Enabling the business value by

strategically rolling out Power BI

7-Week Assessment:
For delivering a Governance Model & Rollout Strategy.
Power BI is continuously evolving, innovating and offering a variety of ways to analyse data
for surfacing previously unknown patterns or trends. However, with its high growth and regular
functionality updates, organisations are facing some challenges when looking to deliver
a single version of the truth that offers genuine assistance in the decision-making process.

Challenges Below you will find an explanation of each phase

So, what are these challenges? We are finding
a common set of challenges amongst organisations
which stem from a lack of planning and governance
when rolling out Power BI. Some of these
challenges are:
• No management of datasets
• Business unaware of how to use Power BI
in the model. For more detail please have a look
at the diagram.
1. Planning
Putting together a project and roll-out plan
that details the following information:
• High level objectives

• BI Team cannot cope with demand • Stakeholder meetings

• Report quality is low • Project timelines

• Conflict existing between who has the • Project roles

right numbers
Deliverables
Adatis offers a tried and tested model for rolling
out Power BI which overcomes these challenges.
The model consists of four phases, with each
having Business, Technology and Process as focus
areas. Choosing Adatis to conduct this assessment
will offer you and your organisation a:
2. Current State Assessment
Gathering necessary information about current
process and reporting needs for designing
a comprehensive model. Includes reviewing:
• Source systems
• Architecture
• Existing models

• Comprehensive understanding of your • Data Integrity

current state
• Governance
• Governance Model
• Architecture Model
• Phased Rollout Strategy

Successful rollout of Power BI | adatis.co.uk

3. Future State Design 4. Roadmap
Re-proposing all the factors reviewed in the Translate the design into actionable plans
Current State Assessment such as architecture, and roadmaps.
governance, models,
The assessment etc.of
consists with alignment
6 key to your
areas which will be assessed and are described below:
organisations true:
To reduce risk and ensure a successful Power BI
• Vision rollout, each of the four phases in the model will
be accommodated by two facets which implement
• Business areas a prioritised and phased rollout approach.
• Business needs
• Strategy

2days 2 weeks 1 week 3 days

Plan Current state Assessment Future State Assessment Roadmap

Power BI enterprise rollout
project is planned in detail and
initial stakeholder meetings
scheduled
Define the current reporting and
information usage baseline and
existing analytics platform
architecture suitability
Develop the future vision, business
Translate the future state
outcomes, architecture and
strategies into actionable plans
governance for a transitioned
and roadmaps
rollout

• Develop organisiation
and structure • Capture the future business
understanding vision and strategy
Business

• Review the existing use • Identification and prioritised

of information and
reporting
• Develop organisation
maturity model
• Project team assembled
• Current architecture
• Stakeholder engagement
and technology
• Agree project pan and
Technology
Business opportunities
• Develop high level vision and
data analytics principles
• Phased roadmap
• Business Case Input
• Define future state
architecture and technology • Cost model
model • Team structure

suitability assessment • Conceptual enterprise data • Governance model

timeline
• Source system overview
• Meetings scheduled
and data flows
• Stakeholder briefing / high • Data quality / security
level objectives
review
• Agree template deliverables
• In flight projects,
reporting initiatives and
priorities
Process
model
• Change management
• Volumetric, sizing and tech approach
roadmap
• Architecture
• Security, privacy and data
• Support & business as usual
classification
considerations
• Recommendations
• Future state operating model
and organisational design

• Current organisations • Service catalogue

model and process
• Foundational process directory
• Existing governance and
data management • BAU governance model
principles

Business Area Approach

Ensures the appropriate candidate business areas are selected at each phase of the model and ensure
we prioritise the candidate business area that are best for transitioning to Future State first. By
prioritising which candidate business area to transition to Future State should be based on factors like:

Business Value Personnel Available

Purpose of this is to ensure early returns on tangible benefits for the single area itself, the organisation
as a whole as well as to identify champions for the business area. These champions can be used
throughout the remainder of the rollout to help foster best -practice, share knowledge and enforce
consistent governance at scale.

Successful rollout of Power BI | adatis.co.uk

Delivery Approach

Corporate BI Centralised BI Team - Managed Business-Led Self-Service BI

Self-Service BI

Top-Down Approach Blended Approach Bottom-Up Approach

Utilisation of reports and dashboards Analysis using any type of data source;
A ‘managed’ approach wherein reporting utilises
published be the Centralised BI Team for emphasis on data exploration and freedom
only predefined/governed data sources
business users to consume to innovate

Ownership: Ownership: Ownership:

Centralised BI Team supports all Centralised BI Team: data + semantic Business supports all elements
elements of the solution layer Business: reports of the solution

Scope of Power BI use by business users: Scope of Power BI use by Scope of Power BI use by
Execution of published reports business users: business users:

Governed by: Governed by: Governed by:

Centralised BI Team (data + semantic layer)
Centralised BI Team Business
Business (reports)

Ownership Transfer
Overtime, certain self-service solutions deemed as critical to the business may transfer ownership an maintenance
to the PRS BI Team. It’s also possible for business users to adopt a prototype created by PRS BI Team

Early Phases will start with Corporate BI. This is whereby the BI Team govern and control all published
datasets and reports for ensuring the foundation of the most common BI Objectives are laid.
As the individual business area matures and appropriate controls are embedded, it will be safer
to move to a more IT-Led Self-Service approach. In this approach, the BI Team will still have control
over the published datasets and business critical reports with the responsibility of more local reporting
requirements being the responsibility of the business. Once stability is proven within an IT-Led Self
Service, the Business-Led Self-Service can optionally follow for business areas that truly demonstrate
true control and governance.

Why Choose Adatis

Adatis 13 years’ experience in delivering Business Intelligence
and Data Analytics projects globally will offer the guidance Power BI
necessary for ensuring the highest level of performance is
implemented for your organisation as well as best practises The vast collection of
across your Power BI solutions. Some of the benefits we have information has changed
seen from this assessment are: the way the world interacts.
Today business leaders are
able to dive into their own
• Increased adoption rate of Power BI
analytics and uncover
• Increased user satisfaction across the organisation powerful insights
• Increased integrity of data

Adatis offer a targeted exercise to accelerate your journey to

Enterprise-Grade Modern Analytics. If you are interested in finding out more
We love helping people about accelerating your Analytics capability, please contact the Analytics
Team on +44 (0)1252 267 777 or via email at enquiries@adatis.co.uk
make sense of their data.
Additionally, check out our blogs at http://blogs.adatis.co.uk
or come and see us at numerous global conferences or speaking events.

Successful rollout of Power BI | adatis.co.uk