STANDARD COVER

Bid Evaluation Report

and
Recommendation for Award of Contract

Name of Project: Higher Education for Twenty First Century (HETC) Project

IDA Credit No.: 4686 LK

Contract Name: Purchase Items & Qty

Identification Number: IFB No: ……………………………….

Date of Submission: …………………………

 TABLE 1. IDENTIFICATION

1.1 Name of Borrower Government of Sri Lanka

1.2 Loan/Credit number 4686 LK
1.3 Date of effectiveness 01st November 2010
1.4 Closing date
(a) original ………………………..
(b) revised
1.5 Name of project Higher Education for Twenty First Century
(HETC) Project
1.6 Purchaser (or Employer)
(a) name Project Director, HETC Project
(b) address 23/135, Diyawanna Gardens, Chandra Silva
Mw., Nugegoda
1.7 Contract number (identification) IFB No: …………………………..
1.8 Contract description Purchase Items & Qty

1.9 Cost estimate Rs. xxxxxxxxxxxxxxxxxxxx

1.10 Method of procurement (check one) NCB
1.11 Prior review required No
1.12 Domestic preference allowed No
1.13 Fixed price contract Yes
1.14 Cofinancing, if any:
(a) agency name Not Applicable
(b) percent financed by agency Not Applicable

Page 2 of 11
 Table 2. Bidding Process

2.1 General Procurement Notice

(a) first issue date ………………………….
(b) latest update Not Applicable
2.2 Prequalification, if required
(a) number of firms prequalified Not Applicable
(b) date of Bank’s no-objection Not Applicable
2.3 Specific procurement notice
(a) name of national newspaper ……………………
(b) issue date …………………....
(c) name of international Not Applicable
publication
(d) issue date Not Applicable
(e) number of firms notified ……….
2.4 Standard Bidding Document
(a) title, publication date Purchase Items & Qty / publication date

(b) date of Bank’s no-objection Not Applicable

(c) date of issue to bidders …………………
2.5 Number of firms issued documents ………..
2.6 Amendments to documents, if any
(a) list all issue dates Not Applicable
(b) date(s) of Bank’s no-objection
2.7 Date of pre-bid conference, if any Not Applicable

2.8 Date minutes of conference sent to

bidders and Bank Not Applicable

Page 3 of 11
 Table 3. Bid Submission and Opening

3.1 Bid submission deadline

(a) original date, time ………………. at 02.30 p.m.
(b) extensions, if any -
3.2 Bid opening date, time ………………. at 02.30 p.m.
3.3 Record of bid opening, date sent to
Bank Not applicable
3.4 Number of bids submitted ……………
3.5 Bid validity period (days or weeks)
(a) originally specified ………….. days
(b) extensions, if any Not applicable
(c) date of Bank’s no-objection, if Not applicable
required1

Page 4 of 11
 Bidder Identification Read-out Bid Price(s)1 (Without VAT) Modifications or
Name City/State or Country Currency(ies) Amount(s) or %
Bid
Province Desktop Computers
No. Comments2
with Operating System
& MS Office - 75 Nos.
(a) (b) (c) (d) (e1) (f)

Table 4. Bid Prices (as Read Out)

 Table 5. Preliminary Examination

Purchase Items & Qty

Bidder Verification Eligibility Bid Security Completeness Substantial Acceptance for
Bid
of Bid Responsiveness Detailed
No.
Examination
(a) (b) (c) (d) (e) (f) (g)

01.

02.

03.

04.

05.

06.

07.

08.

09.

Page 6 of 11
 Table 6. Corrections and Unconditional Discounts

Purchase Items & Qty

Bidder Read-out Bid Price(s) Corrections Corrected Bid Unconditional Corrected/Disc

Bid
Price(s) Discounts2 ounted Bid
No.
Price(s)
Curr Amount(s) Computatio Provision Percent Amount(s)
ency nal Errors1 al Sums
(ies)
(a) (b) (c) (d) (e) (f) = (c) + (d) - (e) (g) (h) (i) = (f) – (h)
01.

02.

03.

04.

05.

06.

07.

08.

09.

Page 7 of 11
 Table 7. Additions, Adjustments, and Priced Deviations
Specify Evaluation Currency: LKR

Purchase Items & Qty

Bid Bidder Corrected/Discounted Bid Additions Adjustments* Priced Deviations Total Price
No. Price
(a) (b) (c) (d) (e) (f) = (b) + (c) + (d) + (e) Rank
01.

02.

03.

04.

05.

06.

07.

08.

09.

Page 8 of 11
 Table 8.1 Post Qualification Verification
Purchase Items & Qty
Lowest Evaluated Bidder: DMS Electronics (Pvt) Ltd

Requirements as per ITB 37.2 Bidders Acceptability

Qualification (Qualified/
Unqualified)
explained with
adequate details,
accompanied by
calculations if
any.
(i) Financial Capability

The bidder shall furnish audited financial accounts

for the consecutive ……… years ended at (date)
to prove that bidder has an acceptable level of
financial capability
(ii) Experience and Technical Capacity

 The bidder shall furnish documentary

evidence to demonstrate that the offered
make/brand was sold in Sri Lanka during
the last 8 years.

 The bidder shall furnish documentary

evidence to demonstrate that the bidder
possesses 05 years experience in the
relevant field.

 The bidder shall have sold at least following

quantities of the offered make in Sri Lanka
with in the last 03 years.

 Package 1 – Desktop Computers

with UPS : 3000 Nos.

(Letter of Awarding/Purchase order

and completion certificate should be
attached)
(iii) Manufacture's Authorization Certificate

(iv) The bidder should posses the Certificate of

Business Registration issued by the Government
Authority in the relevant field.

(iv) The availability of the local agents in the Sri Lanka

for the supply of spare parts and after sales services
for the maintenance of items offered in the bid.

Recommended for Award

Page 10 of 11
 Table 9. Proposed Contract Award

Purchase Items & Qty

1. Lowest evaluated responsive bidder

(proposed for contract award).
(a) name
(b) address
2. If bid submitted by agent, list actual
supplier.
(a) name
(b) address
3. If bid from joint venture, list all Not Applicable
partners, nationalities, and estimated
shares of contract.
4. Principle country (ies) of origin of
goods/materials.
5. Estimated date (month, year) of
contract signing.
6. Estimated delivery to project
site/completion period.
Currency(ies) Amount(s) or %
7. Bid Price(s) (Read-out) LKR
8. Corrections for Errors -
9. Discounts -
10. Other Adjustments VAT LKR
11. Proposed Award LKR

12. Disbursement Category

Note – if any…………………………………..

Name Capacity Signature Date

Chairperson

Member

Member

Page 11 of 11