Annexure-V

Process map for Disposal of scrap.

Objective To ensure effective process of Disposal of scrap.

Scope Applicable to Stores Directorate.
Responsibility Stores Directorate

S No. Activity Various Units

Returning Condemnation Stores Account's RPF Stores depot
Directorate Approving Autho. Directorate Stock verifier N. Rly. Alambagh

- Examination of item, need, life etc by owning dte.

1 - Accountal in books if un connected by owning dte.
- Checking for third party claim by owing dte.

Admn. Approval for

2 Administrative condemnation of Finance concurrence if underaged or no life is
assets by owing prescribed. SN-5
approval for
condemnation directorate.

Preparation of Survey Disposal along with approving note for low value
Sheet or approving note items as per extant circulars ( at SN-5 i.e. planning
for high value items as per for disposal of condemed items)
extant circulars

Survey committee Meeting of standing survey committee.

3
recommendations

Whether the item can be used

somewhere or to be disposed
off from RDSO system

No Yes

recommended by Survey committee

survey committee recommendation for
for alternate usage disposal & mode of
or retention disposal
 Annexure-V
Process map for Disposal of scrap.

Objective To ensure effective process of Disposal of scrap.

Scope Applicable to Stores Directorate.
Responsibility Stores Directorate

S No. Activity Various Units

Returning Condemnation Stores Account's RPF Stores depot
Directorate Approving Autho. Directorate Stock verifier N. Rly. Alambagh

Credit voucher Accountal of

material
7 Realisation of Credit

Copy of credit
voucher to finance
 Annexure-V
Process map for Disposal of scrap.

Objective To ensure effective process of Disposal of scrap.

Scope Applicable to Stores Directorate.
Responsibility Stores Directorate

S No. Activity Various Units

Returning Condemnation Stores Account's RPF Stores depot
Directorate Approving Autho. Directorate Stock verifier N. Rly. Alambagh

Preparation of DS8 in
Approval competent 6 copies & other
4 Approval of authority as per SOP vouchers to Stores
Survey Committee

Receipt of advice note for

retruned stores along with
5 Disposal of Condemned/ survey item approval of condemnation &
disposal

Physical varification of
condemned material by
DMS/ Scrap or assigned
DMS.

6 Transportation to Arrangement for

base depot transportation and
verification by Stock
verifier & RPF.

Assistance from Association of Stock verifier

Preparation of documents,
Returning directorate transportation and verification
Association of RPF

Delivery of
material to
Alambagh

Collection of Voucher matching Updation of scrap

Acknowledgement slip register by
by DMS/Scrap DMS/Scrap

Monthly review by
AMM/Depot