Secure Mailing System

Abstract:
The main objective of this system is to keep the organizational data secure and confidential
so that the organizational information using normal mailing system if the exchange the data
the data resides at the third party server. More and more companies are using it for better
communication. However they are not aware about the risk they are going through
.Obviously when you send a letter you know about the confidentiality but when it comes to
E-mail system it involves a lots of information security risks. This paper proposes a theory
on secure Emails. It develops a theory of CRYPTOGRAPHY. In Cryptography ,encryption is a
process by which message is encoded in such a way that only authorized user can access
it.Encoded message is called Plain text and anonymously decoded message is called Cipher
text and the process is called Decryption. For technical reasons, encryption scheme uses a
pseudo random key, that is generated by an algorithm .This Secure Mailing System report
in php paper makes use of an algorithm called RSA algorithm for security related issues.

Existing system:

In existing system the communication between the employees of a particular

organization is done through some external mail system as the database resides at the
another person such that there is a chance for the external database server vendor to view
the information. If the organizational activities is done through the external mailing system
like g-mail or yahoo mail, the organizational head did not have any idea about the data, the
employee is sending. So that there is a chance that any employee can send the
organizational matters to the outside the organization.

Proposed System:
To provide security to the organizational data, the organization itself developing its
own mailing system and the entire database resides at the organization head. The
employees of that particular organization must communicate with each other and with the
admin through this mailing system only. As the database resides at the organizational head,
he/she can check the database and the activities performed by the employees and
whenever an employee leaves the organization, the organization admin can know the
information and the transactions done by him. In this mailing system we are using the
encryption algorithm to provide authentication as well as the confidentiality to the data
while transferring the data through the network.

Modules:
This system is aimed to give a better outlook to the user interfaces and this application
consists following modules:
 1. User registration:-
In this module a employee belonging to that organization can be registered
and a user id and password are provided to him, using this user id and password he can
login and access his account.

2. Compose mail:-
In this module a employee can compose mail and send it to the particular valid
user. In this he can attach the documents also.

3. Check mail:-

In this module user can check his inbox along with sent mails, drafts and
contacts.

4. Security to the data:-

In this module we can provide security to the data while traveling through
the network by implementing RSA algorithm. if you are on opposite sides of a country ,that
obviously won’t work. you could write it down and mail it to them or use the phone ,it is
insecure .one solution to prevent it from hackers from accessing message contents is to
encrypt it.

S/W System Configuration:-

Operating system : Windows 7.

Coding Language : PHP

Tool : WAMP

Database : MYSQL

Hardware Components:-
System : Pentium Dual Core.

Hard Disk : 120 GB.

Monitor : 15’’ LED

Input Devices : Keyboard, Mouse

Ram : 1 GB