College Management Report

Dept of BCA COLLEGE MANAGEMENT SYSTEM www.vidyasanskaar.
com
COLLEGE MANAGEMENT SYSTEM
1.Introduction
College management software is prepared to maintain the day to day operations in a

leading college. This software helps them to maintain the student and employee records. So the
maintain becomes easier. This is a general software serve the purpose of maintenance of records
in colleges. This software provides them very easier option to search for the student details, his
fee status. Attendance, test marks, test result etc.,
2.Purpose
The purpose of this document is to specify requirements and to give guidelines for the
development of above said projects.in particular it gives guidelines on how to prepare the above
said project.
This document is intended to be a practical guide for people who developing this application.
3.Scope
This is of generic type software, suitable to all colleges. This software has all the
modules to manage college transactions. Separate division is provided to maintain admission
process. Student management, Staff management, etc.,
4.Goal
The main goal of the application is to maintain the record of the college, this software is
helpful to the colleges to maintain the student and employee management.
5.STRUCTURE OF THE PROJECT
5.1 Existing System:
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Dept of BCA COLLEGE MANAGEMENT SYSTEM www.vidyasanskaar.com
At present in colleges all records maintained manually. There are thousands of students joining
each year. As the years goes then number of students also get increases, for the staff to maintain
all these students records is very tedious and time consuming. Update fee, test marks, test result
all these need to be done in time to achieve college management need to be recruit more peoples.
To solve this problem this project is prepared which help the management to maintain the
records accurately.
The existing system has some disadvantages. They are as below:
• Lack of security data.
• More man power.
• Its time consuming.
• Consumes large volume of pare work.
• Needs manual calculations.
• No direct role for the higher officials.
• Damage of machines due to lack of attention.
To avoid all these limitations and make the working more accurately the system needs to be
computerized in the effective manner
5.2 Proposed System:
In the proposed system all the parameter are considered to maintain neat and easier solutions. In
college to maintain all student records they need have more staff and also place to maintain the
records. Even maintained properly when ever required they are not available. To solve this
problem this program is designed. It serve the purpose of maintain records. Collecting fee.
Announcing the test results. Etc.,
The main objective of the existing system is to provide a user friendly interface. The
system, which is proposed now computerized all the details that are maintained manually. Once
the details are fed into the computer there is no need for various persons to deal with separate
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sections. Only a single person is enough to maintain all the reports. The security can also be
given as per the requirement of the user.
 Large volumes of data can be stored with case.
 Maintenance of file is flexible.
 Records stored are updated now and then.
 Stored data and procedures can be easily edited.
 Reports can be generated with case.
 Accurate calculations are made.
 Less manpower required
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6.SYSTEM REQUIREMENTS
6.1 HARDWARE REQUIREMENTS:
The hardware thus used here are consists of:
Processor AMD A4-5000 APU
RAM 1 GB
Graphics 1.50 GHz
Quality 64-bit Screen
Resolution 1366* 768
Mouse Standard Optical
6.2 SOFTWARE REQUIREMENTS:
The software used here consists of:
Operating System : windows 7 and above
Developing Tool : MS visual Studio 2010
Front End (Design) : VB.NET
Back End (Database) : MS SQL server 2008
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FEASIBILITY STUDY
Economically Feasibility:
The system being developed is economic with respect to School or Collage’s point of view. It is
cost effective in the sense that has eliminated the paper work completely.
The system is also time effective because the calculations are automated which are made at the
end of the month or as per the user requirement.
The result obtained contains minimum errors and are highly accurate as the data is required.
Technical feasibility:
The technical requirement for the system is economic and it does not use any other additional
Hardware and software.
Behavioral Feasibility:
The system working is quite easy to use and learn due to its simple but attractive interface. User
requires no special training for operating the system.
Working Of Present System
In the present system all work is done on paper. The whole session attendance is stored in
register and at the and of the session the reports are generated. We are not interested in
generating report in the middle of the session or as per the requirement because it takes more
time in calculation. At the end of session the students who don’t have 75% attendance get a
notice.
DISADVANTAGES OF PRESENT WORKING SYSTEM
• Not User Friendly: The existing system is not user friendly because the retrieval of data is
very slow and data is not maintained efficiently.
• Difficulty in report generating: We require more calculations to generate the report so it is

generated at the end of the session. And the student not get a single chance to improve their
attendance
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• Manual control: All calculations to generate report is done manually so there is greater chance
of errors.
• Lots of paperwork: Existing system requires lot of paper work. Loss of even a single
register/record led to difficult situation because all the papers are needed to generate the reports.
• Time consuming: Every work is done manually so we cannot generate report in the middle of
the session or as per the requirement because it is very time consuming.
CHAREACTERSTIC OF THE PROPOSED SYSTEM
• User Friendly:- The proposed system is user friendly because the retrieval and storing of data is
fast and data is maintained efficiently. Moreover the graphical user interface is provided in the
proposed system, which provides user to deal with the system very easily.
• Reports are easily generated: reports can be easily generated in the proposed system so user can
generate the report as per the requirement (monthly) or in the middle of the session. User can
give the notice to the students so he/she become regular.
• Very less paper work: The proposed system requires very less paper work. All the data is feted
into the computer immediately and reports can be generated through computers. Moreover work
become very easy because there is no need to keep data on papers.
• Computer operator control: Computer operator control will be there so no chance of errors.
Moreover storing and retrieving of information is easy. So work
can be done speedily and in time.
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SDLC (Software Development Life Cycle)
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Data Tables
Attendance Tab
column Name Data Type

date smalldatetime
course nvarchar(MAX)
sem nvarchar(MAX)
sub nvarchar(MAX)
regno nvarchar(MAX)
name nvarchar(MAX)
attendance nvarchar(MAX)
Course Details
Column Name Data Type

coursename nvarchar(MAX)
details nvarchar(MAX)
Exam Marks

examdate nvarchar(MAX)
sem nvarchar(MAX)
sub nvarchar(MAX)
regno nvarchar(MAX)
name nvarchar(MAX)
marks1 nvarchar(MAX)
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Login

Uname nvarchar(MAX)
pword nvarchar(MAX)
Fees collection

regno nvarchar(MAX)
name nvarchar(MAX)
admission varchar(MAX)
tuition nvarchar(MAX)
library nvarchar(MAX)
sports nvarchar(MAX)
others nvarchar(MAX)
total nvarchar(MAX)
balance nvarchar(MAX)
Staff Details

staffcode nvarchar(MAX)
name nvarchar(MAX)
address nvarchar(MAX)
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pincode nvarchar(MAX)
phne nvarchar(MAX)
email nvarchar(MAX)
quali nvarchar(MAX)
desi nvarchar(MAX)
Student Details

regno nvarchar(MAX)
name nvarchar(MAX)
parent nvarchar(MAX)
address nvarchar(MAX)
sem nvarchar(MAX)
Subject Details

sem nvarchar(MAX)
short nvarchar(MAX)
fullname nvarchar(MAX)
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Data flow diagram
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Entity relation diagram
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SCREENSHOT OF FORM
Splash screen
Login Form
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MDI form
Course details
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Subject details
Staff details
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Student details
Fees collection
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Attendance
Exam marks entry
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REPORT
Staff list
Student list
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Fees collection report
Exam result all
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Exam result
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Testing:
"Testing is the process of analysing a software item to detect the differences between existing
and required conditions and to evalaute the features of software item". The system is tested under
adverse situations and environment to test its performance, reliability and robustness. Verification
and validation is done for the system and it is reviewed against each and every customer
requirement specification.
The main objective of testing are:
 Testing is a process of executing a program with the interest of finding an error.
 A good test is one that has high probability of finding the yet undiscovered errors.
 A successful test is the one that has high portability of finding the undiscovered errors.
 Tests designed to reflect the frequency of user inputs used for reliability estimation.
To test the process two classes of inputs are provided, they are:
a. A software configuration that includes a software requirement specification, a design

specification and source code.
b. A software configuration that includes a test plan and procedure, any testing tool and test
cases and their expected results.
Testing is performed to prove that there are no errors in program. This is extremely difficult since
designer cannot prove hundred percent accurate. Therefore, testing is done with a explicit intension
of finding errors that make the program fail. Testing has its own cycle. It requires 5 basic critical
factors: planning , project and process management, risk management, inspirits, measurement
tools.
Types of Testing:
Software testing is a critical element of software quality assurance and represents the
ultimate review of specification, design and code generation. there are three types of testing under
which a system is tested under different perspectives.they are:
1. White box testing
2. Black box testing
3. Alpha Testing
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4. Beta testing
5. Clean Room testing
6. Defect Testing
White Box Testing:
This is a method of testing software that that tests internal structures or working of an
application, as opposed to its functionality. Internal program logic is excercised using this
technique. The tester chooses inputs to exercise paths through the code and determine the
appropriate outputs. This can be applied at the unit, integration and system levels of software
testing process.
White box test design techniques include the following code coverage criteria:
 control flow testing
 data flow testing
 branch testing
 statement coverage
 decision coverage
 prime path testing
 path testing
White box testing use these above criteria as guidelines to create an error free environment by
examining any fragile code. So these are the building blocks of white box testing. The whole point
of white box testing is the ability to know which line of the code is being executed and being able
to identify what the correct output should be.
Black box Testing:
Black box testing is a method of software testing that examines the functionality of an
application without peering into its internal structures and working. Software requirements are
exercised using this technique. This method can be applied to every level of software testing.
Typical black box test design techniques include:
 decision table testing
 all-pairs testing
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 equivalence partitioning
 boundary value analysis
 cause - effect graph
 error guessing
 state transition
 user story testing
 domain analysis
 combining technique
Test cases are built around specifications and requirements. Although the tests used are primarily
functional in nature, non functional tests may also be used. The test designer selects both valid and
invalid inputs and determines the correct output.
Test Process:
The general testing process is the creation of a test stratergy, creation of test plan/design and the
execution of tests. Tests data are the inputs that have been divised tp test the system.
Stages in testing process are:
1. Unit Testing
2. Module Testing
3. Sub-System Testing
4. System Testing
5. Acceptance Testing
VALIDATION:
At the culmination of integration testing, software is completely assembled as a package, interface

error have been uncovered and corrected and final serves of software tests-validation testing may
begin. Validation can defined in many ways. Buta simple defination is that validation succeeds
when software function in a manner that can be reasonably expected by the customer, software
validation is achieved through a series of black box test that will be used to demonstrate
conformity with the requirements.
A test plan outlines the class tests that will be used to demonstrate the conformity with
requirements. Both the plan and procedure are designed to ensure that all the functional
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requirements are satisfied. All the behavioral characteristics are achieved. All performance
requirements are attained documentation is correct and human engineering and other requirements
are met.
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Source code
Course details
Imports System.Data.SqlClient
Public Class coursedetails
Dim pkvar As String
Private Sub Button1_Click(ByVal sender As System.Object, ByVal e As System.EventArgs)
Handles Button1.Click
TextBox1.Text = ""
TextBox2.Text = ""
End Sub
Sub saverecord()
If TextBox1.Text = "" Then
MsgBox("please enter the necessary details")
Exit Sub
End If
Exit Sub
End If
If conn.State = ConnectionState.Open Then conn.Close()
conn.Open()
Dim cmd0 As New SqlCommand("select coursename from coursedetails where coursename='"
& UCase(TextBox1.Text) & "'", conn)
Dim d1 As SqlDataReader = cmd0.ExecuteReader()
If d1.HasRows Then
MsgBox("this record is already present in the database")
Exit Sub
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End If
conn.Open()
q1var = "Insert into coursedetails("
q2var = "values("
q1var = q1var & "coursename" & ","
q2var = q2var & "'" & TextBox1.Text & "',"
q1var = q1var & "details" & ")"
q2var = q2var & "'" & TextBox2.Text & "')"
Dim cmd1 As New SqlCommand(q1var & q2var, conn)
cmd1.ExecuteNonQuery()
MsgBox("Registered Successfully")
End Sub
saverecord()
End Sub

If vbNo = MsgBox("Are you sure you want modify this record", MsgBoxStyle.YesNo, "delete")
Then Exit Sub
conn.Open()
Dim cmd1 As New SqlCommand("delete from coursedetails where coursename='" & pkVar &
"'", conn)
saverecord()
End Sub
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Private Sub coursedetails_Load(ByVal sender As System.Object, ByVal e As

System.EventArgs) Handles MyBase.Load
Me.WindowState = FormWindowState.Maximized
End Sub

If vbNo = MsgBox("Are you sure you want delete this record", MsgBoxStyle.YesNo, "delete")
Then Exit Sub
conn.Open()
Dim cmd1 As New SqlCommand("delete from coursedetails where coursename='" & pkvar &
"'", conn)
disrecords()
End Sub
Sub disrecords()
conn.Open()
Dim DS1 As New DataSet
Dim adp As New SqlDataAdapter("select coursename,details from coursedetails order by
coursename", conn)
adp.Fill(DS1)
dg1.DataSource = DS1.Tables(0)

End Sub
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disrecords()
End Sub

Me.Close()
End Sub
Private Sub dg1_CellContentClick(ByVal sender As System.Object, ByVal e As

System.Windows.Forms.DataGridViewCellEventArgs) Handles dg1.CellContentClick
pkvar = dg1.CurrentRow.Cells(0).Value
conn.Open()
Dim Cmd0 As New SqlCommand("select * from coursedetails where coursename = '" & pkvar
& "'", conn)
Dim D1 As SqlDataReader = Cmd0.ExecuteReader()
If D1.HasRows Then
D1.Read()
TextBox1.Text = D1(0).ToString
Else
TextBox1.Text = ""
TextBox2.Text = ""
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End If
End Sub
Private Sub TextBox1_KeyPress(ByVal sender As Object, ByVal e As

System.Windows.Forms.KeyPressEventArgs) Handles TextBox1.KeyPress
If Char.IsLetter(e.KeyChar) = False And Char.IsControl(e.KeyChar) = False Then
e.Handled = True
MsgBox("Please enter a valid name")
End If
End Sub
Private Sub TextBox1_TextChanged(ByVal sender As System.Object, ByVal e As

System.EventArgs) Handles TextBox1.TextChanged
End Sub
End Class
exam
Public Class exam

Me.Close()
End Sub
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conn.Open()
Dim adp As New SqlDataAdapter("select * from exammaks order by course", conn)
adp.Fill(DS1)
DataGridView1.DataSource = DS1.Tables(0)

End Sub
Private Sub PrintDocument1_PrintPage(ByVal sender As System.Object, ByVal e As
System.Drawing.Printing.PrintPageEventArgs) Handles PrintDocument1.PrintPage
Dim XPos, YPos As Long
YPos = 50
Dim MyFont As New Font("Arial", 18)
XPos = 10
e.Graphics.DrawString("ABC College Administration", MyFont, Brushes.Black, XPos, YPos)
YPos += 50
MyFont = New Font("Arial", 12)
e.Graphics.DrawString("No. 101, 4th floor, UB City, Bangalore - 560001", MyFont,
Brushes.Black, XPos, YPos)
YPos += 100
XPos = 10
e.Graphics.DrawString("Emp List Report", MyFont, Brushes.Black, XPos, YPos)
YPos += 50
XPos = 10
e.Graphics.DrawString("sub", MyFont, Brushes.Black, XPos, YPos)

XPos = XPos + 75
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e.Graphics.DrawString("regno", MyFont, Brushes.Black, XPos, YPos)

XPos = XPos + 75
e.Graphics.DrawString("name", MyFont, Brushes.Black, XPos, YPos)
XPos = XPos + 75
e.Graphics.DrawString("marks1", MyFont, Brushes.Black, XPos, YPos)
XPos = XPos + 75
XPos = XPos + 75
XPos = XPos + 75
XPos = XPos + 75
XPos = XPos + 75
YPos += 25
For Each r As DataGridViewRow In DataGridView1.Rows
XPos = 10
e.Graphics.DrawString(r.Cells(3).Value, MyFont, Brushes.Black, XPos, YPos)
XPos = XPos + 75
XPos = XPos + 75
XPos = XPos + 75
XPos = XPos + 75
XPos = XPos + 75
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XPos = XPos + 75
XPos = XPos + 75
XPos = XPos + 75
YPos += 25
Next
End Sub

PP1.ShowDialog()
End Sub
Private Sub exam_Load(ByVal sender As System.Object, ByVal e As System.EventArgs)

Handles MyBase.Load
End Sub
End Class
Exam result
Public Class examresult
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conn.Open()
i=1
DataGridView1.Rows.Clear()
DataGridView1.RowCount = 20
DataGridView1.Rows(i).Cells(0).Value = "regno"
DataGridView1.Rows(i).Cells(1).Value = TextBox1.Text
i=i+1
Dim cmd2a As New SqlCommand("select * from stddetails where regno='" &
Val(TextBox1.Text) & "'", conn)
Dim d2a As SqlDataReader = cmd2a.ExecuteReader()
If d2a.Read Then
DataGridView1.Rows(i).Cells(0).Value = "name"
DataGridView1.Rows(i).Cells(1).Value = d2a.GetValue(1).ToString
i=i+1
DataGridView1.Rows(i).Cells(0).Value = "course"
i=i+1
DataGridView1.Rows(i).Cells(0).Value = "sem"
i=i+1
End If

conn.Open()
Dim cmd0 As New SqlCommand("select attendance from AttendanceTab where regno='" &
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If d1.Read Then
DataGridView1.Rows(i).Cells(0).Value = "attendance"
DataGridView1.Rows(i).Cells(1).Value = d1.GetValue(0).ToString
i=i+2
End If
conn.Close()

conn.Open()
Dim cmd4 As New SqlCommand("select * from exammaks where regno='" &
Do While d4.Read
i=i+1
Loop
conn.Close()
End Sub

Me.Close()
End Sub
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Private Sub examresult_Load(ByVal sender As System.Object, ByVal e As System.EventArgs)

Handles MyBase.Load
DataGridView1.RowCount = 25
DataGridView1.ColumnCount = 3
DataGridView1.Columns(0).Width = 150
DataGridView1.Columns(1).Width = 150
DataGridView1.Columns(0).HeaderText = ""
DataGridView1.Columns(0).HeaderText = ""
End Sub

If Char.IsDigit(e.KeyChar) = False And Char.IsControl(e.KeyChar) = False Then
e.Handled = True
MsgBox("Please enter a valid number")
End If
End Sub

End Sub

YPos = 50
XPos = 10
YPos += 50
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YPos += 100
XPos = 10
YPos += 50
XPos = 10
e.Graphics.DrawString("Column Name ", MyFont, Brushes.Black, XPos, YPos)

XPos = XPos + 150
e.Graphics.DrawString("Result", MyFont, Brushes.Black, XPos, YPos)
XPos = XPos + 150
YPos += 25
XPos = 10
XPos = XPos + 150
XPos = XPos + 150
YPos += 25
Next
End Sub
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pp1.ShowDialog()
End Sub
End Class
Feescollection
Public Class feescollection

conn.Open()
Dim adp As New SqlDataAdapter("select * from feecoll order by regno", conn)
adp.Fill(DS1)

End Sub

YPos = 50
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XPos = 10
YPos += 50
YPos += 100
XPos = 10
e.Graphics.DrawString("Student Fee List Report", MyFont, Brushes.Black, XPos, YPos)
YPos += 50
XPos = 10
e.Graphics.DrawString("Reg No", MyFont, Brushes.Black, XPos, YPos)
XPos = XPos + 75
e.Graphics.DrawString("Student Name", MyFont, Brushes.Black, XPos, YPos)
XPos = XPos + 150
e.Graphics.DrawString("Fee1", MyFont, Brushes.Black, XPos, YPos)
XPos = XPos + 75
XPos = XPos + 75
XPos = XPos + 75
XPos = XPos + 75
XPos = XPos + 75
e.Graphics.DrawString("Fee Total", MyFont, Brushes.Black, XPos, YPos)
XPos = XPos + 75
e.Graphics.DrawString("Balance", MyFont, Brushes.Black, XPos, YPos)
XPos = XPos + 75
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YPos += 25
XPos = 10
XPos = XPos + 75
XPos = XPos + 150
XPos = XPos + 75
XPos = XPos + 75
XPos = XPos + 75
XPos = XPos + 75
XPos = XPos + 75
XPos = XPos + 75
XPos = XPos + 75
YPos += 25
Next
End Sub
Private Sub pp1_Load(ByVal sender As System.Object, ByVal e As System.EventArgs) Handles

pp1.Load
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End Sub

pp1.ShowDialog()
End Sub

Me.Close()
End Sub
Private Sub feescollection_Load(ByVal sender As System.Object, ByVal e As

End Sub
End Class
Form1
Public Class Form1
Private Sub OK_Click(ByVal sender As System.Object, ByVal e As System.EventArgs)

Handles OK.Click
conn.Open()
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Dim Cmd0 As New SqlCommand("select * from login where uname='" &

UCase(UsernameTextBox.Text) & "'and pword='" & PasswordTextBox.Text & "'", conn)
If D1.HasRows Then
MDIParent1.Show()
Me.Hide()
Else
MsgBox("username or password is not correct please check")
End If
End Sub
Private Sub Cancel_Click(ByVal sender As System.Object, ByVal e As System.EventArgs)

Handles Cancel.Click
Me.Close()
End Sub
Private Sub Form1_Load(ByVal sender As System.Object, ByVal e As System.EventArgs)

Handles MyBase.Load
End Sub
End Class
Front
Public Class front
Private Sub front_Load(ByVal sender As System.Object, ByVal e As System.EventArgs)

Handles MyBase.Load
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End Sub
Private Sub Timer1_Tick(ByVal sender As System.Object, ByVal e As System.EventArgs)

Handles Timer1.Tick
i=i+1
If (i >= 20) Then
Timer1.Enabled = False
Me.Hide()
Form1.Show()
End If
End Sub
End Class
Login form1
Public Class LoginForm1
' TODO: Insert code to perform custom authentication using the provided username and
password
' (See http://go.microsoft.com/fwlink/?LinkId=35339).
' The custom principal can then be attached to the current thread's principal as follows:
' My.User.CurrentPrincipal = CustomPrincipal
' where CustomPrincipal is the IPrincipal implementation used to perform authentication.
' Subsequently, My.User will return identity information encapsulated in the CustomPrincipal
object
' such as the username, display name, etc.
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Private Sub OK_Click(ByVal sender As System.Object, ByVal e As System.EventArgs)

Handles OK.Click
conn.Open()
Dim Cmd0 As New SqlCommand("select * from login where uname='" &
UCase(UsernameTextBox.Text) & "'and pword='" & PasswordTextBox.Text & "'", conn)
If D1.HasRows Then
MDIParent1.Show()
Me.Hide()
Else
MsgBox("username or password is not correct please check")
End If
End Sub
Private Sub Cancel_Click(ByVal sender As System.Object, ByVal e As System.EventArgs)

Handles Cancel.Click
Me.Close()
End Sub
Private Sub LogoPictureBox_Click(ByVal sender As System.Object, ByVal e As

System.EventArgs) Handles LogoPictureBox.Click
End Sub
End Class
Marks
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Public Class marks
Private Sub Label1_Click(ByVal sender As System.Object, ByVal e As System.EventArgs)

Handles Label1.Click
End Sub
Private Sub ComboBox1_SelectedIndexChanged(ByVal sender As System.Object, ByVal e As

System.EventArgs) Handles ComboBox1.SelectedIndexChanged
End Sub

End Sub

If ComboBox3.Text = "" Then
MsgBox("please enter subject name")
Exit Sub
End If
conn.Open()
Dim adp As New SqlDataAdapter("Select regno,name,marks1,marks2,marks3,marks4,marks5
From exammaks where course='" & ComboBox1.Text & "' and sem='" & ComboBox2.Text & "'
and sub='" & ComboBox3.Text & "' order by regno", conn)
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adp.Fill(DS1)
End Sub
Private Sub marks_Load(ByVal sender As System.Object, ByVal e As System.EventArgs)

Handles MyBase.Load

conn.Open()
Dim Cmd1 As New SqlCommand("select coursename from coursedetails order by coursename",
conn)
While D1.Read
ComboBox1.Items.Add(D1(0).ToString)
End While
conn.Open()
Dim Cmd2 As New SqlCommand("select short from subjectdetails order by short", conn)
While D2.Read
ComboBox3.Items.Add(D2(0).ToString)
End While
End Sub

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Dim Tab1 As DataTable = DS1.Tables.Add("AttnTab")

Tab1.Columns.Add("RegNo", GetType(Long))
Tab1.Columns.Add("sName", GetType(String))
Tab1.Columns.Add("tMarks1", GetType(String))

conn.Open()
Dim Cmd0 As New SqlCommand("Select regno,name from stddetails where course='" &
ComboBox1.Text & "' and sem='" & ComboBox2.Text & "' order by regno", conn)
While D1.Read
Dim dRow As DataRow = Tab1.NewRow
dRow(0) = D1(0).ToString
dRow(1) = D1(1).ToString
dRow(2) = ""
dRow(3) = ""
dRow(4) = ""
dRow(5) = ""
dRow(6) = ""
Tab1.Rows.Add(dRow)
End While
End Sub
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MsgBox("Please select the course Name")
Exit Sub
End If
MsgBox("Please select the sem")
Exit Sub
End If
MsgBox("Please select the Subject Name")
Exit Sub
End If

conn.Open()
Dim cmd2 As New SqlCommand("Delete from exammaks where course='" & ComboBox1.Text
& "' and sem='" & ComboBox2.Text & "' and sub='" & ComboBox3.Text & "'", conn)

If r.Cells(1).Value = "" Then Exit For
q1var = "insert into exammaks("
q2var = " values("
q1var = q1var & "examdate" & ","
q2var = q2var & "'" & Format(DateTimePicker1.Value, "dd/MMM/yyyy") & "',"
q1var = q1var & "course" & ","
q2var = q2var & "'" & ComboBox1.Text & "',"
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q1var = q1var & "sem" & ","

q1var = q1var & "sub" & ","
q1var = q1var & "regno" & ","
q2var = q2var & "" & r.Cells(0).Value & ","
q1var = q1var & "name" & ","
q2var = q2var & "'" & r.Cells(1).Value & "',"
q1var = q1var & "marks1" & ","
q2var = q2var & "'" & UCase(r.Cells(2).Value) & "',"
q1var = q1var & "marks5" & ")"
q2var = q2var & "'" & UCase(r.Cells(6).Value) & "')"

conn.Open()
MsgBox(q1var & q2var)
Next
MsgBox("Records saved successfully")
End Sub
48

Me.Close()
End Sub
End Sub
Private Sub DataGridView1_CellContentClick(ByVal sender As System.Object, ByVal e As

System.Windows.Forms.DataGridViewCellEventArgs) Handles
DataGridView1.CellContentClick
End Sub

End Sub

End Sub
End Class
Mdi parent1
Imports System.Windows.Forms
49
Public Class MDIParent1
Private Sub ShowNewForm(ByVal sender As Object, ByVal e As EventArgs)

' Create a new instance of the child form.
Dim ChildForm As New System.Windows.Forms.Form
' Make it a child of this MDI form before showing it.
ChildForm.MdiParent = Me
m_ChildFormNumber += 1
ChildForm.Text = "Window " & m_ChildFormNumber
ChildForm.Show()
End Sub
Private Sub OpenFile(ByVal sender As Object, ByVal e As EventArgs)

Dim OpenFileDialog As New OpenFileDialog
OpenFileDialog.InitialDirectory = My.Computer.FileSystem.SpecialDirectories.MyDocuments
OpenFileDialog.Filter = "Text Files (*.txt)|*.txt|All Files (*.*)|*.*"
If (OpenFileDialog.ShowDialog(Me) = System.Windows.Forms.DialogResult.OK) Then
Dim FileName As String = OpenFileDialog.FileName
' TODO: Add code here to open the file.
End If
End Sub
Private Sub SaveAsToolStripMenuItem_Click(ByVal sender As Object, ByVal e As EventArgs)

Dim SaveFileDialog As New SaveFileDialog
SaveFileDialog.InitialDirectory = My.Computer.FileSystem.SpecialDirectories.MyDocuments
SaveFileDialog.Filter = "Text Files (*.txt)|*.txt|All Files (*.*)|*.*"
If (SaveFileDialog.ShowDialog(Me) = System.Windows.Forms.DialogResult.OK) Then
50
Dim FileName As String = SaveFileDialog.FileName

' TODO: Add code here to save the current contents of the form to a file.
End If
End Sub
Private Sub ExitToolsStripMenuItem_Click(ByVal sender As Object, ByVal e As EventArgs)

Me.Close()
End Sub
Private Sub CutToolStripMenuItem_Click(ByVal sender As Object, ByVal e As EventArgs)

' Use My.Computer.Clipboard to insert the selected text or images into the clipboard
End Sub
Private Sub CopyToolStripMenuItem_Click(ByVal sender As Object, ByVal e As EventArgs)

' Use My.Computer.Clipboard to insert the selected text or images into the clipboard
End Sub
Private Sub PasteToolStripMenuItem_Click(ByVal sender As Object, ByVal e As EventArgs)

'Use My.Computer.Clipboard.GetText() or My.Computer.Clipboard.GetData to retrieve
information from the clipboard.
End Sub
Private Sub CascadeToolStripMenuItem_Click(ByVal sender As Object, ByVal e As EventArgs)

Me.LayoutMdi(MdiLayout.Cascade)
End Sub
Private Sub TileVerticalToolStripMenuItem_Click(ByVal sender As Object, ByVal e As

EventArgs)
Me.LayoutMdi(MdiLayout.TileVertical)
51
End Sub
Private Sub TileHorizontalToolStripMenuItem_Click(ByVal sender As Object, ByVal e As

EventArgs)
Me.LayoutMdi(MdiLayout.TileHorizontal)
End Sub
Private Sub ArrangeIconsToolStripMenuItem_Click(ByVal sender As Object, ByVal e As

EventArgs)
Me.LayoutMdi(MdiLayout.ArrangeIcons)
End Sub
Private Sub CloseAllToolStripMenuItem_Click(ByVal sender As Object, ByVal e As

EventArgs)
' Close all child forms of the parent.
For Each ChildForm As Form In Me.MdiChildren
ChildForm.Close()
Next
End Sub
Private m_ChildFormNumber As Integer
Private Sub MDIParent1_Load(ByVal sender As System.Object, ByVal e As System.EventArgs)

Handles MyBase.Load
End Sub
Private Sub CourseDetailsToolStripMenuItem_Click(ByVal sender As System.Object, ByVal e

As System.EventArgs) Handles CourseDetailsToolStripMenuItem.Click
coursedetails.MdiParent = Me
52
coursedetails.Show()
End Sub
Private Sub SubjectDetailsToolStripMenuItem_Click(ByVal sender As System.Object, ByVal e

As System.EventArgs) Handles SubjectDetailsToolStripMenuItem.Click
subjectdetails.MdiParent = Me
subjectdetails.Show()
End Sub
Private Sub StaffDetailsToolStripMenuItem_Click(ByVal sender As System.Object, ByVal e As

System.EventArgs) Handles StaffDetailsToolStripMenuItem.Click
staffdetails.MdiParent = Me
staffdetails.Show()
End Sub
Private Sub StudentDetailsToolStripMenuItem_Click(ByVal sender As System.Object, ByVal e

As System.EventArgs) Handles StudentDetailsToolStripMenuItem.Click
stddetails.MdiParent = Me
stddetails.Show()
End Sub
Private Sub FeesCollectionToolStripMenuItem_Click(ByVal sender As System.Object, ByVal e

As System.EventArgs) Handles FeesCollectionToolStripMenuItem.Click
feecoll.MdiParent = Me
feecoll.Show()
End Sub
Private Sub AttendenceToolStripMenuItem_Click(ByVal sender As System.Object, ByVal e As

System.EventArgs) Handles AttendenceToolStripMenuItem.Click
attend.MdiParent = Me
53
attend.Show()
End Sub
Private Sub ExamMarksEntryToolStripMenuItem_Click(ByVal sender As System.Object,

ByVal e As System.EventArgs) Handles ExamMarksEntryToolStripMenuItem.Click
marks.MdiParent = Me
marks.Show()
End Sub
Private Sub StaffListToolStripMenuItem_Click(ByVal sender As System.Object, ByVal e As

System.EventArgs) Handles StaffListToolStripMenuItem.Click
staff.MdiParent = Me
staff.Show()
End Sub
Private Sub StudentListToolStripMenuItem_Click(ByVal sender As System.Object, ByVal e As

System.EventArgs) Handles StudentListToolStripMenuItem.Click
student.MdiParent = Me
student.Show()
End Sub
Private Sub FeeCollectionToolStripMenuItem_Click(ByVal sender As System.Object, ByVal e

As System.EventArgs) Handles FeeCollectionToolStripMenuItem.Click
feescollection.MdiParent = Me
feescollection.Show()
End Sub
54
Private Sub ExamResultAllToolStripMenuItem_Click(ByVal sender As System.Object, ByVal e

As System.EventArgs) Handles ExamResultAllToolStripMenuItem.Click
exam.MdiParent = Me
exam.Show()
End Sub
Private Sub ExamResultToolStripMenuItem_Click(ByVal sender As System.Object, ByVal e As

System.EventArgs) Handles ExamResultToolStripMenuItem.Click
examresult.MdiParent = Me
examresult.Show()
End Sub
End Class
Module
Module Module1
Public conn As New SqlConnection("Data

Source=.\SQLEXPRESS;AttachDbFilename=|DataDirectory|\admin.mdf;Integrated
Security=True;User Instance=True")
Public sqlstr, q1var, q2var As String
Public colvar, rovar, i, j As Long
End Module
55
Splash screen1
Public NotInheritable Class SplashScreen1

Dim i As Integer
'TODO: This form can easily be set as the splash screen for the application by going to the
"Application" tab
' of the Project Designer ("Properties" under the "Project" menu).
Private Sub SplashScreen1_Load(ByVal sender As Object, ByVal e As System.EventArgs)

Handles Me.Load
'Set up the dialog text at runtime according to the application's assembly information.
'TODO: Customize the application's assembly information in the "Application" pane of the
project
' properties dialog (under the "Project" menu).
'Application title
If My.Application.Info.Title <> "" Then
ApplicationTitle.Text = My.Application.Info.Title
Else
'If the application title is missing, use the application name, without the extension
56
ApplicationTitle.Text =
System.IO.Path.GetFileNameWithoutExtension(My.Application.Info.AssemblyName)
End If
'Format the version information using the text set into the Version control at design time as the
' formatting string. This allows for effective localization if desired.
' Build and revision information could be included by using the following code and changing the
' Version control's designtime text to "Version {0}.{1:00}.{2}.{3}" or something similar. See
' String.Format() in Help for more information.
'
' Version.Text = System.String.Format(Version.Text, My.Application.Info.Version.Major,
My.Application.Info.Version.Minor, My.Application.Info.Version.Build,
My.Application.Info.Version.Revision)
Version.Text = System.String.Format(Version.Text, My.Application.Info.Version.Major,

My.Application.Info.Version.Minor)
'Copyright info
Copyright.Text = My.Application.Info.Copyright
End Sub
Private Sub Timer1_Tick(ByVal sender As System.Object, ByVal e As System.EventArgs)

Handles Timer1.Tick
i=i+1
If (i >= 5) Then
Timer1.Enabled = False
Me.Hide()
LoginForm1.Show()
End If
57
End Sub
End Class
Staff
Public Class staff
Private Sub staff_Load(ByVal sender As System.Object, ByVal e As System.EventArgs)

Handles MyBase.Load
End Sub

conn.Open()
Dim adp As New SqlDataAdapter("select staffcode,name,address,pincode,phne,email,quali,desi
from staffdetails order by staffcode", conn)
adp.Fill(DS1)

End Sub
58

Me.Close()
End Sub

YPos = 50
XPos = 10
YPos += 50
YPos += 100
XPos = 10
YPos += 50
XPos = 10
e.Graphics.DrawString("SaffCode", MyFont, Brushes.Black, XPos, YPos)
XPos = XPos + 150
e.Graphics.DrawString("Name", MyFont, Brushes.Black, XPos, YPos)
XPos = XPos + 150
e.Graphics.DrawString("PhoneNo", MyFont, Brushes.Black, XPos, YPos)
XPos = XPos + 150
e.Graphics.DrawString("Qualification", MyFont, Brushes.Black, XPos, YPos)
59
XPos = XPos + 150

e.Graphics.DrawString("Designation", MyFont, Brushes.Black, XPos, YPos)
XPos = XPos + 150
YPos += 25
XPos = 10
XPos = XPos + 150
XPos = XPos + 150
XPos = XPos + 150
XPos = XPos + 150
XPos = XPos + 150
YPos += 25
Next
End Sub

pp1.ShowDialog()
End Sub
60
Private Sub pp1_PrintPage(ByVal sender As System.Object, ByVal e As

System.Drawing.Printing.PrintPageEventArgs)
End Sub
Private Sub PrintPreviewDialog1_Load(ByVal sender As System.Object, ByVal e As

System.EventArgs) Handles pp1.Load
End Sub
End Class
Student
Public Class student

Me.Close()
End Sub

conn.Open()
Dim adp As New SqlDataAdapter("select * from stddetails order by course,sem,regno", conn)
61
adp.Fill(DS1)

End Sub
Private Sub student_Load(ByVal sender As System.Object, ByVal e As System.EventArgs)

Handles MyBase.Load
End Sub
YPos = 50
XPos = 10
YPos += 50
YPos += 100
XPos = 10
YPos += 50
XPos = 10
e.Graphics.DrawString("RegNo", MyFont, Brushes.Black, XPos, YPos)
XPos = XPos + 150
e.Graphics.DrawString("Name", MyFont, Brushes.Black, XPos, YPos)
XPos = XPos + 150
62
e.Graphics.DrawString("Parent", MyFont, Brushes.Black, XPos, YPos)

XPos = XPos + 150
e.Graphics.DrawString("Course", MyFont, Brushes.Black, XPos, YPos)
XPos = XPos + 150
e.Graphics.DrawString("Sem", MyFont, Brushes.Black, XPos, YPos)
XPos = XPos + 150
YPos += 25
XPos = 10
XPos = XPos + 150
XPos = XPos + 150
XPos = XPos + 150
XPos = XPos + 150
XPos = XPos + 150
YPos += 25
Next
End Sub

pp1.ShowDialog()
63
End Sub
End Class
Subjectdetails
Public Class subjectdetails

Dim pkvar As String

End Sub

e.Handled = True
End If
End Sub

End Sub
Sub disrecords()
64

conn.Open()
Dim adp As New SqlDataAdapter("select course,sem,short,fullname from subjectdetails order by
course", conn)
adp.Fill(DS1)

End Sub

disrecords()
End Sub

End Sub

End Sub

End Sub
65
Private Sub DataGridView1_CellContentClick(ByVal sender As System.Object, ByVal e As

System.Windows.Forms.DataGridViewCellEventArgs) Handles
DataGridView1.CellContentClick
pkvar = DataGridView1.CurrentRow.Cells(0).Value
conn.Open()
Dim Cmd0 As New SqlCommand("select * from subjectdetails where course = '" & pkvar & "'",
conn)
If D1.HasRows Then
D1.Read()
ComboBox1.Text = D1(0).ToString
ComboBox2.Text = D1(1).ToString
Else
ComboBox1.Text = ""
ComboBox2.Text = ""
TextBox1.Text = ""
TextBox2.Text = ""
End If
End Sub

ComboBox1.Text = ""
66
ComboBox2.Text = ""
TextBox1.Text = ""
TextBox2.Text = ""
End Sub
Sub saverecord()
Exit Sub
End If
Exit Sub
End If
Exit Sub
End If
Exit Sub
End If
conn.Open()
Dim cmd0 As New SqlCommand("select course from subjectdetails where course='" &
UCase(TextBox1.Text) & "'", conn)
If d1.HasRows Then
MsgBox("this record is already present in the database")
Exit Sub
End If
67

conn.Open()
q1var = "Insert into subjectdetails("
q2var = "values("
q1var = q1var & "course" & ","
q1var = q1var & "sem" & ","
q1var = q1var & "short" & ","
q2var = q2var & "'" & TextBox1.Text & "',"
q1var = q1var & "fullname" & ")"
q2var = q2var & "'" & TextBox2.Text & "')"
MsgBox("Registered Successfully")
End Sub

saverecord()
End Sub

If vbNo = MsgBox("Are you sure you want modify this record", MsgBoxStyle.YesNo, "delete")
Then Exit Sub
conn.Open()
68
Dim cmd1 As New SqlCommand("delete from subjectdetails where course='" & pkVar & "'",
conn)
saverecord()
End Sub

If vbNo = MsgBox("Are you sure you want delete this record", MsgBoxStyle.YesNo, "delete")
Then Exit Sub
conn.Open()
Dim cmd1 As New SqlCommand("delete from subjectdetails where course='" & pkvar & "'",
conn)
disrecords()
End Sub

Me.Close()
End Sub
Private Sub ComboBox1_SelectedIndexChanged(ByVal sender As System.Object, ByVal e As

System.EventArgs) Handles ComboBox1.SelectedIndexChanged
End Sub
69

e.Handled = True
End If
End Sub

End Sub
Private Sub subjectdetails_Load(ByVal sender As System.Object, ByVal e As

conn.Open()
Dim cmd1 As New SqlCommand("select coursename from coursedetails order by coursename",
conn)
While d1.Read
ComboBox1.Items.Add(d1(0).ToString)
End While
End Sub
End Class
70
Conclusion
The Attendance Management System is developed using Visual Basic.NET fully meets the
objectives of the system which it has been developed. The system has reached a steady state
where all bugs have been eliminated. The system is operated at a high level of efficiency and all
the teachers and user associated with the system understands its advantage. The system solves
the problem. It was intended to solve as requirement specification.
Bibliography
1. The complete Reference Visual Basic.NET
2. Beginning VB.NET (Wrox Publication)
3. System Analysis and Design – Alias M. Awad
4. Software Engineering – Roger Pressman
Websites
1. www.microsoft.com
2. www.w3schools.com
3. www.dotnetspider.com
71

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Dept of BCA COLLEGE MANAGEMENT SYSTEM www.vidyasanskaar.

COLLEGE MANAGEMENT SYSTEM

College management software is prepared to maintain the day to day operations in a

5.STRUCTURE OF THE PROJECT

5.1 Existing System:

• Lack of security data.

• More man power.

• Its time consuming.

• Consumes large volume of pare work.

• Needs manual calculations.

• No direct role for the higher officials.

• Damage of machines due to lack of attention.

5.2 Proposed System:

 Large volumes of data can be stored with case.

 Maintenance of file is flexible.

 Records stored are updated now and then.

 Stored data and procedures can be easily edited.

 Reports can be generated with case.

 Accurate calculations are made.

 Less manpower required

6.1 HARDWARE REQUIREMENTS:

The hardware thus used here are consists of:

Processor AMD A4-5000 APU

Graphics 1.50 GHz

Quality 64-bit Screen

Resolution 1366* 768

Mouse Standard Optical

6.2 SOFTWARE REQUIREMENTS:

The software used here consists of:

Operating System : windows 7 and above

Developing Tool : MS visual Studio 2010

Front End (Design) : VB.NET

Back End (Database) : MS SQL server 2008

Working Of Present System

DISADVANTAGES OF PRESENT WORKING SYSTEM

• Difficulty in report generating: We require more calculations to generate the report so it is

CHAREACTERSTIC OF THE PROPOSED SYSTEM

can be done speedily and in time.

SDLC (Software Development Life Cycle)

column Name Data Type

Column Name Data Type

Column Name Data Type

Column Name Data Type

Column Name Data Type

Column Name Data Type

Column Name Data Type

Column Name Data Type

Data flow diagram

Entity relation diagram

Exam marks entry

Fees collection report

Exam result all

The main objective of testing are:

 Testing is a process of executing a program with the interest of finding an error.

a. A software configuration that includes a software requirement specification, a design

1. White box testing

2. Black box testing

5. Clean Room testing

White Box Testing:

 control flow testing

 data flow testing

 prime path testing

Black box Testing: