BES 200 Computer Fundamentals and Programming

Laboratory Exercises
Name: Frances Diane E. Pelle Course: BSCE Date: ___________
Yr. & Sec.: 1-A Lab. No.: 3 Instructor: _________________________

Exercise 3 - Document Formatting

I. OBJECTIVES

1. Identify document formatting functions in word processing software.

2. Understand and apply formatting functions.

II. MATERIALS/RESOURCES

1. Personal Computer
2. MS Office 2007 or higher or related word processing software

III. CONCEPT/THEORY

Figure 1. Some formatting functions can be found in Home tab.

The term document formatting refers to the way that all the elements of a document—text,
pictures, titles, and page numbers—are arranged on the page. The final format of your document
depends on how and where you intend to use it. A school paper, for example, simply needs to be
printed in standard paragraph format—perhaps double spaced and with numbered pages. A
brochure, newsletter, or corporate report, on the other hand, might require more ambitious
formatting, such as columns, headers, and graphics.

The look of your final document depends on several formatting factors, such as page layout,
paragraph style, and font.

◗ ◗ Page layout refers to the physical position of each element on a page. In addition to
paragraphs of text, these elements might include margins, page numbers, header text that you
specify to automatically appear in the top margin of every page, and footer text that you specify
to automatically appear in the bottom margin of every page.

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◗ ◗ Paragraph style includes the alignment of text within the margins and the space between
each line of text. The spacing between lines of text is called leading (pronounced “LED ding”).
Most documents are single spaced or double spaced, but you can adjust line spacing in 1 pt.
increments. Paragraph alignment refers to the horizontal position of text—whether it is aligned at
the left margin, aligned at the right margin, or fully justified so that the text is aligned evenly on
both the right and left margins.

◗ ◗ A font is a set of letters that share a unified design. Font size is measured as point size,
abbreviated pt. One point is about 1/72 of an inch.

IV. EXERCISES

1. Read and follow the succeeding instructions referring to Figure 2.

An office suite is a collection of programs that typically include word processing, spreadsheet,
presentation, and database modules. Suites may also include e-mail and contact managers, calendars,
project management, and drawing modules.

In the context of office suites, the term module refers to a component, such as a word processing
module. Modules can be run as individual programs, but all of the modules in an office suite have a
standard set of controls, making it easy to transfer your expertise on one module to the others.

Figure 2

a. Apply different paragraph alignments for the text on Figure 2 and describe the
results of each. (Alignment options are found on the Paragraph function group of
the Home tab.)
 Left – No indentions found all the first word of every line is at the left
side.
 Center – Different indentions were found and the paragraph was at the
center like a poem.
 Right – All first words every line starts at the right side like how Arab
write.
 Justify – It align text to the left and right margin.
b. What happens to the paragraph when you increase or decrease the indentation? Is
this the same when placing your cursor before the start of each paragraph and
pressing the <Tab> key?
c. Clicking on the small arrow in the lower right corner of a
function group opens up a dialog box. What other options

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 can be found when expanding the Paragraph function group?

d. How do you increase line spacing (Setting it double-spaced or 1.5)?

Figure 3. Font function group.

2. Refer to Figure 3 for the succeeding instructions.

a. What functions can be found on the Font function group?
b. What are the additional functions that can be found when opening the Font dialog
box?
c. Changing font and font sizes for a previously typed text requires selecting the
desired text and making appropriate changes. Selecting a text is as simple as:
i. Left-clicking and holding the button from the start of the selection and
release to the end of the selection, or
ii. Left-click where you want to place the start selection, hold shift and select
the end of the selection
iii. Try changing font of Figure 3 to Times New Roman, with font size of 12.
3. Retype the following text below (Figure 4) with the following formatting functions:
a. Font type is Tahoma, size 12
b. Text is justified and double-spaced. There should be spaced between paragraphs.
c. Title is center aligned.

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 Water (from wikipedia)

Water is a chemical compound with the chemical formula H

2O. A water molecule contains one oxygen and two hydrogen atoms connected by

covalent bonds. Water is a liquid at standard ambient temperature and pressure, but

it often co-exists on Earth with its solid state, ice, and gaseous state (water vapor or

steam). Water also exists in a liquid crystal state near hydrophilic surfaces.

Water covers 71% of the Earth's surface,and is vital for all known forms of life.On

Earth, 96.5% of the planet's water is found in seas and oceans, 1.7% in

groundwater, 1.7% in glaciers and the ice caps of Antarctica and Greenland, a small

fraction in other large water bodies, and 0.001% in the air as vapor, clouds (formed

of solid and liquid water particles suspended in air), and precipitation. Only 2.5% of

the Earth's water is freshwater, and 98.8% of that water is in ice and groundwater.

Less than 0.3% of all freshwater is in rivers, lakes, and the atmosphere,

and an even smaller amount of the Earth's freshwater (0.003%) is contained within

biological bodies and manufactured products.

Water on Earth moves continually through the water cycle of evaporation and

transpiration (evapotranspiration), condensation, precipitation, and runoff, usually

reaching the sea. Evaporation and transpiration contribute to the precipitation over
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 Figure 4

REFERENCES:

Oja, D. and Parsons, J.J. (2013). New Perspectives on Computer Concepts (1st Ed.). USA:
Course Technology, Cengage Learning.

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