MASTERPLAN FOR 3RD INTERNATIONAL CONFERENCE ON CONTEMPORARY SCHOLARSHIP AND ISLAM (ICONCSIS3)

PUBLIC RELATION, ACCOMMODATION, TRANSPORTATION & SECURITY TEAM

NO TEAM MEMBERS CONTACT NO. EMAIL

1 DR. FATMIR SHEHU (HEAD) 016 3989058
2 DR. ASMA’ EL MUHAMMADY (ASSIST. HEAD) 019 3922120
3 KHAIRUNISA FADILA BINTI ABD RAHIM 017 2139421 khairunisafadilabadrahim@gmail.coom
4 ANAS MA’RUF BIN YAHYA 0112 1096840
5 MUHAMMAD TAUFIQ 013 9299355
6 DHIYAUL HAQ 018 2429070
7 MUHAMMAD IVAN HIDAYAT
8 HELAL UDDIN 0113 9994780
9 ZULFIKRI 017 5541569
10 RIZQI 016 6533724

ITINERARY GUESTS ARRIVAL & DEPARTURE

PUBLIC RELATION, ACCOMMODATION & SECURITY
DATE / DAY TIME GUEST / LOCATION JOB SCOPE PERSON IN CHARGE REMARKS
17:15 PM PROF. DR YASIN AKTAY - Contact the driver: remind him for the time • NISA By IIUM car
28TH OCT 2019 Boarding HIS SPOUSE and location • ZULFIKRI
MONDAY from IIUM - Be at the location 30 minutes before their • DR HASLINA
at 16:00 PM KLIA 1 – SERI PACIFIC HOTEL arrival • DR ASMA
13:50 PM DR SYED KHAIRUDDIN AL-JUNIED - Introduce yourself to the guest • IVAN (k) By car
 MASTERPLAN FOR 3RD INTERNATIONAL CONFERENCE ON CONTEMPORARY SCHOLARSHIP AND ISLAM (ICONCSIS3)

Boarding DR K’S STUDENT - Recognize their faces & bring placard while • DHIYA (h&a)
from IIUM PROF AMAL FATHULLAH waiting for them • DR SALAM
at 12 PM ZARKASYI - Usher them to the location (K)
DR HAMID FAHMI ZARKASYI - Brief their schedule for the conference • DR MAJDAN
- Exchange contact with the guest (A)
29TH OCT 2019 KLIA 1 – SERI PACIFIC HOTEL • DR ISHAM
TUESDAY (H)

15:40 PM DR. NUR HADI IHSAN • ANAS By van

Boarding SYAMSUL HADI UNTUNG
from IIUM ASEP AWALUDIN
at 14:30 PM ABDULLAH MUSLICH RIZAL
MAULANA
YUANGGA KURNIA YAHYA

KLIA 1 – BUNGALOW HOTEL

18:40 PM DR SYED KHAIRUDDIN AL-JUNIED - Update the guest’s location 1 hour before • ZULFIKRI By car
Boarding to HIS STUDENT boarding
30TH OCT 2019 the airport - Contact the driver: remind him for the
WEDNESDAY at 14:00 PM IIUM / SERI PACIFIC HOTEL – KLIA time and location
1 - Be at the location 30 minutes before
31st OCT 2019 23:40 PM PROF. DR YASIN AKTAY boarding time • NISA By car
THURSDAY Boarding to HIS SPOUSE - Usher them to the location • ZULFIKRI
the airport - Assist them and their stuffs
at 19:30 PM SERI PACIFIC HOTEL – KLIA 1
1st NOV 2019 16:35 PM PROF AMAL FATHULLAH • ANAS By car
FRIDAY Boarding to ZARKASYI By van
the airport DR HAMID FAHMI ZARKASYI
at 13:00 PM
SERI PACIFIC HOTEL – KLIA 1
 MASTERPLAN FOR 3RD INTERNATIONAL CONFERENCE ON CONTEMPORARY SCHOLARSHIP AND ISLAM (ICONCSIS3)

DR. NUR HADI IHSAN • TAUFIQ

SYAMSUL HADI UNTUNG
ASEP AWALUDIN
ABDULLAH MUSLICH RIZAL
MAULANA
YUANGGA KURNIA YAHYA

BUNGALOW HOTEL – KLIA 1

30th OCTOBER 2019 (WEDNESDAY)

PUBLIC RELATION, ACCOMMODATION & SECURITY
TIME / SESSION LOCATION GUEST JOB SCOPE PERSON IN REMARKS
CHARGE
0700 AM SERI PACIFIC HOTEL PROF. DR YASIN AKTAY - Be at the hotel the latest by 06:45 ✓ NISA Remind OSeM for
DEPARTURE B1 HIS SPOUSE AM ✓ TAUFIQ escorting and
DR SYED KHAIRUDDIN AL- - Brief their schedule for today’s parking
JUNIED session
DR K’S STUDENT - Remind the driver to depart from
PROF AMAL FATHULLAH the hotel at 7 AM
ZARKASYI - Before departing remind B2 to
DR HAMID FAHMI ZARKASYI ready the latest on 07:30 AM

0800 AM RECTOR BUILDING 6 GUESTS FROM THE HOTEL - Be ready at the location at 07:30 AM ✓ ZULFIKRI UNIDA delegation
ARRIVAL PARKING LOT 2 TURKISH AMBASSADORS - Take note their vehicle number & (T) will take their
B2 RECTOR IIUM parking lot ✓ HELAL breakfast and
CHAIRMAN (R)
 MASTERPLAN FOR 3RD INTERNATIONAL CONFERENCE ON CONTEMPORARY SCHOLARSHIP AND ISLAM (ICONCSIS3)

- Remind B3 to be prepared 15 ✓ ANAS (c) refreshment at the

minutes before the arrival ✓ RIZQI Banquet Hall
- Usher the VVIP to B3, 1:1 ✓ DHIYA
✓ DR
ISMAIL
MAMAT

0830 AM HOLDING ROOM RECTOR UNIDA - Be at the location at 0800 AM ✓ TAUFIQ To Anas & Zulfikri
WELCOMING B3 2 TURKISH AMBASSADORS - Prepare the VVIPs with welcoming ✓ HELAL please bring 4
RECTOR IIUM tea ✓ IVAN keynote speakers
CHAIRMAN - Usher VVIPs to B4 ✓ NISA into B4
✓ RIZQI
✓ DHIYA

0850 AM SENATE HALL 6 GUESTS FROM THE HOTEL - Be there 15 minutes before the ALL PR TOA will be given to
OPENING B4 2 TURKISH AMBASSADORS time COMMITEES keynote speakers
CEREMONY RECTOR IIUM - Usher them to their seats and emcee handing
+ CHAIRMAN - Make sure they feel comfortable by the Dean.
PHOTOGRAPHY 4 DEPUTY RECTORS and fully prepared
SESSION 1 DEAN KIRKHS - Be ready near their seats MOU will be held at
+ HODs - Usher them out to B3 Office of Rector.
MOU UNIDA - DHIYA, TAUFIQ &
RKUD IIUM RIZQI will usher to
+ the venue.
KEYNOTE
SPEECH

1200 PM HOLDING ROOM 4 KEYNOTE SPEAKERS - Usher all VVIPs & VIPs out from B4 ✓ IVAN Remind OSeM for
END DAY B3 2 TURKISH AMBASSADORS - Remind drivers to be ready 15 ✓ NISA escorting and
SESSION RECTOR IIUM minutes before the session ends ✓ ZULFIKRI parking
 MASTERPLAN FOR 3RD INTERNATIONAL CONFERENCE ON CONTEMPORARY SCHOLARSHIP AND ISLAM (ICONCSIS3)

RECTOR UNIDA - Usher the guests’ hotel to the hotel ✓ DHIYA

CHAIRMAN
4 DEPUTY RECTORS
1 DEAN KIRKHS
HODs
1930 PM SERI PACIFIC HOTEL PROF. DR YASIN AKTAY - Be at the hotel the latest by 19:00 ✓ NISA
DEPARTURE B1 HIS SPOUSE PM ✓ TAUFIQ
PROF AMAL FATHULLAH - Brief the flow for grand dinner
ZARKASYI - Remind the driver to depart from
DR HAMID FAHMI ZARKASYI the hotel at 19:30 PM
- Before departing remind B2 to
ready the latest on 20:00 PM

2000 PM RECTOR BUILDING 4 GUESTS FROM THE HOTEL - Be ready at the location at 07:30 AM ✓ ZULFIKRI Remind OSeM for
ARRIVAL PARKING LOT 2 TURKISH AMBASSADORS - Take note their vehicle number & (T) escorting and
B2 RECTOR IIUM parking lot ✓ HELAL parking
RECTOR’S SPOUSE - Remind B3 to be prepared 15 (R)
CHAIRMAN minutes before the arrival ✓ ANAS
CHAIRMAN’S SPOUSE - Usher the VVIP to B3, 1:2 (C)
✓ TAUFIQ
✓ NISA
2015PM BANQUET HALL 4 GUESTS FROM THE HOTEL - Be there 30 minutes before the ✓ DHIYA Remind OSeM for
GRAND DINNER B4 2 TURKISH AMBASSADORS time ✓ RIZQI escorting and
+ RECTOR IIUM - Usher them to their seats ALL PR parking
PHOTOGRAPHY RECTOR’S SPOUSE - Make sure they feel comfortable COMMITEES
SESSION 4 DEPUTY RECTORS - Be ready near their seats & assist
DEAN KIRKHS the guests
CHAIRMAN - Usher them out to B3 (IF
CHAIRMAN’S SPOUSE NECESSARY) or B2
HODs - Usher all VVIPs & VIPs out from B4
- Remind drivers to be ready 15
minutes before the session ends
- Usher the guests’ hotel to the hotel
 MASTERPLAN FOR 3RD INTERNATIONAL CONFERENCE ON CONTEMPORARY SCHOLARSHIP AND ISLAM (ICONCSIS3)

31ST OCTOBER 2019 (THURSDAY)

PUBLIC RELATION, ACCOMMODATION & SECURITY
TIME / SESSION LOCATION GUEST JOB SCOPE PERSON IN REMARKS
CHARGE
0915 AM SERI PACIFIC HOTEL PROF. DR YASIN AKTAY - Be at the hotel the latest by 09:00 ✓ DHIYA Remind OSeM for
DEPARTURE B1 HIS SPOUSE AM ✓ IVAN escorting and
PROF AMAL FATHULLAH - Brief their schedule for today’s parking
ZARKASYI session
DR HAMID FAHMI ZARKASYI - Remind the driver to depart from
the hotel at 9:15 AM
- Before departing remind B2 to
ready the latest on 09:45 AM

1015 AM RECTOR BUILDING 4 GUESTS FROM THE HOTEL - Be ready at the location at 09:45 AM ✓ ZULFIKRI
ARRIVAL PARKING LOT - Remind B3 to be prepared 15 ✓ HELAL
B2 minutes before the arrival ✓ ANAS
- Usher the VVIP to B3, 1:1 ✓ RIZQI

1030 AM HOLDING ROOM 4 GUESTS FROM THE HOTEL - Be at the location at 1015 AM ✓ TAUFIQ
WELCOMING B3 - Prepare the guests with welcoming ✓ HELAL
tea ✓ IVAN
- Usher the guests to B4 ✓ RIZQI
 MASTERPLAN FOR 3RD INTERNATIONAL CONFERENCE ON CONTEMPORARY SCHOLARSHIP AND ISLAM (ICONCSIS3)

1045 AM SENATE HALL 4 GUESTS FROM THE HOTEL - Be there 15 minutes before the ✓ ANAS TOA will be given to
KEYNOTE B4 time ✓ ZULFIKRI keynote speakers
SPEECH - Usher them to their seats and emcee handing
- Make sure they feel comfortable by the Dean.
and fully prepared
- Be ready near their seats
- Usher them out to B3
1200 PM HOLDING ROOM 4 GUESTS FROM THE HOTEL -Usher all VVIPs & VIPs out from B4 ✓ NISA Remind OSeM for
END SESSION B3 - Remind drivers to be ready 15 ✓ ZULFIKRI escorting and
minutes before the session ends ✓ DHIYA parking
- Usher the guests to the hotel