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Commercial Proposal
eHospital Systems
For PT. LECSA BUANA
REKANANTI, BANDUNG, INDONESIA
Module License
Human Resources & Payroll Management (We can also provide Included
Integration with Software of client’s choice)
Services
2. Payment Terms
50% with PO as advance 30% within One 20% within One week
Week from Go-Live* of from completion of all
1st Location in Production. modules.**
All other fees (e.g., Onsite Visit, *Go-Live is defined as the day ** Delay due to customer
Training Fees, etc.) should be 1st Real Patient is admitted will not change the due
paid in advance. into the live system and date of payment. Adroit
billed. will still be liable to
When multiple Locations are complete the work when
live, we will consolidate the due customer is ready.
dates by prorating the remaining
period. Annual Fees are due in
advance on the next day
after your account
anniversary.
3. Notes
Pricing Valid for the dates mentioned in this commercial offer. This document must be
signed and accepted by both parties to be valid.
Upon signature, all fees and prices mentioned are fixed for 6 Years and are subjected to
change after that.
All Standard Sub-modules are listed, you may not require all the modules. Customization
discussion will finalize the need after your sign-off.
Before Go-Live, onsite visit Food and Lodging expenses will be charged as per actual
expenses (Food & Lodging, Travel, etc.). Adroit will bear Travel Expenses (Air Ticket, Local
Commute, Visa Fees etc.). These charges apply regardless of the reason (i.e. Requirement
Gathering, Client discussion or User Training, etc.).
After Go-Live, all onsite visit expenses will be charged as per actual expenses (Food &
Lodging, Air Travel, Local Commute, Visa Fees etc.) and a fee of US$ 160/day/Person.
Billable days include the travel days as well. These charges apply regardless of the reason
(i.e. Requirement Gathering, Client discussion or User Training, etc.).
The following work will be done by Adroit on chargeable basis. Adroit will provide the
detailed work and cost estimate for approval before starting the work.
Out of Scope customization development, i.e., new modules need.
Out of Scope Tech Support, i.e., switching to the new server etc.
Out of Warranty Work, i.e., issue due to network changes.
Adroit would be permitted to put Adroit’s eClinic Logo in acceptable size and format in each
Clinic upon agreement. Adroit reserves the rights to mention “Powered by Adroit
Infosystems” in all it's software products e.g. web applications and mobile apps.
On-boarding Process
Hold an Internal Client Orientation Meeting to share Client's needs and vision with the
team - Within two days
Business Expert / Project Manager Assigned. Single Point Of Contact from Client
Identified - Within two days
WhatsApp Group created to include Client and Adroit Members - Within two days
Kickoff Call to introduce Client and Adroit Teams - Within three days
Weekly checkup calls between Client and Adroit Management to ensure quality delivery
on time.
Adroit Management available on WhatsApp Group and via email for any critical issues.
Implementation
System Study by discussions with module leads.
Google Sheet is created by Project Manager to capture the customization points for
each module, customer sign-off on the requirement.
Customization starts. Delivery done on Test Sandbox so the customer can see and
play with it. We provide cloud test sandbox even for an on-premise customer at no
extra cost to them.
After some iteration of deliveries to Test Sandbox, Customer Module Lead signs-off on
Delivery. This is done for each module, e.g., Lab, Pharmacy, etc.
After all module leads signs-off the delivery, same customized software is deployed to
production after removing the test data.
Go-Live date planned. Go-Live is considered as 1st day a real patient is admitted to the
system.
5. Payment Mode
Payment will be made to bank in the same country where the medical facility is located or via
PayPal. Transfer instructions will be provided separately.
8. Agreement
The information contained in this proposal constitutes the terms between Adroit Infosystems
and the client PT. LECSA BUANA REKANANTI
All prices agreed upon will be honored by both parties. Continued services after that time will
require a new agreement.
Authorized Signature: The undersigned agrees to the terms of this contract on behalf of the
organization or business
Software Requirements
Database Server
Application
Application Server
Tablet / Mobile
Internet
Minimum 8 Mbps per site.
Bandwidth
Backup,
Backup, Archival & Retrieval and Controls
• Daily backups - complete backup, differential backup, transaction log
backup using MS SQL server scheduled utilities or third party utilities.
Backup
• Weekly backups - Writing on device for storage
• All weekly backups will be verified before storage.
• Making two copies of daily backups and sending one copy offsite
Archival &
• Backup to be restored on development and training server on weekly
Retrieval
basis