guide
ropes
17 – unclear U Mo M • Group to stop if anyone going to the R Mi
toileting toilet L
procedures
during day
17 – difficulty U Mo M • Orientate group to campground on R Mi
finding toilet arrival L
• Head torches to be used at night
17 – group U Mo M • Trip geared towards development of R Mi
disagreement group dynamics and leadership L
techniques
• Able to monitor and adjust dynamics
within the group
• Address in debriefs
17 – poor U Mo M • Use handrails available R Mi
visibility • Apply common leadership techniques L
to keep group together
17 - Lost 17 – unclear trail U Mo M • Maps and compasses carried R Mi
participant (En) • Handrails and catching features L
available
17 - Lost 17 – unclear U Mo M • Checked pre departure and completed R Mi
participant (EL) route card in pre departure workshops under L
guidance
17 – incorrect R Mo M • Maintain ratios 1:12 (AAAS guide 1:15 R Mi
participant ratios with adults). L
17 – non U Mo M • Orientate group to campground on R Mi
designated areas arrival L
for camping/ • Use designated and booked camp
toileting etc… grounds
17 – unclear U Mo M • Outlined in handbook R Mi
check in L
Page 39 of 50
 procedures
17 – no P Mo H • Phones and PLBs to be carried R Mi
communication L
18 – Falling off 18 – participants P MA H Maintain ratios 1:12 • Remain on tracks where available • First aid kit R MA
a cliff (P) not paying (AAAS guide 1:15 with • Apply common management complying with M
attention adults). Common techniques AAAS guidelines
leadership techniques • Remain 3m from the edge of a cliff • Medical forms
18 – leaving U MA H to be applied. • Remain on tracks where available • Route cards R MA
designated • Apply common management carried with exit M
tracks and areas techniques points identified
• Remain 3m from the edge of a cliff
18 – Falling off 18 – slippery and P MA H • Remain on tracks where available R Mo
a cliff (En) unstable • Apply common management M
surfaces techniques
• Remain 3m from the edge of a cliff
• Advise where surface is unstable
• Appropriate footwear to be worn and
discussed pre departure
18 – tracks close P MA H • Remain on tracks where available R MA
to cliff edge • Apply common management M
techniques
• Remain 3m from the edge of a cliff
• Advise where surface is unstable
18 – Falling off 18 – unclear U MA H • Planned in pre departure workshop R MA
a cliff (EL) route card • Check by leaders pre departure M
18 – off-track U MA H • Planned in pre departure workshop R MA
walking on route • Check by leaders pre departure M
• Maintain common leadership and
management techniques
19 – Anxiety (P) 19 – P Mi M Monitor for signs and • Lead up day conducted • Medical forms U Mi
inexperience prepare students for • Pre departure workshops informing • Route cards L
expectations in pre students carried with exit
departure workshops. • Information package supplied points identified
• Monitor for debrief
19 – never been P Mi M • Lead up day conducted U Mi
away from • Pre departure workshops informing L
family students
• Information package supplied
• Monitor for debrief

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19 – P Mi M • Lead up day conducted U Mi
uncomfortable • Pre departure workshops informing L
toileting or students
hygiene • Information package supplied
practices • Monitor for debrief
• Trowel, paper and sanitiser carried
19 – period P Mi M • Lead up day conducted U Mi
• Pre departure workshops informing L
students
• Information package supplied
• Monitor for debrief
19 – history P Mi M • Lead up day conducted U Mi
• Pre departure workshops informing L
students
• Information package supplied
• Monitor for debrief
• Can be declared in medical information
19 – unknown P Mi M • Lead up day conducted U Mi
• Pre departure workshops informing L
students
• Information package supplied
• Monitor for debrief
19 – afraid of the P Mi M • Pre departure workshops informing U Mi
dark students L
• Information package supplied
• Monitor for debrief
• Torches included in packing list
• Tent and cooking partners
19 – P Mi M • Lead up day conducted U Mi
uncomfortable • Intensive group work prior to camp L
or unfamiliar experience
with group • Pre departure workshops informing
students
• Information package supplied
• Monitor for debrief
19 – physical P Mi M • Lead up day conducted U Mi
exertion • Pre departure workshops informing L
students
• Monitor for debrief

Page 41 of 50
 • Appropriate rests
• Route plan checked pre departure
19 – Anxiety 19 – extreme P Mi M • Weather information to group pre U Mi
(En) weather departure L
• Stay as a group
• Monitor in debriefs
• Group aware of exit strategies or plans
19 – dark at P Mi M • Orientate group to campground on U Mi
night arrival L
• Head torches to be used at night
• Tents have reflective strips / guide
ropes
19 – height of P Mi M • Remain on tracks U Mi
cliffs • Follow procedures for bumps and L
bruises section when descending to
beach
19 - relative P Mi M • Group to work together to maintain U Mi
isolation connection L
• Cooking and tent partners
• Monitor in debriefs
19 – P Mi M • Group to work together to maintain U Mi
disconnection connection L
through no • Cooking and tent partners
reception • Monitor in debriefs
19 – Anxiety 19 - size of tents P Mi M • Students view tents pre departure U Mi
(EL) • Emergency shelter is available to use L
19 – weight of P Mi M • Packing not to exceed 25% body weight U Mi
equipment • Apply appropriate rests to reduce L
physical stress where necessary
20 – alcohol or 20 – packing U Mo M Students and staff • Identify no tolerance policy R Mi To participants
recreational alcohol or must sign an • Student sent home if in possession L and leaders
drug use (P) recreational agreement in flinsafe • A part of flinsafe agreement regarding
drugs prior to attending expectations
20 – alcohol or •
recreational
drug use (En)
20 – alcohol or •
recreational
drug use (EL)

Page 42 of 50
Date Reviewed: 06/09/2019 Reviewed By: Joss

Next Review Due: 27/08/2020

Page 43 of 50
Dynamic Risk Assessment Framework

(Australian Adventure Activity Standards 2019)

Was dynamic risk assessment conducted during this activity?

Detail people involved, situation, action and communication

What needs to result in the next similar instance?

Page 44 of 50
Emergency Management Planning Details

Planning
• emergency response actions, allocated roles and responsibilities
o outlined in leaders information pack and outlined below in incident and emergency response plans
• closest available professional medical care (e.g. hospital, clinic, doctor)
o outlined in leaders information pack
• contingency plans for foreseeable emergencies (e.g. injuries, fire, flood)
o escape routes outlined in route plan
o dealing with injuries outlined below in incident and emergency response plans
• strategies relevant to the features of the area being visited
o outlined in risk identification
o will need to be aware of loose surfaces when descending to the beaches
o do not enter water beyond knee height
o only camp in designated areas

Preparation
• emergency access and escape routes (where possible)
o escape routes outlined in leaders information pack - route plan
• assembly points where appropriate
o escape routes outlined in leaders information pack - route plan
• details of key organisations (e.g. ambulance, land manager, local police) and how to best contact them in
an emergency
o outlined in leaders information pack – emergency response contacts
• communication equipment that will be used, including coverage notes and/or limitations (e.g. mobile
phone, satellite phone, radio)
o outlined in leaders information pack in phone procedures and location access and exit
• relevant aspects of the land manager’s emergency strategy (e.g. gaining assess past locked gates)
o outlined in leaders information pack in location access and route plans

Response
• the process or procedures for responding to an emergency
o outlined below in incident and emergency response plans
• the process or procedures to confirm or ensure the safety of a group that fails to return or check-in as
planned
o outlined in flinsafe approvals
• the emergency trigger for a non-participating contact, to commence the planned process or procedures to
confirm the safety of the group and/or inform emergency services if the group fails to return or check-in
o outlined in flinsafe approvals
• a strategy for maintaining appropriate participant supervision if the planned activity changes (e.g. an
injured leader is evacuated or escorting participants who are withdrawing from the activity)
o consult route plan and exit strategies
o follow check in procedures
o phone procedures outlines emergency response in phone procedures and location access and exit
• access to personal contact and medical information
o to be carried in hard copy by leaders
o stored in flinsafe

Recovery
• reporting requirements for fatalities, serious injuries or illness and dangerous incidents
o outlined below in incident and emergency response plans

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Incident and Emergency Response Plans
Incident
❑ Apply first aid if necessary and manage the group
❑ Keep record via incident report form included in leader pack and monitor
❑ Contact university contact as soon as practical
❑ If exit is needed then exit according to route plan strategy for location and contact student emergency contact to
collect
❑ If no exit is needed reassess and continue if able to do so with group
❑ If collected reassess and continue if able to do so with remaining group
❑ If no option for collection, alter trip to exit to nearest vehicle
❑ Once practical incident report must be entered to Flinsafe and national UPLOADS project

Emergency
❑ Have students call emergency response from mobile 000 or 112 (follow incident report form included)
❑ Manage group (via direct location instruction or assistant leader)
❑ apply first aid (leader in charge to administer or delegate to willing trained first aider)
❑ Debrief group to what is happening. Group members positioned to help identify casualty site for emergency
services.
❑ Prepare group and victim for evacuation via route plan strategy or information from emergency services
❑ Preserve site if major emergency or fatality where practical
❑ Once evacuated group must be debriefed and leader to assess as to whether trip can continue as is, with
alterations or remaining group should be evacuated via vehicles.
❑ Contact university contact and emergency contact as soon as practical
❑ Contact or leave message with other group leaders
❑ Once practical incident report must be entered to Flinsafe and national UPLOADS project

❑ The effective management of any incident in the field will, for the most part rely on sound judgement and
decision making from the group leaders on the scene.
❑ University to be consulted regarding student and staff support and counselling that is available.

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Maps (ALL to check)

Page 47 of 50
Page 48 of 50
Page 49 of 50
Medical Summary (medicals and menus to check)- confirmed
(to be attached)

Please list all participants including staff and volunteers

Group Number: 9

Name Phone Number *Relevant medical information including allergies Medications Emergency contact Emergency contact
person/next of kin phone number
Britt Smith 0466401704 N/A N/A Mel smith 0439814698
Caitlin Hattam 0479041311 n/a n/a Rosa Hattam 0402941201
Ayden Bone N/A N/A Sherry Bone 0402655997
Manning McInerney 0426873252 N/A N/A Kelly Howard 0422394647
Jake Dowsett 0422909948 N/A N/A Josh Dowsett 0435401019
Shaeane Hosking 0433361924 N/A N/A Carmel McGregor 0424139372
Tyler Marsland 0468644709 N/A N/A Lesley Marsland 0403007575
James 0473196930 Asthma Puffer Daniel McLaughlin 0427724002

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