2563 New Street

Las Vegas, NV

September 9, 2016

Mr. Vick Martin

Manager Human Resources
Greensburg
73 Grapevine Road
Las Vegas, NV 26353

Dear Mr. Martin:

As a passionate administration professional who has a track record of decreasing

operational costs and increasing overall efficiency of office, I would like to be considered
for Administrative Aide position at Greensburg. As you will note from the enclose
resume, I am well-versed in coordinating administrative processes across departments
to ensure smooth functioning.

Following are some highlights of my relevant achievements:

• Reduced fixed costs by 45% through implementation of alternative energy solutions

• Led promotions and training programs that resulted in 44% increase in market share
• Improved relationships between teams of two companies, post-merger, by
implementation of best practices

The depth of my expertise lies in executive support and record-keeping. Utilizing my

record of performance and trustworthiness, I would be able to produce the best results
immediately. I will contact you after one week to see if it is feasible to arrange a
meeting. If your needs are immediate, I can be reached at (000) 333-0210.

Thank you for your time and consideration. I look forward to meeting with you soon.

Sincerely,

(Signature)

Bruce Wills

Enc: Resume
Email Cover Letter Example (Text version)

Subject: Administrative Assistant - Jane Doe

Dear Mr. Smith,

I am writing in reference to the open position of administrative assistant in the marketing

department at XYZ Enterprises. Susan Jones was a colleague of mine for many years,
and she recommended I contact you directly about the position. She believed that my
varied experiences and education give me the skills necessary to be a successful
candidate for your organization.

I have experience in many aspects of office administration. I have been responsible for
accounting, ordering stock and office supplies, maintaining records, creating and
updating inventories, scheduling appointments and greeting customers at the door.

During my time as administrative assistant at ABC Industries, I utilized many of these

skills, and also had the opportunity to work closely with the marketing department. One
of my duties was maintaining communication between departments as we were
undergoing a restructuring of our advertising campaign. I was excited to be a part of the
30% growth we experienced as a result of the new marketing strategy.

My experience with White Books provided me with the opportunity to hone my written
ability, as I was responsible for proofreading and editing executive correspondence. It
also helped me to develop excellent time management and prioritizing skills to complete
work on a deadline.

I would appreciate the opportunity to meet with you to discuss the administrative
assistant opportunity you have available. I believe that I would be a good fit at XYZ
Enterprises, and I thank you for your consideration.

Sincerely,

Jane Doe
janedoe123@email.com
(555) 222-3344

Printed Cover Letter Example

Your Name
Your Address
Your City, State Zip Code
Your Phone Number
Your Email

Date
Company Name
Address
City, State Zip Code

Dear Hiring Committee,

I am responding to your posting on Craigslist for an administrative assistant. I believe

my experiences in the nonprofit world, as well as my passion for the goals of labor
unions, make me an ideal candidate for the position.

Here is a summary of my skills:

--Communications

--Non-profit experience

--Computer proficiency

--Organizing office procedures

--Training and supervisory experience

--Public relations

--Database maintenance

You specify that the ideal candidate will be able to take on multiple roles within the
Union. Since 20XX, I've volunteered in a variety of capacities for XYZ Nonprofit. I began
as a writer/editor for their newsletter, assisted in producing various special events, and
have been active in volunteer recruitment and website management. I believe all of
these experiences and skills would translate well into your administrative assistant
position.

Last summer I completed a seminar at A Circle of Ten, Inc. - an intensive workshop that
explores the process of collaboration, community development, and fundraising. I now
understand, more than ever, how essential unions are in ensuring a voice for
employees. I am excited at the prospect of being part of the tradition that protects
employee rights.

I am a long-time activist and grew up in a family that is pro-union. My great-uncle was a

Wobbly. My uncle remembers meetings at his house with Emma Goldman. This family
history has made me extremely passionate about the long, bitter struggle for worker
rights.

Thank you for your time. I look forward to hearing from you to arrange a time to speak
further about how I can contribute to your organization.
 Sincerely,

Your Signature (hard copy letter)

Your Typed Name

[Today’s Date]

[341 Company Address

Company City, State, xxxxx

(xxx)xxx-xxxx

hiring.manager@gmail.com]

Dear Mr./Mrs./Ms. [Hiring Manager’s Name],

Please accept my enclosed application for the position of executive assistant. I found
your job posting on [Website Name], and I’m pleased to say that my skills match your
requirements perfectly. According to your job posting, you need an experienced
executive assistant who can schedule meetings, prepare agendas, and take care of
daily issues without supervision.

In my current role as an executive assistant at PaxWay Incorporated, I handle all of

these duties, and more, with great capability. Allow me to point to three bullet points
from my resume that demonstrate both my abilities and achievements:

 Perform a variety of accounting activities, such as preparing between 10-20 check

requests, expense reports, purchase orders, and invoices a week
 Handled all domestic and international travel reservations, cutting company’s travel
expenses by 12%
 Organized 3+ monthly meetings and their logistical elements (scheduling, preparing the
facility, organizing handouts and/or binders for attendees, etc.)

I also spearheaded the movement to “go digital,” which has proven to be a significant
efficiency boon for the company. I am frequently praised for my ability to handle
complex tasks and solve problems without requesting input, but also maintain an
awareness of when input may be desired. In short, as an executive assistant, I am
efficient, attentive, and competent. Finally, I have all the basic skills necessary for the
role. I type at 80WPM, am familiar with CRM systems, and have a mastery of the MS
Office Suite.
 I am eagerly anticipating having a follow up conversation with you about how I can help
make the lives of your company executives easier. Please feel free to contact me at any
time.

Best,

[Your Name]

[Today’s Date]

[341 Company Address

Company City, State, xxxxx

(xxx)xxx-xxxx

hiring.manager@gmail.com]

Dear Mr./Ms./Mrs. [Hiring Manager’s Name],

Please accept my enclosed application for the position of at [Company Name]. Having
read through your job description, I am thrilled to be applying for this position as my 6
years of experience and skillset match the requirements you’re looking for.

At my current company, Redford & Sons, I am valued by the CEO and his staff as a
critical support pillar for the team, keeping meetings, papers, travel arrangements, and
office items organized at all times. I have spearheaded the effort to “go digital” for
almost all planning and paperwork, increasing office efficiency to the point of saving
$3,000 per year in contracted labor expenses. Allow me to highlight three bullet points
from my resume that I believe demonstrate why I am the perfect candidate for this
position:

 Trained two assistants during a period of company expansion to ensure attention to

detail and adherence to company policy
 Maintain utmost discretion when dealing with sensitive topics
 Typed documents such as correspondence, drafts, memos, and emails, and prepared 3
reports weekly for management.

My resume goes into more detail about my daily job duties and achievements during my
tenure as an administrative assistant at two companies. However, I believe that these
bullet points demonstrate that I have the ability to perform the major duties, and train
others in how to perform in this role effectively, should the need arise.
 I would love to have to opportunity to join the team at [Company Name] and use my
skills to create an efficient and stress free office environment for your executives. I
believe I can meet and exceed the expectations you have for this role. I look forward to
speaking more with you about my candidacy. Feel free to contact me at any time.

Best,

[Your Name]
Administrative Aides perform a breadth of clerical responsibilities, assisting business
managers and executives with general office tasks and ensuring optimal efficiency and
seamless operations. Usual activities handled by an Administrative Aide include taking
meeting minutes, sorting and preparing mail, updating calendars, preparing reports and
correspondence, creating presentations, and answering phone calls. Basic computer
skills are a must for this position.

Successful cover letters for Administrative Aides should include relevant skills and
abilities such as:

 Reception duties
 Data entry/filing
 Word processing
 Report generation
 Correspondence
 Calendar management/scheduling
 Process improvement
 Project management

What follows is a sample cover letter for an Administrative Aide mentioning similar
experience and qualifications.

For help with your resume, check out our extensive Administrative Aide Resume
Samples.

Dear Mr. Lehman:

When I learned of Iris Factory’s search for an Administrative Aide, I hastened to submit
my resume for your consideration. As a highly organized and efficient professional with
strong administrative support experience and exceptional interpersonal talents, I am
prepared to significantly contribute to your company’s goals.

My background includes supporting top-level company executives across a full range of

day-to-day operations while driving organizational efficiency and maximizing
productivity. From monitoring inventories and taking phone calls to producing reports
 and creating presentations, I excel at prioritizing tasks, collaborating with peers and
management teams, and encouraging improved internal processes and procedures.

Highlights of my experience include the following:

 Performing diverse administrative activities—including data entry, scheduling, filing,

word processing, taking minutes, and distributing mail—while adhering to procedures
and regulations.
 Demonstrating an unwavering commitment to providing outstanding support within fast-
paced environments while streamlining operations and achieving organizational
success.
 Excelling at balancing multiple tasks while providing top-level organization,
interpersonal, and problem-solving skills.
 Thriving in independent roles, completing all tasks in a timely manner with minimal
supervision.

My skills in general administration and organization, along with my dynamic

collaborative abilities and my positive attitude and work ethic, position me to excel in
this role. I would appreciate the opportunity to offer more insight into my qualifications.

Thank you for your consideration, and I look forward to speaking with you soon.

Sincerely,
Christopher B. Flynn
An application letter is one of the first few things that you need to prepare when
applying for a job. Your application letter, together with your resume, are two of the
most important documents you need in your bid to get a job and finally join the
workforce.
The term “application letter” and “cover letter” are often used interchangeably
though both are differentwhen it comes to purpose, content and length. To avoid
confusion, we are strictly going to use the term “application letter” on this article to
describe a document which main purpose is to describe your skills, market your abilities
and summarizes your experiences.
Your application letter serves as your formal (albeit non-personal) introduction with your
potential employer. It contains your background, summarizes your knowledge and
experiences and includes a few more details as to why you are qualified for the job.
More importantly, your application letter expresses your intent to apply for a specific job
within an organization, business or company.
To help you effectively persuade your potential employer in considering your
application, take some notes from these application letter samples.
 Application Letter Sample 1 (Print Copy)
This application letter sample shows the correct format you should use when sending
out your application letter in print form. If you plan on submitting your application letter
via email, refer to the second application letter sample below.
22 H Venture St.,
Diliman, Quezon City
Philippines
April 17, 2015
Mr. Vincent Chua
Hiring Manager
Bank of the Philippines Islands (BPI)
12/F Ayala Life-FGU Center, Ayala Ave.
Makati City 1226
Dear Mr. Chua,
I am writing to express my interest for the position of Recruitment Assistant in your
esteemed company.
Having recently obtained my Bachelor’s Degree in Business Administration major in
Human Resource Development Management (BSBA-HRDM) in the Polytechnic
University of the Philippines (PUP), I wish to bring my knowledge, skills and
commitment to excellence to your company’s innovative environment.
As a Business Administration student, majoring in HR management, I’ve become
equipped with the necessary knowledge that come with the position including
manpower recruitment, workforce organization, personnel training and compensation as
well as legal provisions and other labor concerns.
My internship at San Miguel Corporation also afforded me with the crucial skills to work
with some of the best professionals in the recruitment and human resources industry.
Being a trainee has developed in me enthusiasm and a true passion for human
resources and has subsequently convinced me that human resource management is
my true calling.
For additional details regarding my qualification and expertise, please review my
attached resume.
Thank you for taking the time to consider this application and I look forward to hearing
from you.
Sincerely,
(signature)
Jessica Cenadoza

Application Letter Writing Tip: When intending to submit a hard copy of your
application letter (and resume), make sure that you send it in a strict business letter
format. Remember that your application letter not only speaks of your skills and
accomplishments. It also shows how effectively you can communicate. Therefore, make
it a point to impress your potential employer by writing a grammatically correct, perfectly
spelled and properly punctuated application letter.

Application Letter Sample 2 (Email Copy)

As previously mentioned, the format of your application letter may differ depending on
whether you are submitting a print copy or an email copy. The second application letter
sample below is a copy tailored specifically for emails.

Email Subject: Eric Tala, Marketing Associate Position

Dear Ms. Castañeda,
I would like to express my interest in applying for the position of Marketing Associate as
was recently made available in your company.
I believe that my degree in Business Administration (BSBA) major in Marketing from the
Philippine School of Business Administration (PSBA) has prepared me for this position.
As a student, I was equipped with the necessary knowledge and skills to help develop
and drive effective marketing strategies.
During my internship at Uniliver Philippines’ Marketing Department, I learned how
companies determine what product or service to sell, how to reach target demographics
and how to respond to the demands of competitors. More importantly, I had the
opportunity to work with seasoned professionals who taught me how to easily grasp
complex marketing concepts and at certain times, how to roll with the punches in order
to achieve various objectives.
I have also acquainted myself with a wide range of skills that allow me to blend with the
group or team’s culture and to continuously strive to reach common goals amidst
failures and setbacks.
My active involvement in many academic and extracurricular activities has done so well
in developing my communication and leadership skills, which are vital in finding success
in the corporate world.
With this application letter, I attach herewith my resume for your full consideration.
Thank you for taking time to review my application and I am looking forward to your
reply so that we can further discuss my application.
Yours sincerely,
Alvin C. Marfal
7194 Marcelo Ave
Parañaque City, Metro Manila 1700
Mobile: +63 929 XXX XXXX

Application Letter Writing Tip: Make it a point to include the necessary email subject
when sending your application letter via email. The email subject provided on this
application letter sample follows the usual format (name, position you are applying for)
though some recruiters require applicants to send their application letter (and resumes)
with a specific email subject.
Also, when sending your application letter thru email, remember to include your contact
details on the email signature. By doing so, you will enable the recruiter or potential
employer to respond to your application immediately.
Remember that these samples are merely templates meant to serve as a basis in
writing your own, personalized application letter. When writing an application letter, feel
free to customize it according to your own personal preference. You don’t want to have
just another generic application letter because chances are the hiring manager has
already read hundreds, or maybe thousands of it. You want your application letter to
stand out and ultimately showcase why you are the best person for the job.
NOTE: These application letter samples are for reference only. All information provided
should be considered as fictional.
12 Some Avenue, Apt 555
Cumberland, MD 77762

April 30, 2018

Mr. Tom Spruce

Senior Recruiter
Amway Cuts
6 Garnett Road
Cumberland, MD 62553
Dear Mr. Spruce:

My diverse administrative skills and experiences coupled with my natural ability to

manage and oversee daily office tasks make me a perfect candidate for the position of
Administrative Clerk at Amway Cuts. As a highly skilled individual with a diploma in
General Office Administration, I can leverage my abilities to contribute to your
organization.

As noted on my resume, I am adept at performing a variety of clerical duties such as

record keeping, accounting, budget management and reporting. I have a demonstrated
ability to gather and arrange data for a number of reports, mail and documentation.
Besides, I am able to update and uphold records by using computers and manual
systems.

During my work with Dane Foods, I developed expertise in managing guests and
employees, ensuring reception area’s efficiency, distributing incoming mail, monitoring
supply and inventory and coordinating with the HR department with hiring procedures. I
have had the opportunity to devise cost strategies that cut administrative costs by 33%
in a very short period of time.

My enclosed resume will provide you with more information regarding my administrative
skills and capabilities. I will call you within a couple of days to set up an interview date. I
will be available at 888-999-9999 if you need more information.

Thank you for your time and consideration.

Sincerely,

Charity Jupiter
Charity Jupiter

Enc. Resume