VI. Corporate Powers SPECIFIC CAPACITY [SECS. 37-44]
A. GENERAL POWERS, THEORY OF
(1) Power to Extend or Shorten Corporate Term GENERAL CAPACITY [SEC. 36] (2) Power to Increase or Decrease Capital Stock or Incur, Create, Increase Bonded (1) Sue and be sued in its corporate name; Indebtedness (2) Succession; (3) Power to Deny Pre-Emptive Rights (3) Adopt and use a corporate seal; (4) Power to Sell or Dispose of Corporate Assets (4) Amend its Articles of Incorporation; (5) Power to Acquire Own Shares (5) Adopt and amend by-laws; (6) Power to Invest Corporate Funds in Another (6) For stock corporations - issue or sell stocks to Corporation or Business subscribers and sell treasury stocks; for non- (7) Power to Declare Dividends stock corporation - admit members to the corporation; (8) Power to Enter Into Management Contract (7) Purchase, receive, take or grant, hold, convey, sell, lease, pledge, mortgage and otherwise deal with such real and personal property, B.1. EXTEND OR SHORTEN THE CORPORATE pursuant to its lawful business; TERM [SEC. 37] (1) Must be approved by majority vote of the BOD/ (8) Enter into merger or consolidation with other BOT corporations as provided in the Code; (2) Ratified at a meeting by shareholders (9) Make reasonable donations, including those representing 2/3 of the outstanding capital for the public welfare or for hospital, charitable, stock/ 2/3 of members of nonstock cultural, scientific, civic, or similar purposes: corporations Provided, no corporation, domestic or foreign, shall give donations in aid of any political party (3) Written notice of meeting (includes proposed or candidate or for purposes of partisan action, time and place of meeting) shall be political activity; addressed to each shareholders/member at his place of residence and deposited to the (10)Establish pension, retirement, and other plans addressee in the post office, or served for the benefit of its directors, trustees, officers personally and employees; and (4) Appraisal right may be exercised by the (11)Exercise such other powers as may be dissenting stockholder for BOTH extension essential or necessary to carry out its purposes and shortening of corporate term [See also NOTE: Sec. 81] The Corporation has implied powers which are deemed to exist because of the following B.2. INCREASE OR DECREASE CAPITAL provisions: STOCK OR INCUR, CREATE, INCREASE (1) “Except such as are necessary or incidental to BONDED INDEBTEDNESS [SEC. 38] the exercise of the powers so conferred” [Sec. 45] (1) Same requirements above from 1-3 (2) “Such powers as are essential or necessary to (2) A certificate in duplicate must be signed by a carry out its purpose or purposes as stated in majority of the directors of the corporation the Articles of Incorporation” – catch-all phrase (countersigned by the chairman and the [Sec. secretary of the shareholders meeting), setting 36(11)]. forth: (a) That requirements of this section have been complied with (b) The amount of the increase or diminution of the capital stock (c) In case of increase, (i) the amount of capital stock or number B.3. DENY PREEMPTIVE RIGHT [SEC. 39] of shares of no-par stock actually General Rule: All shareholders of a stock subscribed corporation have preemptive right to subscribe to (ii) names, nationalities and residences of all issues or disposition of shares of any class, in the persons subscribing proportion to their respective shareholdings (iii) the amount of no-par stock subscribed Exception: If such right is denied by the Articles by each of Incorporation or an amendment thereto (iv) the amount paid by each on his Pre-emptive right shall not extend to: subscription, or the amount of capital stock or number of shares of no-par (1) shares to be issued in compliance with laws stock allotted to each stockholder if requiring stock offerings or minimum stock such increase is for the purpose of ownership by the public making effective stock dividend (2) shares to be issued in good faith with the (d) any bonded indebtedness to be incurred, approval of 2/3 of the stockholders created or increased representing outstanding capital stock, in exchange for property needed for corporate (e) the actual indebtedness of the corporation purposes or in payment of a previously on the day of the meeting contracted debt (f) the amount of stock represented at the meeting B.4. SELL OR DISPOSE OF SUBSTANTIALLY (g) the vote authorizing the increase or ALL ITS ASSETS [SEC. 40] diminution of the capital stock, or the (1) Same requirements from 1-3 as Sec. 37 above incurring, creating or increasing of any bonded indebtedness (2) Any dissenting shareholders may exercise his appraisal right (3) prior approval of SEC is required (3) Deemed to cover substantially all the corporate (4) duplicate certificates shall be kept on file in the property and assets office of the corporation and the other shall be filed with the SEC, attached in the original (4) After authorization by the articles of incorporation. shareholders/members, the BOD/BOT may (a) From and after approval of the SEC of its abandon such sale, lease, exchange, certificate of filing, the capital stock shall mortgage, pledge or other disposition, subject stand increased or decreased and the to the rights of third parties under any contract incurring, creating or increasing of any relating thereto, without further action or bonded indebtedness authorized approval by the shareholders/ members (b) SEC shall not accept for filing any (5) Corporation is not restricted in its power to sell certificate of increase unless accompanied or dispose of its assets without the by the sworn statement of the treasurer of authorization of shareholders or members: the corporation showing: (a) if the same is necessary in the usual and (i) That at least 25% of such increased regular course of business of the capital stock have been subscribed and corporation or (ii) that at least 25% of the amount (b) if the proceeds of the sale will be subscribed has been paid or that there appropriated for the conduct of its has been transferred to the corporation remaining business property the value of which is equivalent to 25% of the subscription While the Corporation Code allows the transfer of all or substantially all the properties and assets of (c) SEC shall not approve any decrease in the a corporation, the transfer should not prejudice the capital stock if its effect shall prejudice the creditors of the assignor. The only way the transfer rights of corporate creditors can proceed without prejudice to the creditors is to (5) Bonds issued by a corporation shall be hold the assignee liable for the obligations of the registered with the SEC assignor. The acquisition by the assignee of all or substantially all of the assets of the assignor necessarily includes the assumption of the assignor’s liabilities, unless the creditors who did not consent to the transfer choose to rescind the and subject to the limitations imposed by the transfer on the ground of fraud. To allow an Corporation Law, has the power to acquire, hold, assignor to transfer all its business, properties and mortgage, pledge or dispose of shares, bonds, assets without the consent of its creditors and securities, and other evidences of indebtedness of without requiring the assignee to assume the any domestic or foreign corporation. Such an act, assignor’s obligations will defraud the creditors. if done in pursuance of the corporate purpose, The assignment will place the assignor’s assets does not need the approval of the stockholders; beyond the reach of its creditors. [Caltex (Phils.) but when the purchase of shares of another Inc. v. PNOC Shipping and Transport Corp. (2006)] corporation is done solely for investment and not to accomplish the purpose of its incorporation, the B.5. ACQUIRE ITS OWN SHARES [SEC. 41] vote of approval of the stockholders is necessary. [De La Rama v. Ma-ao Sugar Central Co. (1969)] (1) For a legitimate corporate purpose/s, including but not limited to the following: (a) To eliminate fractional shares arising out of B.7. DECLARE DIVIDENDS [SEC. 43] stock dividends (1) Out of unrestricted retained earnings (b) To collect or compromise an indebtedness (2) Payable in cash, in property, or in stock to all to the corporation, arising out of unpaid shareholders on the basis of outstanding stock subscription, in a delinquency sale, and to held by them purchase delinquent shares sold during said sale; (3) Any cash dividend due on delinquent stock shall first be applied to the unpaid balance on (c) To pay dissenting or withdrawing the subscription plus costs and expenses stockholders (4) Stock dividends shall be withheld from the (2) Provided there are unrestricted retained delinquent stockholder until his unpaid earnings in the corporate books to cover the subscription is fully paid shares purchased or acquired (5) Should be approved by 2/3 of shareholders representing the outstanding capital stock at a B.6. INVEST IN ANOTHER CORPORATION OR regular/special meeting called for that purpose BUSINESS [SEC. 42] (6) Stock corporations- prohibited from retaining (1) Same requirements from 1-3 as Sec. 37 above surplus profits in excess of 100% of their paid- in capital stock, except: (2) Any dissenting shareholders shall have appraisal right (a) When justified by definite corporate expansion projects or programs approved (3) Where the investment is reasonably necessary to accomplish the corporation’s primary by the BOD purpose, the approval of the shareholders/ (b) When the corporation is prohibited under members is not necessary any loan agreement with any financial Notes: institution or creditor from declaring dividends without its consent, and such If it is for the same purpose, or incidental, or related consent has not yet been secured to its PRIMARY purpose, the board can invest the corporate fund WITHOUT the consent of the (c) When it can be clearly shown that such stockholders. No appraisal right. retention is necessary under special circumstances obtaining in the corporation If the investment is in another corporation of Stock dividends cannot be issued to a person who different business or purpose BUT in pursuance of is not a stockholder in payment of services the SECONDARY purpose, the affirmative vote of rendered. majority of the board consented by stockholders/ members is required. A corporation may legally issue shares of stock in consideration of services rendered to it by a person If the investment is OUTSIDE the purpose/s for not a stockholder, or in payment of its which the corporation was organized, Articles of indebtedness. A share of stock issued to pay for Incorporation must be amended first, otherwise it services rendered is equivalent to a stock issued will be an Ultra Vires act. in exchange of property, because services is A private corporation, in order to accomplish its equivalent to property. It is the shares of stock that purpose as stated in its articles of incorporation, are originally issued by the corporation and forming part of the capital that can be exchanged (4) 1-3 above applies to any contract whereby a for cash or services rendered, or property. A share corporation undertakes to manage or operate of stock coming from stock dividends declared all or substantially all of the business of another cannot be issued to one who is not a stockholder corporation, whether such are called service of a corporation. [Nielson and Co. v. Lepanto contracts, operating agreements or otherwise Consolidated Mining (1968)] (5) Service contracts or operating agreements which relate to exploration, development, Cash Dividends v. Stock Dividends exploitation or utilization of natural resources may be entered into for such periods as may Cash Stock Dividend be provided in the pertinent laws and Dividend regulations Voting Board of Board of Requirements Directors Directors + 2/3 NOTES: 2 general restrictions on the power of the for Issuance of SH holding corporation to acquire and hold properties: OCS (1) property must be reasonably and necessarily Effect on Shall be Shall be required by the business delinquent applied to withheld from stock the unpaid the delinquent (2) that the power shall be subject to the limitations balance on stockholder until prescribed by other special laws and the the his unpaid Constitution (corporation may not acquire more subscription subscription is than 30% of voting stocks of a bank; plus costs fully paid corporations are restricted from acquiring and public lands except by lease of not more than expense 1000 hectares)
Can be issued No. [Sec. No, since this
B.9. ULTRA VIRES ACTS by Executive 35] requires SH Committee approval Definition Ultra Vires acts are those acts which a corporation is not empowered to do or perform because they B.8. ENTER INTO MANAGEMENT are not conferred by its Articles of Incorporation or CONTRACTS [SEC. 44] by the Corporation Code, or not necessary or (1) Should be approved by the BOD and by incidental to the exercise of the powers so shareholders owning at least the majority of conferred [Sec. 45]. the outstanding capital stock or at least a majority of the members of both the managing and the managed corporation at a meeting duly Types of Ultra Vires Acts called for that purpose (1) Acts done beyond the powers of the (2) Should be approved by the 2/3 of stockholders corporation as provided in the law or its articles owning outstanding capital stock/members of of incorporation; the managed corporation when: (2) Acts or contracts entered into in behalf of a (1) A stockholder or stockholders representing the corporation by persons who have no corporate same interest of both the managing and authority (Note: This is technically Ultra Vires managed corporations own more than 1/3 of acts of officers and not of the corporation); the total outstanding capital stock entitled to vote of the managing corporation; or (3) Acts or contracts, which are per se illegal as being contrary to law. [Villanueva] (2) A majority of the members of the BOD of the managing corporation also constitute a majority of the BOD of the managed I. APPLICABILITY OF ULTRA VIRES corporation DOCTRINE (3) No management contract shall be entered into It is a question, therefore, in each case of the for a period longer than 5 years for any one logical relation of the act to the corporate purpose term expressed in the charter. If that act is one which is lawful in itself, and not otherwise prohibited, is done for the purpose of serving corporate ends, and is reasonably tributary to the promotion of (2) Stockholders those ends, in a substantial, and not in a remote (a) Injunction and fanciful sense, it may fairly be considered within the charter powers. The test to be applied is (b) Derivative suit whether the act in question is in direct and (c) Ratification (except when a 3rd party is immediate furtherance of the corporation’s prejudiced or the act is illegal) business, fairly incident to the express powers and reasonably necessary to their exercise. If so, the (3) Creditors corporation has the power to do it; otherwise, not. (a) Nullification of contract in fraud of creditors [Montelibano v. Bacolod-Murcia Milling Co., Inc. (1962)] C. HOW (CORPORATE POWERS) II. CONSEQUENCES OF ULTRA VIRES ACTS EXERCISED (1) Executed contract – courts will not set aside or interfere with such contracts; C.1. BY THE SHAREHOLDERS (2) Executory contracts – no enforcement even I. CORPORATE ACTS REQUIRING APPROVAL at the suit of either party (void and OF STOCKHOLDERS OR MEMBERS unenforceable); (VOTING AND NON-VOTING SHARES) (3) Partly executed and partly executory – General Rule: Vote necessary to approve a principle of “no unjust enrichment at expense particular corporate act as provided in this Code of another” shall apply; shall be deemed to refer only to stocks with voting (4) Executory contracts apparently authorized rights [Sec. 6] but Ultra Vires – the principle of estoppel shall apply. Exceptions [Sec. 6] Voting and non-voting shares shall Ultra Vires v. Illegal Acts be entitled to vote in the following cases: (1) Ultra Vires Acts Illegal Acts Amendment of Articles of Incorporation Not necessarily Unlawful; against law, (2) Adoption, Amendment and Repeal of By-Laws unlawful, but morals, public policy, and [Sec. 48] outside the powers public order (3) Sale, Lease, Mortgage or Other of the corporation Disposition of Substantially all corporate Can be ratified Cannot be ratified assets [Sec. 40] Can bind the parties Cannot bind the (4) Incurring, Creating or Increasing Bonded if wholly or partly parties Indebtedness [Sec. 38] executed (5) Increase or Decrease of Capital Stock [Sec. Voidable, and may Void and cannot be 38] be enforced by validated performance, (6) Merger and Consolidation [Sec. 76-80] ratification or (7) Investment of funds in another corporation or estoppel business or for any purpose other than the primary purpose for which it was organized Remedies in Case of Ultra Vires Acts [Sec. 42]
(1) State Requisites [Sec. 42] (Bar 1995):
(a) Approval of majority of the BOD or trustees (a) Dissolution of the corporation thru a quo warranto proceeding (b) Ratification by the stockholders representing at least 2/3 of the Outstanding (b) Injunction Capital Stock or the members at a meeting (c) Suspension or revocation of the certificate duly called for the purpose of registration by the SEC (c) Written notice addressed to each stockholder or member at his place of residence as shown on the books of the corporation (d) Appraisal right available to dissenting series of 2001, in relation to Sec. 16 of R.A. stockholders or members 8792) (8) Dissolution of the Corporation [Sec. 118- (b) There must be a VALIDLY constituted meeting. 121] (c) Their act must be supported by a MAJORITY OF THE QUORUM duly assembled II. CORPORATE ACTS REQUIRING (Exception: Election of officers requires a APPROVAL OF STOCKHOLDERS OR vote of majority of ALL the members of the MEMBERS (VOTING SHARES ONLY) board) (1) Declaration of Stock Dividends [Sec. 43] (d) The act must be within the powers conferred to (2) Management Contracts [Sec. 44] the Board.
(3) Fixing the Consideration of No-Par shares
[Sec. 62] C.3. BY THE OFFICERS (4) Fixing the Compensation of Directors [Sec. 30] Corporate Officer Corporate Employee Position is provided Employed through the for in the by-laws or action of the managing C.2. BY THE BOD under the Corp. officer of the corporation Board as Repository of Corporate Powers Code RTC has jurisdiction NLRC has jurisdiction in General Rule (Doctrine Of Centralized in case of labor case of labor Management): The corporate powers of the dispute disputes corporation shall be exercised, all business conducted, and all property of controlled and held by the BOD or trustees. [Sec. 23] I. WHO ARE CORPORATE OFFICERS [SEC. 25] Exceptions: President Secretary Treasurer (1) Executive Committee duly authorized in the by- laws [Sec. 35]; Director YES NO NO Filipino NO YES YES (2) A contracted manager which may be an Citizen individual, a partnership, or another corporation. Residency NO YES YES Prohibited Secretary President President NOTE: In case the contracted manager is another corporation, the special rule in Sec. 44 concurrent or applies. positions Treasurer
(3) In case of close corporations, the stockholders
may manage the business of the corporation (1) President – must be a director; rather than by a BOD, if the Articles of (2) Treasurer – may or may not be a director; as a Incorporation so provide [Sec. 97] matter of sound corporate practice, must be a resident and citizen of the Phil (SEC opinion) The power to purchase real property is vested in (3) Secretary – need not be a director unless the BOD or trustees. While a corporation may required by the by-laws; must be a resident and appoint agents to negotiate for the purchase of real citizen of the Philippines; and property needed by the corporation, the final say (4) Other officers as may be provided in the by- will have to be with the board, whose approval will laws. finalize the transaction. [Spouses Constantine Firme v. Bukal Enterprises and Development Corporation (2003)] NOTE: Any 2 or more positions may be held concurrently by the same person, EXCEPT that no Requisites of a VALID Corporate Act by the one shall act as president and secretary or as BOD [Sec. 25]: president and treasurer at the same time. (a) The Board must act as a BODY in a meeting. Additional qualifications of officers may be Note: Current SEC regulations allow BOD provided for in the by-laws [Sec. 47(5)] meetings by teleconferencing or videoconferencing (SEC Memo Circular No.15, Conformably with Sec. 25 of the Corporation Code, a position must be expressly mentioned in the by- III. AUTHORITY OF CORPORATE Laws in order to be considered as a corporate OFFICERS office. Thus, the creation of an office pursuant to or under a by-Law enabling provision is not enough A person dealing with a corporate officer is put on to make a position a corporate office. Guerrea v. inquiry as to the scope of the latter’s authority but Lezama (1958), the first ruling on the matter, held an innocent person cannot be prejudiced if he had that the only officers of a corporation were those the right to presume under the circumstances the given that character either by the Corporation authority of the acting officers. Code or by the By-Laws; the rest of the corporate officers could be considered only as employees or subordinate officials. [Matling Industrial and Associated Bank v. Pronstroller (2008, Commercial Corp. v. Coros (2010)] Nachura): Q: What is the Doctrine of Apparent Authority? A: If a corporation knowingly permits one of its A different interpretation can easily leave the way officers, or any other agent, to act within the scope open for the BOD to circumvent the constitutionally of an apparent authority, it holds him out to the guaranteed security of tenure of the employee by public as possessing the power to do those acts; the expedient inclusion in the By-Laws of an the corporation will, as against anyone who has in enabling clause on the creation of just any good faith dealt with it through such agent, be corporate officer position. estopped from denying the agent’s authority. “An ‘office’ is created by the charter of the corporation and the officer is elected (or appointed) by the directors or stockholders” [Real v. Sangu D. TRUST FUND DOCTRINE Philippines citing Easycall Communications Phils., Inc. v. King, 2005, Trust Fund Doctrine means that the capital stock, (2011)] properties and other assets of a corporation are regarded as equity in trust for the payment of corporate creditors. Stated simply, the trust fund “Corporate officers’ in the context of PD No. 902-A doctrine states that all funds received by the are those officers of the corporation who are given corporation in payment of the shares of stock shall that character by the Corporation Code or by the be held in trust for the corporate creditors and other corporation’s bylaws. There are three specific stockholders of the corporation. Under such officers whom a corporation must have under Sec. doctrine no fund shall be used to buy back the 25 of the Corporation Code. These are the issued shares of stock except only in instances president, secretary and the treasurer. The specifically allowed by the Corporation Code. number of officers is not limited to these three. [Boman Environmental Development Corporation A corporation may have such other officers as may v. CA (1988)] be provided for by its by-laws like, but not limited to, the vice-president, cashier, auditor or general The subscribed capital is the same amount that manager. The number of corporate officers is thus can loosely be termed as the “trust fund” of the limited by law and by the corporation’s by-laws” corporation. The “Trust Fund” doctrine considers (citing Garcia v. Eastern Telecommunications this subscribed capital as a trust fund for the Philippines, Inc., 2009). payment of the debts of the corporation, to which the creditors may look for satisfaction. Until the liquidation of the corporation, no part of the ii. DISQUALIFICATIONS [SEC. 27] subscribed capital may be returned or released to the stockholder (except in the redemption of (1) Convicted by final judgment of an offense redeemable shares) without violating this punishable by imprisonment for a period principle. Thus, dividends must never impair the exceeding 6 years subscribed capital; subscription commitments (2) Convicted by final judgment of a violation of the cannot be condoned or remitted; nor can the Corporation Code committed within 5 years corporation buy its own shares using the prior to the date of his election or appointment. subscribed capital as the consideration therefor. This includes violations of rules and [NTC v. CA (1999)] regulations issued by the SEC to implement Under Sec. 43 of Code, the corporation can the provisions of the Corporation Code. declare dividends only out of "unrestricted retained earnings;" and that under Sec. 122, no corporation and thereby steps into the shoes of the corporation shall distribute any of its assets or property except for the satisfaction of its debt. upon lawful dissolution and after payment of all its To make out a prima facie case in a suit against debts and liabilities. These provisions in essence stockholders of an insolvent corporation to compel provide for the "trust fund doctrine" where the them to contribute to the payment of its debts by "subscription to the capital of a corporation making good unpaid balances upon their constitute a fund to which creditors have a subscriptions, it is only necessary to establish that right to look for satisfaction of their claims." the stockholders have not in good faith paid the par [Philippine Trust Co. v. Rivera (1923)] value of the stocks of the corporation. [Donnina "The Trust Fund Doctrine, first enunciated by this Halley v. Printwell, Inc. (2011)] Court in the 1923 case of Philippine Trust Co. v. Rivera' is the underlying principle in the procedure for the distribution of capital assets, embodied in Corporation Code, which allows the distribution of corporate capital only in three instances: (1) amendment of the Articles of Incorporation to reduce the authorized capital stock, (2) purchase of redeemable shares by the corporation, regardless of the existence of unrestricted retained earnings, and (3) dissolution and eventual liquidation of the corporation. Furthermore, the doctrine is articulated in Sec. 41 on the power of a corporation to acquire its own shares and in Sec. 122 on the prohibition against the distribution of corporate assets and property unless the stringent requirements therefore are complied with. [Ong Yong v. Tiu (2003)] The creditors of a corporation have the right to assume that so long as there are debts and liabilities, the BOD will not use corporate assets to purchase its own shares of stock or to declare dividends to its stockholders when the corporation is insolvent. [Steinberg v. Velasco (1929)] The trust fund doctrine is not limited to reaching the stockholder’s unpaid subscriptions. The scope of the doctrine when the corporation is insolvent encompasses not only the capital stock, but also other property and assets generally regarded in equity as a trust fund for the payment of corporate debts. All assets and property belonging to the corporation held in trust for the benefit of creditors that were distributed or in the possession of the stockholders, regardless of full payment of their subscriptions, may be reached by the creditor in satisfaction of its claim. Also, under the trust fund doctrine, a corporation has no legal capacity to release an original subscriber to its capital stock from the obligation of paying for his shares, in whole or in part, without a valuable consideration, or fraudulently, to the prejudice of creditors. The creditor is allowed to maintain an action upon any unpaid subscriptions