EDI Label Tech - Standards

Rev. E-5.
4
Title: Gap Inc. Bar Code Label Certification & Specification Date: 22 AUG 02 Page: 1 of 16
Gap Inc.
Bar Code Label
Certification &
Specification
Gap Inc. Bar Code Label Certification & Specification Rev E-5.4 22 AUG 02
Revision History
Revision Number Revision Date Changes
E-5.0 30 NOV 00 This version contains a preference for thermal transfer printers,
changes to the label format, and changes to the label stock
requirements.
E-5.01 20 DEC 00 added note regarding label size where metric form is standard
(page 12)
E-5.02 22 JAN 01 Added additional requirements to paper quality section (page 4)
E-5.03 09 FEB 01 Modification to ship from field that allows it to be BLANK under
certain circumstances. See NOTE on “ship from” on page 14.
E-5.1 12 JUL 01 Reference to Mixed cartons (page 11)
Reference to “prepack” designation (page 15)
E-5.2 28 SEP 01 Reference to label placement on same side of carton as other
markings. (page 13)
E-5.3 01 NOV 01 Add comment regarding internal control data in ship from box.
(page 15)
E-5.4 22 AUG 02 Note (pg 15) acknowledging that some addresses may not fit on
the label.
Information contained in this document is considered confidential and proprietary and cannot be
used in any manner without the expressed written consent of Gap Inc.
Confidential
2
Contents
REVISION HISTORY .........................................................................................................................................................................2

CONTENTS .......................................................................................................................................................................................3
PURPOSE AND SCOPE OF SPECIFICATION ........................................................................................................................................3
NOTE: OTHER CARTON MARKINGS AS REQUIRED BY THE GAP INC. VENDOR HANDBOOK STILL APPLY......................................3
BAR CODE LABEL CERTIFICATION .................................................................................................................................................3
CERTIFICATION ASPECTS ...............................................................................................................................................................5
CARTON ID NUMBER GENERATION INSTRUCTIONS .......................................................................................................................6
CERTIFICATION PROCEDURES ......................................................................................................................................................10
OVERALL LABEL DIMENSIONS......................................................................................................................................................11
SHIPPING CONTAINER LABEL .......................................................................................................................................................13
EXAMPLE OF LABELED CARTON:...................................................................................................................................................14
REQUIRED DATA FIELDS:.............................................................................................................................................................15
Purpose and Scope of Specification
The purpose of this certification and specification document is to communicate Gap Inc.,
standard practices and requirements for its vendors to print and apply labels on shipping
containers. This specification covers all divisions - Gap, GapKids, Banana Republic, Old Navy.
This specification addresses only those shipping container labels used to label merchandise for
shipment to Gap Inc. The standard practices and requirements of this document are Gap Inc.’s
interpretation of the latest version of the UPC Shipping Container Code and Symbol
Specification Manual (Uniform Code Council, Inc.; 8163 Old Yankee Road, Suite J; Dayton, OH
45458)
NOTE: Other carton markings as required by the Gap Inc. Vendor Handbook still apply.
Bar Code Label Certification
Vendors will be certified for bar code labeling to insure proper scannability of cartons at Gap
Inc. DC’s and CD’s. Prior to the initial shipment from a vendor, sample labels must be sent to
Gap’s Logistics Department for testing and certification. The label will be tested for a variety of
technical aspects, primarily decodability.
Sample labels should be sent to:
Confidential
3
Gap Inc.
Bar Code Desk/Tom Bloss
345 Spear Street, 2nd Floor
San Francisco, CA 94105
The decodability, or bar code readability, is based on the quality of the bar code itself as well as
the quality of paper, printer, ink, etc. The data content and format of this bar code is detailed in
the Specification segment. The vendor should produce the label in accordance with these
specifications. Following the guidelines and procedures outlined here, the vendor must initiate
the certification process prior to actual rollout of carton bar code labeling at their facility.
Certification on the vendors label should be complete before the first labeled shipments are sent
to a DC/CD facility.
Confidential
4
Certification Aspects
Symbology
The required symbology for the carton identification bar code is UCC/EAN Code 128,
Code Set C (High Density Numeric), x-dimension: 20 mil, aspect ratio: 2 to 1.
The symbology for the purchase order bar code is Code 128 alpha/numeric, x-dimension
10mil, aspect ratio 2.5 to 1.
Printers
You are free to select any printer that produces a label which meets the Gap standards.
These printer manufacturers are some which have proven to produce adequate labels:
Avery-Dennison Monarch Comtec
Zebra Datasouth Prodigy Plus (Fargo)
Intermec
(Inclusion or exclusion from this list is not an endorsement or rejection)
These printers are for use with thermal direct and thermal transfer paper. When using
thermal transfer paper, premium thermal transfer ribbons are required. When using thermal
direct paper, use premium thermal ink cartridge as required by printer.
Note: Gap Inc. would like to express a distinct preference for thermal transfer over direct
transfer. It is Gap Inc.’s experience that thermal transfer labels are more likely to pass a quality
audit than direct transfer labels. Å Note
Note: Applications preparing laser printer labels have also been approved. Laser printers are
normally not fit for high volume activity but may be considered when operational advantages
exist. Each instance of laser printer labels will be considered on a “special exception” basis.
Paper quality
Use thermal transfer receiver paper or direct thermal imaging paper. This paper should
have permanent pressure sensitive acrylic adhesive and silicone coated liner. This paper
should bear the following minimum standard qualities:
Matte or low gloss finish

Roughness of 390 to 400 Bekk sec
Face thickness of 0.0029 to 0.0035 inches;
Face weight of 43 to 49 pounds per 3000 square feet;
Opacity of 75%;
Adhesion factor of 1200 grams per inch.
Print contrast using RJS Inspector IV of 80% @ 633 nm
Vendors should consult with paper suppliers if additional paper quality information is needed.
Ink Quality
Confidential
5
As recommended by printer specifications.
Carton ID Number Generation Instructions
Requirements:
Implementation of the numbering standard supports the following carton types:

• Any carton ID’s generated by Gap Inc. HQ systems and sent to label vendors, manufacturers
or other remote sites for printing,
• Any inbound Carton ID (CD or future DC) generated by a manufacturing vendor,
• Any Carton ID generated by a DC (Gap Inc. or third party) for internal use or for outbound
cartons.
Additional requirements that must be supported by the defined formats include:

• Carton ID’s must be unique regardless of who generates them,
• All locations must be able to generate unique ID’s without accessing the host or maintaining
ranges of ID’s by location/vendor,
Reference Materials:
The following publications were used as reference material for compiling this guideline.
Uniform Code Council -

Application Standard for Shipping Container Codes, December 1995.
Uniform Code Council -

U.P.C. Symbol Specification Manual, January 1992.
SSCC-18 Global Data Structure:
The worldwide structure for the SSCC-18 is as follows:

Position 18 17 16 15 14 13 12 11 10 9 8 7 6 5 4 3 2 1
Character PT M1 D1 D2 D3 D5 D5 D6 D7 D8 D9 D10 D11 D12 D13 D14 D15 C
where:
PT Packaging Type
0 Indicates the shipping container is a case or carton.
1 Indicates the shipping container is a pallet.
2 Indicates the shipping container is a container larger than a pallet.
3 Indicates the shipping container is undefined.
Confidential
6
4 Indicates the shipping container is for internally defined intra-company use.

5-9 Reserved for future use.
M1 If M1 is zero (0), the structure is managed by the UCC. If M1 is not zero (0), the
structure is managed by an EAN organization
D1-15 Is a unique number when combined with PT, M1, and C.
C Is a modulo 10 check character calculated from the preceding 17-digits.
UCC Managed Structure:
The UCC structure for the SSCC-18 is as follows:

Position 18 17 16 15 14 13 12 11 10 9 8 7 6 5 4 3 2 1
Character PT M1 M2 M3 M4 M5 M6 M7 S1 S2 S3 S4 S5 S6 S7 S8 S9 C
where:
PT Packaging Type
M1 Is zero (0).
M2-7 Is a unique number assigned by the UCC to the member organization, i.e. UCC
manufacturer number.
S1-9 Is a nine digit serial number used to uniquely identify each container.
C Is a modulo 10 check character calculated from the preceding 17-digits.
M2-7 is further defined by the UCC as:
M2 Number System Character

0,6,7 Regular UCC vendors
4 For use without code restriction (i.e., proprietary format)
2,3,5 Other UPC uses
1,8,9 Reserved for future use
If M2 is not four (4), M3-7 is managed by the UCC.
The EAN Managed Structure:
Confidential
7
Within the EAN managed structure the company prefix may vary from four to ten digits and the
corresponding serial number would vary inversely to the company prefix keeping the total
number of digits constant.
The other exception between UCC and EAN structures is EAN recommends using only one
Packaging Type for the SSCC-18; it is 3 (undefined).
Gap Inc. Implementation:
All vendors are encouraged to obtain their unique number from the UCC or EAN organizations.
All carton ID’s generated by third parties must conform to the UCC/EAN SSCC-18 standard and
therefore must have a registered company number provided by the UCC or EAN organizations.
The symbology used to support the SSCC-18 standard is the UCC/EAN-128 bar code. As an
additional part of the bar code, an Application Identifier 00 precedes the 18-digit structure.
Example:
(00) 0 0012345 555555555 8
The parentheses are used in the human readable ID but are not included in the bar code
symbology. Note the spacing of the human readable text, with the spaces after the application
identifier, package type, manufacturer’s ID and carton ID.
Confidential
8
Examples:
The following are examples of third party, Gap remote, and Gap HQ generated carton ID’s.
Ithica generated carton (UCC) 0 0051800 218834082 8
Exel HDC outbound carton (EAN) 3 1234567 000000001 6
SDC outbound carton (Gap Inc.) 0 0420017 000000001 3
Carton Management carton (Gap HQ)) 0 0410122 000000001 5
This table details the previous examples broken out by position.

Position 18 17 16 15 14 13 12 11 10 9 8 7 6 5 4 3 2 1
Character PT M1 M2 M3 M4 M5 M6 M7 S1 S2 S3 S4 S5 S6 S7 S8 S9 C
Ithica 0 0 0 5 1 8 0 0 2 1 8 8 3 4 0 8 2 8
Exel 3 1 2 3 4 5 6 7 0 0 0 0 0 0 0 0 1 6
SDC 0 0 4 2 0 0 1 7 0 0 0 0 0 0 0 0 1 3
CM 0 0 4 1 0 1 2 2 0 0 0 0 0 0 0 0 1 5
Algorithm for calculating the modulo 10 check character:

Example:
Position 18 17 16 15 14 13 12 11 10 9 8 7 6 5 4 3 2 1
Ithica 0 0 0 5 1 8 0 0 2 1 8 8 3 4 0 8 2 ?
Step 1: Starting with position 2, add up all the values in the even numbered positions.
2 + 0 + 3 + 8 + 2 + 0 + 1 + 0 + 0 = 16
Step 2: Multiply the result of step 1 by 3.

3 x 16 = 48
Step 3: Starting with position 3, add up all the values in the odd-numbered positions.
8 + 4 + 8 + 1 + 0 + 8 + 5 + 0 = 34
Step 4: Add the results of steps 2 and 3.

48 + 34 = 82
Step 5: The check character is the smallest number when added to the result of step 4 gives a
number that is a multiple of 10.
82 + x = 90; therefore x = 8
Confidential
9
Certification Procedures
Vendors will become certified for producing bar code labels by following these procedures:
• SCAN Team will manage the certification process. This includes reporting on status and
results, and operating the testing equipment.
• SCAN Team will integrate the testing results and other aspects of certification into the
overall vendor management effort. These results of testing and certification will be
communicated regularly to all stakeholders.
• Vendors will submit bar code sample labels to SCAN Team via courier for testing, see the
address below.
• Vendors will be logged into a database and labels will be scheduled for testing. Testing will
be conducted, and results reported within a stated time frame, normally 2 days.
• Results will be logged in the database and reported to the vendors via e-mail or fax.
• Results contain pass/fail rating on the following items:

1. Decodability of bar code, including calculation of check digit;
2. Reflectance (quality of paper stock);
3. Minimum edge contrast;
4. Element determination;
5. Symbol contrast;
6. Modulation;
7. Defects.
An overall acceptance or rejection of sample labels will be based on a pass rating on all
of the above criteria. Adherence to guidelines on printer, paper, ink and the quiet zone
should result in a pass rating for above criteria.
• If failed, SCAN Team will include recommendations for corrective action.
• If failed, the vendor will resubmit label samples after taking corrective action (and begin
again.)
Samples should be submitted to: Gap Inc.
Telephone: 415-427-6813 Bar Code Desk\Tom Bloss,
Fax: 415-427-6284 345 Spear Street, 2nd Floor
San Francisco, CA 94105
Confidential
10
Overall Label Dimensions

The illustration below depicts the required dimensions for each data field on a label. The label is
not shown to scale. This depiction is known as Vertical or “Picket Fence” orientation.
Note: All bar codes shall be left justified (and meet appropriate quiet zone requirements).
Note: It is imperative that a

quiet zone of 0.25"
(6.35mm) be maintained
completely around this i
barcode. A c
Note: under certain

circumstances the Ship
From box may be left
BLANK. Contact your GIS B
C
121 V12
H
office if you feel this (00) 0 0410122 001234567 8
applies to you.
Ship From: Ship To:
Ship From box may also Name Name
E d
be used to include b Address1 D Address1
internal control reference
detail if needed by
Address2 Address2
vendor. See Note, pg 15 City, State Zip City, State Zip
Style Program 371209 M
Style: 371209001 I
N
Note: Dashed line
f
Size: 0002 J e
denotes that there

should not be a solid L PO# J101105A Qty : 200 K
border around label.
121 O P
V12
G j g
0000410122 00123
F
4567 8
h h
UCC-128 Bar Code Label ** Drawing Not to Scale **
Confidential
11
Legend
A = UCC-128 Bar Code (SSCC-18 carton identification code)

B = Human Readable UCC-128 text data note pattern (00) 0 1234567 123456789 0, with spaces
breaking as shown. (see page 7 for detail). Text height 3mm / 0.118 inches
C = Sortation Code # (See explanation on page 14) Text height 5mm / 0.197 inches
D = Ship From: Text height 3mm / 0.118 inches
E = Ship To: Text height 3mm / 0.118 inches
F = Human Readable UCC-128 text data note pattern Text Height is 4.5mm / 0.177 inches for digits 1 –
15 and 20, and text height for digits 16-19 is 12mm / .472 inches
G = UCC-128 Bar Code (Same as A above but note different height)
H = Department Number (3 digit numeric) Text height 5mm / 0.197 inches
I = Style Number (9 digit bulk or prepack number) Text height 4.5mm / 0.177 inches
I = word “MIXED” if style is mixed, as in the last carton of the shipment.
J = Size - Actual for bulk; “0000” for prepack (4 zeros) Text height 4.5mm / 0.177 inches
J = word “MIXED” if the size is MIXED as in the last carton of the shipment.
K = Quantity of bulk units or number of prepacks) Text height 4.5mm / 0.177 inches
L = PO# Text height 4.5mm / 0.177 inches
M = Style Program (6 digit numeric) Text height 3mm / 0.118 inches
N = PO# bar code in 128 alpha/numeric symbology
O = Department Number (3 digit numeric) Text height 7.5mm / 0.295 inches
P = Sortation Code # (See explanation on page 14) Text height 7.5mm / 0.295 inches
NOTE: A quiet zone of 0.25” must surround the upper bar code. This is to make it readable by
overhead scanners as it moves past on a conveyor below. This white space is critical. On the other
two bar codes, the critical quiet zone is for 0.25” to the left and right of the vertical bars.
Confidential
12
Required
a 4.0 inches (102mm) maximum (see note below)
b 6.0 inches (152mm) maximum
c Balance of space as required
d 15/16 inches (0.94” or 24mm) maximum
e 15/16 inches (0.94” or 24mm) maximum
f 0.47 inches (12mm) minimum
g 1 13/16 inches (1.81” or 46 mm) maximum
h 2.0 inches (51mm)
i 1.59 inches (40mm)
j 0.75 inches (19mm) minimum
Shipping Container Label

Function This label is to be provided by the vendor on containers that contain products for a
Gap Inc. purchase order. The bar code, along with EDI information will improve
receipt accuracy and reduce the amount of labor and time required for the receiving
process. The label also provides visual information about the shipping and receiving
addresses.
Features The required label size is 4.0 X 6.0 inches. (NOTE): The standard for this label form
in Europe is 10cm x 15cm, which is approximately 2mm under the 4.0x6.0 inch label
mentioned above. This size is also acceptable. Data field text characters shall be as
defined on page 11. Vertical label border lines along the left and right edges of the
label are not allowed.
Print Quality Measurements with bar code verifier grades:

Measurement Grade
Decodability Pass or A [A-F]
Minimum Reflectance Pass or A [A-F]
Minimum Edge Contrast Pass or A [A-F]
Element Determination (PCS) Pass or A [A-F]
Symbol Contrast A [A-F]
Modulation A [A-F]
Defects A [A-F]
Confidential
13
Note:
Code Symbology x-dimension Aspect ratio
UCC/EAN carton ID Top 128 code set C High density numeric 20 mil 2 to 1
UCC/EAN carton ID Bottom 128 code set C High density numeric 20 mil 4 to 1
Purchase order number 128 alpha/numeric 10 mil 2.5 to 1
Placement On the outside of containers, labels should be applied in the upright position, in the upper
LEFT hand corner of the smallest face of the container, with the upper bar code folded over
the top of the container. If the smallest face of the container is too small to accept the label,
another face of the container may be used.
• The label shall be placed flat against the surfaces without wrinkling the bar codes.
• The label must be on the same carton surface as the other carton markings.
• Care shall be taken to avoid strapping, taping or other packaging methods that may damage
the label, cover up the label, or otherwise render it unscannable or illegible.
Example of labeled carton:
Shipping Container Label (continued)
Note:
Position of label on
upper LEFT of carton.
Label wrapped over the
carton edge to allow
scanning from overhead Label must be on
scanner the same surface as
the other carton
markings.
112 (00) 0 0410122 001234567 8
A03
From ABC Mfg Co Ship to ADC-0004
Princeton Street
1701 Trimble Road
Albertville, NC 51243 Edgewood, MD 21040
Style Program 371209 Style 371209001
Size 0002
PO# A1234A3 Qty 24
112 A03
CARTON 4 OF 60
00 0 0410122 00123 4567 8 PO# A1234A3
PREPACK XXXX
STYLE 371209001
Ship to ADC-0004 SIZE 0002
1701 Trimble Road QTY 24
Edgewood, MD 21040 TOTAL PACKS XXXX
Care must be taken

not to wrinkle the Note:
label during Label of carton contents and all
application to the other carton markings are still
carton required as defined in the
Vendor Handbook.
Confidential
14
Required
Data Fields:
Field Title Definition
UCC-128 This field value shall be the uniquely defined UCC-128 as assigned by the
vendor. (A)
Bar Code The text for this bar code data field shall be centered on the bottom of the UCC-
128 bar code. (B)
Sortation This field value is a unique letter/number (1 letter followed by a 2-digit number)
Code # combination for each Style/Size/Qty occurrence. (C) & (P)
Once the Purchase Order/Style/Size/Qty changes, the 2-digit number is
increased by 1. If the 2-digit code exceeds 99, then the letter gets incremented
to the next letter and the 2-digit number gets recycled back to 01. We
recommend that the code be allowed to increment through the entire alphabet
and in each number (1-99) to ensure the maximum cycle length before a repeat
sort code will be used.
Ship From This field value shall be the Business Name and Address from which the
shipment was sent. (D) NOTE: Under certain circumstances this field may
be left BLANK. Contact your GIS office if you have questions regarding
this exception.
The address value is to be determined by the vendor.
(NOTE) This box on the label form may also include vendor internal control information
if required to match the labels to cartons during the packing/labeling process.
Such internal control detail must not be sent in the EDI to Gap.
Ship To This field value shall be the Ship To Gap Inc. Location. (E)
The Ship To Location value corresponds to the information from the EDI X12
850 transmission sent from Gap Inc. This field should NOT make reference to
Gap, Banana Republic or Old Navy by name. Use the text in the 850 as
mapped below.
The text for field is as follows: We acknowledge that some few Gap Inc. addresses
may not fit in the space provided on the label. In that
Name N102, when N101=ST case you may abbreviate the ship to address but be
Address1 N301, when N101=ST sure to match the address to the PO on the bill of
Address2 N302, when N101=ST lading and any other carton markings.
City, State, Zip N401, N402, N404 when N101=ST
PO# This field value shall be the Gap Inc. Purchase Order Number. (L)
The PO# value corresponds to the information from the EDI X12 850
transmission sent from Gap Inc. Required number of characters is 7.
The text for this field is as follows:
BEG03 (5 characters) if BEG01=00 and BEG02=RL AND first 2 characters of
BEG04.
Confidential
15
Shipping Container Label (continued)
Required
Data Fields (continued):
Field Title Definition
PO Bar This field shall be the Gap Inc. PO# Bar Code (N). Code 128
Code alpha/numeric. This PO# Bar Code value corresponds to the information
from the EDI X12 850 transmission sent from Gap Inc. This bar coded
field has the same value as (L). The quiet zone for this label is 0.25” to
the left and right of the vertical bars.
Style/ This field value shall be the Gap Inc. Style number (I); Size (J), Qty (K)
and (M) Style Program. The value corresponds to the information from
Size/ the EDI X12 850 transmission sent from Gap Inc.
Qty The text for these fields is as follows:
“I” Style: PO109 if PO108=BO (bulk) else
“I” Style PO113 if PO 112=CG (prepack) Å Note
“M” Style Program: PO107 if PO106=IT
“J” Size: SLN10 if SLN09=IZ
“K” Qty: As indicated by the vendor.
Merchandise This field value shall be the Gap Inc. Department Number (3 digit
numeric). (H) & (O)
Department
The text for these fields is as follows:
REF02 if REF01=DP
Note:
The Purchase Order Bar Code should consist only of the 7 character (alpha/numeric) purchase
order number as stated in EDI. Do not include any spaces, dashes or other marks.
Confidential
16
Gap, Inc. SOP P001
Standard Operating Procedure Effective Date: 05/28/01
Revision Date: 08/22/02
Approved by: Chris Duenas, Gap, Inc. Approved by: Thomas Bloss, Gap, Inc.
Carton Barcode Label Audit

1.0 PURPOSE:
1.1 To define the quality assurance standards for carton barcode labels—UCC 128
labels.
2.0 SCOPE:
2.1 All vendors certified to apply bar coded labels and all QA personnel inspecting
shipments with bar coded labels.
2.2 This SOP is a supplement to “Quality Assurance Manual – Garments – 2001”.
3.0 PRINTING
3.1 This document was created in color and should be printed in color whenever
possible. Diagrams show explanatory notes in red and some sections use gray
shading for emphasis.
4.0 BACKGROUND
4.1 Gap Inc.’s Vendor E-Business Labeling Initiative (VELI) is a project aimed at
saving costs and increasing productivity by implementing Electronic Data
Interchange (EDI) and Automated Data Collection processes. One aspect of this
initiative is the use of a shipping label that contains a bar code. Once the bar
code is scanned, it is linked to the Advance Ship Notice (856 ASN) which is sent
electronically from the factory to Gap Inc. The electronic message reveals SKU
information and other details about the shipment. Gap Distribution Centers
benefit greatly from a reduced receiving time when processing shipments with
bar coded labels.
4.2 Not all vendors are currently applying this label. A roll out is still in process.
4.3 Inspection of the bar code label is a part of the factory pack audit.
5.0 REFERENCES
5.1 Please read the document “Gap Inc. Bar Code Label Certification &
Specification”. This manual can be obtained from your Gap International
Sourcing (GIS) Representative. Be sure that you are reading version E-5.02 or
the most current version. Changes to the standards described in the manual are
expected.
5.2 Please read “Quality Assurance Manual – Garments – 2001” pages 20 to 22, for
information pertaining to Pack Audits.
1
5.3 Please read the “Packing” section of the “Vendor Handbook” for information
pertaining to packing shipments.
6.0 Label Versions
6.1 Acceptable label formats used:
6.1.1 E-5.03 and newer.
6.1.2 E-5.02
6.1.3 E-4.0
6.2 E-5.03: Has the exact same format as E-5.02, but allows for the Ship From
information to be left intentionally blank. This is allowed under certain
circumstances by permission of GIS. Check with your GIS representative if you
spot a label with a blank Ship From section. Use guides for E-5.02 when auditing
an E-5.03 label.
6.3 E-5.02: The main difference between E-4.0 and E-5.02 is that the newer version
changes the size and placement of information in the bottom section of the label.
6.4 E-4.0: Beginning September 2001, version E-4.0 will no longer be

acceptable.
6.5 All types of labels should be audited against the major/minor audit standards as
described in this SOP.
Note: It is acknowledged that some few Gap ship to addresses (in particular Japan) may not
completely fit in the space allocated on the bar code shipping label. If this is the case, it is
acceptable to abbreviate those lines that do not fit so long as the ship to address used on
the bill of lading and on any other carton marks match the Purchase Order.
7.0 AUDIT STANDARDS
7.1 Major Defects:
7.1.1 A carton with no bar code label.
7.1.2 A bar code label missing both UCC 128 bar codes. (Absence of one of
the two UCC bar codes and/or absence of the smaller PO # bar code are
considered minor defects.)
7.1.3 A bar code label with incorrect Ship To, Style Program #, PO#, Style #,
Size #, Qty #, Department #, Application #, Packing Type #, or
Manufacturer ID #.
7.2 Major defect is found:
7.2.1 Count the defect as a major defect towards the AQL for the QA pack
audit,
2
7.2.2 Proceed as explained in the QA pack audit instructions.
7.3 At this time, these three defects are the only mistakes counted as a major defect.
As the VELI project unfolds, the carton barcode label audit standards will change.
7.4 Other Defects: At this time, other faults found in the bar code label are
considered minor for the purposes of the pack audit. It is important to detect
minor defects because these mistakes may reveal bigger issues with the
production of bar code labels. Corrective action should help factories prepare for
more rigorous carton barcode label standards in the future. Therefore, the
discussion of minor defects with the factory representative should emphasize the
purpose of the bar code label and help the factory prepare for future audits.
7.5 If minor defects are detected, discuss the problems with the factory
representative. Ensure that corrective action is taken on future shipments and
see that the factory understands that higher expectations will be imposed in the
near future.
7.6 The following diagrams highlight requirements that are checkable by human
eyesight. These diagrams are not intended to be a comprehensive evaluation of
the label. Rather, it is meant to assist the auditor in identifying easy to see
mistakes. For comprehensive instruction on the specifications for carton barcode
labels, read the entire “Gap Inc. Bar Code Label Certification & Specification”
manual.
7.7 The diagrams are organized as follows:
Page 4 Content Guide for E-5.02
Page 5 Content Guide for E-4.0
Page 6 Carton ID # Human Readable Content Guide
Page 7 Format Guide for E-5.02
Page 8 Format Guide for E-4.0
Page 9 Carton ID # Human Readable Format Guide
Page 10 Placement Guide for E-5.02 and E-4.0
3
Carton Barcode Label – Content Guide for E - 5.02
This diagram is meant to be a guide only. Please refer to “Gap Inc., Bar Code Label Certification
and Specification” for complete information.
Dotted line
indicates no
border around
label
UCC Bar Code must be

present on label. Absence
of both this component and Carton ID# in
the lower one counts as a human readable
major defect toward the format
AQL for the Pack Audit.
Fold line
121 (00) 0 0410122 001234567 8 V12
(Red dashed line is Ship From: Ship To:
for emphasis only.) Information
Name Name
should agree
Address Line 1 Address Line 1
with DPO
City, State Zip City, State Zip
Style Program 371209
Text should Style: 371209001 Style number should
agree with DPO agree with DPO.
Size: 0002
PO# J101105A Qty: 200 Size should be
“0000” for cartons
with prepacks;
121 V12 “MIXED” for cartons
containing more than
one SKU.
Numbers should
match those in top
section of label
0000410122 00123 4567 8
Carton ID# in
human readable
format
4
Carton Barcode Label – Content Guide for E - 4.0
These diagrams are meant to be a guide only. Please refer to “Gap Inc., Bar Code Label
Certification and Specification” for complete information.
Dotted line
indicates no
border around
label
UCC Bar Code must be

present on label. Absence
of both this component and Carton ID# in
the lower one counts as a human readable
major defect toward the format
AQL for the Pack Audit.
121 (00) 0 0410122 001234567 8 V12
Fold line
(Red dashed line is Ship From: Ship To:
Information
for emphasis only.) Name Name
should agree
with DPO
Text should
Style: 371209001 Style number should
agree with DPO.
agree with DPO Size: 0002
PO# J101105A Qty: 200 Size should be
“0000” for cartons
with prepacks;
“MIXED” for cartons
containing more than
one SKU.
Numbers should
match those in top
section of label
121 (00) 0 0410122 001234567 8 V12
Carton ID# in
human readable
format
5
Carton Barcode Label – Carton ID # Human Readable Content Guide
These diagrams are meant to be a guide only. Please refer to “Gap Inc., Bar Code Label Certification
Background Location
E-5.02 Label E-4.0 Label
The carton ID # is a key element of the
carton barcode label. It is this information
that is captured by the bar code. For a
thorough explanation of its composition, 121 (00) 0 0410122 001234567 8 V12 121 (00) 0 0410122 001234567 8 V12
read the Bar Code Label manual. For the

Ship From: Ship To:
Ship From: Ship To:
Name Name
Name Name
Address line 2 Address line 2
purposes of the pack audit, this page Style Program 371209

Style: 371209001
Size: 0002
Qty: 200
PO# J101105A
Style: 371209001
Size: 0002
Qty: 200
describes the parts of the ID # and the

PO# J101105A
124 A40
purpose of each part. Auditors should

work with the factory to achieve a carton 0000410122 00123 4567 8 121 (00) 0 0410122 001234567 8 V12
ID # that meets these requirements.
Parts of the Carton ID Number:

Department Sortation
Number Code
121 (00) 0 0410122 001234567 8

V12
Packing Type Check Digit
Number
Application Number Manufacturer ID Serial Number Shading is for emphasis only.

Number
Department Number Should be from the DPO.
Application Number At this time, should be “00”.
Packing Type Number “0” indicates that the object is a shipping carton.
Manufacturer ID Number Is assigned either by the UCC organization or by Gap Inc. The number on the label should
be the ID number that was approved when the factory passed certification for carton
barcode labels, unless otherwise authorized.
Serial Number Should be a unique number, identifying this one carton. For the purposes of the pack audit,
check to see that the serial number is different from the serial numbers on other labels in the
sample—in other words, make sure that the same number is not being printed on all the
labels. It is okay if the serial numbers are sequential or seem random. The goal is a unique
number on each carton.
Check Digit For an explanation on how the Check Digit is calculated, please see “Gap Inc. Bar Code
Label Certification & Specification”. It is very difficult to calculate this number without the
assistance of a computer.
Sortation Code The EDI software used to produce the bar code labels produces the sortation code. This
code changes when the mixture of products in the carton changes. For example, boxes 1 to
5 in a shipment all contain 50 large red shirts and have sortation code A10. Boxes 6 to 10
all contain 45 medium green shirts and have sortation code A11.
6
Carton Barcode Label – Format Guide E – 5.02
or 102 mm
4”
min. ¼” or 6.35 mm quiet zone on all sides of UCC bar code
Remainder
UCC Bar Code
height 1.59” or
40 mm
121 (00) 0 0410122 001234567 8 V12

Ship From: Ship To:
Name Name
.94” or 24 mm
or 152 mm Address Line 1 Address Line 1
6” City, State Zip City, State Zip
Min. ¼” or 6.35mm quiet Style: 371209001 or 24 mm
zone on left and right sides
of PO bar code Size: 0002 .94”
PO# J101105A Qty: 200 Sortation Code

# height 0.295”
or 7.5 mm
Department #
height 0.295”
121 V12
or 7.5 mm or 46 mm
1.81”
Lower UCC Bar

Code min. height
4567
0.75” or 19 mm
0000410122 00123 8
PO Bar Code min.

height 0.47” or 12 mm UCC characters
S1-S9 0.47” or
12 mm tall
7
Carton Barcode Label – Format Guide E – 4.0
or 102 mm
4”
Remainder
UCC Bar Code
height 1.59” or
40 mm
121 (00) 0 0410122 001234567 8 V12

Ship From: Ship To:
Name Name
Address Line 1 Address Line 1 1.0” or 25 mm
or 152 mm
6” City, State Zip City, State Zip
Min. ¼” or 6.35mm quiet Style: 371209001 or 25 mm
zone on left and right sides
of PO bar code Size: 0002 1.0”
PO# J101105A Qty: 200
or 37 mm
Lower UCC Bar 1.61”
Code min. height
0.75” or 19 mm
121 (00) 0 0410122 001234567 8 V12
PO Bar Code min.

height 0.47” or 12 mm
8
Carton Barcode Label – Carton ID # Human Readable Format Guide
Diagram is meant to be a guide only. Please refer to “Gap Inc., Bar Code Label Certification and
Specification” for complete information.
121 (00) 0 0410122 001234567 8 V12 The carton ID # appears on the label in plain text form in the top and bottom sections of the
Ship From:
Name
Address Line 1
Address line 2
Ship To:
Name
Address Line 1
Address line 2
label. It is composed of 20 digits (not including department number or sortation code) and
various spaces and parentheses, as prescribed in the Bar Code Label manual. The formats

Style: 371209001
Size: 0002
PO# J101105A
Qty: 200
for presenting the carton ID # are as follows:
124 A40
0000410122 00123 4567 8
Top Section, both E-5.02 and E-4.0 versions:
121
Ship From:
Name
Address Line 1
Address line 2
City, State Zip
(00) 0 0410122 001234567 8

Ship To:
Name
Address Line 1
Address line 2
City, State Zip
Style: 371209001
Size: 0002
V12
121
Larger font
(00) 0 0410122 001234567 8
V12Larger font
PO# J101105A
Qty: 200
1 digit 1 digit
124 A40 Packing Type Check Digit
0000410122 00123 4567 8

“00” Application 7 digit 9 digit serial number
Number encased by Manufacturer ID set off by spaces
parentheses number set off
by spaces Shading is for emphasis only.
Bottom Section, E-5.02: Department and Sortation Codes are place above the bar code in
this section. Beneath the bar code, the carton ID # is printed in this format:
4567
121 (00) 0 0410122 001234567 8 V12 Shading is for emphasis only.
Ship From: Ship To:
Name Name
0000410122 00123 8

Style: 371209001
Size: 0002
Qty: 200
PO# J101105A
124 A40
Last four digits are

0000410122 00123 4567 8
Application #, Packing Type #, 0.47” or 12 mm tall.
Check Digit follows
and Manufacturer ID # are
immediately after the serial
grouped together and followed Serial Number number.
by a space. 10 digits total. 9 digits total
Bottom Section, E-4.0: Same as the human readable format in the top section.
121 V12
121 (00) 0 0410122 001234567 8 V12

(00) 0 0410122 001234567 8
Ship From: Ship To:

Name Name

Style: 371209001
Size: 0002
Qty: 200
PO# J101105A
121 (00) 0 0410122 001234567 8 V12
9
Carton Barcode Label –Placement Guide E-5.02 and E-4.0
Non-Perforated Cartons similar to the one shown in this diagram are used by several Gap Inc. brands. Placement of
Carton the carton barcode label should always be on the same side of the carton as the side printed with
the carton contents. These guidelines are for both E-5.02 and E-4.0 labels. Applying the label
properly helps ensure that the bar code will be scannable when it reaches the distribution center.
No wrinkles
Packing tape does
not cover the label
Top section of the
label is neatly folded
over the carton.
This is the carton

contents side of
112 (00) 0 0410122 001234567 8
A03 the carton
Ship From: Ship To:
ABC Mfg. Co. ADC - 0004
Princeton St. 1701 Trimble Rd.
Size 0002
PO# A1234A3 Qty 24
112 A03 CARTON 4 OF 60
PO# A1234A3
00 0 0410122 00123 4567 8
PREPACK XXXX
STYLE 371209001
Ship to ADC-0004 SIZE 0002
1701 Trimble Road QTY 24
Edgewood, MD 21040 TOTAL PACKS XXXX
Overall placement of
the label is in the upper
left-hand corner
Perforated Carton Cartons similar to the one shown in the diagram below have a perforated section. They are
typically used by Gap Direct. It is acceptable for the label to cover the perforation as shown.
These guidelines are for both E-5.02 and E-4.0 labels. Applying the label properly helps ensure
that the bar code will be scannable when it reaches the distribution center.
No wrinkles
Packing tape does
not cover the label
Top section of the
label is neatly folded
over the carton.
This is the carton

contents side of
112 (00) 0 0410122 001234567 8
A03 the carton
Ship From: Ship To:
ABC Mfg. Co. ADC - 0004
Princeton St. 1701 Trimble Rd.
Size 0002
PO# A1234A3 Qty 24
112 A03
00 0 0410122 00123 4567 8 1234567892001
714987-03-2-0002
BASIC TEE RED XS
Carton 50 of 50
Overall placement of
the label is in the upper
left-hand corner
10

EDI Label Tech - Standards

Uploaded by

Document Information

Original Title

Copyright

Available Formats

Share this document

Share or Embed Document

Sharing Options

Did you find this document useful?

Is this content inappropriate?

Copyright:

Available Formats

EDI Label Tech - Standards

Uploaded by

Copyright:

Available Formats

Rev. E-5.

REVISION HISTORY .........................................................................................................................................................................2

Purpose and Scope of Specification

Bar Code Label Certification

Sample labels should be sent to:

Matte or low gloss finish

As recommended by printer specifications.

Carton ID Number Generation Instructions

Implementation of the numbering standard supports the following carton types:

Additional requirements that must be supported by the defined formats include:

Uniform Code Council -

Uniform Code Council -

SSCC-18 Global Data Structure:

The worldwide structure for the SSCC-18 is as follows:

4 Indicates the shipping container is for internally defined intra-company use.

D1-15 Is a unique number when combined with PT, M1, and C.

C Is a modulo 10 check character calculated from the preceding 17-digits.

UCC Managed Structure:

The UCC structure for the SSCC-18 is as follows:

M2-7 is further defined by the UCC as:

M2 Number System Character

If M2 is not four (4), M3-7 is managed by the UCC.

The EAN Managed Structure:

Gap Inc. Implementation:

This table details the previous examples broken out by position.

Algorithm for calculating the modulo 10 check character:

Step 2: Multiply the result of step 1 by 3.

Step 4: Add the results of steps 2 and 3.

• Results contain pass/fail rating on the following items:

• If failed, SCAN Team will include recommendations for corrective action.

Overall Label Dimensions

Note: It is imperative that a

Note: under certain

denotes that there

UCC-128 Bar Code Label ** Drawing Not to Scale **

A = UCC-128 Bar Code (SSCC-18 carton identification code)

Shipping Container Label

Print Quality Measurements with bar code verifier grades:

Care must be taken

Shipping Container Label (continued)

Carton Barcode Label Audit

2.2 This SOP is a supplement to “Quality Assurance Manual – Garments – 2001”.

6.0 Label Versions

6.1 Acceptable label formats used:

6.1.1 E-5.03 and newer.

6.4 E-4.0: Beginning September 2001, version E-4.0 will no longer be

7.0 AUDIT STANDARDS

7.1 Major Defects:

7.1.1 A carton with no bar code label.

7.2 Major defect is found:

7.7 The diagrams are organized as follows:

Page 4 Content Guide for E-5.02

Page 5 Content Guide for E-4.0

Page 6 Carton ID # Human Readable Content Guide

Page 7 Format Guide for E-5.02

Page 8 Format Guide for E-4.0

Page 9 Carton ID # Human Readable Format Guide

Page 10 Placement Guide for E-5.02 and E-4.0

UCC Bar Code must be

0000410122 00123 4567 8

UCC Bar Code must be

121 (00) 0 0410122 001234567 8 V12

read the Bar Code Label manual. For the

UCC-128 Bar Code Label Drawing Not to Scale