No.

19016/6/2017-ADMN-III
Government of India
Ministry of Housing and Urban
(Admn . Ill Section, Room No. 206-C,Nirman Bhavan)

Nirman Bhavan, New Delhi,

Dated: 2.-=I- December, 2019
Notice Inviting Tender (NIT)

Sub: Notice Inviting Tender (NIT) for annual maintenance of UPS in

Ministry of Housing and Urban Affairs, Nirman Bhavan, New Delhi

This Ministry proposes to enter into annual contract for Comprehensive Annual
Maintenance Contract (CAMC) for approximately 404 UPSs installed in its offices
and residence of its Officers for which sealed bids are invited from reputed
Firms/Companies based in Delhi.

2. Interested firms may send or submit their quotations to US (GA), Ministry of

Housing & Urban Affairs, Room No.207-C, Nirman Bhavan, New Delhi-110011
in a sealed cover as per instructions given in Annexure-1.

3. An Earnest Money Deposit(EMD) amounting to Rs. 10,000/- in the form of a

Demand Draft in favour of Pay & Accounts Officer (Secretariat), Ministry of
Housing & Urban Affairs, Nirman Bhavan, New Delhi may be enclosed with
the Tech. bid. Bids received without the EMD would be summarily rejected.
Exemption from submission of EMD to the firms will be conditioned as per Govt.
guidelines on submission of relevant documents.

4. The Technical Bids will be opened on 21.01.2020 at 12:00 hrs in Room No.207-
C in the presence of duly constituted Tender Committee and representatives of
the firms who may like to be present. The Financial Bids of technically accepted
firms will be opened on a later date.

5. The Bids should remain valid for 90 days from the date of opening of Technical
Bids.
6. The Ministry reserves the right to accept / cancel / reject any Bid without
assigning any reason thereof.
~/
(Ram Singh)
Under Secretary (GA)
T.No.011-23062295
Copy to:

I. NIC-MoUD with the request to upload/publish the NIT on the website of this
Ministry and CPP Portal.
 Annexure-I

Terms and Conditions

1. Sealed quotations are invited in a two bid system Technical Bid (Annexure-11)
and Financial Bid (Annexure-111) separately as per Terms & Conditions given
below.
2. Both the "Technical Bid" and "Financial Bid" should be put in separate envelop
super scribed as 'Technical Bid' and 'Financial Bid' respectively, and sealed
separately. Both the bids in separate sealed envelopes should be put in a single
sealed cover super scribed "Tender for Comprehensive Annual Maintenance of
UPSs in Ministry of Housing and Urban Affairs, Nirman Bhavan, New Delhi"
to be opened on 21.01.2020.
3. The bid envelop should be addressed to Under Secretary (GA), Ministry of
Housing and Urban Affairs, Room No.207-C, Ministry of Housing and Urban
Affairs, Nirman Bhavan, New Delhi:110011 submitted latest by 20.01.2020
through post or be dropped in the Tender Box by 20.01.2020 on or before 12:00
hrs.
4. Bids received after stipulated date and time shall not be entertained. Tenders
may be submitted by Registered Post or by hand in Person. However, any delay
on this account shall not be accepted as a reason for exception. Bids received
after due date, those received without separate sealed cover of financial bid or
rates not quoted in specified proforma will not be accepted. The Technical bids
will be opened on 21.01.2020 at 12:00 hrs. in the presence of Tender Committee
and the tenderers or their representatives who may like to be present. Financial
bids of only those firms who qualify in the technical bid will be opened on a date
fixed subsequently.
5. Incomplete or conditional tenders will not be entertained.
6. The tenderers should deposit an EMD amounting to Rs. 10,000/- through a
Bankers cheque/ demand draft on any commercial bank in Delhi drawn in
favour of Pay and Accounts Officer (Sectt.), Ministry of Housing and Urban
Affairs, New Delhi payable at New Delhi along with the technical bid. Quotation
received without earnest money or if the earnest money is wrongly addressed,
the same would be liable to be rejected.
7. EMD of unsuccessful bidders will be returned without interest within 15 days of
finalization of the contract.
8. The successful bidder will have to execute an Agreement (Annexure-IV) and
required to deposit performance guarantee of Rs. 12,000/- (Rupees Twelve
thousand only) with the Ministry in prescribed form drawn in favour of Pay
and Accounts Officer (Sectt.), Ministry of Housing and Urban Affairs, New
Delhi payable at New Delhi. The Performance Guarantee deposit will be
refunded after successful completion of the contract after adjustment of pending
dues liable to be paid by the firm, if any. The security deposit will be forfeited if
during the period of contract, the services of contract agency are found to be
unsatisfactory in any respect. The earnest money/ security shall bear no interest.
 9. Technical bid in prescribed format (Annexure-II) must accompany the complete
profile of the firm as given below:-

a. The firm/ company must be registered as a firm or as a company with the

Registrar of companies. Proof in this regard should be enclosed.
b. The firm/ company should be in the business of maintenance of equipment at
least three years. Requisite documents to support this claim will have to be
enclosed. For MSME registered firms and Start-up Firms, these conditions may
be relaxed.
c. The firm should have annual turnover worth Rs. 20 Lakh p.a. or more for the last
three years ending 31st March, 2019 (Copy of the balance sheet duly certified by
CA is to be enclosed).
d. The firm should have previously executed an Annual Maintenance Contract for
at least three years with Government Ministries/ Departments/ Government or
Semi Government Organizations including Public Sector Undertakings. A copy
of such contracts should be furnished along with the bid.
e. The firm/ must have registered valid PAN and GST numbers, etc. as the case
may be, issued by appropriate authorities. Certificate is to be enclosed.
f. This Ministry reserves the right to add/ remove the UPS during the contract
period.
g. The firm should furnish certificates from the Original Equipment manufacturer
(OEM) of being the authorized service provider of reputed brands like
Luminous, Microtek, APC etc.

10. The other terms and conditions for awarding the AMC shall be as under:-

I. The contract will be valid for a period of one year. However, the contract may be
terminated prematurely at the discretion of the Ministry.
II. The AMC for UPSs shall be comprehensive in nature and shall include
replacement of batteries and all parts. The rate should be quoted per UPS
including replacement of batteries of reputed brand for one year as per the
enclosed proforma.
III. The quantity of UPSs under the period of AMC could be subject to variation, in
which case, the payments would be calculated and made on a pro-rata basis.
However, new UPSs purchased from time to time, after the expiry of
warranty/ guarantee period, will also have to be serviced/ maintained at the
same terms and conditions, and the AMC has also to be done at the same terms
and conditions for these new UPS. This Ministry reserves the right to
add/remove any item from AMC during the contract period.
IV. The rates quoted will remain in force during the validity of the contract. No
demand for revision of rate on any account shall be entertained during the
contract period.
V. The awardee shall depute atleast one skilled person to this office for attending to
breakdowns. Such person should be equipped with mobile phone to ensure his
availability.
 VI. The firm will prepare and maintain a log book for the machines to be taken
under AMC.
VII. The firm would take up any reported fault within one hour. As far as possible,
the repairs would be carried out on site itself. However, in case, the equipment is
taken to the workshop, the firm would provide stand-by equipment for the same.
VIII. If any UPS is not repaired within two working days or if the firm fails to provide
a stand-by, then a penalty of Rs. 200/- (Rupees two hundred only) per day or
part thereof will be charged for delay beyond the two days till such time the UPS
is repaired.
IX. The UPS are installed in Ministry of Housing and Urban Affairs in Nirman
Bhawan and few at other locations like Vigyan Bhawan, LP. Estates and
residence offices of Hon'ble Minister (HUA) and residence of senior officers etc.
On receipt of complaints, onsite repairs should be carried out immediately. In
case the UPS is required to be taken outside the premises for repair, the freight/
transportation charges will be borne by the firm. No extra charges will however,
be payable on this account.
X. It may also be noted in case of contractor backing out in midstream without any
explicit consent of this Office, he will be liable to recovery at higher rates, vis-a-
vis those contracted with it, which may have to be incurred by this Office of
maintenance of UPSs for the balance period of contract through alternative
means.
XL No advance payment in any case would be made. However, quarterly payment
after satisfactory completion of each quarter would be made. A service certificate
on individual UPS should be submitted alongwith the Bill.
XII. Ministry of HUA reserves the right to terminate the contract at any time without
assigning any reason. In this respect, the competent authority also reserves the
right to reject any quotation in whole or in part without assigning any reason
thereof.
 Annexure-11

TECHNICAL BID FORM

1. Name and Address of Bidding
tFirm
2 Name and Designation of the
~erson signing the
~id
3 Mobile/Land line Telephone No
4 !Details of Earnest Money of Rs. 10,000/-

5 IGST Registration Certificate No.

Copy enclosed)
6 IPAN Number (copy enclosed)
7 !Whether Terms & Conditions of
kontract ACCEPTABLE/ NOT-
[ACCEPTABLE (Signed copy of Terms
of Conditions of present Tender to be
!enclosed)
8 !Whether bidder is a Micro/
Small Entrepreneur, please specify.
9 :Capacity in which bid is signed
by
10 !Name of the Firm/ Bidder
'Proprietor/ Partner/ Director)
11 [Address of work shop /Maintenance
Centre
12 Whether bidder is MSME
Registered/Start-up Firm, relevant details
& copy of documents may be provided
13 Experience with Govt Offices i.e.
Ministry /Deptt/PSUs for minimum three-
years. Copy of work order to be attached

14 Any other details

Signature of Bidder
Name in Block Letter:

Place
Date
 PROFORMA FOR FINANCIAL BID

Annexure-III

SI. No. Name of the item Qty. Rate per

unit/lump sum
(in numbers)
per year (in Rs.)
withoutGST

1. UPS 2KVA 32

2. 298
UPS 1 KVA

3. 20
UPS 625 KVA

4. UPS 500 KVA 54

Total Amount:

GST Amount

Total Amount with GST

We undertake to provide services mentioned in tender document at above rate

during validity of the contract. Further, I/We have read all the terms and conditions
and provisions mentioned in the NIT No. dated
_______ and covey our unconditional willingness to accept the same.

Signature and Seal of Bidder

With complete Detail
Place

Date.
 ANNEXURE-IV

AGREEMENT

This Agreement for --------------------------maintenance of equipment listed in Annexure-V

(Enclosed) is made and entered into at New Delhi on the----------day of---------------, 2020
between Ministry of Housing & Urban Affairs, Government of India, having its
office at Nirman Bhawan, New Delhi-110011, hereinafter referred to as Ministry which
expression shall include executors, assigns, legal representatives, heirs, etc on the ONE
PART.

AND

M/s~----------------- having its registered office

at.~~~~~~~~~~~~~~~and branch office
at New Delhi, hereinafter referred to as the Contractor,
which expression shall include executors, nominees, successors, assigns, etc on the
OTHER PART.

Whereas the Ministry invited bids through e-publishing on Government of India,

Central Public e- Procurement (CPPP) Portal for ----------------------------per list enclosed
at Annexure-V and subsequently added------------ after expiry of their warranty
period, in the Ministry of Housing & Urban Affairs.

And whereas M/ s has agreed to render full

support for Comprehensive Annual Maintenance Contract (CAMC) for items----------- as
per list enclosed at Annexure-v and subsequently added------- after expiry of their
warranty period as per terms and conditions of Notice Inviting Tender No.----------------
------, dated . Rest of the terms and conditions will remain same as per NIT
No.----------------------, dated _

IN WITNESS WHEREOF, THE SAID MINISTRY AND THE CONTRACTOR have put
their respective signatures hereunder:

For Ministry of Housing & Urban Affairs ForM/s

(FIRST PARTY) (SECOND PARTY)

Witness Witness

Place:
 Ann exure-V

List of UPSs to be covered under CAMC

SI. No. Name of the item Qty .

1. UPS with 2 KV A 32

2. UPS with 1 KV A 298

3. UPS with 625 KV A 20

4. UPS with 500 KV A 54

Total 404