CargoManager Instruction Manual v1.01

CargoManager by AMS-Marine Services
CargoManager™
Instruction Manual
AMS-Marine Services Ltd

software@ams-marine.com
www.ams-marine.com
Instruction Manual v1.01 - Page 1 of 26


Contents
1. Main Features ................................................................................................................ 4
1.1 Benefits of using this program: ............................................................................... 4
1.2 Capabilities ............................................................................................................... 4
1.3 Program Version history ......................................................................................... 4
1.4 Instruction Manual version history ........................................................................ 4
2. Installing Instructions ................................................................................................... 5
2.1 Download software ................................................................................................... 5
2.1.1 Login or create a new web account (Register) ....................................................................... 5
2.1.2 Downloading from our web site ............................................................................................... 6
2.2 Installation ................................................................................................................ 7
2.2.1 Minimum Requirements .......................................................................................................... 7
2.2.2 Limitations ................................................................................................................................. 7
2.2.3 Installation Path ........................................................................................................................ 7
2.2.3.1 Recommended Path ........................................................................................................................... 7
2.2.3.2 Map Network Drive ........................................................................................................................... 7
2.2.4 Installing Program for the first time ....................................................................................... 7
2.2.5 Re-installing the same version of the Program at the same PC............................................ 9
2.2.6 Upgrading to a new version of the Program ........................................................................ 10
2.2.7 Remove Program .................................................................................................................... 10
2.3 Enabling Macros .................................................................................................... 12
3. Administrator’s Manual ............................................................................................. 13
3.1 Program Settings .................................................................................................... 13
3.1.1 License & User Profiles .......................................................................................................... 13
3.1.2 Program Preferences and Tanks Data .................................................................................. 15
3.2 Backup & Restore .................................................................................................. 16
3.2.1 MS Excel Backup .................................................................................................................... 16
3.2.2 Auto-Restore MS Excel Backup file ...................................................................................... 16
4. Operating Manual ....................................................................................................... 18
4.1 Starting, Saving and Closing Program ................................................................ 18
4.1.1 Starting the Program .............................................................................................................. 18
4.1.2 Saving the Program ................................................................................................................ 19
4.1.3 Closing the Program ............................................................................................................... 19
4.2 Operation ................................................................................................................ 20
4.2.1 Using the program for your vessel ........................................................................................ 20
4.2.2 Using the program for any vessel (no tanks data) ............................................................... 21
4.2.3 Special Functions .................................................................................................................... 24
5. Tips and Tricks ............................................................................................................ 26
5.1 Multi Users simultaneous Program access .......................................................... 26

1. Main Features
1.1 Benefits of using this program:
➢ Ullage Reports with ASTM Tables 6A/B, 54A/B and Chemicals
➢ OBQ/ROB reports incorporated with Wedge Formula
➢ FreeWater report
➢ Pre-loading cargo estimations with m3 or % input
➢ Blending calculation and report with ullages for up to 4 split cargoes
➢ ASTM Tables conversion for quantities to load
➢ Heavy cargoes calculation (CBFS)
➢ Vessel's Experience Factor and VEF Apply Calculation
➢ Bunkers estimation for next ports of call
➢ Cargo operation stoppages report with average rate
➢ Back pressure pre-calculation and report form
➢ B/L figures - Ship's Figures difference calculation
➢ Reports record keeping with a representative name
➢ Retrieval of older reports
➢ Reports can be extracted and sent as email attachments
➢ Administrator and Restricted User profiles for prevention of unauthorized changes
➢ Built-in standardized Smart Remarks Editor for all Reports
➢ Supports up to 24 tanks and any kind of Trim/List correction method
➢ User (Individual) is able to change the input data at every ship he joins
➢ User (Individual) enjoys the benefits of calculation, even if Tanks’ Data is not yet available
➢ Function over Network supported with access from any network PC
➢ Administrator and Restricted User Levels provided for prevention of unauthorized changes at
company's policy and settings.
➢ Operation over Local or VPN Network with access to a Mapped Drive from any network PC.
➢ USB flash memory installation supported, giving the ability of mobility or emergency backup.
➢ Program environment is almost known to everyone as it is running with Microsoft Excel, without
needing any additional expenses for additional software or hardware.
1.2 Capabilities
➢ 24 tanks supported
➢ 24 parcels supported
➢ Various types of ullage, trim & list tables can be accommodated
1.3 Program Version history

CargoManager v8.04
• This is a major release
Build number indicates small changes/upgrades within the same program version.
1.4 Instruction Manual version history

Instruction Manual v1.00
• This is a major release
Note: Same screenshots may be used within this manual between similar products.
Please ignore filenames and other references.

2. Installing Instructions
2.1 Download software
Downloading from our web site is restricted to registered users only, for essential content like programs
and price list. Unregistered visitors can only view/download general information like brochures etc.
2.1.1 Login or create a new web account (Register)

In order to have full access at our web site, please follow the below steps:
Visit our web site at the address www.ams-marine.com.
If you already have a username and password for our web site, fill your username and password at the
“Login User” field and click on “Login” button:
Else, if you haven’t an account, click on “Register! Become a user now!” in order to create a new
account:
Fill the requested information at our web site registration form:
After you have “Send Registration”, an email will be sent to your email as declared above.
Click on the link contained at this email in order to activate your account.

Now you can login and download any file from our web site (programs, brochures, user manuals, price list
etc) as described below.
2.1.2 Downloading from our web site

After you have login, click on “Software” section and choose the program title you are interested:
After the description of the program, at the bottom of the page you can find downloads:
Click on the desired file to download at your computer.

2.2 Installation
2.2.1 Minimum Requirements
Any Windows PC or Laptop with the following characteristics:
- RAM 1 GB or above
- Free Disk space of at least 100MB or more
- Microsoft Excel 2003-2007-2010-2013, updated to the latest Service Packs *
- Administrator’s rights in order to run installation
* Suggested to run the CargoManager with Microsoft Excel 2010-2013 for more efficiency in response
speed, volume of data capacity and file size.
2.2.2 Limitations
Users are limited to one user having the control each time and unlimited users that can open/view program
at the same time. In case of a Network installation, only one user (the first that will open the program each
time) will be able to edit/save changes into the program, where the rest of the users can open/view but
they cannot save the program. All other users opening the program after the user first taking the
command, will be informed for the name of the user that has now the control of the program.
Please read detailed instructions at the section 5 of this manual:

“Tips & Tricks” / “Multi Users simultaneous Program access”
2.2.3 Installation Path
2.2.3.1 Recommended Path

In order to enjoy all benefits of the program (i.e. import and export functions into the predefined folders
etc), it is strongly recommended to install the program at a path like
“C:\AMS-Marine\CargoManager\”,
where destination disk can be changed, but the rest of the path should always remain as is, i.e.
“M:\AMS-Marine\CargoManager\”.
Examples of suggested paths: Examples of NOT suggested paths:

C:\AMS-Marine\CargoManager\ C:\Program Files… (Not suggested)
(suggested for Local installations)
M:\AMS-Marine\CargoManager\ C:\MyDocuments… (Not suggested)
(suggested for Network installations)*
M:\Various… (Not suggested)
*: Letter “M” is hypothetical and given as an example of any mapped network drive letter.
2.2.3.2 Map Network Drive

In order the program to be accessible from many users of a network within an organization, the program
has to be installed at a network drive. If a drive letter already exists, you can proceed with the installation,
taking into consideration the recommendations given at the above paragraph, related to Recommended
Path.
If a network drive letter is not available, then ask from your IT engineer to create it for you.
2.2.4 Installing Program for the first time

Double click on downloaded file, i.e. “CargoManager v8.04.msi”.
Follow the installation process as shown at the below screenshots:

If “C:\” is not the desirable destination disk, edit the installation path by changing the disk drive letter.
An example is given below, where the drive letter has been changed from “C” to “M”.
Attention: Remember that the final path should always remain of a format like
“C:\AMS-Marine\CargoManager\” with the ability to change drive letter “C:\”, but not the rest of the
path “\AMS-Marine\CargoManager\”.

Repeat the same procedure for all users in the network, using always the same Network Drive path.
- Setup will only add any files or folders missing from the original installation and will add shortcuts
for the new user at his PC.
- Existing files and folders will remain as they are, making this action safe for the files containing
your data, regardless of the time you will decide to add a new user.
2.2.5 Re-installing the same version of the Program at the same PC

If for any reason wish to re-install the same version of the program in order to repair installation at the
same PC, you should know the following:
- Setup will only add any files, folders, shortcuts are missing from the original installation.
- Existing files and folders will remain as they are, making this action safe for the files containing
your data.
Press the “Repair” button in order to Re-install program:

2.2.6 Upgrading to a new version of the Program

Running a newer version of the Setup file, will cause the old program installation to be automatically
removed and the new program to be installed.
What you should know before this action:
While removing the old version…

- Program file where the whole database is kept will be deleted, as it is a part of the original
installation.
- All installation files, folders and shortcuts will be deleted, except these files/folders created at a
later time after the installation, i.e. files inside the installation directory. The surviving files can
be used at any later time you will install the same or a newer program version.
For that reason, keeping a program copy before starting this procedure is necessary, in order to
migrate data (copy/paste) after the new version installation.
While installing the new version…

- Setup will install all new original files, folders and shortcuts.
- All files/folders remained after the old version uninstalled, i.e. files inside installation directory,
will remain intact.
A whole copy of the old Program file where all your data is included as well as a copy of the folders
with documents, is always suggested to be kept in a safe place.
2.2.7 Remove Program

What you should know before this action:
- Program file where the whole database is kept will be deleted, as it is a part of the original
installation.
- All installation files, folders and shortcuts will be deleted, except these files/folders created at a
later time after the installation, i.e. files inside installation directory.
This action can be done either by running the Setup file or by clicking on the “Uninstall” shortcut of the
Windows Start Menu:
From the Setup file:

From Windows Start Menu:

2.3 Enabling Macros

Macros are required to be activated for the program to be able to run.
For temporary Macros Activation, check at the top of address bar for a message like:
“Security Warning – Macros have been disabled - Options”, or “Protected View”.
Press “Enable Content”.

This action will provide you with access to the program. In case of a new copy of the program, you may be
asked again to “Enable Content”.
For permanent Macros activation, please contact your system administrator, as there are security dangers to
be assessed before allowing so.

3. Administrator’s Manual
3.1 Program Settings
3.1.1 License & User Profiles
a) License Registration
Once the Program is opening for the first time, the License Registration Form will pop-up.
If you are evaluating the program, the code “DEMO” should be entered at the field “New License Key”
of the below “Registration Form” and submit it by pressing button “Submit Key”.
The code “DEMO” will allow you evaluate program for a limited number of 10 entries.
For sending us a Request for Registration, press “Send E-MAIL” (Only if you are using MS Outlook or
MS Outlook Express) or press the button “PRINT” to print the registration form, scan it and send it to
AMS, attached to an email (Suggested to print it directly to a virtual PDF printer in order to avoid
scanning).
If you have already purchase a License, then use the “License Key” that we have provided you.
If the above window does not appear automatically when starting the Program, then MS Excel Macros are
disabled. To activate macros, follow the specific instructions given at “Installing Instructions” above.
Alternatively, in order to access any time the Registration Form, click on “LICENSE”:

Note: After each pop-up of the Registration form, User Level is automatically switched to “Restricted
User” for security purposes. If you wish to operate the program as Administrator, you have to repeat Log-
in as “Administrator” at the “USER PROFILES” form.
b) User Profiles
As soon as you will click on the “USER PROFILES”,
the below window will appear automatically:
- In order to log in as Administrator, choose “Administrator” at “User” field, insert your Admin password
at “Password” field and click on “Log-in” button.
- If you are a registered user, use the Admin password we have provided you.
- If you are testing the program through the temporary License Key “DEMO”, then use the last 4 digits of
your “PC Registration Number” as it is appeared at the Registration Form. At the Registration Form of the
above paragraph, the PC Registration Number is: 1592450109. Based on that number, your
“Administrator” password at this User Profile form while you are evaluating the program is 0109.
After administrator has adjusted program settings, it is suggested to return program to “Restricted User”
profile in order to avoid settings to be changed by unauthorized users.

For logging in as “Restricted User”, you only need to choose “Restricted User” at “User” field and click
on “Log-in” button. A password is not required for downgrading user.
“Pass.Memo” field is used for the case that Administrator wishes to share the Admin password among all
users, allowing all users to log in as Administrators.
“Version Type” is only used by Programmer, in order to fit program size to the specific ship.
3.1.2 Program Preferences and Tanks Data

Attention: In order to access this page, Administrator’s rights are necessary.
PREFERENCES INSERT SHIP'S NAME, LBP, TANK DIMENSIONS, TANK NAMES, TANKS' NUMBER, MAXIMUM 24 TANKS.
ALSO SET APPEARANCE OF REPORTS, LIKE THE M ETHOD OF CORRECTING THE TRIM AND LIST, OR THE NUM BER OF TANKS ETC.
TANKS' INFO THIS FORM CAN BE GIVEN TO SURVEYOR AS DATA FOR WEDGE CALCULATION.
ULLAG E TAB LES INSERT YOUR VESSEL'S ULLAGE DATA, AT ANY ULLAGES YOU WANT BUT CONTINUOUSLY, WITHOUT SPACES.
SELECT FROM LIST BOX HOW MANY ROWS YOU NEED AND THEY WILL BE ADDED OR DELETED AUTOMATICALLY.
DEEPEST ULLAGE MUST CORRESPOND TO ZERO "0" VOLUME. IF MAX ULLAGE 17.0m, MUST BE: ULL 17.0m, VOL 0.0 m3
REGARDLESS IF SHIPS TABLES STOP AT ULL 16.99m, VOL 3.0m3
ONLY FOR VESSELS WITH TRIM CORRECTION APPLIED ON VOLUMES
(SELECT THE APPRO PRIATE METHO D FRO M "PREFERENCES")
METERS OF TRIM MUST START FROM EVEN KEEL TO UPWARD OR DOWNWARD WITHOUT EMPTY CELLS!
YOU CAN SELECT ANY METERS OF TRIM YOU WANT. INTERPOLATION WILL GIVE YOU THE CORRECT VALUE.
CORRECT ! WRONG !
BY HEAD (m) E.K. BY STERN (m) BY HEAD (m) E.K. BY STERN (m)
-2 -1 0 0.5 1 -2 EMP TY 0 EMP TY 1
YOU CAN SELECT ANY METERS OF TRIM YOU WANT. INTERPOLATION WILL GIVE YOU THE CORRECT VALUE.
ONLY FOR VESSELS WITH TRIM OR LIST CORRECTION APPLIED ON ULLAGES

(SELECT THE APPRO PRIATE METHO D FRO M "PREFERENCES")
TRIM TABLES TRIM: (-) FOR TRIM BY HEAD // (+) FOR TRIM BY STERN REGARDLESS HOW THEY DESCRIBED IN YOUR BOOK.
EXAMPLE: for TRIM (m) the correction is: (cm)

always trim by head at top!!! -1.0 by head -2.0 (-) if the value must be subtracted from observed ullage!!
-0.5 by head -1.0
0.0 E.K. 0.0
0.5 by stern 1.0
1.0 by stern 1.0
2.0 by stern 2.0
always trim by stern at bottom!!! 3.0 by stern 2.0 (+) if the value must be added to observed ullage!!
LIST TABLES LIST: (-) FOR LIST TO PORT // (+) FOR LIST TO STBD REGARDLESS HOW THEY DESCRIBED IN YOUR BOOK.
EXAMPLE: for LIST (Degrees) the correction is: (cm)

always list to port at top!!! -3.0 to port 6.0 (+) if the value must be added to observed ullage!!
-2.0 to port 5.0
-1.0 to port 3.0
0.0 no list 0.0
1.0 to stbd -3.0
2.0 to stbd -5.0
always list to stbd at bottom!!! 3.0 to stbd -6.0 (-) if the value must be subtracted from observed ullage!!

3.2 Backup & Restore

3.2.1 MS Excel Backup
Every time the Program is saved, it keeps a backup of the whole Program file. At every save to the main
Program, its previous state will be saved as backup, always into the same backup file.
i.e. if the main Program file named “CargoManager v8.04.xls”, the backup file will have the name
“Backup of CargoManager v8.04.xlk”.
The Backup file will allow the User to return to the very last state, in case needed i.e. due to an accidental
change at the database, followed by a Program save.
3.2.2 Auto-Restore MS Excel Backup file

Close main Program. Suggested to open the installation directory and create a copy of the main Program
nearby, like:
“CargoManager v8.04 – Copy.xls” as an extra precaution.
Click on the Backup shortcut at the start menu, as shown at the below path:
The Backup file will open.

If you are running the backup file with office 2007-2010-2013, the below warning will pop-up, click on
“Yes” to continue:
If you are running office 2003, this warning will not pop-up.
Then, the below window will pop-up:

A new Program copy will be generated from backup file to the installation directory. The new Program
copy has the same name as the original installation which is now overwritten. Access the Program as
usually.

4. Operating Manual
4.1 Starting, Saving and Closing Program
4.1.1 Starting the Program
In order to “Start” Program, follow one of the two options below:
a) From Windows Start Menu, choose “Programs”.
Choose the shortcut at the path as indicated below in order to open the Program:
b) Desktop Shortcuts
For easy access to the Program, further to the shortcuts provided at the Windows Start menu, a folder that
includes direct shortcuts to the Program and to the installation folder have been created at the Desktop:

4.1.2 Saving the Program

In order to “Save” changes to the Program, click on the “Save” at the left top corner of the program
window:
4.1.3 Closing the Program

In order to “Close“ Program, click on the “X” at the right top corner of the program window:
Choose if you want to “Save” the changes or not:

4.2 Operation
4.2.1 Using the program for your vessel
2. Instructions on how to use Program for your vessel !!! (Automatic mode)
FOR USING THIS PROGRAM FOR YOUR VESSEL, FIRST REQUIRES TO HAVE ALREADY ADJUST ALL SETTINGS. (see Help 1-Setup)
PO RT : PIRAEUS COMPLETE VOYAGE INFORMATION

BERTH : No 2
CARGO : CRUDE OIL
VO Y No : 83
CHIEF OFFICER : ARO NIS PANAGIO TIS
DENSITY VAC = 0.9702
API = 14.26
HOW TO MAKE AN ULLAGE REPORT (AUTOMATIC)
ULLAGE REPORT
ERASE
AFTER LOADING SELECT OPERATION, EXAMPLE: AFTER LOADING
DATE : 31 Oct 2002 INSERT DATE, TIME THAT ULLAGE REPORT WILL BE SIGNED.
TIME : 12:00
Draft Fwd : 9.00 INSERT DRAFTS, LIST.
Draft Aft : 10.00
List (-P/+S) : 0.0
ULLAGE REPORT FREE WATER
TANK ULLAGE TEMPS DIP SELECT CELSIUS OR FAHRENHEIT, WHATEVER YOU OBSERVE.
NAME m °C cm SELECT ULLAGES ON DECK OR IN CCR.
Observed INSERT ULLAGES IN METERS, TEMPERATURE C OR F, FREE WATER DIP IN cm, IF ANY.
1P 55.00 2
1S 1.00 55.00 2 * IF THERE ARE OBQ/ROB, MAKE ALSO A TANK INSPECTION REPORT AS DESCRIBED BELOW.
PRO GRAM
**O K** MEANS THAT EVERYTHING LOOKS OK!
GO TO ULLAGE REPORT.
SELECT ASTM TABLES TO BE USED. (CAN BE SELECTED FROM MAIN MENU ALSO).
EDIT REMARKS OR PRESS ON THE BUTTONS TO SELECT FROM A COLLECTION.
PRESS HISTORY TO KEEP THIS ULLAGE REPORT WITH A MINIMIZED SIZE, FOR FUTURE USE.
HOW TO CALCULATE FREE WATER (AUTOMATIC)
INSERT DIPS AT MAIN MENU AND SELECT METHOD OF CALCULATION FROM LIST BOX ABOVE DIPS.
GO TO FREE WATER.
PRESS HISTORY TO KEEP THIS FREE WATER REPORT WITH A MINIMIZED SIZE, FOR FUTURE USE.
METHO D O F "FREE WATER" CALCULATIO N:

YO U CAN SELECT THE METHO D O F CALCULATIO N, BUT IF WEDGE IS NO T PO SSIBLE, AUTO MATICALLY
SEARCH AT ULLAGE TABLES WITH TRIM/LIST CO RRECTIO N.

HOW TO MAKE A TANK INSPECTION REPORT (AUTOMATIC)
TANK INSPECTION
ERASE
BEFORE LOADING SELECT OPERATION, EXAMPLE: BEFORE LOADING
DATE : 30 Oct 2002 INSERT DATE, TIME THAT INSPECTION REPORT WILL BE SIGNED.
TIME : 13:00
Draft Aft : 10.00
List (-P/+S) : 0.0
TANK INSPECTIO N
TANK DIP
NAME (cm)
Liquid SELECT LIQUID OR NON LIQUID AND METHOD OF CALCULATION.
1P 2 INSERT OBSERVED Dip in cm.
1S 2
PRO GRAM
GO TO OBQ/ROB REPORT.
Tanks under Inert Gas : ANSWER TO THIS QUESTION

Dips by : ANSWER TO THIS QUESTION
Liquid or Non Liquid :

PRESS HISTORY TO KEEP THIS TANK INSPECTION REPORT WITH A MINIMIZED SIZE, FOR FUTURE USE.
METHO D O F "TANK INSPECTIO N REPO RT" CALCULATIO N:

YO U CAN SELECT "LIQ UID" O R "NO N LIQ UID", BY WEDGE FO RMULA O R TRIM CO RRECTIO N O R WITHO UT TRIM CO RRECTIO N.
IF WEDGE IS NO T PO SSIBLE, PRO GRAM AUTO MATICALLY SEARCH IN ULLAGE TABLES WITH TRIM/LIST CO RRECTIO N.
HOW TO USE BLENDING (AUTOMATIC)
INSERT VOYAGE DATA, DATE, GRADE ETC.

SELECT ASTM TABLES FROM 54A OR 54B
INSERT METRIC TONS IN AIR, DENSITY IN VAC, TEMPERATURE FOR EACH PARCEL A,B,C,D.
AT "WEIGHT" SECTION INSERT FINAL QUANTITIES TO BE LOADED IN METRIC TONS IN AIR.
PROGRAM GIVES YOU FOR EACH TANK, THE QUANTITY OF EACH PARCEL TO BE LOADED BEFORE THESE QUANTITIES BLENDED
AND AFTER THEY BLENDED CONSECUTIVELY.
INSERT TRIM AND LIST FROM YOUR LOADICATOR FOR EACH OF THESE STAGES OF LOADING, IF YOU WANT TO HAVE ULLAGES CORRECTED.
PROGRAM CAN GIVE YOU ULLAGES TO STOP, FOR DECK AND FOR CARGO CONTROL ROOM. DO NOT FORGET TO SET AT BASIC INFO
WHETHER YOUR SHIP'S GAUGING SYSTEM HAS TRIM/LIST CORRECTION OR NOT, IN ORDER PROGRAM TO DO THE SAME.
** ATTENTION ** ULLAGES NOT APPEARED IF THE NAME OF THE VESSEL IS NOT SAME AS THE NAME DESCRIBED IN "PREFERENCES".
4.2.2 Using the program for any vessel (no tanks data)
3. Instructions on how to use Program for any vessel !!! (Manual mode)
FOR USING THIS PROGRAM AS VISITOR AT ANY VESSEL, REQUIRES ONLY TO SET "PREFERENCES" & "TANKS' INFO".
THIS IS PERMITTED ONLY WHEN PROGRAM IS REGISTERED WITH A KEY AND USER PROFILE IS "ADMINISTRATOR".
FIRST OF ALL, GO TO "PREFERENCES", IN ORDER TO SETUP BASICS, NUMBER OF TANKS ETC (MAXIMUM 24 TANKS).
GO TO "TANKS' INFO" FOR INSERTING SHIP'S NAME, LBP, TANK DIMENSIONS, TANK NAMES ETC.
PO RT : PIRAEUS COMPLETE VOYAGE INFORMATION

BERTH : No 2
CARGO : CRUDE OIL
VO Y No : 83
CHIEF OFFICER : ARO NIS PANAGIO TIS
API = 14.26

HOW TO MAKE AN ULLAGE REPORT (MANUAL)
ULLAGE REPORT
ERASE
AFTER LOADING SELECT OPERATION, EXAMPLE: AFTER LOADING
DATE : 31 Oct 2002 INSERT DATE, TIME THAT ULLAGE REPORT WILL BE SIGNED.
TIME : 12:00
Draft Aft : 10.00
List (-P/+S) : 0.0
TANK ULLAGE TEMPS DIP SELECT CELSIUS OR FAHRENHEIT, WHATEVER YOU OBSERVE.
NAME m °C (cm) SELECT ULLAGES ON DECK OR IN CCR.
Observed INSERT ULLAGES IN METERS, TEMPERATURE °C OR °F, FREE WATER DIP IN cm, IF ANY.
1P 1.00 55.00 2
1S 1.00 55.00 2 * IF THERE ARE OBQ/ROB, MAKE ALSO A TANK INSPECTION REPORT AS DESCRIBED BELOW.
TANK MANUAL MANUAL MANUAL MANUAL

NAME COR/TED ULLAGE T.O .V. V.C.F. T.O .V.
(UTI/Trim/List) m3 (factor) m3 INSERT THE VALUES YOU WANT TO CHANGE ON ULLAGE REPORT.
1P 3,000.0 4.0 THESE VALUES HAVE HIGHER PRIORITY AND APPEARED DIRECTLY.
1S 1.22 0.9999 (MANUAL ENTRIES BECOME YELLOW IN ORDER TO HAVE YOUR BETTER ATTENTION.)
PRO GRAM
GO TO ULLAGE REPORT.
SELECT ASTM TABLES TO BE USED. (CAN BE SELECTED FROM MAIN MENU ALSO).
PRESS HISTORY TO KEEP THIS ULLAGE REPORT WITH A MINIMIZED SIZE, FOR FUTURE USE.
HOW TO CALCULATE FREE WATER (MANUAL)

GO TO 1. "PREFERENCES TO DEACTIVATE THE CORRECTION OF DIPS IF THEY ARE NOT RESPONDING FOR YOUR VESSEL.
INSERT DIPS AT MAIN MENU AND SELECT METHOD OF CALCULATION FROM LIST BOX ABOVE DIPS.
INSERT THE VALUES YOU WANT TO CHANGE ON FREE WATER VOLUMES. (SEE EXAMPLE ABOVE)
GO TO FREE WATER.
PRESS HISTORY TO KEEP THIS FREE WATER REPORT WITH A MINIMIZED SIZE, FOR FUTURE USE.
METHO D O F "FREE WATER" CALCULATIO N:

YO U CAN SELECT THE METHO D O F CALCULATIO N, BUT IF WEDGE IS NO T PO SSIBLE, AUTO MATICALLY
SEARCH AT ULLAGE TABLES WITH TRIM/LIST CO RRECTIO N. MANUAL ENTRIES ALWAYS O VERLAP CALCULATED RESULTS.

HOW TO MAKE A TANK INSPECTION REPORT (MANUAL)
TANK INSPECTION
ERASE
BEFORE LOADING SELECT OPERATION, EXAMPLE: BEFORE LOADING
DATE : 30 Oct 2002 INSERT DATE, TIME THAT INSPECTION REPORT WILL BE SIGNED.
TIME : 13:00
Draft Aft : 10.00
List (-P/+S) : 0.0
TANK INSPECTIO N
TANK DIP
NAME (cm)
SELECT LIQUID OR NON LIQUID AND METHOD OF CALCULATION.
1P 2 INSERT OBSERVED Dip IN cm.
1S 2
TANK INSPECTIO N
TANK VO LUME
NAME m3
INSERT THE VALUES YOU WANT TO CHANGE ON TANK INSPECTION REPORT.
1P 3.0 THESE VALUES HAVE HIGHER PRIORITY AND APPEARED DIRECTLY.
1S (MANUAL ENTRIES BECOME YELLOW IN ORDER TO HAVE YOUR BETTER ATTENTION.)
PRO GRAM
GO TO "PREFERENCES" TO DEACTIVATE THE CORRECTION OF DIPS IF THEY ARE NOT RESPONDING FOR YOUR VESSEL.
GO TO OBQ/ROB REPORT.
Tanks under Inert Gas : ANSWER TO THIS QUESTION
Dips by : ANSWER TO THIS QUESTION
Liquid or Non Liquid :

PRESS HISTORY TO KEEP THIS TANK INSPECTION REPORT WITH A MINIMIZED SIZE, FOR FUTURE USE.
METHO D O F "TANK INSPECTIO N REPO RT" CALCULATIO N:

YO U CAN SELECT "LIQ UID" O R "NO N LIQ UID", BY WEDGE FO RMULA O R TRIM CO RRECTIO N O R WITHO UT TRIM CO RRECTIO N.
IF WEDGE IS NO T PO SSIBLE, PRO GRAM AUTO MATICALLY SEARCH IN ULLAGE TABLES WITH TRIM/LIST CO RRECTIO N.
MANUAL ENTRIES ALWAYS O VERLAP CALCULATED RESULTS.
HOW TO USE BLENDING (MANUAL)
INSERT CARGO PARCELS DATA, PORT, DATE, GRADE ETC.

SELECT ASTM TABLES FROM 54A OR 54B
INSERT METRIC TONS IN AIR, DENSITY IN VAC, TEMPERATURE FOR EACH PARCEL A,B,C,D.
AT "WEIGHT" SECTION INSERT FINAL QUANTITIES TO BE LOADED IN METRIC TONS IN AIR.
PROGRAM GIVES YOU FOR EACH TANK, THE QUANTITY OF EACH PARCEL TO BE LOADED BEFORE THESE QUANTITIES BLENDED
AND AFTER THEY BLENDED CONSECUTIVELY.
** ATTENTION ** ULLAGES NOT APPEARED IF THE NAME OF THE VESSEL IS NOT SAME AS THE NAME DESCRIBED IN "PREFERENCES".

4.2.3 Special Functions

4. Special Features !!! (Quick Guide)
PO RT : PIRAEUS 1. YOU CAN INSERT API or DENSITY VAC. IT WILL BE CONVERTED TO DENSITY VAC or API.
BERTH : ALFA 2. ULLAGE REPORT CAN BE DONE BY TABLES 54A/B, 6A/B WITHOUT CHANGE ANY DATA,
CARGO : FUEL OIL SIMPLY CHOOSE THE TABLES YOU WANT, FROM MAIN MENU OR ULLAGE REPORT.
VO Y No : 100 3. AT M AIN M ENU THERE IS A SUM M ARY OF RESULTS, THAT CAN BE CONTROLLED FROM M AIN
CHIEF OFFICER : ARO NIS PANAGIO TIS MENU, WITHOUT GOING TO EACH REPORT FOR EDITING. A CHECK IS ALWAYS NECESSARY!
API = 14.26 4. AT EVERY REPORT THERE ARE REMARK BUTTONS.
THIS IS A SMART REMARK'S EDITOR FROM A CATALOGUE OF PREPARED REMARKS.
ULLAGE REPORT 5. BY SELECTING ON DECK or IN CCR ULLAGE, YOU CAN MAKE AN ULLAGE REPORT
TANK ULLAGE TEMPS FROM DECK MEASUREMENTS or CARGO CONTROL ROOM INDICATIONS.
NAME m °C
On Deck
1P 1.00 55.00 6. SELECT CELSIUS OR FAHRENHEIT, WHATEVER YOU OBSERVE.

1S 1.00 55.00 AT ULLAGE REPORT TEMPERATURE WILL APPEAR JUST AS THE ASTM TABLES REQUIRE.
ULLAGE REPORT
TANK MANUAL MANUAL MANUAL MANUAL 7. FOR LOADICATORS LIKE "HZS LOADOMETER 400" THAT THEY PROVIDE WT, VOL or %, BUT
NAME ULLAGE T.O .V. V.C.F. T.O .V. DON'T PROVIDE ULLAGES, THIS PROGRAM APPEARS ULLAGES AT ULLAGE REPORT FORM
Corrected m3 (factor) m3 BY INSERTING ONLY THE "MANUAL TOV" AND TRIM, IF ANY. (FROM m3or % GIVES ULLAGES)
1P 3,000.0 ** ATTENTION** LEAVE EMPTY (FREE) THE "On Deck" or "In CCR" ULLAGES.
1S

PREVIO US DISCHARG ED O N BO ARD Part_Cargo MEMORY 8. AFTER LOADING OR DISCHARGING PART CARGO, or LIGHTERING,
250,000.000 60,000.000 190,000.000 B b ls a t 6 0 °F APPEARED AT ULLAGE REPORT A TABLE FOR INSERTING PREVIOUS
40,000.000 10,000.000 30,000.000 MT CARGO. IF YOU INSERT PREVIOUS CARGO YOU WILL RECEIVE THE
37,000.000 9,000.000 28,000.000 LT QUANTITY OF PART CARGO DISCHARGED OR LOADED NOW AND
10,000.000 5,000.000 15,000.000 m 3 G .O .V. THE AV. TEMP OF PARCEL LOADED OR DISCHARGED.
0
40.00 70.00 50.00 C A v .T e m p THE BUTTON "MEMORY" AUTOMATES THE ABOVE, BY SAVING
DATA "BEFORE" AND RETRIEVE DATA "AFTER".
9. ULLAGES DURING BLENDING OF 4 CARGOES
PROGRAM CAN GIVE YOU ULLAGES T O ST OP, FOR DECK AND CARGO CONT ROL ROOM INDICAT IONS. DO NOT FORGET T O SET AT "PREFERENCES"
WHETHER YOUR SHIP'S GAUGING SYSTEM HAS TRIM/LIST CORRECTION OR NOT, IN ORDER PROGRAM TO DO THE SAME.
** ATTENTIO N ** ULLAGES NOT APPEARED IF T HE NAME OF T HE VESSEL IS NOT SAME AS T HE NAME DESCRIBED IN "PREFERENCES", FOR SAFET Y REASONS.
10. BY PRESSING HISTORY, REPORTS CAN BE SAVED IN A SPECIFIC DIRECTORY, FOR FUTURE USE, IN A MINIMIZED SIZE THAT SAVES SPACE
THUS IS NOT NECESSARY TO KEEP ALL PROGRAM FOR EACH PORT.
11. AT "PREFERENCES", YOU CAN CUSTOMIZE APPEARANCE, METHODS, TANK NUMBER ETC THAT MAKE PROGRAM FLEXIBLE.
FOR EXAMPLE: NUMBER OF TANKS THAT YOU WANT TO SHOW, IN ORDER TO AVOID UNNECESSARY ENLARGEMENT OF FORMS,
MAXIMUM CAPABILITY OF 24 TANKS.
12. IN CASE OF VARIOUS ERRORS (OUT OF LIM ITS), ALARM S ON "CONTROL BOX" AND STATUS BAR INFORM YOU FOR THE POSSIBLE PROBLEM .
13. USER CAN ADD OR REMOVE LINES AT ULLAGE DATABASE, IN ORDER TO SELECT THE MINIMUM NECESSARY SPACE.
14. THERE IS AN ERROR CHECKER IN ULLAGE DATABASE, THAT CHANGES THE COLOR OF THE CELLS THAT ARE NOT LOGICAL
I.E. AREN'T BETWEEN THE ABOVE AND THE BELLOW CELL AS IT WOULD BE. THESE CELLS BECOME RED.
5P 1.00 55.00 15. THERE IS A HIGHLIGHTER IN M ENU THAT INFORM S YOU WHICH IS THE TANK YOU INSERT DATA NOW.
5S 1.00 55| I.E. THE CELL BECOME GREEN AND THE TANK NAME BECOME RED.
6C THIS FUNCTION CAN BE ACTIVATED / DEACTIVATED FROM "PREFERENCES".
Note: While using this function, a delay may caused when completing data and move from the one cell to an other.
16. REPORTS KEPT AT HISTORY STORED WITH A SERIAL NUMBER (EX: SHI UR4 HOUSTON 31-12-03.xls). IN ORDER TO START FROM THE
BEGINNING WITH SERIAL NUMBER 1, PRESS "HISTORY" and "RESET SERIAL NUMBER" AT EACH FORM YOU WANT TO START FROM 1.
17. THERE IS A PROTECTIVE SYSTEM PROVIDING SECURITY OF DATA SETTINGS BY UNAUTHORIZED USERS. THUS, TWO USER PROFILES
GIVES THE FLEXIBILITY TO USE & SETUP PROGRAM (ADMINISTRATOR) or USE PROGRAM (RESTRICTED USER).
18. AT BASIC INFO, YOU CAN SELECT WHET HER T HE CCR AUT O GAUGES ARE T RIM/LIST CORRECT ED IN ORDER T HIS PROGRAM T O PROVIDE YOU
WITH THE CORRECTED OR NOT CORRECTED ULLAGES. THIS IS FOR ULLAGE REPORT AND BLENDING, FOR SHIPS ONLY WITH TRIM
CORRECTION APPLIED ON ULLAGES.
19. AT MAIN MENU YOU CAN SWITCH AND AUTOMATIC CONVERT BETWEEN ULLAGES OF DECK AND CONTROL ROOM.
20. AT MAIN MENU YOU CAN SWITCH AND AUTOMATIC CONVERT BETWEEN VOLUMES IN M3 AND PERCENTAGE %.
21. AT MAIN MENU YOU CAN SWITCH AND AUTOMATIC CONVERT BETWEEN TEMPERATURES IN CELCIUS OR FAREHNEIT.
22. IF YOU HAVE MEASURE MORE T HAN ONE T EMPERAT URE FOR A T ANK, INSERT ALL T HEM IN AS: 51+52+53+54 AND PRESS T HE BUT T ON "CALC".
AUTOMATICALLY THE MEAN TEMPERATURE WILL BE CALCULATED FOR YOU. THE SAME CALCULATION DONE BEFORE YOU GO TO
ULLAGE REPORT OR BEFORE SWITCH BETWEEN C/F. MAXIMUM NUMBER OF TEMPERATURES TO INSERT IS ...10 ENTRIES!
23. AT ULLAGE REPORT LAST COLLUM N OF ADDITIONAL REM ARKS, ADDED SOM E EXTRA FUNCTIONS AS SPECIFIC GRAVITY FOR LOADM ETER
FOR EACH TANK, LOADING AND DISCHARGING MONITORING OF RATE ETC.
"STOPPAGES" CALCULATION IS EASY ACCESSIBLE AT THE BOTTOM OF ULLAGE REPORT, THAT PROVIDES STOPPAGES CALCULATION.

5. Tips and Tricks

5.1 Multi Users simultaneous Program access
The first user - each time - that will open the Program, will have the absolute control to edit / save data
into the Program.
The next users that will open the Program, they will receive a notification:
Users have the following options:

1. To cancel the program opening and ask from the user that presently has the control to quit
program. Then, to repeat opening the program, having now full command.
2. To open the program as “Read Only”. In such
case, the users can view / print or even edit
data, but they cannot save the Program and
store the changes they have done.
3. To choose “Notify” (Recommended), which will have the same results as the “Read Only” option
has, but a notification option informing all the “Read Only” users when file is closed from the user
previously had the control.
By choosing “Cancel” at the notification message below, user denies taking the control and
continues working at the Program as a “Read Only” user.
In order the user to take the control of the Program, the “Read-Write” option should be chosen.
If user chooses “Read-Write”, he will be asked if he wants to throw away the changes he done at
the “Read Only” file.
Press “Discard” in order to close the “Read Only” file and open the original Program file.
The Program will open and the user will be the one that has now the control.
END OF DOCUMENT

CargoManager Instruction Manual v1.01

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CargoManager by AMS-Marine Services

AMS-Marine Services Ltd

Instruction Manual v1.01 - Page 1 of 26

Instruction Manual v1.01 - Page 2 of 26

Instruction Manual v1.01 - Page 3 of 26

1.3 Program Version history

1.4 Instruction Manual version history

Instruction Manual v1.01 - Page 4 of 26

2.1.1 Login or create a new web account (Register)

Fill the requested information at our web site registration form:

Instruction Manual v1.01 - Page 5 of 26

2.1.2 Downloading from our web site

Click on the desired file to download at your computer.

Instruction Manual v1.01 - Page 6 of 26

Please read detailed instructions at the section 5 of this manual:

2.2.3 Installation Path

2.2.3.1 Recommended Path

Examples of suggested paths: Examples of NOT suggested paths:

2.2.3.2 Map Network Drive

2.2.4 Installing Program for the first time

Instruction Manual v1.01 - Page 7 of 26

Instruction Manual v1.01 - Page 8 of 26

2.2.5 Re-installing the same version of the Program at the same PC

Press the “Repair” button in order to Re-install program:

Instruction Manual v1.01 - Page 9 of 26

2.2.6 Upgrading to a new version of the Program

While removing the old version…

While installing the new version…

2.2.7 Remove Program

From the Setup file:

Instruction Manual v1.01 - Page 10 of 26

From Windows Start Menu:

Instruction Manual v1.01 - Page 11 of 26

2.3 Enabling Macros

Press “Enable Content”.

Instruction Manual v1.01 - Page 12 of 26

Instruction Manual v1.01 - Page 13 of 26

Instruction Manual v1.01 - Page 14 of 26

3.1.2 Program Preferences and Tanks Data

ONLY FOR VESSELS WITH TRIM OR LIST CORRECTION APPLIED ON ULLAGES

EXAMPLE: for TRIM (m) the correction is: (cm)

EXAMPLE: for LIST (Degrees) the correction is: (cm)

Instruction Manual v1.01 - Page 15 of 26

3.2 Backup & Restore

3.2.2 Auto-Restore MS Excel Backup file

The Backup file will open.

Then, the below window will pop-up:

Instruction Manual v1.01 - Page 16 of 26

Instruction Manual v1.01 - Page 17 of 26

Instruction Manual v1.01 - Page 18 of 26

4.1.2 Saving the Program

4.1.3 Closing the Program

Choose if you want to “Save” the changes or not:

Instruction Manual v1.01 - Page 19 of 26

PO RT : PIRAEUS COMPLETE VOYAGE INFORMATION

HOW TO MAKE AN ULLAGE REPORT (AUTOMATIC)

ULLAGE REPORT FREE WATER

HOW TO CALCULATE FREE WATER (AUTOMATIC)

METHO D O F "FREE WATER" CALCULATIO N:

Instruction Manual v1.01 - Page 20 of 26

HOW TO MAKE A TANK INSPECTION REPORT (AUTOMATIC)

Tanks under Inert Gas : ANSWER TO THIS QUESTION

EDIT REMARKS OR PRESS ON THE BUTTONS TO SELECT FROM A COLLECTION.

METHO D O F "TANK INSPECTIO N REPO RT" CALCULATIO N: