COLLEGE OF ARTS AND SCIENCES

ON-THE-JOB TRAINING REPORT

Submitted by:

ARNOLD L. MINGUITO
VITO B. VALENCIA

Bachelor of Sciences in Computer Science

ELIZALDE D. ADALID
NENFA S. AGIR
DEBRA MAE G. CAPANAY
CHRISTIAN P. CUEVAS
JANNUS C. ECHICA
DAISY ANN R. LAGO
REGINE T. MIOT
LOWEN F. REMOLANO
LI JUN P. SIDO
JECKU NENIO Q. SILOT

Bachelor of Science in Information technology

Submitted to the College of Arts and Sciences

In Partial Fulfilment of the Requirements

For the Program Bachelor of Science in Computer Science/Information

Technology

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 TABLE OF CONTENTS

Title Page.......................................................................................... 1

The Trainee ...................................................................................... 3

Acknowledgement ........................................................................... 15

Introduction ................................................................................... 16

Objectives ....................................................................................... 18

Company Profile ............................................................................. 19

Weekly Accomplishment ................................................................. 22

On-The-Job Training Activities ...................................................... 26

Problems Encountered ................................................................... 44

Conclusion ...................................................................................... 47

Recommendation ........................................................................... 48

Approved OJT Recommendation Letter .......................................... 49

Waiver ............................................................................................ 51

Loadslip …………............................................................................. 63

Daily Time Record ………................................................................. 87

Certificate of Completion ................................................................ 99

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 THE TRAINEE

NAME : Arnold L. Minguito

COURSE : BS-Computer Science

DATE OF BIRTH : August 4, 1995

ADDRESS : Manjuyod, Negros Oriental

CONTACT : 09365989731

E-MAIL ADDRESS : minguitoarnold1@gmail.com

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 THE TRAINEE

NAME : Vito B. Valencia

COURSE : BS-Computer Science

DATE OF BIRTH : October 3, 1992

ADDRESS : Bais City, Negros Oriental

CONTACT : 09050884104

E-MAIL ADDRESS : vitobvalencia@gmail.com

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 THE TRAINEE

NAME : Elizalde D. Adalid

COURSE : BS- Information Technology

DATE OF BIRTH : December 31, 1993

ADDRESS : Bais City, Negros Oriental

CONTACT : 09753929964

E-MAIL ADDRESS : adalidelaiza@gmail.com

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 THE TRAINEE

NAME : Nenfa S Agir

COURSE : BS-Information Technology

DATE OF BIRTH : January 12, 1993

ADDRESS : Tanjay City, Negros Oriental

CONTACT : 09979257095

E-MAIL ADDRESS : agirnenfas@gmail.com

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 THE TRAINEE

NAME : Debra Mae G. Capanay

COURSE : BS- Information Technology

DATE OF BIRTH : July 20, 1997

ADDRESS : Tanjay City, Negros Oriental

CONTACT : 09652652496

E-MAIL ADDRESS : capanay@gmail.com

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 THE TRAINEE

NAME : Christian D. Cuevas

COURSE : BS-Information Technology

DATE OF BIRTH : July 27, 1995

ADDRESS : Bais City, Negros Oriental

CONTACT : 09262671126

E-MAIL ADDRESS : kyangkyang252@gmail.com

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 THE TRAINEE

NAME : Jannus C. Echica

COURSE : BS- Information Technology

DATE OF BIRTH : January 1, 1997

ADDRESS : Bindoy, Negros Oriental

CONTACT : 09975914403

-MAIL ADDRESS : jannus.echica123@gmail.com

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 THE TRAINEE

NAME : Daisy Ann R. Lago

COURSE : BS-Information Technology

DATE OF BIRTH : September 04, 1998

ADDRESS : Mabinay ,Negros Oriental

CONTACT : 09268785717

E-MAIL ADDRESS : lagodaisyann@gmail.com

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 THE TRAINEE

NAME : Regine T. Miot

COURSE : BS-Information Technology

DATE OF BIRTH : March 31, 1995

ADDRESS : Bindoy, Negros Oriental

CONTACT : 09368438417

E-MAIL ADDRESS : reginemiot95@mail.com

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 THE TRAINEE

NAME : Lowen F. Remolano

COURSE : BS-Information Technology

DATE OF BIRTH : October 17, 1998

ADDRESS : Cabiloy, Okiot, Bais City

CONTACT : 09751986838

E-MAIL ADDRESS : Lowenremolano178@gmail.com

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 THE TRAINEE

NAME : Li Jun P. Sido

COURSE : BS-Information Technology

DATE OF BIRTH : December 4, 1989

ADDRESS : Tanjay City, Negros Oriental

CONTACT : 09301028320

E-MAIL ADDRESS : lijunpacilansido@gmail.com

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 THE TRAINEE

NAME : Jecku Nenio Silot

COURSE : BS- Information Technology

DATE OF BIRTH : December 17, 1993

ADDRESS : Bais City, Negros Oriental

CONTACT : 09975615603

E-MAIL ADDRESS : jeckuneniosilot@gmail.com

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 ACKNOWLEDGEMENT

The internship program was a great chance for the trainees in learning more
knowledge and skills at College of Arts and Sciences to become a productive
employee someday. The trainees considered it a big opportunity as they can apply
their knowledge and skills to assist in dean’s office and experience what a real
working environment is.

The trainees are using this opportunity to express their deepest gratitude
and special thanks to the Dean of College of Arts and Sciences (CAS) who gave
her full effort in her duties, and for having a humble personality and willingness to
help the trainees who needed her advised, guidance and showing the correct path
to them that allowed the trainees to carry out the tasks at their esteemed
organization.

The trainees express their deepest thanks to the Instructors of the College
of Arts and Sciences for taking part in their decisions and giving them necessary
advices, guidance and training on how to work efficiently. The trainees choose this
moment to acknowledge their contribution gratefully.

To the trainees’ beloved parents, for their full support, unconditional love
and for providing the financial and moral needs of the trainees, for their patience
and understanding all the time and for their never fading advices in leading them
to the right way.

To the trainees’ friends and co-trainees, for the joyful companion during
their training and willingness to help in order to accomplished their task quickly.
The trainees appreciate them for their good effort and support during the training.

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 To our Sovereignty God, who is the most powerful that He is always there
to protect us and give us more knowledge and more blessings in order to survive
our daily circumstances in life. With the love and uphold, We thank him for guiding
us during our On the Job Training a possible one.

INTRODUCTION

OJT also known as On-Job-Training is a prerequisite and one of the

requirements of every students who are in their 4th or 5th year in college. This is
to train students on what may occurs in the actual work place and given them a
chance and opportunity to expose and experience different situations in what is
the reality about their chosen career. This will help to explore the relationship
between the knowledge and skills acquired in college. Training help the students
to improve performance and adds more diversified experience and abilities while
enriching the self-acquired proficiencies of the students given them less and
minimal margin of errors. Also, OJT is to acquaint the students formally to a real-
life work environment. Training is a preparation for every student in the real-life
scenario in the workplace and let them encounter real life situations, problems,
demands and be competitive in the labor market.

Students who undergo OJT should know and realize the importance of the
real work experience in their future career. Effective OJT program will not just give
additional manpower for the company but most of all the chances of eagerness of
the trainees to learn, compete and cooperate are in their highest peak rather than
the regular employee. Having a good performance will give them an edge
towards their competitors in the tight competition in a real world of business. In
other hand, managers would recommend your attitude, behavior, knowledge and
skills to other companies that best suited to your line of expertise. It will boost
your self-confidence and assurance when you are applying for a job and making a

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career choice. The trainee continues to impress with his/her performance he might
as well hire by his/her employer when he/she graduated.

Employers can use internship strategy as a method in recruiting new

employees. Since the employer can follow the trainer’s progress, he gauged based
on the performance, behavior, attitude and skills of the trainee will make a good
recruit after completion of his/her internship. Students must not take for granted
their OJTs and instantly showcase their full potential to impress their employers
and give their best in their line of expertise during their On-Job-Training program.

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 OBJECTIVES

 To enhance knowledge and skills that related to the course.

 To give trainees the opportunity to apply everything they had learned in

the classroom.

 To develop the value of professionalism, love of work and commitment.

 To feel and experience the actual world of work.

 To apply the relevant theories of the Course and Code of ethics into

practice.

 To give opportunity to the trainees to acquire more skills and techniques

in doing various tasks, responsibilities and discover new knowledge to

facilitate improvement.

 To develop self-esteem in making decisions.

 To develop values to the workplace and to the people they serve.

 To assess the competency and effectiveness to the trainees.

 To motivate the trainees into the real world of work.

 To molding the Trainees to be independence.

 To develop the expertise in order to give better output for the

development of the community.

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 COMPANY PROFILE

NEGROS ORIENTAL STATE UNIVERSITY

Campus 1, Bais City

General mandate

The general mandate of Negros Oriental University is expressed in Section

2 of Republic Act 9299 herein quoted as follows: “The University shall primarily
provide advance education, higher technological, professional instruction and
training in the fields of art, sciences, education, commerce, agriculture and
forestry, and fishery and other related fields of study. It shall also research and
extension, service and provides progressive leadership in its areas of specialization.

“Quoted hereunder, Section 3 of RA 9299 provides for the curriculum

offerings of the State University, to wit: “The University shall offer undergraduate
and graduate studies in the fields of Art and Sciences, Philosophy, Literature, Mass
Communication, Teacher Education, Agriculture And Forestry, Fishery, Engineering
And Architecture, Maritime Education, Industrial And Information Technology,
Hotel And Restaurant Management, Tourism, Public Heath, Criminology, Volcano
Logy/Geology, Public Administration, Business and Accountancy, Law, Medicine,
Nontraditional Courses ,and other degrees within its area of specialization and
according to its capabilities as the Board of regent may deem necessary to carry
out its objective, particularly to meet the needs of the province of Negros Oriental
and the region.

In Addition to this, the law provides that: The University shall maintain and
operate a laboratory high school if it has a College of Education. Otherwise, the
existing laboratory high school shall be allowed to remain and operate until the
existing students shall have completed their high school education. “Insofar as
administration is concerned, the law provides that “The University shall have the
general power of a corporation Code of the Philippines. “ The administration of the
University and the exercise of its corporate power shall be vested exclusively in
the Board of Regents and the President of the University insofar as authorized by
the Board.

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 History

The beginning of what is now the Negros Oriental State University date
back to 1907, from a single woodworking class at what was the Negros Oriental
Provincial school, the forerunner of the present Negros Oriental High School. As
more industrial art subject were added, a separate arts and trade school on the
secondary level called the Negros Oriental Trade School, Which became the East
Visayan School of Arts and Trades in 1956 and the Central Visayas Polytechnic
College in 1983. In 2004, it is then converted into what is now the Negros
Oriental State University.

Past Name of the School

The Negros Oriental Provincial School (NOPS)

The Negros Oriental Trade School (NOTS)
The East Visayan School of Arts and Trades (EVSAT)
The Central Visayas Polytechnic College (CVPC)
Negros oriental State University (NORSU)

Through Republic Act No. 9299 signed by President Gloria Macapagal Arroyo
on June 25, 2004, Central Visayas Polytechnic College (CVPC) was converted into
a state University , now known as the Negros Oriental State University (NORSU),
integrating threwith the Genaro Goῆi Memorial College in the city of Bais, the
Siaton Community College in the Municipality of Siaton, and the Mabinay
Institute of Technology in the Municipality of Mabinay.

“Over the years, NORSU has kept its earned reputation as a university for
the poor and deserving. True to its mission, it continues to provide quality
education to its clientele, the student from the urban rural poor communities of
the province of Negros Oriental, the other provinces of the Visaya and Mindanao
and other parts of the country and the world. Mainly because of the strong
cooperation and support from its faculty, staff, student, parents’ alumni, and
stakeholder from the different sectors of the community, the State University has
introduced many important changes in the facet of university life.

The room for improvement is still wide. We will continue to walk the extra
mile, hurdle many more obstacle that lie ahead. But we will proceed to bring the
needed improvement in the quality of service that the University promised its
client. “– Hon. Henry a. Sojor, Ph. D.

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 Vision and Mission

Vision
A channel to the steadfast multidisciplinary development of the young imbued with
humanistic, scientific, and technological skills responsive to the shifting needs of
the nation global community.

Mission
The college of Arts and Sciences is dedicated to the promotion of educational
processes that define a multi-faceted curriculum enabling the students to actualize
their professional and moral development

Goals
A cademically competent student with active community involvement.
R esearch oriented training anchored on felt and observed gap.
T echnology-mediated instruction congruent with the world place demands.
S ustained educational opportunities to poor but deserving students.

Objectives
S timulate the students’ analytical, scientific, socio-cultural and technological skills.
C eate a caring and compassionate community.
I nspire the young to lead, act and be involved in concerns affecting the Filipino
society.
E xcel in the chosen field of specialization.
N urture and vitalize national identity, cultural diversity, and promote desirable
values.
C collaborate and maintain strong partnership with various stakeholders.
E nrich and endorse relevant advocacies.
S trengthen and accelerate processes in instruction, research, extension, and
production.

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 WEEKLY ACCOMPLISHMENT

April 15-17, 2019

We restructured the back portion of the office room and cleaned the area.
We segregated the usable and unusable materials inside. We threw all the
biodegradable materials separated from un-biodegradable. We also cleaned and
mapped the floor in order to maintain shininess and cleanliness. All the files and
other things in the area was arranged in an organize way. We also cleaned the
files inside the faculty desks and arranged it back to its position and threw all
unnecessary materials. We washed all the curtains inside the faculty room and
removed the rusts from the sticks which were used for the curtain’s clasp. After
the curtains got dried, we put it back to its positions.

April 22-26, 2019

We washed the water container for water dispenser. We checked the

Benchmarks in every parameter in the area if it is filled with documents or not and
made notes for those who have not or needed editing or even the need to add
more documents. We edit the cover page in every benchmark and we made it
clear and presentable.

April 29-May 3, 2019

We encoded and edited the unclear documents and cut the crested scotch
tapes which covers the benchmarks. We also encoded the faculty resumes.
Printing of other documents needed for accreditation. Checking and retrieving the
lost documents.

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May 6-10, 2019

We were orienting the DOST scholarship applicants about what really the
scholarship is and what they should do during the exam and after that we continue
encoding the faculty resumes. We punched the benchmarks in Area II and finished
it doing the same with other areas.

We were editing and encoding the organizational structure of the CAS

faculty from the higher position down to the lower position. We were covering the
pages of the parameters of every Area.

May 14-17, 2019

We continue covering the pages of the parameters. We cleaned and

arranged the documents at the corner of the office because there are lots of
termites. The needed documents were encoded and the other documents are
secured. Taking some photos for the buildings and grounds and making captions
then printing it. The other trainees were checking and listing the other documents
that needed to be re-encode so that we could reproduce it more clearly.

May 20-24, 2019

We assisted and guided the students regarding with the flow of the
enrollment and we prepared tables and chairs for the evaluators for their
convenience. Then we encoded some needed documents in the faculty room and
dean’s office and we collected the load forms from the continuing students for
getting their GPA’s.

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May 27-31, 2019

We assisted the enrollment in order to have a smooth flow. We arranged

the students in a proper line so it would be fair for others and everything is put in
order. We made sure that the students are comfortable as possible. We also helped
the students for their concerns with the encoding and assisted them to the office
and provided them the needed requirements.

June 3-7, 2019

We continued assisting the enrolment which is still not yet over. And we
had a meeting together with our leader for accreditation. We discussed the
algorithmic process to pursue and complete our tasked in logical way. We did our
assigned tasked which is to make a page for a tracer study and added students
whom graduated from 2015 to present. We investigated or identified which
workplace and what kind of work and position they had. We contacted them for a
research study of how many percent has been employed in Science and
Technology Course in NORSU Bais campus.

June 10-14, 2019

We continued our assigned tasked which we had not done yet last week.
We added the students whom graduated recently this year to the page we made
and checked the account if there were students who confirmed our request to
them to join the page, we had made for the tracer’s study program. We checked
the files of our Areas and prepared the tabs. And we continue our tracing of the
students who graduated in the campus, especially those who belonged to

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the College of Arts and Sciences. We’ve checked all syllabi from the old to new
curriculum and we made some notes for those not having Learning Plans.

June 17-21, 2019

This is the last week of our On-The-Job Training. We continue our tasks
even though we were not finished yet. We continue encoding the documents that
needed for the accreditation. We printed, scanned, and arranged everything in the
office.

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 ON-THE-JOB TRAINING ACTIVITIES

Encoding the syllabi from COBEDIZED to OBEDIZED and also re-

encode the unclear files to make more clearly.

Scanning the files that

needed for accreditation

Making Tabbing to the parameters and

arranging it according to its arrangement

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Troubleshooting the computer for the use of Accreditation

Checking and listing down

the needed documents

Arranging the Data compilers to

its proper Area

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 I encoded and made matrix for all IT
instructors in CAS Department about
their personal profile and seminars that
they had attended in our AREA II
Faculty for Accreditation Revisit.

I assisted the students to process their enrolment and listed down the incoming
freshmen students and I also evaluated their GPA using the Evaluation System.

I encoded and designed a new format of Faculty Manual’s Handbook in CAS

Department and I also made letters particularly the offices in NORSU System
requesting for files and documents that will be needed for Accreditation Revisit.

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 Me together with my DOST Scholars oriented the 3rd year regular students
who were qualified the Junior Level Science Scholarship (JLSS) of DOST and
gave them instructions regarding on the possible outcome of the examination
and stated the privileges they may exercise when they pass the DOST-JLSS

We firmed up all the pages of

parameters in all AREAs of
accreditation for revisit
purposes.

Together with my teams in AREA II Faculty, we put the tabbing and had it
pasted in every parameters and contents of our AREA which is the faculty.

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Encoding a request letter
for Admin's office.

Taking photos of Library's

equipments and books for
the Accreditation.

Making the Faculty's

Organizational chart for the
Accreditation.

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 Recovering the student’s files
that were eaten by termites.

Covering the pages or

parameters of data filer
with scotch tape for the
Accreditation.

Enrolment season in NORSU.

Distributing Load forms and
Interview forms to the new and
continuing students.

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 Encoding some documents.

Scanning some documents and list down need to be improved.

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I checked and made notes those files that are needed to retrieve in our Area.

I encoded the Research Project in Education which

Mr. Tumulac gave.

I reviewed the files in our data Compiler of which parameter

doesn’t have documents.

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 In this picture, I helped Sir Venheart in arranging the loads of the instructors.

I’m arranging the documents

that has been submitted by the
enrollees of the College of Arts
and Sciences. I’m sorting the
documents alphabetically.

In this picture, I’m scanning the Data compiler of the area that I’m assigned. I’m
also recording which parameter needs more documents.

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 We, photocopy the documents needed in
Area II.

I encoded the PDS (Personal

Data Sheet) of the CAS
Faculty Profile.

Compiling documents in Area II.

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 I arranged the files in their
respective folders.

We, record the summary workload

of the CAS faculty.

I checked the files inserted in our data

filer.

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I was able to encode and renew some photocopies documents in our area that is
not clearly presentable in the eyes.

We assist and distribute grades of students in NORSU, and also we

recorded the names of students, and collecting their personal documents
who are aspiring first year IT students.

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 I was assigned to encode some important documents since it was part of my
practicum. I encoded important documents that will categorize the needs of our
areas.

We scanned the data filers together with our adviser and renew the blurred pages.

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 This photo was taken when I
was encoding documents for
the coming Accreditation.

This photo was taken when

were tabbing for the
Accreditation.

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 We are assigned to assist the
enrolment process of College
of Arts and Sciences (CAS)
together with my co-intern. Also write
down the names of the students and asked their strand during her/his
Sr. High School before they can proceed to evaluation processed.

One of the instructor in

College of Arts and
Sciences (CAS) assigned
us to checked the previous
and current syllabus. We
arranged also the
OBIDIZED and COBIDIZED
syllabus together with my
co-intern. Then noted the
descriptive title and subject
code, to determine if the core
subjects had already a syllabus.

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 We
are in coded the
syllabus which is
the COBIDIZE
into OBIDIZED.

Reviewed the Area III to identified if all the

parameters had already the tabbing.

One of the instructors in

College of Arts and
Sciences assigned me to
separate the parameters
in A-F. He gave also his
idea what kind of
documents we can used
to attached in every
parameter.

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On this photo, we were listing on what is missing in our areas in accreditation.
Inserting the edited cover pages to our Dataman in area 8 (VIII). Lastly, I also
helped other areas to edit their respected tasks.

Editing the site development plan for our area required. Once it is done, we
were given a task to have a photo in different offices that is required in our area.

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We encoded the missing files that are required in our Area; also, we edited

some blurry documents. Lastly, we also edit the cover pages in our different

areas. Photocopying the old ones like certificates syllabus and other

documents

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 PROBLEMS ENCOUNTERED

The problems that we have encountered during our On-The-Job Training

(OJT) at Dean’s office of the College of Arts and Sciences, NORSU Bais
campus I was:

1. Lack of Needed Materials. We cannot continue our tasks at the

moment because of the lack of needed materials such as: Printer Ink,
Documents and etc. Because it’s hard for us to produce a hardcopy when
there is no ink in the printer and also in producing new documents.

2. Finding losses Documents. It’s hard for us to restore the losses

documents since we didn’t really know where it was placed and there is no
label or anything that is noted to find it easier.

3. When there is no response from concerned Personnel. It is also

our problem when there is no response from the concerned personnel when
we needed their immediate responses regarding to the important
information that we wanted to get from them for the accreditation.

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 SUMMARY

The Dean’s Office of the College of Arts and Sciences is where we were
assigned to have our summer On-the-Job Training (OJT). In our first day of the
training, we were so excited because we would experience the actual Job in a
particular workplace that will prepare and motivate us on how to be responsible,
effective and productive in the near future specially in the real world of work.

As we entered in the office, our beautiful Dean of College of Arts and

Sciences Dr. Ann Concordia F. Mier who was our Chief/Leader of the office oriented
us the policies on what are the DOs and DON’Ts in the office. She assigned us by
groups for the preparation for the upcoming accreditation.

Our first week of On-The-Job Training (OJT) on the office was pleasantly
succeeded by doing our various tasks on assigned Areas. We did our
responsibilities as a Trainee; we helped and assist our leaders in each Area. We
encoded, scanned, assisted, checked, find, and arranged according to the needs
of the Area or in the Office. We made things possible as we enhanced our capability
in service. Although, sometimes our task is not highly related to our courses, we
adapted to it since it is more effective in facing the big battles in life in the near
future. In fact, it is just a training or preparation for our future and what our
journey will bring us.

As we go through, our OJT in the CAS office was beneficial. We enjoyed the
moment when we were together with our co-intern, faculty as well as our Dean
of College of Arts and Sciences. We learned that this is a kind of life we have for,
when we are in the field of work.

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 We have to be prepared and take it seriously because life is not easy. Our
co-intern and faculty have become our inspiration as well as our family, whom
made us more active and dedicated to our work. Apparently, God has become the
center of all of this because He is the owner of everything we had.

Indeed, during our On-The-Job training we really learned and develop a lot
not just academically but also socially as well as spiritually as we encountered
different personality. We can say that it is not just skills and knowledge that was
developed during our OJT but as well as our personality as a student. We learned
how to adjust and handle everything which makes us stronger and more
responsible as we become professionals someday.

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 CONCLUSION

Everything is possible when you have courage in life. Learning and

developing skills are the keys to reach out the goals you are dreaming for.
Hardworking together with discipline and commitment are the best assets to be a
good achiever in life. As we believed “Obstacles of a weak man is a stepping stone
of a strong man”.

Actual work experience is the best leaning tool that nothing can beat. All
aspects in life could be develop not only academically but also the personality of a
person. On-The-Job Training gives us the opportunity to apply what we have
learned, develop our skills and discover new knowledge. It made us better.

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 RECOMMENDATION

College of Arts and Sciences Dean’s office in NORSU Bais campus is the best
workplace that molds you to be a good and responsible citizen. It helps you to
develop not only your academical skill but also your personality. The office is filled
with great staff especially the Dean, she is very hospitable, responsible and a good
model for everybody. She is a courageous woman that is willing to assist you to
be an independent one and help you to be a good achiever in life.

A good learning place is the College of Arts and Science Dean’s office that
has learning tools on how to be an effective, competitive and productive in life. It
gives the new trainees an opportunity to explore their selves to the actual world
of work. You will be develop socially and spiritually as you undergo your On-The-
job Training here in this attractive and delightful office.

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OJT Approved Endorsement Letter

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LOADSLIP

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WAIVER

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DAILY TIME RECORD

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CERTIFICATE OF COMPLETION

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