PERFORMANCE WISE PPE IMPLEMENTATION INS

S. No. Instruction

Review the assessment questionnaire in sheet no. 1 (Supplier Safety Assessment) and answer
1
all questions.

If you find feasible that your company can benefit from more improved safety equipment
2
implementation mechanisms proceed to 2 - Shop Wise PPE Data
i) Mention the no. of departments/shops/areas in columns and define the Safety Personal
Protective Equipment (PPE) that you find necessary that are totally available in your
3
company. (PPE list in Row is just mentioned for reference).
ii) Tick the appropriate PPE against the departments/shops/areas.
Make a sheet like Oct-19 and fill-in all the employee data, employee designation, area name,
4
month-wise total no. of working days, dates e.t.c. and finalize a template.
5 Copy and make the sheets for all the months.
6 Now, monthwise take print out of the e.g. Oct-19 sheet till Column AK.
Provide the sheet to Company wide designated Safety coordinator that is trustful, non-biased
7
and directly reports to CEO or GM Level.
The HSE coordinator will daily conduct round of safety compliance at random times and only
mark ( x ) where he observes non-compliance. Also, before starting and ending safety round
8
he will note start and end time below date cell in hard copy which afterwards will be input in
excel sheet).
Now, at the day, week or month end he will input all the data from hard copy to soft copy in
9 month wise sheet. He will also input the up-to-date attendance %, Start and End Time. Total
Monthly compliance will be automatically calculated.
i) He will copy and paste the % in 3 - Yearly Data Compilation under each months column
after every month.
10 ii) Take the average of all monthly % and copy and paste special values to remove formulas.
iii) Now, sort from largest to smallest (monthly for month wise) and (yearly for year wise) you
will find that which employee was best in performance of PPE Compliance.
11 After 1 month of working define the reward policies.

After complete implementation of this process you will achieve employee performance in PPE
12
Compliance Category and can also update that % in skill matrix which is more accurate.
ENTATION INSTRUCTION SHEET

Frequency of
Sheet Name Assign Responsibility Here !
Activity
Name
1 - Supplier Safety Assessment 1 Time Designation
Department

2 - Shop Wise PPE Data 1 Time

2 - Shop Wise PPE Data 1 Time

Oct-19 1 Time
Oct-19 ; Nov-19 1 Time
Print Out Hard Copy Monthly
Print Out Hard Copy Monthly

Print Out Hard Copy Daily

Oct-19 ; Nov-19 Daily, Weekly

3 - Yearly Data Compilation Daily, Weekly

4 - Result Action List 1 Time

As per
3 - Yearly Data Compilation company's
policy.
 S. No.
Supplier Code
Supplier Name
S. No. Project Feasible ?

Questions

1 Lead Safety Coordinator

2 Alternate Safety Coordinator

Does the Coordinator directly reports to Top Management Level Cadre.

3 (This check is for making sure that the safety gemba is done without any
biasness and the coordinator is trustful).

4 Shop / Area Wise PPE Defined ?

5 PPE displayed Shop Wise ?
PPE culture developed down to unskilled worker level ? (LPP Buyer's GEMBA
6
Observation)
7 Daily PPE Round Conducted ?
8 Daily PPE Compliance Noted ?
Is there any Performance Management System related to PPE at Supplier End
9 for employee's ?

10 Is there any Safety Compliance reward set as allowance in their salaries ?

11 Is there any reward mechanism present ?
12 Award given shop wise and company wide ?
On which basis the reward is disbursed ?
13 (After understanding the mechanism LPP Buyer's GEMBA Observation)
(Quantitative ( P )/ Qualitative ( O )

If qualitative does the company desire to improve it's safety performance

14 system to quantitative structure with database management ?
 Can the Coordinators spare an adequate amount of time for Safety
15 Compliance GEMBA and Observation Noting in their shop daily ? (Approx. 10
minutes Max)
Can the Coordinators spare an adequate amount of time for recording the
16 Safety Compliance daily ? (Approx. 10 minutes Max)
If Safety Compliance gets between 95-100% for atleast 3 continous months of
17 the total working days would the company set the safety reward from
incentive to safety allowance in their salaries ?
 P O
1

Company Name
Not Feasible
Documentary / Evidence according to
Supplier Information
Quantitative Evidence required needs of LPP
Collection Column Available ? Buyer ?

Designation
Department Name
Email
Name
Number

Designation
Department Name
Email
Name
Number

(P / O) Yes/No Yes/No

(P / O)
(P / O)
(P / O)
(P / O)
(P / O)
(P / O)

(P / O)
(P / O)
(P / O)

(P / O)

(P / O)
(P / O)

(P / O)

(P / O)
 PPE (Personal Protective Equip
S. No. Shop Name S. No. Area Name Safety Shoes Complete Uniform Full Sleeves
1 Plastic Shop A Mould Storage P
B Production Floor
2 Raw Material Store - P P
3 Assembly Shop -
4 Press Shop - P P
1 2 2
rotective Equipments) - Safety Equipments
Wrist/Arm Guard Gloves Goggles Ear Bud Ear Muffs Helmet Full Face Shield
P P P P 5
P 1
P 3
P P P 3
P P 4
1 2 2 2 2 1 1
 PLASTIC SHOP
x (In Print Out) = Type O
Oct-19 Working Days - 26 (In Software)
(Not wearing PPE)

PPE Equipments
S. No. Employee Name Designation Area

Start Time
End Time
Helmet
Goggles
1 Akram
Complete Uniform
Shoes
Helmet
Goggles
2 Shabbir
Complete Uniform
Shoes
Helmet
Goggles
3 Asad
Complete Uniform
Shoes
Helmet
Goggles
4 Tahir
Complete Uniform
Shoes
Helmet
Goggles
5 David
Complete Uniform
Shoes
Helmet
Goggles
6 Sikandar
Complete Uniform
Shoes
Helmet
Goggles
7 ABC
Complete Uniform
Shoes
Helmet
Goggles
8 XYZ
Complete Uniform
8 XYZ

Shoes

A Ventilation - Flowing Air

B Floor is not slipery/wet.
C Connection are tight.
D No exposed wire/connection.
E Clear Pathways
F There is nothing flammable in the surroundings.
G Clamps working ok?
H Any employee looking unhealthy ?
Responsibility Plastic Shop Safety Coordinator

Lead
Alternate Supervisor

10/1/2019 10/2/2019 10/3/2019 10/4/2019 10/5/2019 10/6/2019 10/7/2019

10:00 17:50
10:30 19:10
O O
O
O

O
O

O O
O

O
O

O
10/8/2019 10/9/2019 10/10/2019 10/11/2019 10/12/2019 10/13/2019 10/14/2019 10/15/2019

O O

O O

O O

O
O

O O
O

O
O

O O
O
O O
O

O O
O
10/16/2019 10/17/2019 10/18/2019 10/19/2019 10/20/2019 10/21/2019 10/22/2019 10/23/2019

O O
O

O O O
O O O

O O
O
 O O
O

O O
O
10/24/2019 10/25/2019 10/26/2019 10/27/2019 10/28/2019 10/29/2019 10/30/2019 10/31/2019

O
O

O O
O

O
O

O
O
 Total Non- % Compliance Monthly
Compliance Monthly
Average PPE Attendance of Attendance
Compliance Worker or %
Employee
1:50 Total Time (HH:MM)

2 92%
3 88%
92% 24 92%
2 92%
1 96%
0 100%
2 92%
97% 26 100%
1 96%
0 100%
0 100%
6 77%
92% 22 85%
2 92%
0 100%
0 100%
4 85%
92% 26 100%
3 88%
1 96%
0 100%
3 88%
96% 23 88%
1 96%
0 100%
0 100%
5 81%
88% 23 88%
6 77%
1 96%
0 100%
3 88%
96% 25 96%
1 96%
0 100%
0 100%
4 85%
94% 23 88%
2 92%
 94% 23 88%

0 100%

0 100%
4 85%
2 92%
0 100%
94% 26 24.500
0 100%
4 85%
2 92%
0 100%
Weightage Wise
Value

85.21%

97.12%

78.11%

92.31%

85.06%

78.25%

92.46%

83.36%
83.36%
 PLASTIC SHOP
x (In Print Out) = Type O
Nov-19 Working Days - 26 (In Software)
(Not wearing PPE)

PPE Equipments
S. No. Employee Name Designation Area

Start Time
End Time
Helmet
Goggles
1 Akram
Complete Uniform
Shoes
Helmet
Goggles
2 Shabbir
Complete Uniform
Shoes
Helmet
Goggles
3 Asad
Complete Uniform
Shoes
Helmet
Goggles
4 Tahir
Complete Uniform
Shoes
Helmet
Goggles
5 David
Complete Uniform
Shoes
Helmet
Goggles
6 Sikandar
Complete Uniform
Shoes
Helmet
Goggles
7 ABC
Complete Uniform
Shoes
Helmet
Goggles
8 XYZ
Complete Uniform
8 XYZ

Shoes

A Ventilation - Flowing Air

B Floor is not slipery/wet.
C Connection are tight.
D No exposed wire/connection.
E Clear Pathways
F There is nothing flammable in the surroundings.
G Clamps working ok?
H Any employee looking unhealthy ?
Responsibility Plastic Shop Safety Coordinator

Lead
Alternate Supervisor

11/1/2019 11/2/2019 11/3/2019 11/4/2019 11/5/2019 11/6/2019 11/7/2019

10:00 17:50
10:30 19:10
O O
O
O

O
O

O O
O

O
O

O
11/8/2019 11/9/2019 11/10/2019 11/11/2019 11/12/2019 11/13/2019 11/14/2019 11/15/2019

O O

O O

O O

O
O

O O
O

O
O

O O
O
O O
O

O O
O
11/16/2019 11/17/2019 11/18/2019 11/19/2019 11/20/2019 11/21/2019 11/22/2019 11/23/2019

O O
O

O O O
O O O

O O
O
 O O
O

O O
O
11/24/2019 11/25/2019 11/26/2019 11/27/2019 11/28/2019 11/29/2019 11/30/2019

O
O

O O
O

O
O

O
O
 Total Non- % Compliance Monthly
Compliance Monthly
Average PPE Attendance of Attendance
Compliance Worker or %
Employee
1:50 Total Time (HH:MM)

2 92%
3 88%
92% 24 92%
2 92%
1 96%
0 100%
2 92%
97% 26 100%
1 96%
0 100%
0 100%
6 77%
92% 22 85%
2 92%
0 100%
0 100%
4 85%
92% 26 100%
3 88%
1 96%
0 100%
3 88%
96% 23 88%
1 96%
0 100%
0 100%
5 81%
88% 23 88%
6 77%
1 96%
0 100%
3 88%
96% 25 96%
1 96%
0 100%
0 100%
4 85%
94% 23 88%
2 92%
 94% 23 88%

0 100%

0 100%
4 85%
2 92%
0 100%
94% 26 24.500
0 100%
4 85%
2 92%
0 100%
Weightage Wise
Value

85.21%

97.12%

78.11%

92.31%

85.06%

78.25%

92.46%

83.36%
83.36%
 PLASTIC SHOP YEARLY DATA Weightage Wi

2019 Oct-19
S. No. Employee Name Designation Area 1:50

1 Akram 85.21%

2 Shabbir 97.12%

3 Asad 78.11%

4 Tahir 92.31%

5 David 85.06%

6 Sikandar 78.25%

7 ABC 92.46%

8 XYZ 83.36%
Weightage Wise Value
Total Yearly Average
Nov-19 Dec-19 (Sort largest to smallest here ! After copy and
pasting special values)
1:50 3:40 Total Time (HH:MM)

85.21% 85.21%

97.12% 97.12%

78.11% 78.11%

92.31% 92.31%

85.06% 85.06%

78.25% 78.25%

92.46% 92.46%

83.36% 83.36%
 MONTHLY % SAFETY RESULT ACTION LIST

S. No. Result Action

Monthly % Wise Department Wide Top 3

1
Best Performers
Monthly % Wise Company Wide Top 3 Best
2
Performers
Monthly % Wise Department Wide Worst 3
3
Performers
Monthly % Wise Company Wide Worst 3
4
Performers
Consecutive 3 times Winner Performer
5
Monthly % Wise - Department Wide
Consecutive 3 times Winner Performer
6
Monthly % Wise - Company Wide
Consecutive 3 times Worst Performer
7
Monthly % Wise - Department Wide
Consecutive 3 times Worst Performer
8
Monthly % Wise - Company Wide
ULT ACTION LIST

Reward Description or
Responsibility
Incentive Amount