SAMPLE RESOLUTION FOR A CONSTRUCTION OR A PROJECT

This resolution should be used for authorization to enter into a contract whether for construction,
purchase or merchandise or another project.

A resolution is necessary whenever the anticipated cost of a project will exceed $20,000 or 10%
of the parish’s taxable income. (The same is applies for schools whether parochial or co-owned.)
 To alleviate delays, please submit a draft of the resolution by email or fax two weeks
before needed to the vicar general.
 Once the vicar general approves the draft, he will direct that the resolution be signed by
the pastor and trustees.
 After the resolution is signed at the local level, it is to be forwarded to the vicar general
who approved the draft; he will prepare it for the Bishop’s signature and his own. It will
then be returned to the pastor or principal and a copy placed in the archive.

Note that co-owned or separately incorporated schools, i.e. not parochial, may have a different
corporate structure. Please call the vicar general for guidance if you are not sure about the
corporate structure.

RESOLUTION

Excerpt of the minutes of the meeting of the Board of Directors of insert legal name of Church
corporation as appears on the corporate charter Church, of insert name of Louisiana parish
Parish, held at name of City or town, Louisiana, on the ________ day of __________, 20__
(year).

A special meeting of the Board of Directors of the insert legal title of Church corporation was
held at insert name of city or town, in civil Parish, Louisiana, at _____ (o’clock) a.m./p.m., on
the ______ day of ________________, 20__. Present were: the Reverend insert name of pastor
or administrator, Secretary-Treasurer, insert name of trustee, Trustee and insert name of the
other trustee, Trustee. Absent were: The Most Reverend J. Douglas Deshotel, Bishop of
Lafayette and President and the Very Reverend Monsignor W. Curtis Mallet, Vicar General and
Vice-President. A quorum was present.

The following resolutions were introduced, duly seconded and adopted:

WHEREAS … (in narrative form )

If the project is for a school that is not incorporated separately but is owned by a church parish,
then include as the first item: ___________________ School is owned by
_______________________ Church. (then proceed below)

1. A brief description of the construction, demolition, purchase or repair/renovation project

(e.g. The Corporation wishes to renovate its administrative offices; The Corporation
seeks to purchase new text books for Chemistry etc.)
 2. A clear description of the manner in which the project will serve the needs of the
parish/school or be advantageous to the parish/school as discussed by the local parish
council and finance council (e.g. The growth of Saint X Parish requires more office space
to serve the needs of the people of the parish.) (Copies of minutes of pastoral council and
finance council meetings are not attached to the resolution but should be referenced in
the resolution and should already have been provided in the letter to the Bishop
requesting permission mission to hire a consultant, e.g. Whereas the pastoral council met
on January 1, 2013 and were in agreement that plans should be developed to expand the
current office space. The finance council met on January 2, 2013 and recommended that
there are sufficient savings to undertake the project.)

3. The Corporation desires to enter into a contract (or purchase) with name of contractor or
company corporation (e.g. XYZ Contracting) for $_______ amount of contract or
range) (e.g. anticipated cost of construction, purchase etc. is $20,000 to $50,000) to
describe the work or product covered by the contract (e.g. renovation of office space,
purchase of text books etc.)

4. A plan outlining the manner in which the project will be paid, including the amount and
source of funding (i.e. capital campaign funds), or if a loan is required the amount to be
borrowed and how the debt amortized (e.g the Parish has $100,000 in CDLP savings).
Note that a separate resolution is required for authority to borrow.

BE IT RESOLVED by the Board of Directors of legal name of corporation, that the Reverend
name of pastor or administrator, Secretary-Treasurer, be and he is hereby authorized and
empowered to enter into contract with name of contractor or company in the amount of contract
amount or range to describe the project or purchase. (This paragraph should be repeated if the
parish/school will be entering into more than one contract or purchase.)

The said contract(s) (or purchase) is to be for such considerations, amounts, terms, and
conditions as the Reverend name pastor or administrator Secretary-Treasurer in his sole
discretion deems most advantageous to the corporation and within the scope of his authority.

BE IT FURTHER RESOLVED by the Board of said Corporation that the Reverend name of
pastor or administrator, Secretary-Treasurer, (if the school principal will be signing the contract
________________ Principal of ____________________ School ) be and he/she is hereby
authorized to appear before a Notary Public and to sign instruments for and on behalf of the
Corporation to do any and all things necessary for the purpose of carrying out this resolution.
There being no further business to come before the Board, on motion duly made and seconded,
the meeting was adjourned. (Signature spaces below are to be adapted for co-owned schools
according to the charter for the corporation. Call the vicar general’s office if this information is
not known to you.)

APPROVED:

_________________________ __________________________
+Most Reverend J. Douglas Deshotel Pastor’s name typed
President/Bishop Secretary-Treasurer /Pastor

_________________________ __________________________
Very Rev. Msgr. W. Curtis Mallet Trustee’s name typed
Vice-President
__________________________
Trustee’s name typed

Church Seal