pines COMMISSION ON AUDIT Commonwealth Avenue, Quezon City LOCAL GOVERNMENT SECTOR Office of the Assistant Commissioner MEMORANDUM FOR : Regional Directors and Officers-in-Charge COA Regional Office Nos. | to Xill, CAR, BARMM. and RSAO-NIS SUBJECT COA Memorandum No. 2018-017 dated December 21, 2018, re: Special Awards and Incentives of the Gender and Development Focal Point System (GFPS) of the Commission ‘on Audit Beginning Calendar Year 2018 DATE : November 6, 2019 This refers to the herein attached Memorandum dated October 10, 2019 of Commissioner Roland C. Pondoc, Chair, Executive Committee, COA GFPS, relative to the above-captioned subject. Also attached is the Unnumbered Memorandum dated June 27, 2019. Both Memoranda requests nomination for the 2020 Search for Outstanding COA Officials and Employees. In this connection, please submit your nominees to the COA GFPS Secretariat on or before November 29, 2019. Thank you. , IZ, ‘fegtittataon istant Commissioner 1165, 040-2018-10.007118@7ASST. COMM. ELIZABETH 8. ZOSA . ASST. COMM. JOSEPH B. ANACAY ASST. COMM. LUZVI PANGAN-CHATTO ASST. COMM. WINNIE ROSE H. ENCALLADO. ASST. COMM. SUSAN P. GARCIA ASST. COMM. ALEXANDER B. JULIANO ASST. COMM, CARMELA 8. PEREZ ASST. COMM. LUZ L. TOLENTINO: ASST. COMM. MANOLO C. SY DIR. ADELINA CONCEPCION L. ANCAJAS SUBJECT: COA Memorandum No. 2018-017 dated December 21, 2018 re: Special Awards and Incentives of the Gender and Development Focal Point System of the Commission on Audit Beginning Calendar Year 2018 DATE : October 10,2019 In line with the announcement for nomination for the 2020 Search for Outstanding COA Officials and Employees', we request submission of qualified nominees to the special awards and incentives of the COA. Gender and Development Focal Point System (GFPS) provided under COA Memorandum No. 2018-017 dated December 21, 2018. The special awards and {incentives of the GFPS are integrated and mainstreamed in the COA PRAISE under the said Memorandum. For appropriate action, please. Thank you, ROLAND C. PONDOC Commissioner Chair, Executive Committee COA GAD Focal Point System * Unnumbercd Memorandum dated June 27, 2019 re: 2020 Search for Outstanding COA Offciats and EmployeesRepublic of the Philippines COMMISSION ON AUDIT Commaniveattl Avemre, Quocon ity, Bkilippiy MEMORANDUM No. _Q018-OvF Date! % TO —_—+_ All Assistant Commissioners, Directors, Officers-in-Charge, Supervising Auditors, Audit Team Leaders, Andit Team Members, Members of the COA Gender and Development Focal Point (GFP) System in the Central Office and the GFP Sub-Systems of COA Regional Offices, and Other Concerned Personnel SUBJECT: Special Awards and Incentives of the Gender and Development Focal Point System of the Commission on Audit Beginning Calendar Year 2018 1. RATIONALE: Section 36, Chapter VI of Republic Act (RA) No. 9710, the Magna Carta of Women (MCW) requires all government agencies to: [i] create and strengthen the Gender and Development Focal Point System (GFPS) or similar mechanism to catalyze and accelerate gender mainstreaming within the agency; [li] generate and maintain GAD Database and Sex- Disaggregated Data; and [iii] formulate GAD Plan to address gender issues and mandates Which shall be integrated into the regular activities of the agency which shall be at least five percent (5%) of the total budget appropriation of agencies. The GAD Plan and Budget (GPB) and the GAD Accomplishment Report (AR) shall embody the programs, activities and projects (PAPs) of the agency which are either client-focused or organization-focused. ‘The foregoing provision also: [i] mandates the COA to conduct an annual audit or the use of the GAD budget for purposes of determining its judicious use and the efficiency, effectiveness of interventions in addressing gender issues towards the realization of the objectives of the country’s commitments, plans, and policies on women empowerment, gender equality, and GAD; and [ii] reiterates that goverment agencies recelving overseas development assistance’ (ODA) should ensure the allocation and proper utilization of the 5% to 30% of the funds to gender-responsive programs that complement the government GAD funds and annually report the National Economic and Development Authority (NEDA) and the POW. Further, with the effectivity of the Sustainable Development Goals 2016-2030, the COA GFPS directs its focus on substantive and quality performance audits of government Programs exclusively focusing on Goal 5 (Achieve Gender Equality and Empower All ‘Women and Girls) or government programs implementing the other 16 Goals with Goal 5 as * Pursuant 0 RA No, 7192, te Wore ia Development snd Nation Buin Acta cross-cutting issue. COA Circular No. 2014-001 dated March 18, 2014 embodies the guidelines in the audit of GAD funds and other activities, and requires all annual audit reports to contain andit ‘observations pertaining to the implementation of GAD in the agencies. ‘The Gender Mainstreaming Evaluation Framework (GMEF) of the Philippine ‘Commission on Women (PCW) is a tool to assess the level of gender mainstreaming in all agencies, including the COA. In the 2016 QMEF Assessment, the PCW recognized the COA. which attained the highest score that reached level 4 among the agencies evaluated, ‘Thereafter, COA GFPS commits to increase yearly the level of gender mainstreaming of the (Commission until it reaches level 5, the highest GMEF level. One of the descriptors of level 5 (PAPs) of GMEF states: "5.4 Existing award/incentive system of the organization integrated with GAD perspective.” The COA Program on Awards and Incentives for Service Excellence” (PRAISE) is the award/incentive system of the Commission where the GAD awards and incentives should be mainstreamed/ integrated, based on the selection criteria for nominees. Moreover, the PCW has launched its GADtimpala (Gender and Development ‘Transformation and Institutionalization through Mainstreaming of Programs, Agenda, Linkages & Advocacies) 2018° with two categories: Outstanding Gender-Responsive Agency and Outstanding Gender-Responsive Government Program. The COA GFPS plans to vie for the award in view of its level and depth of gender mainstreaming in the Commission. in view of the fact that the COA PRAISE and its implementing guidelines for the 2019 Search for Outstanding COA Officials and Employees have already been issued, special awards and incentives of the COA GFPS shall be covered by this COA Memorandum until such time that these are fully mainstreamed/integrated in the COA PRAISE. I, SPECIAL AWARDS AND INCENTIVES ON GAD: ‘The COA PRAISE Committee shall take charge of the special awards and incentives on GAD as enumerated under this COA Memorandum. The following special awards and incentives shall be given to the following officials and employees of the Commission: A. MOST PRODUCTIVE GAD ADVOCATE RETIREE INCENTIVE This is an incentive given to a retired employee who has remained a GAD Advocate that contibuted grestly to the advancement of gender mainstreaming in the ‘community, 1. Qualifications ‘The retired employee must meet the following requirements: a, Has rendered at least 10 years of service in COA. b, Had been retired from COA service at least five (5) years before the 3 COA Reston No 2017-008 dtd May 1,201. > PCW Memoranda Ciel No 2018403 ded Apis 2018,ae c, Still living at the time of nomination. d. Had rendered any of the following: i. Outstanding service to the community as a GAD Advocate giving honor and prestige to the community; or Social development service to senior citizens, women, children, persons with disabilities, or other services to disadvantaged women in the community (Le. such as those who have been victims of violence against women, women in disaster situations and conflict areas, livelihood end entrepreneurship programs for women. ete.); or iii, Continuing commitment for professional achievement or sharing of knowledge and expertise on GAD contributing to the enbancement of the audit of GAD funds and the prestige and credibility of COA as an institution. 2. Form of Incentive ‘The award shall receive a cash prize of 215,000.00 together with a citation from the COA GAD Focal Point System. B. ACADEMIC EXCELLENCE INCENTIVE This is an incentive given to an employee who excelled in their field of study in the doctorate program or master’s degree on social sciences that primarily focuses on GAD, as evaluated by the COA PRAISE and the COA GFPS; or bachelor’s degree on social sciences focusing of GAD, whether at their own expense and time or scholarship, shall be granted the incentive provided they graduated with honors from colleges and universities identified by the Commission on Higher Education as Centers of Development/Excellence. The term “with honors” should be construed as summa cum laude, magna cum laude and cum laude, or their equivalent. The degree obtained must have been completed within the period specified below: Degree Obtained Period ‘Completion of Doctorate Degres ‘Within three @).years ‘Completion of Master's Degree ‘Within thres (3) years. ‘Completion of Bachelor's Degree for those | Within four (4) years sho have already completed two (2) years ‘Completion of Bachelor's Degree for those | Within six (6) years who need four (4) years college studies to complete a degree/course 1. Qualifications ‘The employee must meet the following requirements:a. Has rendered at two (2) yeats of service in COA. b. Had obtained Very Satisfactory performance rating or its equivalent for the last two (2) rating periods in tie COA prior to the date of nomination. ¢. Has no pending administrative or criminal case at the time of the nomination and bas not been found guilty of any administrative or criminal offense during the period of the grant. 2, Form of Grant Incentive ‘Amount, ‘Academic Excellence Incentive 5,000.00. ‘Additional Incentive for the grantee if research | 210,000.00 pertaining to the functions of the COA GEPS, including the audit of GAD funds, is awarded as Best Dissertation or Thesis by the institution A plaque of recognition shall be given to awardee. ‘The claims for Academic Excellence Incentive shall be made within one (1) year from graduation. C. INCENTIVE FOR AN AUDIT TEAM WITH OUTSTANDING PERFORMANCE AUDIT REPORT ON GAD ‘The incentive under this category is conferred to an audit team or audit group whose performance audit reports/findings on GAD contribute to the improvement of gender- responsiveness or increase in the level of gender mainstreaming of the audites, aside from satisfying the purpose of the audit pertaining to the economy, efficiency and effectiveness of government operations, The performance audit reports/findings on GAD must be substantive which may either focus of any of the following: [i] PAPs funded by at least 5% of the total ee ea ae ae Oo Son a ee i] programs exclusively to implement Goal 5 of the SDGs; or [iv] programs to {rplement the oer 16 Coals of te ‘SDGs but with cross-cutting issues pertaining to Goal 5. 1. Qualifications All members of the audit team/group must meet the following requirements: a, Have actively participated and contributed to the results of the audit as ‘certified by the Supervising Auditor and Audit Team Leader. 'b. At the time of nomination, should have no pending or not found guilty of any administrative or criminal offense. cc. Must still be in the service at the time of the nomination.2. Reports which may be nominated . Performance sudit reports/findings on GAD beginning Calendar Year 2018 that contribute to the improvement of gender-responsiveness or increase in the level of gender mainstreaming of the auditee, aside from. satisfying the purpose of the audit pertaining to the economy, efficiency and effectiveness of government operations, >. Performance audit reports/findings on GAD beginning Calendar Year 2018 that have been cited by other stakeholders, national or local award- giving bodies (i.e. PCW, Civil Service Commission, Department of the Anterior and Local Government, etc.), or international bodies or development partners that brought honor and prestige to the COA as an 3. Criteria Evaluation shall be made using the following criteria: a, Impact. The extent to which the performance audit reports/findings on GAD beginning Calendar Year 2018 has contributed to the improvement of gender-responsiveness or increase in the level of gender mainstreaming of the auditee, aside from satisfying the purpose of the audit pertaining to the economy, efficiency and effectiveness of government operations. b. Institutionalization, Replication and Sustainability. The extent to which the recommendations of the performance audit reports/findings on GAD beginning Calendar Year 2018 have been adopted, implemented, institutionalized, replicated or sustained by the auditee thereby bringing innovation or improvement of gender-tesponsiveness in government operations. 4. Form of Grant 2, The monetary reward to be given to the top five (5) audit team shall be 20,000.00 per team, . ‘The awardees shall receive plagues of recognition. ¢ The awardees may be given preference in foreign assignments like teainings, audit of foreign-based government agencies, or audit of intermational organizations. 4. The awardees may be given other forms of incentives as approved by the COA Chairperson upon the recommendation of the COA PRAISE Committee and the COA GFPS.IL PROCEDURES FOR THE GRANT AND OTHER APPROPRIATE PROVISIONS OF THE REVISED COA PRAISE This COA Memorandum shall adopt the Procedures for the Grant of Incentives under Item 2 of COA Resolution No. 2017-008 dated May 19, 2017, the Revised COA PRAISE. All queries or clarifications on the special awards and incentives provided under this COA Memorandum shall be referred to and resolved by the COA PRAISE Committee. The COA PRAISE Committee may consult the Chair of the Technical Working Group, GFPS, in case the queries or clarifications could not be resolved appropriately. All other appropriate provisions under Items VI to XII of the Revised COA PRAISE under COA Resolution No. 2017-008 shall be applicable on these special awards and incentives on GAD. JV. INTEGRATION INTO THE COA PRAISE, ‘The special awards and incentives on GAD under this COA Memorandum shall be incorporated or mainstreamed in the COA PRAISE upon amendment of the existing policy and guidelines. vacuo Chairperson @ oz==.. ig For the guidance of all concerned.