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Document History
Version Date Comments
0.1 18/10/2019 First draft for initial comments
1.0 23/10/2019 First version for release
Contents
1. Introduction ........................................................................................................................................ 3
1.1. Why a new process for revising the TSIs? ........................................................................................... 3
1.2. What is Change Control Management (CCM)? ................................................................................... 3
1.3. Which are the TSIs concerned?........................................................................................................... 4
2. CCM applied to the revision of TSIs – Agency proposal ...................................................................... 4
2.1. Description of involved parties ........................................................................................................... 5
2.1.1. Change Request (CR) submitter .......................................................................................................... 5
2.1.2. ERA Core Team .................................................................................................................................... 6
2.1.3. Working Party on the maintenance of TSIs ........................................................................................ 6
2.1.4. Topical Working groups ...................................................................................................................... 6
2.2. Change Request Process description .................................................................................................. 8
2.2.1. Description of main steps ................................................................................................................... 9
3. Experts profile ...................................................................................................................................14
3.1. Profile: member of the Working Party ..............................................................................................14
3.2. Profile: member of a Topical Working Group ...................................................................................15
1. Introduction
1.1. Why a new process for revising the TSIs?
There are four main issues for the Agency related to the current process for the revision of the TSIs.
First, the process in silos followed until now with one Working Party per TSI doesn’t allow for a consistent
approach of cross-TSI topics, while it can be expected that such topics may represent an important part of
future revisions. Indeed, the EU regulatory framework can be considered as finalised: the TSIs cover all
subsystems and they apply to the whole EU network. Their future evolutions will consist in improvements of
the existing texts and inclusion of new regulatory needs identified by topics stemming from EU policy and
Member States and sector inputs (e.g. adaptation of the TSIs to Automatic Train Operation, Interoperability
of fuel cells/rapid charging batteries, etc.)
The second issue is related to the use of resource: efficient technical discussions take place in teams of real
experts on a given matter. This way of working should be promoted to avoid that valuable resources are
implicated in too large working parties dealing with too many topics. Adapting the composition of a working
group to the topic to discuss is not possible with the practice followed so far of one Working Party dealing
with one TSI.
The third issue is also related to efficiency, and also to transparency: the current process does not prevent
discussions to continue after a Recommendation has been submitted, sometimes contradicting the agreed
conclusions of a Working Party; this creates frustration within WP members. It is likely that the problem of
continuous discussions on TSI drafts after the delivery of the Recommendation would persist if no action is
taken. To tackle this issue, it is necessary to ensure a better traceability of discussions within the WPs and of
the contributions received from all actors. This will reduce the risk of re-opening of closed topics after the
submission of an Agency Recommendation.
The last issue is relative to the additional tasks given to the Agency with the 4th Railway Package, that will
require more versatility from the staff, making it difficult to keep two Project Officers assigned to a single TSI
for the long period of time of a revision. The increased versatility of ERA resources will materialize even more
after the 16th June 2020 when all Member States have transposed the 4th RP, all ERA Project Officers
involved in the revision of TSIs being likely to participate to Vehicle Authorisation or Single Safety Certificate
projects.
1
Regulation (EU) 2016/796 of the European Parliament and of the Council of 11 May 2016 on the European
Union Agency for Railways and repealing Regulation (EC) No 881/2004
120 Rue Marc Lefrancq | BP 20392 | FR-59307 Valenciennes Cedex 6 / 16
Tel. +33 (0)327 09 65 00 | era.europa.eu
Any printed copy is uncontrolled. The version in force is available on Agency’s intranet/extranet.
EUROPEAN UNION AGENCY FOR RAILWAYS Draft informative procedure
CCM for TSIs
Procedure-CCM-for-TSIs-v1-final.docx
The composition of a Topical Working Group is proposed by the ERA Core Team and validated by the Working
Party. It includes:
Members from representative bodies and from NSAs who are likely to provide the required expertise
Independent experts and representatives of users if deemed necessary
For efficiency reason, a Topical Working Group shall be limited in size.
Topical Working Groups report via the TWG leader to the Working Party according to methodology provided
in the CCM tool.
Depending on the CR, the Topical Working Group may be ERA only (inclusion of Opinions into
Recommendations, editorial changes, etc.)
To illustrate the principle, the following examples of possible Topical Working Groups could be considered:
TWG on Composite Brake Blocks
TWG on interfaces Rolling Stock and Fixed Installations
TWG on interfaces Rolling Stock and CCS
TWG on the preparation of TSIs for ATO GoA 1&2
TWG on standardisation
Etc.
After a package of CRs has been forwarded to the Commission as a supporting part of an Agency
recommendation, the further steps until the adoption of revised TSIs are not under the control of the Agency.
They are therefore not covered by this CR process description.
a) to facilitate a further individual economic evaluation for this CR, which is likely to be
requested afterwards by the Working Party (refer to step 90),
b) to provide the justification for the CR and hence to give to the CR the priority it deserves, so
that the desired attention will be paid by all the CCM involved parties, when managing this
CR.
To provide the information relevant for the submission, the submitter shall log in to the ERA CCM tool and
use a predefined CR submission form; the free text fields and the attached documents shall be written in
English.
The CR submission information is then stored in the ERA CCM database with the attached files and the CR
state is put to ‘submitted’ with the current date.
4. STEPS 52 - The ERA Core Team introduces a priority and proposed methodology
In order to organize the work of the ERA Core Team and the dedicated Topical Working Groups in the most
efficient way, and especially to manage logically a situation when there will be so many logged CR's that it
will not be possible to treat all of them in the same time, the ERA Core Team will set priorities for the CR’s.
Since it may depend on many non-technical factors, it is not possible to predefine an exhaustive list of criteria
for the prioritization of CR’s. However the CR’s are stamped with a severity qualifier in order to help, together
with e.g. the classification error/enhancement, the determination of their priority:
a) safety related
b) related to a Main TSI Package
c) interoperability and non-safety related
d) performances impact, non-interoperability and non-safety related,
e) others.
The ERA Core Team also proposes a methodology (i.e. a proposal on a topical working group) to resolve the
CR.
2 Commission requests according to Art. 10(2) or 19(1)d of the Agency Regulation or according to any of the TSI articles on innovative
3. Experts profile
3.1. Profile: member of the Working Party
Main tasks and responsibilities:
› Participate to the Working Party meetings as the representative of an association;
› Explain and support the CRs made by the organisation represented;
› Participate to assess the priority level of the CRs, and agree/comment the proposed methodology to
resolve a CR;
› Follow the activities of the Topical Working Groups;
› Report to its mirror group on the discussions held in the Working Party;
› Identify any issue (national or sectoral) that could prevent the resolution of a CR;
› Agree/comment on the resolution proposed by a Topical Working Group or ERA for a CR;
› Ensure the position of the organisation represented is properly reflected in the CCM tool;
› Communication
o Presents complex issues clearly, credibly and effectively - adapts language to the audience and
checks understanding.
o Works effectively and achieves results in a multilingual and multicultural environment.