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Closing journal entries are used at the end of the accounting cycle to close the temporary
accounts for the accounting period, and transfer the balances to the retained earnings account.
Typical closing journal entries for a generic temporary account are shown below:
The retained earnings account balance of 6,800 is the amount brought forward from the previous
accounting period, and for the sake of this example, the other balance sheet (permanent accounts)
are shown as one balance, as they are not part of the closing journal entries process.
The closing journal entries required to transfer the balance on each of these accounts to the
retained earnings account is as follows:
Notice that the effect of this closing journal entry is to credit the retained earnings account with
the amount of 1,400 representing the net income (revenue – expenses) of the business for the
accounting period.
After the closing journal entries the balance on these temporary accounts will be zero ready for
the next accounting period, the balance on the permanent balance sheet accounts will remain
unchanged, and the balance on the retained earnings account will have increased by the net
income for the period of 1,400.
In the above example the balance on the dividend account was a debit of 200, to close the
dividend account the following closing entry is made:
After the closing journal entry, the balance on the dividend account is zero, and the retained
earnings account has been reduced by 200.
The net effect on the retained earnings account is 1,400 – 200 = 1,200 which is the net income
less the dividend or the retained earnings for the accounting period.
The retained earnings account balance has now increased to 8,000, and forms part of the trial
balance after the closing journal entries have been made. This trial balance gives the opening
balances for the next accounting period, and contains only balance sheet accounts including the
new balance on the retained earnings account as shown below.
Trial balance after closing journal entries
Account Debit Credit
Balance sheet accounts 8000
Retained earnings 8,000
Total 8,000 8,000
The purpose of the income summary is to show the net income (revenue less expenses) of the
business in more detail before it becomes part of the retained earnings account balance.
The process of using of the income summary account is shown in the diagram below.
The income summary account is in itself a temporary account and an additional closing journal
entry is made to zero the account at the end of the accounting period, and transfer the balance
(the net income for the period) to the retained earnings account as before.
As the drawings account is a contra equity account and not an expense account, it is closed to the
capital account and not the income summary or retained earnings account.
Suppose for example, the balance on the drawings account was a debit of 1,300, to close the
account the following closing entry is made:
After the closing journal entry, the balance on the drawings account is zero, and the capital
account has been reduced by 1,300.