Mount Arapiles Rockclimbing Trip – Participant Information Package

Quick Details
Dates: Monday 15th – Thursday 18th April, 2019

Times: meet at Sturt Gym carpark 13 on Monday 15th April at 7:00am

Return to Sturt Gym carpark 13 on Thursday 18th April approximately 6:00pm

Meet: Sturt Gym carpark 13

Route:

Booking and Site

 Once at Mt Arapiles, students will camp in the lower gums (booking confirmed through
parks vic – booking number 7578282
 Groups will operate within Mt Arapiles, including Mitre Rock and Bushranger Bluff

Participant Information
The camping trip to Mt Arapiles is designed to consolidate the learning undertaken in the topic to
this point. The reason for visiting the park is the opportunity to experience climbing in a world
renowned location, extend you capabilities using natural anchors, experience multi-pitch climbing
and apply knowledge of camp craft, group management, leadership and minimal impact.
During this time you will be responsible for your own food, water, cooking equipment, tent, clothes,
medication, personal toiletries and sleeping equipment for 3 nights and 4 days (equipment can be
borrowed from the university). During this experience you will have the opportunity to be assessed
for criteria pertaining to SAREA’s assistant guide qualification.

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Participant role:
Whilst on the camp, you will be camping in 2 person tents, but located in one area. This directly links
to assessment item 3, you may elect to be assessed for assessment item 2 and you are able to use
the experience to inform either or both of assessment item 1 and 4. You will provide and cook your
own meals and share a tent in pairs. Each day you will act as a participant with opportunities to take
on assistant leadership under supervision. It is expected that you will engage in practical activities,
debriefs and group time and to be under the supervision of a leader at all times (or have a leader
aware of changes to this).

Leader / Supervisor’s Role:

All Field Trip Supervisors have completed a Bachelor degree (most with education degrees), have a
minimum of Top Rope guide (with a multi-pitch instructor and top rope instructor in attendance)
and will carry a mobile phone and group first aid kit. Where possible they will meet with your group
prior to expedition, mostly during the preparation days in weeks 1-6 of semester 1. Leaders will
collect vehicles, meet the group, check plans and that equipment is taken by students prior to
departure. The field trip supervisor will outline expectations and clarify any organisational tasks that
need to be done, including leadership roles. The field trip supervisor will give feedback at the end of
each day in a debriefing session to leaders and group members and will provide marks to the topic
coordinator for group members at the end of the expedition. Required to check in each night with
Joss via text. If Joss is in attendance then must check in with Stan Flavel.

Emergency Contact:
During the expedition, students are asked not to turn on their mobile phones. Should there be an
emergency, all details and emergency contact information will be recorded in the Field Trip Pro-
forma that will be left with Stanley Flavel who can be contacted as well as a nominated contact
person (Joss Rankin on 0402 714 798).

Vehicles
2 vehicles have been booked this year:
12 seater van (fleet vehicle) Dave to drive
12 seater van (fleet vehicle) Doreen to drive
2wd dual cab ute (fleet vehicle) Alicia to drive

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Overview
Day 1
7.00 leaders to collect vehicles and meet students

students to meet at carpark 13 an begin equipment check and organisation

7.15 briefing with leaders

7.30 departure

11.00 arrive border town for lunch – either packed or purchase

Re fuel

11.30 depart lunch

13.45 arrive mt Arapiles

Group briefing – set up camp site, tents, orientation

Group briefing – climb plan

15.00 walk to plaques orientate in the area (potential for natural anchors demo)

Potential for early dinner and evening climb set up by the leaders (top roping on the
plaque)

Cooking intro and demo will be required

18.00 Text Joss

Day 2
7.00 wake up, breakfast, organised for the day.

7.45 briefing for the day

8.00 departure

8 + 2 top roping – natural anchor set ups (bushrangers / mitre rock / plaque)

(take lunch / water / etc for day out)

6 + 3 multi-pitch climbing – organ pipes – lunch as arranged with leader

16.00 meet back at camp

17.00 dinner

Debrief and day 3 briefing

18.00 Text Joss

Day 3
7.00 wake up, breakfast, organised for the day.

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7.45 briefing for the day

8.00 departure

10 + 2 top roping – natural anchor set ups (bushrangers / mitre rock / plaque)

(take lunch / water / etc for day out)

6 + 3 multi-pitch climbing – organ pipes – lunch as arranged with leader

Potential to rotate multi pitchers half way through the day

16.00 meet back at camp and easter egg hunt?

17.00 dinner

Debrief and day 4 briefing

18.00 Text Joss

Day 4
7.00 wake up, breakfast, organised for the day.

8.00 final group multi pitching 2 + 2 – organ pipes

12 + 3 top roping – abseil set ups and guiding

11.45 return to campsite and pack up

12.15 departure

2.00 arrive bordertown, quick food stop and refuel

2.30 leave bordertown

5.30 arrive flinders

18.00 Text Joss

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 Camp Organisational Roles

Organisational Role Details

1. Co-ordinators Ensure all other roles are completed.
Charlotte Ensure Expedition pro-forma is complete and group understands plan
Catherine Introduce supervisor and group if needed
Ensure Fieldwork & Safety Checklist is complete
Ensure all clean up tasks are completed
2. Transport Prior to departure:
(Assist drivers with Check oil, coolant, tyres, trailer lights & connections
Navigation etc) Ensure each vehicle has vehicle first aid kit and tool kit.
Will Ensure all equipment is loaded and secured.
Kane Fill vehicle at fuel stops and wash windscreen as needed.
Ensure head count correct at each stop.
Obtain travel map for the route taken and distribute to rest of group
Supervise vehicle cleaning at end of trip
3. Medicals and Menus Ensure medicals are completed
Scarlette Collate information with leaders
James Ensure menu plans have been completed
4. Route Plan Establish for travel
Tom P Check camp ground and assess appropriate set up
Tom D Navigation for drivers
Ensure timings are adhered to
Establish emergency exits for area.
Inform group of plans
5. Emergency procedures Establish potential emergency exits and procedures each day and area
Anne Marie Ensure communication equipment is appropriate
Ben Establish & check phone numbers and location of local emergency services
Check information in field trip proforma
6. Trip Intentions Check bookings
Jamie-Lee Check emergency procedures
Daniel Check, check in procedures and remind leaders each night

7. Equipment Ensure group equipment collected and issued, including trowel, maps, compasses, tool kit and
Tim H first aid kits.
Alex K Ensure a First Aid Kit and appropriate phone/comms are carried.
Assist with distribution and return of equipment as required
Checking in equipment at end of each day
8. Ecological footprint Assist with reducing ecological footprint by encouraging minimal packaging, facilitating
recycling, and collecting any recyclables upon return to Flinders University
Monitor during the camp experience

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What to Bring (this is a general list – please consider weather forecast)

Personal Clothing Food and Water

3 shirts with collars and sleeves Water (10L + 2L minimum) no fill ups
1 pair of shorts Food planned with partner (lightweight)
2 pair of pants (climb + camp) Items suitable per pair
2 wool or fleece jumpers Tent/fly sheet can be borrowed
Thermals (top and bottom) Ground sheet can be borrowed
Underwear and socks / day Trangia (no other stoves) can be borrowed
Legionnaires or brimmed hat Fuel bottle can be borrowed
Beanie Methylated spirits
Walking shoes Matches / lighter
Rainjacket can be borrowed Tea towel
Sunglasses Small detergent and scourer
Personal Toiletries 10m chord
Suncream and lip balm Repair tape
Personal first aid kit Optional Items
Personal Medication Spare pair of track shoes or sandals
Toiletries (toothbrush, paste, sanitizer, etc) Woollen or fleece gloves
Baby wipes (no showers) Waterproof pants
Portable toiletries (trowel/paper/sanitizer) Camera
Personal Equipment cards
Headtorch and spare batteries Book to read
Pencil and Notebook Small sewing kit
Pocket knife PLB
Bowl and cup Guitar or similar
Utensils (spoon and fork) Own climbing gear (must be checked by
leaders prior to departure day) can be
borrowed
Personal repair kit Leave Behind
Money for bakery, etc… Cigarettes
Sleeping bag with hood (atleast 0 deg Non-prescription drugs
comfort rating) can be borrowed but must
provide liner sheet
Sleeping mat can be borrowed Alcohol
Whistle Electronic devices other than
communication
Bag can be borrowed Inflated egos
Daypack Music devices
Mobile phone Judgement
Worries

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Leaders will bring
 All climbing equipment needed (including helmet and harness)
 First aid kit
 Phone / communications
 Your medical details

Important Contacts (enter into your phone)

Joss 0402 714 798

Dee 0432 799 272

Dave 0427 975 046

Alicia 0488 136 518

Tom 0412 985 226

Parks Victoria 13 1963

Lister House Medical Clinic 03 5363 4480

6 Schurmann St, Natimuk VIC 3409

Wimmera Base Hospital 03 5381 9111

83 Ballie St, Horsham VIC 3400

Emergency Services 112 (from a mobile)

000

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 Menu Plan (Students to Complete and organise)
Day One Day Two Day Three Day Four
Breakfast At Home

Lunch Possibly at Bakery at Possibly at Bakery at

Bordertown Bordertown

Dinner At Home

Snacks

Drinks

Suggestions:
Breakfasts: Cereals, muesli with powdered milk, porridge, muffins with spreads such as jam, peanut
butter, fresh fruit.

Lunch: Pitta bread, crackers, rice slices topped with cream cheese, cheese, metwurst, tuna, tomato,
lettuce, alfalfa, capsicum, spreads, and fresh fruit

Dinners: Pasta, rice or noodle dishes enhanced with dehydrated vegetables and fresh vegetables,
spices, tuna, sauces. Deserts of cheesecake, jelly, rice pudding, chocolate mousse, cookies, hot
chocolate. Can be supplemented with cup a soups or two minute noodles.

Snacks: Dried fruit, fruit cake, scroggin- a mixture of dried fruit, nuts, seeds, lollies, chocolate (be
aware of allergies)

Drinks: Water, Milo, drinking chocolate, tea, coffee, cup a soup.

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Risk Assessment
Please see Risk Assessment and Management Plan for rockclimbing (available on FLO)

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Dealing with Incidents and Emergencies
Minor Incident: Apply First aid and manage group
Record Notes
Inform Joss via text
Continue

Major Incident: Apply First aid and seek assistance

Manage Group
Complete SOAP note
Call Joss

Emergency: Call emergency services and apply first aid

Cease other activities
Complete SOAP note
Call Joss

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SOAP NOTE – INCIDENT FORM
(YOU MUST FILL IN THIS FORM FOR AN ACCIDENT THAT HAS CAUSED INJURY OR WHERE CONDITIONS REQUIRE
MEDICATION OR ONGOING TREATMENT)

NAME…………………………………………………………………………………………..…………… DATE………………………………

SUMMARY- Emergency Services Contact Information

We require an ambulance. My name is………………………………… We are a University group. Our location

is…............................................................................................................................................................................
............................................................................................................................... (grid reference and description)
We have a casualty who is a ……………………..year old male/female whose Chief Compliant is:
……………………………………………………………………………………………………………………………………………………………………..
……………………………………………………………………………………………………………………………………………………………………..
……………………………………………………………………………………………………………………………………………………………………..
……………………………………………………………………………………………………………………………………………………......(symptom)
The patient states/witnesses state: (Mechanism of injury/History of present illness) O,P,Q,R,S,T
……………………………………………………………………………………………………………………………………………………………………..
……………………………………………………………………………………………………………………………………………………………………..
……………………………………………………………………………………………………………………………………………………………………..……
………………………………………………………………………………………………………………………………………………………………..
OBSERVATIONS patient found (describe position). Patient exam reveals (describe injury). Vital Signs at (time).
Patient Exam
……………………………………………………………………………………………………………………………………………………………………..
……………………………………………………………………………………………………………………………………………………………………..……
………………………………………………………………………………………………………………………………………………………………..
Vital Signs
NORMAL 1 2 3 4 5 6
TIME
LOC AOX4

HR 50-100bpm

RR 12-20

SCTM PINK/WARM/DRY

TEMP 37 deg

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HISTORY
Symptoms…………………………………………………………………………………………………………………………………………………………………….
Allergies……………………………………………………………………………………………………………………………………………………………………….
Medications………………………………………………………………………………………………………..……………………………………………………….
Pertinent medical history…………………………………………………………………………………………………………………………………………….
Last intake/output………………………………………………………………………………………………………………………………………………………
Events…………………………………………………………………………………………………………………………………………………………………………

ASSESSMENT (Problem list)………………………………………………………………………………………………………………………………………….

……………………………………………………………………………………………………………………………………………………………………..
……………………………………………………………………………………………………………………………………………………………………………
…………..…………………………………………………………………………………………………………………………………………………..

PLAN (Plan for each problem on assessment sheet)……………………………………………………………………………………………………..

………………………………………………………………………………………………………………………………………………………………………
………………………………………………………………………………………………………………………………………………………………………
……………………………………………………………………………………………………………………………………………………………………..

ANTICIPATED PROBLEMS…………………………………………………………………………………………………………………………………………….
……………………………………………………………………………………………………………………………………………………………………..
……………………………………………………………………………………………………………………………………………………………………..
……………………………………………………………………………………………………………………………………………………………………..

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Notes:

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