Astor Time Complete User Manual

astorTime™ First Time Setup
User Manual
Astoria Solutions Pte Ltd.

User Guide for astorTime
Get Started
To get started with astorTime (Marine Workforce Management) application, follow this simple setup procedure.
Open browser (Internet Explorer8 & above or Google Chrome) and enter the URL of your application.
URL Application logo
You will see the login page after the application loads successfully. You can also see your company logo on the top left
corner.
Enter your login credentials and click on Login button to log into the application.
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Menu options can be seen by Right Clicking on the tab as shown in above figure.
Copyright © 2015 Astoria Solutions Pte Ltd. Page 1

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Customer Name
Version No.
STEP 1 ADD A COMPANY
You can add a company by going to [Control Panel]  [Employee Setup]  [Company :: Add/View All]
STEP 2 ADD A GROUP
You can add a group by going to [Control Panel]  [Employee Setup]  [Group :: Add/View All]

STEP 3 ADD A TRADE
You can add a company by going to [Control Panel]  [Employee Setup]  [Trade :: Add/View All]
STEP 4 ADD A DESIGNATION
Perform this step only when you want to capture employee designation.
To add a designation, go to [Control Panel]  [Employee Setup]  [Designation :: Add/View All]
STEP 5 ADD AN EMPLOYEE
You can add employees in two ways:
Adding Employee Individually

To add an employee individually, go to [Control Panel]  [Employee Setup]  [Employee :: Add/View All]

Bulk Importing Employees

You can bulk import employees by going to [Control Panel]  [Employee Setup]  [Import Employees]
STEP 6 ADD EMPLOYEE BIOMETRIC-ID
Perform this step only when you are Importing Employee Raw ClockTime data from biometric devices.
To add an employee biometric ID, go to [Control Panel]  [Employee Setup]  [Employee BiometricID :: Add/View All]

STEP 7 ADD PUBLIC HOLIDAYS
To add public holidays, go to [Control Panel]  [HR Setup]  [Public Holidays :: Add/View All]
STEP 8 ADD LEAVE CODES
Perform this step only when you want to capture employee leave information in the system.
To add leave codes, go to [Control Panel]  [HR Setup]  [Leave Code :: Add/View All]

STEP 9 ADD LOCATION
To add a location, go to [Control Panel]  [Time Attendance Setup]  [Location :: Add/View All]
STEP 10 ADD DEVICE ID- LOCATION MAPPING
Perform this step only when you are importing employee raw clocktime data from biometric devices.
To add a device id- location mapping, go to

[Control Panel]  [Time Attendance Setup]  [DeviceID Location Mapping :: Add/View All]

STEP 11 CONFIGURE WORK POLICY HIERARCHY
To configure work policy hierarchy, go to [Control Panel]  [WorkPolicy Setup]  [WorkPolicy Hierarchy Setup]
STEP 12 ADD SHIFT POLICIES
To add shift policy, go to [Control Panel]  [WorkPolicy Setup]  [Shift Policy :: Add/View All]

STEP 13 ADD LATE/EARLY CLOCK-OUT DEDUCTION POLICY
Perform this step if your company enforces Late/EarlyClockout Deduction.
To add Late/EarlyClockout Deduction policy, go to

[Control Panel]  [WorkPolicy Setup]  [Late/EarlyClockout Deduction Policy :: Add/View All]
STEP 14 ADD WORK POLICY
To add work policy, go to [Control Panel]  [WorkPolicy Setup]  [WorkPolicy :: Add/View All]
STEP 15 ADD JOB NUMBER
Perform this step if you are using project costing module in the system.
To add job no, go to [Control Panel]  [JobAllocation Setup]  [JobMaster :: Add/View All]

STEP 16 ADD SUB-CODE
Perform this step if you are using project costing module in the system.
To add Job’s SubCode, go to [Control Panel]  [JobAllocation Setup]  [SubCode Master :: Add/View All]
CLOCKTIME CLEANING AND PROCESSING

STEP1 IMPORT RAW CLOCKTIME
Perform this step only when you are manually Importing Employee Raw ClockTime from files that are generated by
biometric devices.
To import the raw clocktime, go to [Time Management]  [Time Attendance]  [Import Raw Clock Time]
STEP 2 EMPLOYEE CLOCKTIME CLEANER
To cleanse clocktime or to manually enter the timings, go to

[Time Management]  [Time Attendance]  [Employee ClockTime Cleaner]
STEP3 PROCESS CLOCKTIME (CALCULATE WORKING HOURS)
To process the workings hours based on Cleansed ClockTime, go to

[Time Management]  [Processed ClockTime] [Employee ClockTime Processor]

STEP 4 GENERATE REPORTS
To generate reports that displays the working hour calculations, go to

[Time Attendance Reports]  [Processed ClockTime] and select the report of your choice.
STEP 5 ROLLBACK PROCESSED CLOCKTIME
Perform this step only when you want to make changes to the employee timings (time-in/time-out) after its being
processed.
To roll back the processed clocktime, go to
[Time Management]  [Processed ClockTime]  [Rollback Processed ClockTime]
STEP 6 ADJUST PROCESSED CLOCKTIME
Perform this step only when you want to manually change employees working or OT hours after it is being processed.
To adjust the Processed ClockTime, go to
[Time Management]  [Processed ClockTime]  [Processed ClockTime Adjustment]
Copyright © 2015 Astoria Solutions Pte Ltd Page 11

LABOUR SUPPLY SET-UP
STEP 1 SET THE SUPPLY RATE LEVEL
To set the Supply Rate Level for every location, go to

[HR Matters]  [Labour Supply Setup]  [Labour Supply Level Setup]
STEP 2 DEFINING THE SUPPLY RATE
To add a supply rate, go to [HR Matters]  [Labour Supply Setup]  [Labour Supply Rate]

LABOUR SUPPLY ENTRY and PROCESSING

STEP 1 IMPORT SUPPLY CLOCKTIME
Perform this step only when you are importing the Labour Supply ClockTime using file.
To add Import Labour Supply ClockTime, go to [Labour Supply]  [Supply ClockTime]  [Import Supply ClockTime]
STEP 2 SUPPLY CLOCKTIME CLEANER
To manually enter the supply timings or to view the Imported labour supply ClockTime, go to
[Labour Supply]  [Supply ClockTime]  [Supply ClockTime Cleaner]

STEP 3 PROCESS SUPPLY CLOCK TIME
To process the workings hours based on shipyard policy, go to

[Labour Supply]  [Supply ClockTime]  [Supply ClockTime Processor]
STEP 4 GENERATE SUPPLY CLOCKTIME REPORTS (TO BILL SHIPYARD)
To generate reports in order to view the working hours or to generate reports in order to bill shipyard (based on
shipyard policy), go to [Labour Supply]  [Supply ClockTime Reports]  [Supply ClockTime Details]

STEP 5 ROLLBACK PROCESSED SUPPLY CLOCKTIME
To make any changes to the Supply ClockTime after it is being processed, go to

[Labour Supply]  [Supply ClockTime]  [Rollback Processed Supply ClockTime]
STEP 6 VIEW / RESOLVE INVALID SUPPLY CLOCKTIME
Perform this step only when employees supply timings are being exported from another source.

STEP 7 PROCESS CLOCKTIME (BASED ON INTERNAL POLICY)
To process the workings hours based on Supply ClockTime (applies internal work policy), go to
[Time Management]  [Processed ClockTime]  [Employee ClockTime Processor]
To generate reports that display the working hour calculations, go to

[Time Attendance Reports]  [Processed ClockTime] and select the report of your choice.
STEP 8 GENERATE REPORTS (TO PAY WORKERS)

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Copyright © 2015 Astoria Solutions Pte Ltd. Page 1

Click to open menu

STEP 1 ADD A COMPANY

STEP 2 ADD A GROUP

Copyright © 2015 Astoria Solutions Pte Ltd. Page 2

STEP 3 ADD A TRADE

STEP 4 ADD A DESIGNATION

To add a designation, go to [Control Panel]  [Employee Setup]  [Designation :: Add/View All]

STEP 5 ADD AN EMPLOYEE

You can add employees in two ways:

Adding Employee Individually

Copyright © 2015 Astoria Solutions Pte Ltd. Page 3

Bulk Importing Employees

STEP 6 ADD EMPLOYEE BIOMETRIC-ID

Copyright © 2015 Astoria Solutions Pte Ltd. Page 4

STEP 7 ADD PUBLIC HOLIDAYS

STEP 8 ADD LEAVE CODES

Copyright © 2015 Astoria Solutions Pte Ltd. Page 5

STEP 9 ADD LOCATION

STEP 10 ADD DEVICE ID- LOCATION MAPPING

To add a device id- location mapping, go to

Copyright © 2015 Astoria Solutions Pte Ltd. Page 6

STEP 11 CONFIGURE WORK POLICY HIERARCHY

STEP 12 ADD SHIFT POLICIES

Copyright © 2015 Astoria Solutions Pte Ltd. Page 7

STEP 13 ADD LATE/EARLY CLOCK-OUT DEDUCTION POLICY

Perform this step if your company enforces Late/EarlyClockout Deduction.

To add Late/EarlyClockout Deduction policy, go to

STEP 14 ADD WORK POLICY

STEP 15 ADD JOB NUMBER

Copyright © 2015 Astoria Solutions Pte Ltd. Page 8

STEP 16 ADD SUB-CODE

CLOCKTIME CLEANING AND PROCESSING

Copyright © 2015 Astoria Solutions Pte Ltd. Page 9

STEP1 IMPORT RAW CLOCKTIME

STEP 2 EMPLOYEE CLOCKTIME CLEANER

To cleanse clocktime or to manually enter the timings, go to

STEP3 PROCESS CLOCKTIME (CALCULATE WORKING HOURS)

To process the workings hours based on Cleansed ClockTime, go to

Copyright © 2015 Astoria Solutions Pte Ltd. Page 10

STEP 4 GENERATE REPORTS

To generate reports that displays the working hour calculations, go to

STEP 5 ROLLBACK PROCESSED CLOCKTIME

STEP 6 ADJUST PROCESSED CLOCKTIME

Copyright © 2015 Astoria Solutions Pte Ltd Page 11

LABOUR SUPPLY SET-UP

STEP 1 SET THE SUPPLY RATE LEVEL

To set the Supply Rate Level for every location, go to

STEP 2 DEFINING THE SUPPLY RATE

Copyright © 2015 Astoria Solutions Pte Ltd Page 12

LABOUR SUPPLY ENTRY and PROCESSING

Copyright © 2015 Astoria Solutions Pte Ltd Page 13

STEP 1 IMPORT SUPPLY CLOCKTIME

STEP 2 SUPPLY CLOCKTIME CLEANER

Copyright © 2015 Astoria Solutions Pte Ltd Page 14

STEP 3 PROCESS SUPPLY CLOCK TIME

To process the workings hours based on shipyard policy, go to

STEP 4 GENERATE SUPPLY CLOCKTIME REPORTS (TO BILL SHIPYARD)

Copyright © 2015 Astoria Solutions Pte Ltd Page 15