Understanding the benefits of an attendance management system in educational institutes

One of the foremost memories that all of us have of school is the morning attendance, where the
teachers would ceremoniously call out to our names, while we replied in affirmation to prove our
attendance. A long and tedious routine, in colleges, many of us manipulated the manual
attendance system in a number of ways.

However, the digital revolution has introduced the student’s attendance management system that
is transforming the routine of attendance in schools.

What is an attendance management system?

An attendance management system is an essential part of the school management software that
uses the biometric attendance management system or an access card to maintain a quick and
accurate record of the student attendance and provides timely summaries and records when
needed.

Why does your institute need an attendance management

system?
1. Enhance Speed & Accuracy

Using a students attendance management module eliminates the need for manual attendance
which is a long and cumbersome process. Teachers can simply mark the student’s attendance
using the attendance module in just a tap. Thus it save extra effort and time that would usually go
into marking attendance manually. This system is faster and more accurate system, avoids
incorrect data entry, duplication and helps reduce mundane paperwork.

2. Automatic Report Generation

Very often teachers need to access the attendance report of students – either for disciplinary
reasons or for parent- teachers meetings. Using a attendance management module ensures that
reports are created at the click of a button. School authorities can also access summaries, trend
reports related to the attendance records.

3. Enhances Punctuality

While the manual attendance conducted daily by teachers enforces daily attendance, using a
cloud-based online attendance software ensures that the arrival time of each student is accurately
recorded so that the monitor tardiness and teach students the importance of punctuality.

4. Alerts to Parents
Using an online attendance management system makes it easy for parents to get automatic alerts
of days that their students are not in class. This would not be possible in a manual attendance
system but using the school management software, that stores all the communication data of the
parents, it is easier than ever for parents to stay updated on their child’s daily school attendance.
This also helps parents stay abreast of the number of classes missed by their child.

5. Staff Attendance Management

The attendance management system can also be used to track the attendance of the teachers and
the various staff. It also allows for easy calculation of leaves and tracks working days and hours
with ease and accuracy using either an access card or biometric attendance management system.

Today, attendance management is an essential requirement for every school, college and
educational institute. Automation of the attendance system frees the teaching authorities from
mundane tasks and saves precious classroom time that can be invested in teaching the students.
This article will address the reasons why the school management system is important. Right now,
there are numbers of schools that have implemented this system. In general, this system has
managed to ease the task of admins, teachers, staffs, and others through a multi-function
platform.

Not only limited to the internal management, the school system management also manage
school’s interaction with the students and parents. This features indeed makes the
communication between the three parties effective.

If you are still uncertain whether you need a school management system or not, you can
scrutinize this list below!

Attendance Record Just in A Few Clicks

Recording and reviewing students’ attendance record is just one of the main features of school
management system. The system allows you to create various attendance report per class,
student, gender, and many other variables for the whole term.

Moreover, this system is equipped with SMS feature that can notify parents if their children is
absent. It will make the students think twice to skip a class.

Using pen and paper for attendance record is so last season!

Easy Homework Management

In this platform, students can download, upload, complete the assignments, notes, and their
projects. It is possible because the system is meant to be accessed by everyone who needs a
streamline interaction.

Customization and integration are available in this system. Therefore, students can experience
integration of color, pictures, videos, or other attachments. In addition, students also can easily
refer to old documents.

Better Exam Management

One of the many features that makes this system important is how it can help manage exam. We
know that there are schools who prefer essay exam format to multiple choice. Whatever it is,
school management system must be able to accommodate this requirement.

Teachers can hold the exams within the platform or outside the platform. If the exams is not in
the system, teachers can grade and post the result in the system. It also provides report
generation which calculate all aspects of grading automatically.

The system stores everything in one data base which can be viewed by the parents as well.

Effortless Fee Payment

In the beginning of the semester, usually, the bank is packed with parents or students who queue
to get a turn to pay the school tuition. Luckily, the system already provides a platform to do the
payment online.

This is a very effective method because it minimizes late fee issues, thanks to the SMS feature
that sends update about fees that have not been paid.

Effective Communication

This system have a feature that connects parents, students, teacher, and school admins. Blasting
SMS, emails, or specific notification regarding the activities in the school is not a burden. The
information about recipients is already stored in the system so you don’t need to input it
manually.

School management system streamlines communication.

Track School Vehicle

School usually owns a vehicle such as buses or cars to transport students to and
from school or school-related activities.

The system allows you to monitor the route of the vehicle, the odometer, even schedule
maintenance for the vehicle. With a guaranteed supervision of the vehicle, school staffs can
easily manage it and adds parent’s confidence in the school because their children’s safety is a
part of the school management regulation.

Help Students Admission

School management is important because it also helps the school to manage the students
admission by managing the prospective students data and reduce the use of paper.

The students have their personal information and their academic records in the future in one data
base. They can access it any time, even after they graduate. Additionally, the system minimizes
mistakes due to human error, lost or duplicated documents.

Parents Can Access It Too

The school management system connects school and parents directly. It informs the parents the
development and students’ learning progress because parents won’t have time to gradually check
their kids’ progress in the school.

This information is available at any time, from the students’ performance to their on-going
projects. So, parents and school share the same responsibility in educating their children.

Efficient Staff Management

This system effectively and fluidly manage staffs and their tasks. It includes the attendance
management, salary and compensation calculation, leaves management, and many more.

It also enables the management to pay the staffs’ salary within the system just in a few clicks.

Workable Inventory Management

Some schools have a store that sells items such as school supplies, uniforms, or books. A good
inventory management helps the school inform the available stocks, items that are about to run
out, and create purchase order requests automatically.

Conclusion

The school management system is important because it streamlines school administration with its
feature. If you already use one, make sure that you have obtained the functions mentioned above.